teaching & learning with technology a philosophy and planteaching & learning with technology...
TRANSCRIPT
Teaching & Learning with Technology
A Philosophy and Plan
July 1, 2017 – June 30, 2020
PortagePublicSchoolsStateDistrict#39140ISD:KalamazooRESA8107MustangDrivePortage,MI49002(269)323-5000
Submittedby:DanielJ.Vomastek,DirectorInformationandTechnologySystemsAuthoredby:DistrictTechnologyLeadershipTeam
• ShaneDeRidder,TechnicalServicesCoordinator• RyanMiller,DataSystemsAnalyst• PaulMurray,TechnologyIntegrationSpecialist• DanielVomastek,Director• JeannaWalker,MediaSpecialistandMediaTeamLeader• JessicaWinstanley,TechnologyIntegrationSpecialist
Adigitalcopyofthisplancanbefoundat:https://portageps.org/departments/technology/
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TableofContents
Preface.........................................................................................................................................................3
Outline..........................................................................................................................................................3
Mission/VisionStatements..........................................................................................................................3
DistrictBackground......................................................................................................................................4
OurBeliefs....................................................................................................................................................4
PrinciplesofthePlan....................................................................................................................................4
CurrentReality.............................................................................................................................................5
Goals.............................................................................................................................................................7
Goal#1:ResponsibleandSafeComputingforAll....................................................................................7
Goal#2:MeetNeedsofAllStudentsThroughBlendedLearning............................................................8
Goal#3:Collaboration..............................................................................................................................9
Goal#4:1-1Deployment.......................................................................................................................10
CurriculumDevelopment...........................................................................................................................11
SustainingResources..................................................................................................................................12
Skills........................................................................................................................................................12
HardwareandSoftware.........................................................................................................................13
PurchaseCycles..................................................................................................................................13
EmergingTechnologies......................................................................................................................13
Single-UseTechnologies.....................................................................................................................13
BringYourOwnDevice(BYOD)..........................................................................................................14
DisasterContingencyandRecovery...........................................................................................................14
AppendixA–CurrentEnd-UserDeviceInventory.....................................................................................15
AppendixB-DisasterContingencyandRecoveryPlan..............................................................................16
AppendixC–TechnologyBondBudget....................................................................................................23
AppendixD–FormallyApprovedTechnology-RelatedRegulations,AcceptableUseAgreements,andSupportingPoliciesandRegulations..........................................................................................................24
AppendixE–OperatingBudgets................................................................................................................25
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Preface
Thisdocumentistheproductofhardwork,longconversations,andsomedifficultdecisions.PortagePublicSchoolsowesagreatdealofthankstothoseindividualswhocontributedtothisthree-yeartechnologyplan.Thisplanisrevisionthreeofamulti-yearplanwhichbeganinthefallof2011.Itreflectschangesinstateandfederalguidelines,aswellasthechangingenvironmentandneedsofourlearningcommunity.Itishopedthatthisdocumentwillbeaworthysuccessortothehighlysuccessfulplanswhichpreceded.
Theplanitselfisanextensionofthestaffandcommunityfeedbackprovidedduringourlasttechnologybondcycles.Asignificantamountoftechnologieshasbeenpurchased–ourattentionnowshiftstoworkingwithstafftousethesetechnologieseffectively.
Thisplanissharedwithourcommunityviaourwebsite,andduringregularlyscheduledmeetingswiththecommunity.CommentsorquestionsregardingthisplanshouldbeforwardedtotheDepartmentofInformationandTechnologySystems.
Outline
Thisdocumentfirstoutlinesourmission,vision,beliefs,andprinciples.Theseelementsarethemostimportantpartoftheplan-theyguideandshapeeverysectionthatfollows.Fromthere,ourcurrentrealityisreviewed,followedbygoalsandpurchaseplans.Finally,sectionsoutliningbudgetsandotheroperationaldetailsareincluded.
Mission/VisionStatements
MissionToempowerouruserstousetechnologyinaskillful,confidentmannerandtoprovideuserswiththerighttechnologiesandtrainingattherighttime
VisionAcombineduserbaseofstaff,studentsandcommunitymembersinteractingwithtechnologyinahighlyinteractive,effortlessway
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DistrictBackground
PortagePublicSchoolsislocatedinsouthwestMichigan,servingthemajorityofhouseholdsintheCityofPortage,portionsofTexasTownship,andafewsubsectionsofneighboringmunicipalities–atotalof6,500householdssendtheirstudent(s)toPortageeachyear.Portageservesjustunder9,000studentsviaprogramshousedin14facilities.Historicaldataregardingstudentcounts,demographics,andotheritemsrelatedtostudentdatacanbefoundatwww.mischooldata.org.
Asofthespringof2017,thetechnologydepartmentconsistsof17staffmembers.Contractedservicesareutilizedinspecialtysituations.Supportiscoordinatedviaacentralizedhelpdeskoperation,aswellasviadedicatedsupporttechnicianswhorotatethroughourfacilitiesonaregularbasis.
Inthefallof2015,thevotersapproved$144millioninbondfundstosupporttheconstructionoftwonewmiddleschools,twonewstadiums,andtwonatatoriums.Includedinthesefundsareroughly$6milliondedicatedtotechnologyupgradesandexpansionsthroughoutthedistrict,aswellasforourfirst1-1computinginitiative.
OurBeliefs
Ourbeliefsfunctionasthefabricconnectingourvisionandmissiontoourshortandlongtermgoals.Theyarethelitmustestsagainstwhichideasandinitiativesareevaluated.
● Weareeducatorsfirst,assuchtheprimaryuseoftechnologyistomeettheneedsofourlearners
● Thereisnoneedtojumponeveryneworemergingtechnology
● Thereisaneedtostayonthecuttingedge
● Successfultechnologysystemsrequireacommitmentofbothhumanandfinancialresources
PrinciplesofthePlan
● Thisisalearningplanfirst,atechnologyplansecond.Itisourgoaltofocusonstudentandstaffoutcomesastheyusetechnologyratherthanthetechnologyitself.Thestuffoftechnologychangesrapidly,butnotdesiredoutcomesofuse.Focusingonthoseoutcomeswillmakeforamorestable,meaningful,andricherplan.
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● Thisplanwilladdresslearningnotonlyinthecontextoftechnicalskillsthemselves,butalsoonusingthoseskillsinthecontextoflifelonglearning.Wewillfocusontrainingusersonhowtousetechnology,howtousetechnologyinthecontextofinstructionandhowtousetechnologytoachieveinallareas.
● Thisplanwillbetechnologyagnostic.Wewillnotfavorspecifichardwareorsoftwarebutratherfocusonwhatwewantsaidhardwareandsoftwaretoenableustodo.Wewillavoidchoosingtechnologiesthatwill‘lock’usintoaspecificcourseofactionwhereverpossible.Thiswillalsohelpustoavoidtheurgetojumponthe‘latestandgreatest’technologywithoutfirstprocessingitstruevalueandwhatitcanenableustodo.
● Thisplanwillfocusonthingswecancontrol-goals,expectations,trainingandoutcomes.Whilefundingisimportant,weunderstandwecannotassumeacertain,evergreenleveloffunding.
● Thegoalschosenreflectfeedbackfromallstakeholders–staff,students,parents,andcommunitymembers.
● Thisplanwilladdresscommonexpectationsforhowtechnologyisusedforlearningviaintegrationofstandardsandbestpracticesintocurriculumandinstruction.
CurrentReality
ClassroomHardwareEachclassroominPortagePublicSchoolsisequippedwithaTechnologyEnhancedClassroom(TEC).Theseclassroomsincludetouchscreencomputersconnectedtolargeflatpaneltelevisionsorprojectors,documentcameras,microphones,speakers,andmultipleauxiliaryportsincludingaconnectionforassistivelisteningdevices.Thetechnologyenhancedclassroomprovidesfirst-ratetechnologyforinstruction.
1-1DeploymentAsofthiswriting,weareapproximately1/3rdofthewaythroughthedeploymentofourfirst1-1computinginitiative.Our1-1programconsistsprimarilyofChromebooks.EveryteacherisassignedaChromebookfortheiruse,andwehavesetsofChromebooksinevery3rd,4th,and5thgradeclassroom.Inthefallof2017Chromebookswillbeassignedtoall6th,9th,and10thgradestudents,withsubsequentgradelevelsreceivingdevicesinthefollowingtwoschoolyears.Fulldetailsregardingthedistrict’s1-1programcanbefoundatour1-1site,https://portageps.org/departments/technology/1to1-computing/.
SoftwareInthissection,softwarecanrefertoprogramsdownloadedorinstalledonclientcomputersaswellashostedsolutionsorweb-basedtoolsresidinginthePortagedatacenterorinthecloud.
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WecurrentlyprovideMicrosoftOfficetoourstudents,faculty,andstaffalongwithseveralothercurriculum-basedsoftwareprograms.Wehavealsoinvestedheavilyinweb-basedapplicationsinordertofacilitateanywhere,anytimecomputing.Indeed,wheneverpossiblewereplaceclient-basedsoftwarewithfreeorlow-costweb-basedsolutions.
WeuseSkywardasourprimarystudentinformationsystempackage,aswellasforfinancial,payroll,andhumanresourcemanagement.SupportingstudentdatasystemsincludeTienet(specialeducation),MealMagic(foodservice),Destiny(library),VersaTrans(transportation),andSchoolMessenger(notification).
Awidevarietyofinstructionalandreferencesoftwarepackagesandsubscriptionsarealsoprovidedtoteachersandstudentstosupportinstruction.Offeringsvaryfromyeartoyearbaseduponneedsandcurricularinitiatives.Afulllistingisavailableuponrequest.
CoreSystemsandNetworkingAsapartofourcurrentbondprojects,andinpreparationfora5-foldincreaseinthenumberofdevicesonournetwork,weareinvestingnearly$1.2millioninourcoresystemsandnetworkequipment.Thisworkincludes,butisnotlimitedto:
• Areplacementofallwirelessaccesspointstomeetthenumberofcurrentconnectionsandbandwidthrequirementsforuptothreewirelessdevicespernetworkuser
• Areplacementofthemajorityofournetworkswitchesthroughoutthedistricttostrengthencapacityandreliability
• Areplacementofourprimarystoragearraytoincreasecapacityandthetotalnumberofavailableconcurrenttransactions
• Areplacementofourcorerouter• Areplacementoffirewallsandothersecurity/filteringappliances
Shouldmoniesallow,wewillalsoreplacetentotwelvephysicalappliancesusedtosupportourend-uservirtualcomputingenvironment.
Theseupdatesshouldservedistrictrequirementsforfivetosevenyears.Atwhichtime,itisourhopethatanothertechnologybondwillbeinplacetosupportthenextroundofupgradeswithoutimpactingtheGeneralFund.
CollaborationandCommunicationWearecurrentlyexpandingourresourcesandtoolsforcollaborationandcommunication.Wecontinuetotrainteacherstousethesetoolswiththeirstudentsandparents.Someofthesetoolsincludewebsitesorblogsforclassrooms,collaborativesoftwareforusewiththeirstudents(ex.Googleapps),andstudentandstaffemail.GoogleClassroomisinwide-spreaduse,andisafrequenttopicoftraining.ThedistrictalsomakesampleuseofbulkemailandSMS-based(text)messageservices.
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Goals
Thegoalsoutlinedinthisplanwilluseasimple,fourpointstructure:
● CompletedFirstSteps-eachgoalwillarticulatethestartingpointandfirstfewstepstakentosolidifythestart
● OngoingSteps-eachgoalwillarticulatetheongoingstepsrequiredforgoalattainmentandsustainabilityovertime
● Achievement-eachgoalwillarticulatewhatitsachievementwilllooklike,quantifiablyifappropriate
● Evaluation-eachgoalwillarticulatehowitwillbeevaluatedbothinthecontextofthesuccessofthegoalandthequalityoftheimplementationofthegoal
Note–manyofthesegoalsareongoinginnature.Assuch,ampleprogresshasalreadybeenmadeonseveralofthem.
Goal#1:ResponsibleandSafeComputingforAllEnsuringtheonlinesafetyofourstudentsisacriticalpartofplanningandday-to-dayoperations.Thistaskisnotlimitedtoprotectingstudentsfromonlinethreats.Indeed,wemustalsohelpstudentsbeawareoftheaffirmationsandconsequencesassociatedwiththechoicestheymake.Wemustmakestudentsawareoftheirdigitallegacyandtheconceptsembeddedwithdigitalcitizenship.Wealsoacknowledgetheimportanceoftrainingstaffinbestpracticesandtheopportunityofprovidingresourcestoparents.
Thisgoalcarriesforwardfromtheprevioustechnologyplans,andwillremainpresentinallfutureones.Givenitsongoingnature,manyofthisgoal’sstepsremainunchanged.
CompletedFirstSteps○ ProvideandsecureanAcceptableUseAgreement(AUA)fromallstudentsasamethod
forestablishingtheboundariesofresponsibleandsafecomputing
○ MeetwithParentTeacherOrganizations(PTO’s)toplan/promoteDigitalEdefforts(see:DigitialEd.site.portageps.org)
○ Provideacceptableuseguidelinestoallstaffmembers
OngoingSteps○ Embedresponsibleandsafecomputingbenchmarksintoourcurriculum,teachingsaid
contentatappropriateplacesandtimes
○ MarketDigtialEd
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○ ContinuePTOpartnershipsforDigitalEdcampaign
○ Inform/trainstaffregardingresponsible/ethicaluseoftechnologyandinformationsystems
Achievement○ DocumentationofsignedAUA’sonfile
○ Inclusionofresponsibleandsafecomputingintolessonplans
○ ActiveuseoftheDigitalEdsite
○ GrowingattendanceatDigitalEdevents
Evaluation○ PercentageofsignedAUA’sonfile
○ Assessmentdatafromrelevantcoursework
○ Parentfeedback
○ DigitalEdsurveydata
Goal#2:MeetNeedsofAllStudentsThroughBlendedLearningAlsocarryingforwardasanongoingprocess-basedgoalareoureffortstoensuretechnologyisembeddedintoinstructioninameaningfulway.Wefirmlybelievethatallstudentslearnindifferentwaysandatdifferentrates;therefore,wepromotetheinstructionalmethodcommonlyknownas“blended”learning.TheClaytonChristensenInstitutedefinesblendedlearningas:aformaleducationprograminwhichastudentlearns:
• atleastinpartthroughonlinelearning,withsomeelementofstudentcontrolovertime,place,path,and/orpace;
• atleastinpartinasupervisedbrick-and-mortarlocationawayfromhome;• andthemodalitiesalongeachstudent’slearningpathwithinacourseorsubjectareconnected
toprovideanintegratedlearningexperience.
CompletedFirstSteps○ Identifytechnologiesthatwillsupportblendedinstruction
○ Developtrainingmaterialsandprofessionaldevelopmentoptionstosupportthosetechnologies
OngoingSteps○ Provideprofessionaldevelopmentforimplementingblendedlearningpracticesinto
instruction
○ Supportsystemswillbecreatedandimplemented
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Achievement○ Teachersaware,trainedandconfidenttoimplementblendedlearning
○ Teachersareabletodeterminewhenblendinglearningisappropriateandifso,towhatextent
Evaluation○ Numberofteachersusingblendedlearning
○ Feedbackascollectedviagradegroup,teamandotherexistingmeetingsdesignedtodiscussandfacilitatebestpracticewithinPortagePublicSchools
Goal#3:CollaborationCollaborationalsoremainsasanongoinggoalforourdepartment.Inthetraditionalschoolsetting,technologyisoftlaudedforitsabilitytoquicklyconnectstudentswithmedia-richinformation.Itisourbeliefthatanotheraspect,collaboration,isfarmoreimportantandmorepowerful.Forthepurposesofthisdocument,collaborationreferstothetechnology-facilitatedconnectionsbetweenpeopleusedtoconsume,evaluate,andcreatecontent.Itcanbeassimpleasoneteachercreatingalessonplaninpartnershipwithanotherteacher,oritcanbeascomplexasateamofhighschoolstudentspartneringwithagroupofcollegestudentstoresearchandpresentonathematictopicusingreal-time,concurrent-usesoftwaretools.
Thesecollaborationscanbebrokendownintofourbasicscenarios:
● TeachertoTeacher-whereindividualteachersoragroupofteachersconnectwithotherteachers,bothwithinthedistrictandaroundtheworld,toplan,analyzestudentdata,processinterventions,learnanddevelopnewideas.
● TeachertoStudent-thinkingbeyondthetraditionalclassroomapproachwithblendedandflippedclassroomopportunities(seegoal#2)alongwithstrategiesandtoolstoincreasetheexchangeofmeaningfulfeedbackbetweenteachersandstudents
● StudenttoStudent-studentsroutinelycollaboratewitheachotherwithinschoolwallsandhours…technologycannotonlyenhancetheseinteractions,butalsoextendthembeyondthelimitationsoftimeandlocation
● StudenttoOutside‘Experts’-amongthefirsttypeofcollaborationsdirectlyfacilitatedbytechnology,includingvirtualfieldtrips,writingpartners,researchpartnerships,etc.
CompletedFirstSteps○ Wheneveranewtechnologyisconsidered,wewilldeterminethenecessityand
availabilityofitsabilitytoallowforthecollaborationofusers
○ Wewillevaluatethetechnologyfromtheperspectiveoftheenduser
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○ Wewillevaluatethemarketforadditionaloptions
○ Trainingneedswillbeconsideredpriortoanypurchase
OngoingSteps○ Onceselected,newtechnologieswillbeintroducedtopilotgroupstoaccesssimplicity
andtrainingneeds
○ Ifsuccessful,thelarger-scalerolloutwillbemappedoutandcommunicated.
○ Trainingwillbescaledappropriately
○ Supportsystemswillbecreatedandimplemented
Achievement○ Entireend-userbasetrainedandproficient
○ Supportsystemstunedtoresolveissueswithinfourhours
Evaluation○ Numberofsupporttickets
○ Userfeedback,formalandinformal
○ TotalCostofOwnershipreview
Goal#4:1-1DeploymentNewtothisplanisourgoalofmovingPortagetoa1-1computingenvironment.Thismeansensuringeverystaffmemberandeverystudenthasconstantaccesstoacomputingdevicetobeusedthroughoutinstructionasappropriate.Purchasingenoughdevicesisonlythebeginningoftheprocess–thisgoalfocusesontheeffectiveuseofthesedevicesoncepurchased,andtheongoingsupportfortheprogramasawhole.
CompletedFirstSteps○ Identifyappropriatehardware
○ Purchasedevicesforstaffandtrainthempriortodeliveryofstudentdevices
○ Developrolloutanddevicereplacementschedules
OngoingSteps○ DeliverstudentChromebooksinwaves(thisisrequiredtoensureproperpacing,aswell
assetupafinanciallystablerefreshmentcycle)
○ Provideprofessionaldevelopmentforstaffregardingthebestuseofstudentdevices
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Achievement○ Devicerollouttoallstaffandstudentscomplete
○ Devicereplacementscheduleenacted
Evaluation○ Staff/studentfeedback
○ Qualitativereviewsofinstructionalpractices
CurriculumDevelopment
Whileitisbeyondthescopeofthisplantodetailcurricularspecifics,weareevermindfuloftheneedfortechnologytobebothasubjectofcurriculumaswellasanintegratedpartwithinthecontentareas.Insummary...
Elementary
TheK-5focusisonfoundationallearningandcomputerskillswiththeprimaryfocusbeingdigitalcitizenship,computercare,collaborationwithfellowstudentsandteacherstoshareideas,andtheabilitytomakedecisionsregardingtheappropriateresourceandthecreationofnewknowledge.Librarymediaspecialistsprovide30minutesofintegratedinstructionperweek,basedontheK-12LibraryMediaCurriculum.Classroomteachersprovidedailyinstructionasanintegratedpartofthecurriculum,withcollaborationfromLibraryMediaSpecialists.
MiddleSchool
All6thgradestudentscurrentlytakea9weekapplication-basedcomputerclass.Thefuturegoalforthisclassistoprovideaconsistentcurriculum,focusingondigitalcitizenship,includingcyberbullying,digitalfootprints,andusingtechnologytoenhancelearning.Classroomteachersprovidesomeinstructionasanintegratedpartofthecontentcurriculum.S.T.E.M.(Science,Technology,Math,andEngineering)courseworkhascompletedasuccessfulpilotandhasbeenadoptedinabroadercontext.
HighSchool
Classroomteachersprovidesomeinstructionasanintegratedpartofthecontentcurriculum,withcollaborationfromLibraryMediaSpecialists.Electiveclassesareofferedindesktoppublishing,webdesign,andotherweb-basedapplications.Thefuturegoalisfortechnologytobeintegratedintoallcontentareas,withanemphasisoncollaborationandeducationalnetworkingtoenhancestudentlearning.
OtherPrograms
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ThetechnologydepartmentroutinelycollaborateswithprogramsoutsideofthetraditionalK-12offerings.Programsinclude,butarenotlimitedto,adulteducationandliteracyservices,pre-schoolprogramminganddaycareservices,andcareerandartseducation.Weprovideandsupportcomputerlabs,laptops,Chromebooks,softwaresystems,etc.tofacilitateinstructionandoperations.
SustainingResources
Weconsiderresourcesfromtwoperspectives.Obviously,oneperspectiveis‘stuff’,thehardwareandsoftwaresystemsweuseonaday-to-daybasis.Moreimportantly,wealsoconsiderhowtosustainourtechnologicalskills-thesewillalwaysbemoreimportantthanthe‘stuff’.
SkillsPortagePublicSchoolsbelievesthatprovidingtrainingforteachersisacriticalcomponentofmaintainingandenhancingourtechnologyskills/useinthedistrict.Inordertofacilitatethisweoffertrainingsinavarietyofformats,including:
● professionaldevelopmentdays
● voluntarybeforeorafterschooltrainingsessions
● voluntarysummertrainingsessions
● mediaspecialistsprovidedsupportandtraining
● dailyon-demandtrainings
● one-on-onetraining
● smallgrouptrainings
● outofdistrict/ISDleveltrainings
● professionalconferences
Professionaldevelopmentisprovidedbyskillededucatorsandtrainers,includingourtechnologyintegrationspecialists,mediaspecialists,dataspecialist,technologydirector,andoutsideresources.
AtPortagePublicSchools,technologytrainingisfocusedonnotonlyhowthehardwareworks,buthowteacherscanintegratevariousapplicationsintotheirteachinginordertoenhanceinstructionandlearning.Thesetrainingsstrivetoencourageteacherstousecurrentavailabletechnologiestoreassesshowtheydeliverinstructionandmanagetheclassroom.
Inadditiontotrainingandsupportingteacherstousetechnologyfortheirinstruction,weareworkingtoinstructandsupportteachersonhowtobeatechnologycoachfortheirstudents.Thiscancomeina
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varietyoflearningopportunitiesrangingfromthesimplereplacementoftraditionalresourcestocompletetransformationofhowstudentsacquireanddemonstratetheirunderstandingofclassroomconcepts.
Byprovidingtechnologytrainingsinavarietyofformatsandonawiderangeoftopicsandskilllevels,weareabletoencourageeachteachertoembracetheirnewlearninginordertoprovidethebestlearningopportunitiesforourstudents.
HardwareandSoftwareWhilethisplanshiftsfocusawayfromtechnologyitselfandontoitsuse,onecannotdismisstherolephysicalresourcesplay.Aswithmanydistricts,Portagehasinvestedasignificantamountoftimeandresourcesinitstechnologyandinformationsystems.Assuchwearemindfultomaintainandrefreshourtechnologiesasappropriate.
PurchaseCyclesForeachclassoftechnologydeployed,weestimateusefullife,budgetingfortimelyreplacement.Theselifespanscanbeaslittleastwoyears(mobiledevices)toaslongas20(LED-baseddisplays).Whenitmakesfiscalsensetodoso,wewillrefreshtechnologieswithhardwareandsoftwareupdatestoextendtheirusefullife.
Duringthelast20years,technologybondshavebeentheprimarysourceoffundingfortechnologycapitaloutlay.Atthetimeofthiswriting,unallocatedfundsfromourcurrenttechnologybondtotalapproximately$750,000.Thesefundswillbereservedforneedsthatariseuntilthepassageofanothertechnologybond.Spendingprioritieswilladdressedinthefollowingpriority:
1. Coresystemsimpactingalargeportionoftheuserbase(servers,telephony,safetyandsecuritysystems)
2. Classroominstructionaltechnologies(AVsystems,forexample)
3. 1-1computerreplacements
4. Staffcomputerreplacements
5. Othercomputerreplacements
EmergingTechnologiesWearerelentlessinoursearchforemergingtechnologieswhichcouldreduceouroperationalcostsandincreaseouroverallflexibility.AgreatexampleisouradoptionofChromebooks-theycostmuchlesstopurchaseandtooperate,provideaccesstoallourweb2.0tools,andintegrateseamlesslywithourGoogleAppsforEducationservices.
Single-UseTechnologiesIngeneral,weavoidsingle-usetechnologies.Theycantieupsignificantfundswhilesimultaneouslybeingunder-utilized.Clickersystemswereanexcellentexampleofthisproblem.Inlieuofclickers,
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thereareothertechnologieswhichcanbeusedtocollectinformalassessmentdatamuchlikeaclickeryetstillbeusedforavarietyofotherpurposes.
Ofcourse,therearealwaysexceptionstotherule-voiceenhancementsystemsandotherAVtechnologies,toolsforspecialneedsstudents,etc.serveasexamplesofeffectivesingleuseapplications.Still,thepurchaseofasingle-usetechnologyneedstobecarefullyconsidered.
BringYourOwnDevice(BYOD)Whilethedistrictoffersa1-1computingenvironment,westillencouragestaffandstudentstobringtheirowncomputingdevices.This‘bringyourowndevice’(BYOD)strategyallowsuserstoprovidetheirownspecialtydevices(suchastranslationtools,specialtysupportandassistedlearningdevices,etc.)toaugmentdistrict-provideddevices.Tobesuccessful,anentitymustmakeseveralcommitmentsifitwishestosupportBYOD.PortagePublicSchoolshasimplementedallofthefollowing:
● Networkinginfrastructuremustbedevice-agnostic,allowingforawide-rangeofdevicestoconnecttoit.
● Wirelessnetworkingshouldbedividedintopublicandprivatesideswithstrictfilteringandbandwidthcapsonthepublicside-thiswillhelpinsuretheintegrityoftheprivatenetworkandthemissioncriticalservicesitprovides.
● ApplicablesecuritytechnologiesshouldbeinstalledtopreventunintendeduseofnetworkresourcesandpreventunauthorizedaccessbetweendevicesconnectedtotheBYODnetwork.
● DirectaccesstosecuredsystemsontheDistrict’snetworkwillnotbeallowedfromBYODdevices.Accesswillberestrictedtowebservices,remotedesktops,orvirtualdesktops.
DisasterContingencyandRecovery
Disastersareaninfrequent,yetunavoidablepartoflife.PortagePublicSchoolshasadocumentedprocessfordisastercontingencyandrecovery.DetailsofthisprocessareincludedinAppendixB.
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AppendixA–CurrentEnd-UserDeviceInventory
Asummaryofthecurrentnumberofdevicesallocatedtoendusersisincludedbelow.Atpresent,PPSmaintainsatotalcomputertostudentratioof1:2.5.Adetailedinventoryisavailableuponrequest.
Desktops Laptops Chromebooks Other
Student 900 1500 7000 30
Staff 1300 175 500 24
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AppendixB-DisasterContingencyandRecoveryPlan
Thisdocumentisthedisastercontingencyandrecoveryplan(referredtoasDR)forthePortagePublicSchoolsTechnologyDepartment.TheinformationpresentinthisplanguidesTechnologyDepartmentstaff(“DRTeam”)intherecoveryofTechnologyInfrastructureintheeventthatadisasterincapacitatesorotherwisedestroysallorpartoftheITinfrastructure.
TheprimaryfocusofthisdocumentistoprovideaplantorespondtoadisasterthatdestroysorseverelycripplestheDistrict'scorenetworkinfrastructurelocatedinthedatacenterat8107MustangDr.Theintentistorestoreoperationsasquicklyaspossiblewiththelatestandmostup-to-datedataavailable.
Thisdisasterrecoveryplanhasthefollowingobjectives:
• Tominimizeinterruptionstonormaloperationofthenetworkandnetworkservices.• Toestablishsecondarydisasterrecoverylocationwhereminimalservicescanberestored.• Toprovidearestorationofallservices.• Toidentifytheproceduresnecessaryforcompleterecovery.• Tobeginrestorationoftheprimarysite.
Immediatelyfollowingthedisaster,allCoreTechnologyDepartmentstaffwillbenotifiedoftheactivationoftheDRPlan.Itmaybenecessarytorequestassistancefromstaffofotherdepartmentsdependingontheextentofthedisaster.
TheinitialstepsinactivationoftheDRplanaretoidentifyandattempttosalvageanyfunctioningsystemsandprotectthemfromfurtherrisk.Thismayincludephysicallyremovingthehardwareorcomponentsfromtheinstallationlocation.Precedenceisgiventostoragemedia,corenetworkswitchingdevices,andserverequipment.Theseitemsmustberemovedandprotectedfromtheelementsormovedtoaclean,dryenvironmentawayfromthedisastersite.
Whilesalvageoperationsareineffect,theDRTeamwillperformasurveytodetermineasuitablelocationtorestoreservices,shouldtheprimarysitebeimpractical.TheplannedDRSiteislocatedatPortageNorthernHighSchool(NHS)inthesecondfloorMDFcloset.Assalvageoperationscommence,workwillproceedtobringtheDRsiteonline.AdecisionwillbemadebytheDRTeamwhethertousetheDRSiteoranalternatelocationtotemporarilyrestoreservices.IntheeventthatNHSisdeemedunsuitable,effortswillbegintorelocatethesecondarystoragearrayfromNHStothealternatelocation.
ThisDRPlanreliesheavilyonexistingsupportservicesprovidedbythevendorsofourinfrastructureequipment.Asequipmentisidentifiedasdestroyedornon-recoverable,immediatecontacttovendorsforrapidreplacementofcriticalsystemswillbegin.Intheeventvendorsareunabletoprovideidenticalreplacementsofequipment,theDRTeamwillmakeanyrequiredsubstitutions.
Assalvagedorreplacementequipmentarrives,itwillbejoinedupwithexistingequipmentfromtheDRSite.Asitisdifficulttoplanforeverydisaster,itmaybenecessaryfortheDRTeamtodeviatefromthis
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planasthesituationrequires.Onceequipmentisreinstalled,effortstorestorenetworkserviceswillbegin,startingwiththemostcriticalsystems,identifiedinthisorder:
1. CoreNetworkInfrastructure
2. DHCPServices
3. DomainNameServices(DNS)
4. StorageArray
5. Voice/Telephony
6. WirelessNetworkInfrastructure
7. WindowsDomainControllers
8. FileServers
9. HostedApplicationServices
10. VideoSurveillanceSystems
11. OtherSystems
OncetheDRSiteisoperationalandcoreserviceshavebeenrestored,theteamwillbeginfocusingonrecoveryoftheprimarysite.TheDRTeamwillthendetermineiftheoriginalsiteissuitableforrecovery,oranewpermanentlocationfornetworkservicesisrequired.Aseachdisasterisunique,theprocessofcomingtothisdecisionisoutsidethescopeofthisdocument.
EquipmentVendorsDellCompellent(866)397-8673PrimaryStorageArrayID:7296/7297SecondaryStorageArrayID:7298Presidio6355EastParisAveSE,Caledonia,MI49316(616)871-1500(NoContractoranyotherIDneeded,justcompanyname)LightspeedSystems(877)447-6244Liebert/EmersonNetworkPower(800)543-2378MustangDriveSiteID:113976NorthernHighSchoolSiteID:88836
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ApprovedProtectionSystems(800)339-1579ROKSystems(616)532-7995CTSCommunications(800)627-5287EPS(616)459-1282
IdentifiedEquipmentCoreNetworkSystems
• Nexus9508Core-Switcho (8)N9K-X9464PX48x1/10GSFP+4x40GEthernetModule52SFPPortso (6)N9K-C9508-FMFabricModuleo (2)N9K-SUP-ASupervisorModuleo (2)N9K-SC-ASystemControllero (4)N9K-PAC-3000W-BNexus9000C9508ChassisPowerSupplyo (3)N9K-C9508-FANNexus9000C9508ChassisFanModule
• Cisco6509ECoreSwitch
o VS-SUP2T-10G5portsSupervisorEngine2T10GEw/CTS(Primary)o VS-F6K-MSFC5CPUDaughterboardo CVS-F6K-PFC4PolicyFeatureCard4o S2TISK9-15101SYIOSIPSERVFULLENCRYPTo VS-SUP2T-10G5portsSupervisorEngine2T10GEw/CTS(Secondary)o VS-F6K-MSFC5CPUDaughterboardo VS-F6K-PFC4PolicyFeatureCard4o S2TISK9-15101SYIOSIPSERVFULLENCRYPTo WS-X6908-10GDCEF2T8port10GEo X2Transceiver10Gbase-SR(x2)o WS-F6K-DFC4-EDistributedForwardingCard4o WS-X6748-SFPCEF72048port1000mbSFPo 1000BaseLH(x14)o GLC-T(x12)o WS-F6K-DFC4-ADistributedForwardingCard4o WS-X6748-SFPCEF72048port1000mbSFPo 1000BaseLH(x12)o GLC-T(x8)o WS-F6K-DFC4-ADistributedForwardingCard4o WS-X6748-GE-TXCEF72048port10/100/1000mbEtherneto WS-F6K-DFC4-ADistributedForwardingCard4
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o WS-X6748-GE-TXCEF72048port10/100/1000mbEtherneto WS-F6K-DFC4-ADistributedForwardingCard4o WS-C6509-E-FAN1-Enhanced9-slotFanTrayo (2)WS-CAC-6000W-ACpowersupply,6000watt
• Cisco4110Firepower1
o Base-CiscoFirepower4110ThreatDefenseLicenseo Malware-CiscoFirepower4110ThreatDefenseLicenseo Threat-CiscoFirepower4110ThreatDefenseLicenseo CiscoFirepowerManagementCenterforVMWare
• Cisco4110Firepower2
o Base-CiscoFirepower4110ThreatDefenseLicenseo Malware-CiscoFirepower4110ThreatDefenseLicenseo Threat-CiscoFirepower4110ThreatDefenseLicenseo CiscoFirepowerManagementCenterforVMWare
• Cisco8510WirelessLANcontroller
o (2)2xCableso LIC-CT8500-500-500APLicenseforCisco8500WirelessController
• Misc.Switches
o (4)WS-C3850X-24P-L(NHSCore)o (3)WS-C3850X-48P-L(CHSCore)o (2)WS-C3750X-24T-So (1)WS-C3750X-24P-So (1)WS-C3750X-24PF-So WS-C3560G-48TS-S(ILO)o WS-C3560G-48PS-S(MGMT)
• Routers
o (9)CiscoC881RouterChassis§ Licenseadvipservices§ PVDM2-16PVDMIIDSPSIMM
o (3)CiscoISR4321RouterChassis§ PWR-4320-AC110wACPowerSupplyforCiscoISR4320§ ACS-4320-FANASSY§ ISR4321/K9CiscoISR4320Built-InNIMController§ NIM-2FXONIM-2FXOVoiceAnalogModule§ NIM-4FXSNIM-4FXSVoiceAnalogModule§ ISR4321-2x1GEFrontPanel2PortGigabitethernetmodule§ ISR4321/K9ISR4321RouteProcessor§ ISR4321/K9ISR4321ForwardingProcessor§ Licenseuck9§ Licenseipbasek9§ Licensecme-srst
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o (2)CiscoISR4331RouterChassis§ PWR-4330-AC250wACPowerSupplyforCiscoISR4330§ ACS-4330-FANASSY§ ISR4331/K9CiscoISR4331Built-InNIMController§ NIM-2FXONIM-2FXOVoiceAnalogModule§ NIM-4FXSNIM-4FXSVoiceAnalogModule§ PVDM4-32PVDM4-32VoiceDSPModule§ ISR4331-3x1GEFrontPanel3PortGigabitethernetmodule§ SM-X-NIM-ADPTRSM-XAdapterforoneNIMModule§ NIM-4FXSVoiceAnalogModule§ ISR4331/K9ISR4321RouteProcessor§ ISR4331/K9ISR4321ForwardingProcessor§ Licenseuck9§ Licenseipbasek9§ Licensecme-srst
o CiscoISR4351RouterChassis§ PWR-4450-AC450wACPowerSupplyforCiscoISR4450§ ACS-4450-FANASSY§ ISR4451/K9CiscoISR4351Built-InNIMController§ NIM-2FXSNIM-2FXSVoiceAnalogModule§ NIM-4FXSNIM-4FXSVoiceAnalogModule§ NIM-4FXSNIM-4FXSVoiceAnalogModule§ ISR4331-3x1GEFrontPanel3PortGigabitethernetmodule§ SM-X-NIM-ADPTRSM-XAdapterforoneNIMModule§ NIM-2FXONIM-2FXOVoiceAnalogModule§ SM-X-NIM-ADPTRSM-XadapterforNIMmodule§ NIM-4MFT-T1/E1SerialModule§ PVDM4-128VoiceDSPModule§ ISR4351/K9ISR4321RouteProcessor§ ISR4351/K9ISR4321ForwardingProcessor§ Licenseuck9§ Licenseipbasek9§ Licensecme-srst
• WebFilteringEquipment
o LightspeedSystemsRocket-DualBridgeo (2)LightspeedSystemsRocket-10G
• AccessControlEquipment
o S2EnterpriseNetBox
• EnvironmentalMonitoro GeistWatchdog1250
• StorageSystems
o FiberChannelNetwork
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§ (4)Brocade300-SeriesFCSwitcho CompellentStorageArray(Primary)
§ (2)DellCompellentSC8000Controllers• Dual-PortGigabitiSCSICard• CacheCard• (2)Quad-Port8GBitFibreChannelCard• (2)Quad-PortSASController• SSDEnclosure
o (24)1.8TBRead-Intensive2.5”SSDDrives• (4)SpindleEnclosures
o (12)4.0TB7.2kRPMSASDriveso CompellentStorageArray(Secondary)
§ (1)DellCompellentSC8000Controller• Dual-PortGigabitiSCSICard• CacheCard• (2)Quad-Port8GBitFibreChannelCard• (2)Quad-PortSASController• (4)SpindleEnclosures
o (12)4.0TB7.2kRPMSASDrives• ServerInfrastructure
o NetworkMonitoringVMwareCluster§ (2)CiscoR210Servers
• 48GBRAM• 2xDual-PortQLogic10Gethernetcard
o PrimaryVMwareCluster§ (10)DellR710Server
• 192GBRAM• 192GBSSDCacheDisk• Quad-PortBroadcomGigabitEthernetCard• Dual-PortBroadcomiSCSICard• Dual-PortQLogic4GBitFibreChannelCard• 2xDual-PortQLogic10GSFP+Card
o VirtualDesktopCluster§ (9)DellR510
• 32gbRAM• Dual-PortQLogic4GBitFibreChannelCard• 2xDual-PortQLogic10GSFP+Card
o WebCachingCluster§ (2)DellR730
• 128GBRAM• Dual-PortQLogic10GSFP+Card• Dual-PortQLogic4GBitFibreChannelCard
• IPTVSystems
o 4SiliconDustHDHomeRunTECH3-6CC(24channels)o 8CableCards&MotorolaTuners(ProvidedbyCharterCommunications)
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DataCenterSystems(8107MustangDriveSite)
• BatteryBackupo (2)LiebertNFinity20kVAw/6BatteryModules
• Generator
o Generac
• ComputerRoomAirConditioners(CRAC)o 2LiebertChallenger3000(5ton)o 1LiebertPDX(5ton)
• FireSuppression
o FM-200
• Environmental/SecurityMonitoringo EPS
DisasterRecoverySiteSystems
• BatteryBackupo LiebertNfinity16kVAw/5BatteryModules
• Generator
o Generac
• HVACo LiebertDataMatex2
• FireSuppression
o WaterSprinklerSystem
• FiberOpticCablingPlanto MaintainedbyCTS
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AppendixC–TechnologyBondBudget
Inthefallof2015,a$144millionbondproposalwasapprovedbythevoters.Notincludingtechnologyfundstieddirectlytonewconstruction,approximately$6millioninbondfundsweresetasideforotherprojects.Asofthiswriting,this$6millionisallocatedasfollows:
Infrastructure
Location Description Quantity UnitCost TotalCost
SelectedElementarySites
ReplaceAgingPublicAddressSystems 5 $40,000 $200,000
District-Wide FiberRingUpgrades 1mile $20,000 $20,000
District-Wide CoreSwitchandControllerUpgrades 1 $949,181 $949,181
District-Wide OtherDataCenterUpgrades 1 $363,742 $363,742
StudentComputing
District-Wide 1-1ComputingInitiative 8520 $230 $1,959,600
District-Wide LabReplacements 1000 500 $500,000
StaffComputing
District-Wide DesktopReplacements 550 $700 $385,000
District-Wide 1-1ComputingInitiative 525 $389 $204,120
Other
District-Wide Contingency 1 $778,357 $778,357
NewMiddleSchools Audio/VisualSystems 90rooms $7,000 $630,000
District-Wide ContractedServices 1 $300,000 $300,000
GrandTotal $6,290,000
Thesefiguresdonotincludetechnologycoststriggeredbyfacilityremodelingornewconstruction.
Itisunderstoodthesefigureswillvarythroughoutthebiddingprocessandpurchasecycles.
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AppendixD–FormallyApprovedTechnology-RelatedRegulations,AcceptableUseAgreements,andSupportingPoliciesandRegulations
AsperStateandFederalguidelines,PortagePublicSchoolsmaintainsathoroughsetofexpectationsandregulationsregardingtheuseoftechnology.TheseitemscanbefoundontheDistrict’swebsiteathttps://drive.google.com/file/d/0BwyqMHse0KezTDNRdy1wZ0tjclk/view
Asapartoftheseregulations,PortagePublicSchoolscomplieswiththeChildInternetProtectActbymonitoringandfilteringinternetaccess.InformationregardinginternetfilteringinPortagePublicSchoolscanalsobefoundontheDistrict’swebsiteathttps://sites.google.com/a/portageps.org/digitaled/resources/internet-filtering/internet-filtering-and-portage-public-schools
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AppendixE–OperatingBudgets
The2017-2020budgetsfortechnologyoperationsfollowsthegeneraloutlineandamountsasshownbelow.Asmanyofthesecostscanvary(unexpectedserviceoutages,variancestomaintenanceagreements,etc.),theactualexpenditureamountswillchangefromyeartoyear.Actualexpensedata(includingsalaryinformationnotincludedbelow)islocatedonthedistrictwebsiteathttps://portageps.org/departments/finance/.
Category AverageAnnualBudgetMediaSupplies(books,magazines,etc.) $55,000Media&A/VEquipmentMaintenance $32,000MediaMembershipsandInstructionalFees $26,500MediaProcessing $3,400CoreTechnologyMaintenanceAgreements $250,000ContractedServiceFees $5,000InternetService $20,000TelephoneService $35,000ComputerRepair/Replacements $85,000InfrastructureMaintenance/Contingency $30,000TrainingsandDues $20,000SuppliesandMileage $8,000Copy/Print $87,000ClientSoftwareLicensing $57,000StudentDataSystems $113,000OperatingDataSystems $142,000InstructionalSoftwareSubscriptionsandRelatedSupport $61,000