teams need training 2013
DESCRIPTION
Overview of all Club Officer Roles and how they interact. Presented and the Austin TLI June 15, 2013TRANSCRIPT
![Page 1: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/1.jpg)
District 55 Teams Need Training!
![Page 2: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/2.jpg)
Why Train As Teams?
![Page 3: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/3.jpg)
Club Officers – Your Opportunity for
Leadership
Lead by example Get training Demonstrate responsibility
Plan for Success
![Page 4: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/4.jpg)
Your best tool for club success:
The Distinguished Club Program!
![Page 5: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/5.jpg)
The 10 goals of the Distinguished Club
Program:1. 2 CCs2. 2 more CCs3. One ACB, ACS, or ACG4. One more ACB, ACS, or ACG5. One CL, ALB, ALS, or DTM6. One more CL, ALB, ALS, or DTM7. Four new members8. Four more new members9. Min of 4 officers trained 2x/year10.One dues renewal invoice and one
club officer list submitted on time
![Page 6: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/6.jpg)
Recognition Earned:Any club with at least 20 members
or a net gain of five new members on June 30th and who achieve the following number of goals on their DCP will receive the following distinctions:
Five of 10 Goals:
Distinguished Club!Seven of 10 goals:
Select Distinguished Club!Nine of 10 goals:
President’s Distinguished Club!
![Page 7: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/7.jpg)
The Distinguished Club Program And Club Success Plan
Ensures members needs are being met
Helps guarantee club health now and into the future
![Page 8: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/8.jpg)
Sergeant at Arms,DCP Success
Depends on You!
![Page 9: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/9.jpg)
A leader by example as you are on time and prepared
The first face most guests will see
As club Sergeant at Arms, you are…
![Page 10: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/10.jpg)
Arrange room and equipment
Greet members / guests
Ensure meetings start on time
As club Sergeant at Arms, you will…
![Page 11: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/11.jpg)
Schedule meeting location
Arrange for food service
Collect ballots/tally votes
As club Sergeant at Arms, you will…
![Page 12: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/12.jpg)
Delegate!Gives members a
chance to contribute while giving you valuable leadership experience!
Too much to do in too little time?
![Page 13: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/13.jpg)
Treasurer,DCP Success
Depends on You!
![Page 14: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/14.jpg)
Creating your budget:
Work with the president and the executivecommittee!Incomes
Member duesFundraising activities
ExpensesTrophies and ribbonsAdministrative suppliesEducational materials
![Page 15: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/15.jpg)
Is the product you wish to sell donated?
Is the service you wish to provide voluntary?
Is it the club rather than a member who receives monetary compensation?
Is at least one-third of the club’s total support from member dues?
Is the fundraising activity conducted on an infrequent and irregular basis?
Is the fundraising activity legal in your city, state, province or country?
Will the profits be used for the furtherance of Toastmasters International’s exempt purposes, which include:
Building and improving clubs
Training club and district officers
Purchasing educational program materials
Sending a voting delegate to district conferences or the International Convention
Covering general administrative expenses connected with the operation of the club or district
A “no” answer to any of these questions means the activity is prohibited!
Fundraising – Questions to ask first!
![Page 16: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/16.jpg)
Tell members when dues are due
Collect /submit dues to WHQ online
Submit new applications / dues to WHQ online
As Treasurer, you will…
![Page 17: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/17.jpg)
Pay all bills promptly
Keep records of all financial transactions
Present financial reports
Submit accounts for audit upon request
As Treasurer, you will…
![Page 18: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/18.jpg)
Secretary,DCP Success
Depends on You!
![Page 19: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/19.jpg)
Ensures all members receive the Toastmaster magazine and club newsletter
Keeps track of those eligible for educational awards and speech contests
Maintaining Membership Roster
![Page 20: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/20.jpg)
Helps the vice president membership follow up on absent members
Tracking Attendance
![Page 21: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/21.jpg)
When someone joins, a form 400 and dues should be mailed or submitted online immediately.
Delays could make someone ineligible for educational awards and speech contests!
Submitting records to World Headquarters
![Page 22: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/22.jpg)
The Dues renewal invoice
Submitted twice each year
Lists all paid members on file at World Headquarters
Due at World Headquarters on October 1 and April 1
Work with the president, vice president membership, and treasurer to turn it in on time and earn your club’s success in the DCP!
![Page 23: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/23.jpg)
As club Secretary, you will… Record and read meeting minutes
Assist with the semiannual membership report
Report new officers to TI within 10 days
Keep club constitution and standard bylaws with the club records
![Page 24: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/24.jpg)
Vice President Public Relations, DCP
SuccessDepends on You!!
![Page 25: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/25.jpg)
To increase awareness and appreciation for the Toastmasters program.
The Goal of Public Relations:
![Page 26: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/26.jpg)
Target your audience
Develop a media list
Send promotional material to media members
Creating a Public Relations Program
![Page 27: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/27.jpg)
Writing a news release:
Tell a good story
Use quotes
Format for readability
Get to the point first
![Page 28: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/28.jpg)
Why?
Documents and promotescurrent events
Informs with educational material
Provides visitors with “take-home” value
Create a Club Newsletter/Web Site
![Page 29: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/29.jpg)
Resources You WANT & NEED!
• Website tool
• Weebly.com
• Club Automation
• Easy-speak.org
• Marketing
• Facebook!!!
![Page 30: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/30.jpg)
As Vice President Public Relations,you will…
Promote your club’s regular meetings and special events to local media
Communicate upcoming events to your club members
Maintain club’s publicity materials
Publish and maintain your club’s newsletter and/or website
![Page 31: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/31.jpg)
Vice President Membership, DCP Success
Depends on You!
![Page 32: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/32.jpg)
Reaching for 20 – Charter membership
strength!Why 20?
Keeps meetings exciting and varied
Keeps the talents and energies of club members from being stretched too thin
![Page 33: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/33.jpg)
Make it a club goal to add 2/3 member each monthChallenge club members and leaders to bring one guest every month – and then be the first to do just that!
How to get there…
![Page 34: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/34.jpg)
Promote benefits to current members
Promote Toastmasters benefits to others
Hold at least two membership contests
Offer recognition
Strategies for Membership Growth
![Page 35: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/35.jpg)
Individual Recognition – The Annual Membership Program!
Recognizes individuals who sponsor 5, 10, 15 or more new members during the year.
Toastmasters Membership Contests:
![Page 36: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/36.jpg)
Toastmasters Membership Contests:
Club recognition for 5 or more new, dual, or reinstated members!
The Smedley AwardAugust thru September
Talk Up ToastmastersFebruary thru March Beat the Clock
May thru June
![Page 37: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/37.jpg)
Transform Guests into Members
Personally welcome guests and introduce them to others
Explain benefits and follow up
Complete application andsubmit online immediately
Welcome new members into the club
![Page 38: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/38.jpg)
Contact absent
members
Conduct surveys
Distribute evaluation
forms
Guarantee current member Satisfaction
![Page 39: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/39.jpg)
As Vice President Membership, you will… Conduct an ongoing membership program
Promote Toastmasters membership building contests
Follow up with guests
Attend club executive committee meetings
![Page 40: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/40.jpg)
As Vice President Membership, you will… Attend and vote at area council meetings
Ensure each guest completes a guest card
Report on membership goals and achievements
Ensure current members’ needs are being met
![Page 41: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/41.jpg)
Vice President Education, DCP SuccessDepends on You!
![Page 42: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/42.jpg)
You are the 2nd Highest ranking club officer!
Lead by example Monitor the club’s progress
Preside when president is absent
![Page 43: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/43.jpg)
Envision / Plan / Direct Club Meetings
Plan dynamic club meetings 3-6 weeks in advance
Create varied programs
Encourage effective evaluations
![Page 44: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/44.jpg)
The Toastmasters Educational Program…
Promote participation in the communications and leadership tracks!
Tracks are not mutually exclusive – members can work in both at the same time!
![Page 45: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/45.jpg)
Tips for Integrating the Competent Leadership
Manual Display manual in club meetings
Discuss evaluations Educate mentors Track progress
![Page 46: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/46.jpg)
Orient New Members
Introduce and explain materials & procedures
Match with mentor
Get members participating
![Page 47: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/47.jpg)
Become familiar with:
Success/Leadership Success/Communication Youth Leadership High Performance Leadership Program
Educate members about other leadership opportunities!
![Page 48: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/48.jpg)
Boost Participationin Toastmasters
Activities! Explain training benefits
Organize speech contests
Promote area / district meeting attendance
![Page 49: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/49.jpg)
Club President,DCP Success Depends on
You!
![Page 50: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/50.jpg)
Gather your team!
Hold regular executive committee meetings with club officers.
Give your club officers shared ownership and responsibility for the club mission!
Monthly executive committee meetings are a good idea!
![Page 51: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/51.jpg)
Ask yourself and your executive committee … What is your idea for a
club vision? What would you like to see
at all club meetings? What specific things would
you like to improve?
Including your executive committee will give them shared ownership and responsibility for the vision!
Create a vision:
![Page 52: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/52.jpg)
Goals should be… Specific Measurable Action-oriented Realistic Time-boundUse the Club Success Plan and the Distinguished Club Program to motivate performance and track progress!
Set your goals!
![Page 53: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/53.jpg)
Represent the Club Act as liaison between club / area / district
Participate in and vote at area / district functions
Vote at the International Convention or send proxy to district governor
![Page 54: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/54.jpg)
As Club President, you will…
Preside over club meetings
Hold and chair executive committee meetings
Know the Distinguished Club Program.
Attend district and area council meetings
![Page 55: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/55.jpg)
As Club President, you will…
Ensure timely submission of semi-annual dues renewals and membership reports
Oversee administrative operation of the club
Assist with transition of new officers at the end of your term
![Page 56: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/56.jpg)
Encourage and guide! Give each club member and leader the attention and respect they deserve
Demonstrate excellence as you carry out club goals and proceed through the Toastmasters educational tracks
Lead by example – others will follow!
![Page 57: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/57.jpg)
“Coming together is a beginning.Keeping together is progress.Working together is success.”
-Henry Ford
![Page 58: Teams Need Training 2013](https://reader038.vdocuments.net/reader038/viewer/2022110115/54b503714a7959633c8b4622/html5/thumbnails/58.jpg)
District 55 Teams Newly Trained!