TAX FORECLOSURE UNIT SHERIFF SALES

BOR vs. Judicial Filings

602

950

1624

1132

15421680 1594

1813

1421

795 814680

570 660

0

500

1000

1500

2000

2009 2010 2011 2012 2013 2014 2015

BOR Judicial

2015 total tax foreclosure

Cases filed

The Tax Foreclosure Unit filed a total of 2,254 cases.

1594

660

0

200

400

600

800

1000

1200

1400

1600

1800

BOR Cases Judicial Cases

71

29

SALE INFORMATION

• WE HAVE 6 SALES A YEAR, (EVERY OTHER MONTH).

• SALE IS CLOSED 6 WEEKS BEFORE THE ACTUAL SALE DATE.

• THE ORDER OF SALE IS DATED 1 MONTH BEFORE SALE DATE.

SALE INFORMATION DETAILS• SEND LIST TO THE TREASURER’S OFFICE

* TREASURER’S OFFICE SCRUBS FOR PAYMENTS AND BANKRUPTCY

* TREASURER’S OFFICE SENDS LIST WITH TAX AMOUNT

• SEND LIST TO THE CLERK OF COURTS

* CLERK OF COURT SENDS THE COURT COSTS &

* PREPARES THE ORDER OF SALE

• SEND LIST TO THE LEGAL NEWSPAPER

* ADVERTISE PARCELS IN THE LEGAL NEWSPAPER

1) PARCELS RUN ONCE A WEEK FOR 3 CONSECUTIVE WEEKS

2) THE 3 CONSECUTIVE SATURDAYS BEFORE THE FIRST SALE DATE

• SEND LIST TO THE SHERIFF’S OFFICE

* SHERIFF’S OFFICE PREPARES THE REPORT OF SALE

MINIMUM BID SHEETS

DELINQUENT LAND SALE LETTERCOST SHEET FROM LEGAL NEWS

THE COST SHEET USED TO ENTER THE ADVERTISING COST FOR THE SALE, PRIOR TO ENTERING CLERK COSTS, & TAX AMOUNT FROM THE TREASURER

AMOUNTS FOR ADVERTISEMENTS

1ST AMT 2ND AMT3RD AMT

ADVERTISEMENT AMOUNTS ARE ENTERED INTO THE PRICE PER PARCEL BOXES ABOVE

SALE HAS TO BE UNLOCKED TO ENTER THE AD PRICE PER PARCEL AMOUNTS

MINIMUM BID SHEET ENTER TAXES & COURT COST AMOUNTS

TAXES

COURT COSTS

ENTER YOUR TAXES AND COURT COSTS

TOTAL DELINQUENCY BOX

ENTER TAX AMOUNT, TAB DOWN. JUDICIAL REPORTS COSTS WILL BE MERGED BY JUSTICE MATTERS.TAB DOWN TO COURT COSTS.

TAX AMOUNT

ENTER COURT COST

COURT COST AMOUNTS FROM CLERKS OFFICE

IN PENDING CASE BOX ENTER THE COURT COST FOR THIS PARCEL ENTER $1,426.37

JUDICIAL REPORT COSTS

TITLE WORK & FEES SHOWN HERE

TITLE ORDER FEES MERGED HERE BY JUSTICE MATTERS

AFTER AMOUNTS ARE SAVED MINIMUM BID SHEETS ARE COMPLETED

HERE IS THE MINIMUM BID SHEET

TO PRINT INDIVIDUAL BID SHEETS, CLICK THE PRINTER ON TOP OF THE PAGE

CLICK THE PRINTER HERE

MAKE SURE TO NOTE THE PAGE NUMBER OF THE BID SHEET YOU WANT TO PRINT

DECREES MUST BE ENTERED SO THAT THE SALE MAY BE CLOSED

SALE IS CLOSED AND LOCKED

SALE 89 CLOSED & LOCKED ALL DECREES WILL GO INTO THE NEXT SALE #90

OPEN NEW SALESALE 90

PUT IN SALE DATES & ORDER OF SALE DATE

ORDER OF SALE DATE

ORDER OF SALE DATE, ONE MONTH BEFORE 1ST SALE DATE

LAND TYPE

DETERMINES WHICH SALE LIST A PARCEL WILL MERGE

ALL NONPRODUCTIVE JUDICIAL CASES LISTED IN THE NOTE BOX INDICATE WHERE PARCELS WILL PROCEED

(BASED ON THE LAND AFFIDAVIT), IF THEY DON’T SELL

INFORMATION FROM LAND AFFIDAVIT

THIS INFORMATION IS PUT ON A SPREADSHEET FOR THE SHERIFF DEPT

THIS PARCEL WILL PROCEED TO THE COUNTY LAND BANK(BASED ON THIS LAND AFFIDAVIT),

NOTE BOX PARCEL TO THE COUNTYLANDBANK AFFIDAVIT TO COUNTY

THIS PARCEL WILL PROCEED (BASED ON LAND AFFIDAVIT) TO THE CITY LAND BANK

NOTE BOX PARCEL TO THE CITY LANDBANK AFFIDAVIT TO CITY

(BASED ON LAND AFFIDAVIT) CITY & COUNTY NOT INTERESTED IN THIS PROPERTY: THEREFORE, IT WILL BE FORFEITED

NOTE BOX PARCEL TO BE FORFEITEDLANDBANK AFFIDAVIT CITY OR COUNTY DOES NOT WISH TO ACQUIRE PROPERTY

SPREADSHEET & EMAIL TO SHERIFF’S OFFICE INDICATING WHERE PARCELS WILL PROCEED IF THE PARCEL DOES NOT SELL

SPREADSHEET PARCELS GOING TO CITY LANDBANK, COUNTY LANDBANK, OR TO BE FORFEITED

EMAIL TO SHERIFF WITH ATTACHED SPREADSHEET

CONFIRMATION OF SALE & ORDER OF FORFEITURE

SOME JUDGES REQUIRE A MOTION FOR CONFIRMATION OF SALE AND ORDER OF FORFEITURE.

E-FILE THE MOTIONS

CONFIRMATIONS / FORFEITURES

• CONFIRMATIONS AND OR FORFEITURES FOR ALL OTHER JUDGES.

• NO NEED TO PREPARE MOTION.

• ATTORNEYS SIGN THE DOCUMENTS, THEN STAFF WALKS OVER TO JUDGES.

• AFTER THE JUDGE SIGNS EACH ENTRY, TAKE TO THE CLERKS OFFICE TO JOURNALIZE.

• THEN CLERKS WILL SEND COPY TO SHERIFF’S.

THE SHERIFF’S OFFICE WILL SEND THE CONFIRMATION OF SALE TO THE

COUNTY LANDBANK OR CITY LANDBANK.

THE SHERIFF’S OFFICE WILL MAIL OUT THE CONFIRMATION OF SALE TO THE

PRIVATE PURCHASER.

ORDER OF FORFEITURES

• ORDER OF FORFEITURES PROCEED TO THE OFFICE OF THE FISCAL OFFICER (AUDITOR’S OFFICE).

Sheriff sale breakdown

We offered a total of 809 parcels for sale in 2015

86 parcels, or 11% sold to private purchasers

125 parcels, or 15% sold to CCLRC

103 parcels, or 13% sold to City Land Banks

484 parcels, or 60% were forfeited to the State of Ohio

11 parcels, or 1% of the sales were vacated

Tax foreclosure Sheriff

sale results

219

12 5 2

200

0 15

590

74120 101

284

11

94

0

100

200

300

400

500

600

700

Total ParcelsScheduled for

Sale

Parcels Sold-Private

Purchasers

Parcels Sold toCCLRC

Parcels Sold toCity Land

Banks

ParcelsForfeited to

State of Ohio

Other ParcelsWithdrawnPrior to the

Sale

BOR Judicial

Office of the Fiscal Officer

2015 Forfeited Land Sales ResultsThe Office of the Fiscal Officer held two sales in April and September of 2015 for forfeited property.

2015 - Sale A

318 Parcels were offered for sale

169 were Sold

23 were Voided

1 was Vacated $70,301.00 - Title Cost paid back to

Prosecutor

$84,747.07 - Court Cost paid back to Clerk

$19,877.00 - Sheriffs cost paid back

$190,197.78 - DTAC collected

2015 - Sale B

487 Parcels were offered for sale

196 were Sold

29 were Voided

3 were Vacated $81,021.30 - Title Cost paid back to

Prosecutor

$94,210.29 - Court Cost paid back to Clerk

$21,946.00 - Sheriffs cost paid back

$327,102.61 - DTAC collected

2015 Forfeited Land Sale

Results

318

169

23 1

487

196

29 30

100

200

300

400

500

600

Total Parcels Offered for Sale Parcels Sold Parcels Voided Parcels VacatedSale A Sale B

BOR Hearing Results1,625 BOR Hearings in 2015.

1,197

207144

30 25 17 5

772

425

0

200

400

600

800

1,000

1,200

1,400

Transferred to Land BanksSheriff Sale Continued Transfer of VenueActive Contract Dismissed-PIF OtherTotal