technical cum price bid3.imimg.com/data3/qs/hc/htt-1543/1543_2015-07-16-16-21...2015/07/16 · loni...

INDIAN OIL CORPORATION LTD. (MARKETING DIVISION)

LPG DEPARTMENT UTTAR PRADESH STATE OFFICE

TECHNICAL CUM PRICE BID

TENDER NO. UPSO-II/LE/LT/2015-16/03

DATED : 15.07.2015

DUE OF SUBMISSION 27.07.2015 AT 15:00 HRS

SUPPLY, ERECTION, TESTING, COMMISSIONING OF MODIFICATION OF SPRINKLER SYSTEM IN EMPTY

CUM FILLING SHED AT LONI LPG PLANT



DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS

SIGNATURE OF TENDERER PAGE 2

INDEX


SL Description Page No

1 NIT

2 Covering Letter

3 Check list to bidders

4 Tender schedule

5 Instruction to tenderer for downloading of tender documents

6 Instructions to Tenderers

7 Form of Tender for commercial Bid

8 Important Guidelines to Tenderers

9 Additional Instructions to Tenderers

10 Statement of credentials

11 Special Terms & Conditions

12 General Conditions of Contract

13 Performa of Declaration of Black Listing / Holiday Listing

14 Brief Scope of Work

15 Form of Contract

16 Declaration

17 Performa for Indemnity undertaking for PF Performa A and B

18 Declaration A, B & C

19 Form of Indemnity bond for Lost Deposit Receipt

20 Form of Bank Guarantee in lieu of EMD

21 Form of Bank Guarantee in lieu of Security Deposit/ISD

22 Technical Specifications for Pipeline works

NOTE : ALL PAGES TO BE SIGNED WITH OFFICE SEAL BY THE TENDERER BEFORE

SUBMISSION.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


UTTAR PRADESH STATE OFFICE

NOIDA

TENDER NO. : UPSO-II/LE/LT/2015-16/03

Indian Oil Corporation Limited,

(Marketing Division)


Indian Oil Bhavan, E-8, SECTOR-1, NOIDA-201301

LIMITED TENDER NOTICE

NIT No./Nature of Work

E Tender Documents

Down load

Contact Person

UPSO-II/LE/LT/2015-16/03

SUPPLY, ERECTION, TESTING,

COMMISSIONING OF MODIFICATION OF

SPRINKLER SYSTEM IN EMPTY CUM FILLING SHED AT LONI LPG

PLANT

15.07.2015

TO

27.07.2015

Chief Plant Manager, LONI LPG PLANT Tel: 0120-2683004, 8826699364 e-Mail [email protected]

All the tenderers are requested to visit LONI LPG Plant to see the exact type of the work to be carried out in empty cum filling shed at the Plant. The total works include supply, erection, testing and commissioning of modification of existing sprinkler system of empty cum filling shed at LPG BP, Loni. Drawing of existing system and proposed system can be obtained from Loni BP of request. All clarification should be sought from plant after the study of proposed drawing as per which the new sprinkler to be erected. Site visit is advisable to clarity of work as the work involves working at height for removing old system and erecting new system. .


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS



NOIDA

TENDER NO. : UPSO-II/LE/LT/2015-16/03

NOTICE INVITING TENDER

Sealed tenders single bid with Tender number, due date & time duly super scribed on envelope are invited from limited Vendors for SUPPLY, ERECTION, TESTING, COMMISSIONING OF MODIFICATION OF SPRINKLER SYSTEM IN FILLING CUM EMPTYSHED AT LONI LPG

PLANT as per detailed below:

1

TENDER NO. & NAME OF WORK

UPSO-II/LE/LT/2015-16/03 SUPPLY, ERECTION, TESTING, COMMISSIONING OF

MODIFICATION OF SPRINKLER SYSTEM IN

FILLING CUM EMPTY SHED AT LONI LPG PLANT

2

ESTIMATED COST

Rs. 47,02,767.00

3

EARNEST MONEY DEPOSIT

Rs. 47,027.00

5

DUE DATE AND TIME:

a) SUBMISSION OF TENDERS 27.07.2015 @ 15:00 Hrs

b) OPENING OF TENDERS (Technical Bid Only)

28.07.2015 @ 15:30 Hrs

6

WORK COMPLETION TIME

Supply & Erection, testing and

commissioning should be completed

within 4 months from date of work order

7.

CONTACT PERSON

Chief Plant Manager , Loni LPG Plant

Tel. no: 0120-2683004, 8826699364 E-Mail: [email protected]

Note: The Corporation reserves its right to allow Price/Purchase preference to Central Public Enterprises as admissible under the existing Govt. Policy. 10% Purchase Preference shall be given to the associate companies of IOC as per DPE guidelines with extended preferential treatment of no limit of value addition and purchase amount.

CPM, Loni

mailto:[email protected]


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS



DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


UTTAR PRADESH STATE OFFICE-II

NOIDA

ISSUE DATE:15.07.2015

M/S _________________________

_________________________

_________________________

SUB: SUPPLY, ERECTION, TESTING, COMMISSIONING OF MODIFICATION OF SPRINKLER SYSTEM IN FILLING CUM EMPTY SHED AT LONI LPG PLANT

Dear Sir,

We are enclosing a limited tender for subject job. You are requested to submit your competitive

quotation / rates for the works in e ender price bid sheet. You may witness the opening of the

Technical bid of this tender at 15.30 HRS on 28.07.2015 Conditional offers are liable for rejection.

However, you are requested to get any clarification, if required, from us before submission of your

bid.

The Corporation reserves the right to reject any or all tenders without assigning any reason

whatsoever. Tender Envelope must be super scribed duly indicating the tender number, due date

and time of opening, name of work tendered, address of tenderer in the appropriate spaces

provided on the cover.

Thanking you,

Yours faithfully,

For Indian Oil Corporation Limited,

CPM, LONI


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


CHECK LIST FOR BIDDERS

For the benefit of the bidders, we are giving below a summary of check list which are to be tick

marked ( before submitting the documents in tender box by schedule date and time at the address

mentioned in tender document/notice. S. No. Documents to be checked Tick mark

Sl.

No.

Documents to be Checked Tick Mark

1 All pages of Tender documents duly signed & stamped

and have been uploaded in e tender website

2 Party has quoted percentage rate both in figure & words

in price bid/sheet without any Condition

3 Required EMD instrument is attached with the tender

documents

4 An affidavit duly attested by Magistrate/ Notary that the

party is not Black/Holiday listed is attached

5 Party has confirmed of submitting the tender after

studying the same

6 Party has filled tender schedule, all declarations such

as A B C

1. It is certified for having understood that the canvassing of information or submission of

forged or false documents/ information by the tenderer shall make the offer invalid besides

forfeiture of EMD amount and putting the tenderer on HOLIDAY list.

2. It is certified that there is no missing page in the tender documents either retained or

Submitted.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


TENDER SCHEDULE

Tender No UPSO-II/LE/LT/2015-16/LT/03 SUPPLY, ERECTION, TESTING, COMMISSIONING OF

MODIFICATION OF SPRINKLER SYSTEM AT LONI LPG PLANT

Sale of tender documents NA being e tender

Submission of tender documents 27.07.2015 AT 1500 HRS

Opening of tender documents 28.07.2015 AT 1530 HRS

Estimated cost Rs. 47,02,767.00

Name of the work SUPPLY, ERECTION, TESTING, COMMISSIONING OF MODIFICATION OF SPRINKLER SYSTEM AT LONI

LPG PLANT

Location LPG Bottling Plant, LONI

Validity of tender 6 (Six) months from the date of opening of

tender

Completion period Supply Fabrication & Erection, testing and

commissioning including dismantling of

old system as required at site should be

completed within 4 months from date of

work order

Price reduction for Delay 1/2% of W.O. value per week or part thereof

(max. 10%) on work order executed value

Earnest money deposit (EMD) Rs. 47,027.00 payable by way of demand

draft in favour of Indian Oil Corporation ltd

payable at Ghaziabad

No Interest will be paid on EMD

Reference To Be Given By The Party

Tender fees NA since e tender

Sales tax/vat/ work Contract tax Shall be deducted as per prevailing rules. The

party must quote rates inclusive of all

taxes/statutory levies

Security deposit 10% of Work Order value

The Tenderers are required to visit the site and go through technical specifications, description in

schedule of rate, drawings & logistic of the areas very carefully while quoting rates uniformly

Applicable to all the items detailed in schedule of rates.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


The tenderer should fill the quotation in the enclosed e tender pre bid format only. The rates must

be quoted both in words & figures, in case of difference between the two; the rates quoted in words

shall be final. Non-submission of all documents or incomplete submission of any documents may

result in rejection of tender.

Tender without EMD instrument of requisite amount, Quoted price in words and Conditional

Tender shall be rejected out rightly.

DETAIL OF EMD

Demand Draft / Pay Order / Bank Guarantee No.______________________ dated _________

Drawn on Bank _______________________________________________________________

For Rupees __________________________________________________________________

Demand draft or pay order or Bank Guarantee in favour of Indian Oil Corporation Limited,

Bangalore must be enclosed. The name of tenderer should be written on the back of bank

instrument.

The EMD as per the tender will be valid for a period of SIX months from the date of opening of this

tender.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


INSTRUCTIONS TO TENDERERS

1.0 Indian Oil Corporation Limited, a company registered in India under the Companies Act,

1956, through its Sr. Manager (LPG-Engg) invites limited tender in Single bid system.:

Name of work: SUPPLY, ERECTION, TESTING, COMMISSIONING OF MODIFICATION OF SPRINKLER SYSTEM AT LONI LPG PLANT

(b) Name of location: LPG Bottling Plant, LONI (U.P)

(c) Unit/region/division: (Marketing Division)

2.0 Details of the contents in the Tender Documents is mentioned in the covering letter for

Issuance of the tender documents.

4.0 TENDER INSTRUCTIONS:

4.1 Tender Documents shall be filled in each page to be duly signed and stamped and then

uploaded along with copy of the DD for EMD. Original DD against EMD should be sent to

CPM, LONI before due date of submission of the tender.

4.2 The Tender shall be completely filled in all respects and shall be tendered together with

requisite information and Annexures. Any tender incomplete in particulars shall be liable to

be rejected.

4.3 If the space in the Tender or any schedule or annexure thereof is sufficient, pages shall be

separately added. These shall be consecutively page numbered and also shall carry the

Tender Document numbered and shall be signed by the tenderer and entered in the Index

for the Tender.

4.4 The Tenders shall be opened on the date and at the time specified in the Invitation to

Tender or as soon thereafter as convenient, in the presence of such Tenderers as may be

present. Tenders not received in time may not be considered.

4.7 Tenderers have to upload price bid through e tendering only .

4.8 The tenders, as submitted, shall consist of the following:

(i) Earnest money amounting to and in the manners specified in Clause 5 hereof.

(ii) Power of Attorney or other proof of authority, in favour of the person who has signed

the tender (or copy thereof duly attested by a Gazetted Officer), as required by

Clause 4.13 hereof

(v) Form of tender.

(vi) Information regarding Tenderers in the form annexed to the Form of Tender


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


(vii) Declaration of Blacklisting in the prescribed format.

4.9 (a) The OWNER reserves the right to reject, accept or prefer any tender or to abort time

bidding process without assigning any reason whatsoever.

(b) Although ordinarily the lowest responsive bid amongst the bids submitted by Tenderers

and considered by the OWNER as qualified and competent shall be preferred, the OWNER

reserves the right not to accept the lowest bid if in its opinion, this would not be in time

interest of the work.

(c) If time OWNER in its discretion considers that the interest of the work requires a split,

the OWNER may split the works between two or more Tenderers.

4.10 The tender shall be irrevocable up to the expiry of 6 (six) months from the date of opening

of tenders.

4.11 RATES TO BE IN FIGURES AND WORDS:

The tenderer shall quote the rates in figures below or up the estimate. The quoted rates is

calculated automatically by the system.

4.13 SIGNING OF TENDER:

(i) The tender shall contain the name, residence and place of business of the

person(s) making the tender and shall be signed by the tenderer with his usual

signature. Partnership firms shall furnish the full names of all partners in the tender

and shall annex a copy of Partnership deed to the tender. It shall be signed in the

partnership name by the partners or by a duly authorized representative followed by

time name and designation of the person signing. Tenders by Corporations shall be

signed in the name of the Corporation by a person duly authorized to do so.

(ii) The person signing the tender shall state his capacity and also the source of his

ability to bind the tenderer. The power of attorney or authorization or other

document constituting adequate proof of the ability of the signatory to bind the

tenderer shall be annexed to the tender. The OWNER may reject outright any

tender unsupported by adequate proof of the signatory’s authority.

(iii) When a tenderer signs a tender in a language other than English, the total amounts

tendered should in addition be written in the same language. The signature should

be attested by at least one witness.

4.14 WITNESS:

Name, occupations and addresses of the Witnesses shall be stated below their signature.

Witnesses shall be persons of status.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


4.15 All signatures in the Tender Documents shall be dated as well. All pages of all sections of

Tender Documents shall be initialed at the lower right hand corner or signed wherever

required in the tender Documents by the tenderer or by a person holding power of attorney

authorizing him to sign on behalf of the tenderer before submission of tender.

4.16 CANVASSING:

Canvassing in connection with tenders is strictly prohibited and the tenders submitted by

the Tenderers who resort to canvassing shall be liable to rejection.

4.17 FURNISHING CORRECT INFORMATION:

It shall be the responsibility of the Tenderers to fill complete, correct and accurate

information in line with the requirements/stipulations of the Tender Document, regarding

information required to facilitate due evaluation/consideration of their tenders. In case any

essential information given by a bidder is found to be incorrect or a misrepresentation, the

bid is likely to be rejected as not responsive, and if the bid has resulted in a contract, the

contract is liable to be terminated pursuant to the provisions of Clause 7.0.1.0 of the

General Conditions of Contract with consequences of termination as provided in Section 7

of the General Conditions of Contract.

4.18 P.F. CODE NUMBER TO BE FURNISHED:

The tenderer(s) shall indicate his/their P.F. Code Number in the Form of Information about

Tender annexed to time Form of Tender.

4.19 FORM OF EARNEST MONEY TO BE DEPOSITED:

A bank Guarantee may be accepted by the OWNER towards Earnest Money Deposit or

Initial Security Deposit or Security Deposit or otherwise, as the case may be, provided the

amount of such Bank Guarantee is not less than Rs. 1 (one) lakh. Such Bank Guarantee

shall be issued by a scheduled bank in India acceptable to the OWNER and shall be strictly

in the format prescribed by the OWNER for the specific purpose for which the Bank

Guarantee is required to be furnished.

4.20 (a) Each tenderer/bidder shall give a declaration in the prescribed format annexed to the

Form of Tender that he/it/they is/are not under any blacklist declared by the OWNER or by

any Department of the State or Central Government or by any other Public Sector

Organization and that there is no inquiry in respect of any corrupt or fraudulent practice

pending against him/it/them. In case he/it/they are under any such list, or any inquiry is

pending he/it/they shall in the declaration give full details thereof. Such declaration in

respect of a partnership firm or association of persons shall cover every partner or member

of the association and in the case of Company shall cover every Director and Principal


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


Shareholder of the Company and any Holding Company and/or Subsidiary Company (ies) if

any.

4.20 (b) If a tenderer is on any such List or if any such inquiry is pending against it/him/them or if

the Bidder makes a false declaration, the OWNER reserves the right to reject the Bid, and if

the Bid has resulted into a contract, the contract is liable to be terminated pursuant to the

provisions of Clause 7.0.1.0 of the General Conditions of Contract.

4.21 In case pre-qualification of potential bidders/Tenderers had been undertaken earlier and

completed for the work, only bids from pre-qualified bidders will be considered for

evaluation and award of the contract. It shall be incumbent on the tenderer to submit

necessary evidence of having been pre-qualified for the particular job in question or part

thereof, by submitting copies of intimation received from the OWNER/consultant intimating

about their being pre qualified wherever applicable.

4.22 In case no pre-qualification of bidder/Tenderers had been undertaken by the

OWNER/consultant, the tenderer shall include full details in support of their capacity,

capability and financial standing for taking up and completing time work successfully.

4.23 Each tenderer can submit only one tender bid for one package. The names of specialized

subcontractor(s) may, however, appear in different offers submitted by different Tenderers.

(a) It is clarified that a person shall he deemed to have submitted more than one bid if a

person bids in an individual or proprietorship format and/or in a partnership or

association of persons format and/o in a Company format.

(b) A company shall for this purpose include any artificial person whether constituted under

the laws of Indian or of any other country.

(c) A person shall be deemed to have bid in a partnership format or in association of

persons format if he is a partner of the firm which as submitted the bid or is a member

of any association of persons which has submitted a bid

(d) A person shall be deemed to have bid in a Company format if, the person holds more

than 10% (ten percent) of the voting share capital of the company which has submitted

a bid, or is a Director of the Company which has submitted a bid, or holds more than

10% (ten percent) of voting share capital and/or is a Director of a holding Company

which has submitted the bid.

5.0 EARNEST MONEY:

5 1 The tenderer shall, as a condition for the consideration of the tender, pay the sum specified

in Invitation to Tender in the manner specified therein. In the case of cash deposit, he shall

attach the official receipt with the tender. The tender is liable to be rejected for failure to


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


deposit money in the manner aforesaid or for failure to furnish proof of having deposited

earnest money along with the tender.

5.2 The Earnest Money of unsuccessful tenderer(s) shall be refunded without interest only after

the award of the work is finalized.

5.3 The Earnest Money deposited by a successful tenderer shall be forfeited if the successful

tenderer fails to deposit or furnish the requisite initial Security Deposit as specified in the

General Conditions of Contract and/or fails to commence work at each job site within 10

(ten) days of handing over the job or any part thereof to him and/or fails to execute the

contract in accordance with the Form of Contract within 10 (ten) days of receipt of Letter of

Acceptance in this behalf from the OWNER or within such extended period as may be

permitted by the OWNER for the purpose.

5.4 (a) A tenderer who has submitted his/it/their bid shall not be permitted to alter/amend or

withdraw his/it/their bid after submission of bid, notwithstanding that the bid(s) has/have not

yet been opened.

5.4 (b) A tenderer who purports to alter/modify or withdraw his/its/their bid/offer after

submission, within the period during which he/it/they promised to keep his/its/their bid valid,

shall be liable to have his/its/their tender rejected and his/its/their Earnest Money deposit or

Bank Guarantee submitted by way of earnest money forfeited/ encashed.

5.4 (c) A bidder who offers unsolicited reduction in the price offer whether before or after the

opening of the price part of the tender(s)/bid(s) shall be liable to have his/its/their bid(s)

rejected. Bidders may, however, at any stage offer a reduction if such reduction is solicited

or if the OWNER gives the Bidder an opportunity to offer such reduction.

ADDENDA:

7.1 Addenda to the Tender Documents may be issued prior to the date of opening of the tender

(and in the case of 2 (two) bid system, prior to the date of opening the price part of the bid)

to clarify documents or to reflect modifications in the design or contract terms.

7.2 Such addendum(s) issued shall be distributed in duplicate, to each person or Organization

to whom Tender Documents have been issued. Each recipient will retain, one signed copy

of such addenda(s) for submission along with his tender and return one signed copy to the

authority inviting tenders as acknowledgment of receipt of the addendum. All such

addendum(s) issued shall form part of Tender Documents.

8.0 RETIRED COMPANY DIRECTORS:


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


8.1 No Director of the OWNER is allowed to tender for a period of 2 (two) years after his

retirement from the employment of the OWNER, without the previous permission of the

OWNER. The Contract if awarded is liable to be cancelled if the tenderer is found at any

time to be such a person and has not obtained the permission of the OWNER before

submission of the tender. Any tender by a person aforesaid shall carry a disclosure thereof

on the tender, and shall be accompanied by a copy of the document by which the requisite

consent is given. Such disqualifications shall apply to every partner of a partnership firm.

8.2 The tenderer is required to state whether he is a relative of any Director of the OWNER, or

whether the tenderer is a firm, whether a Director of the OWNER or relative of such

Director is a partner in the firm, or whether the tenderer is a Company, whether a Director

of the OWNER or relative of such Director is a substantial member holding more than 10%

(ten percent) of the paid up capital in the Company, or a Director of the Company.

9.0 QUOTATIONS:

9.1 The tenderer shall quote for the jobs on the basis of the items entered in the Form of

Schedule of Rates, and shall quote separately as per the e tender BOQ standard format

enclosed.

9.2 The prices quoted shall be all inclusive as proved, for in respect of Schedule of Rates in the

General Conditions of Contract and the OWNER shall not entertain any claim(s) for

enhancement of the price(s) on any account whatsoever.

10.0 INFORMATION:

10.1 The information given in the Tender Documents and the plans and Drawings forming part

thereof is merely intended as a general information without undertaking on the part of the

OWNER as to their accuracy and without obligation relative thereto upon the OWNER. The

Tenderers are expected to conduct their own surveys and investigations as prior to

tendering.

10.2 All information disclosed to the Tenderers by way of the Tender Documents shall be

considered confidential and shall not be disclosed to any party by the Tenderers except as

may be necessary for carrying out the work. Where it is found that any tenderer has

violated and has disclosed sensitive and vital information impugning on the security of the

installation/national security, necessary action, as may be called for, may be taken against

the tenderer concerned in addition to his being liable to be black listed and/or barred from

participating in future bids.

10.3 The tenderer shall before tendering and shall be deemed before tendering to have

undertaken a thorough study of the proposed work, the job site(s) involved, the site

conditions, soil conditions, the terrain, the climatic conditions, the labour, power, material

and equipment availability and transport and communication facilities, the availability and

transport suitability or borrow areas, the availability of land for right of way and temporary


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


office and accommodations, quarters, and all other facts and facilities necessary or relevant

for the formulation of the tender, supply of materials and the performance of the work.

Without prejudice to the a foregoing, the Tenderers may be allowed access to any

information regarding the site of the work, the investigations conducted relative thereto,

such as soil investigation etc. But, these shall be only indicative in nature and the

Tenderers are expected to collect their own data for preparation and submission of their

tender. Any claim at a later date based on either incorrectness or inadequacy of the

information/data made available by the OWNER/consultant to a tenderer shall not be

entertained. The OWNER/Consultant shall be fully absolved of any and all liabilities in this

regard.

10.4 In case the OWNER/consultant decides to issue pre-bid minutes to clarify any issues,, Brief

summary of the queries raised by the attending Tenderers and the clarifications given by

the OWNER / Consultant respect thereof; as well as any further information which the

OWNER/consultant choose to furnish to the Tenderers, in the form of Minutes of the

Meeting or Addendum, will be uploaded in e tender website which shall form a part of the

Tender Documents, unless otherwise specified.

10.5 All communication from the OWNER/consultant to the Tenderers shall be uploaded in e

tender website or sent by speed post/courier as may be applicable. The Tenderers must

acknowledge each and every communication sent by the OWNER/ consultant the duplicate

copy or the Xerox copy of the said communication duly signed by the Tenderer(s) in token

of receipt. Wherever feasible, communications may he sent by Fax/e-mail also followed by

confirmation copies by post.

10.6 The OWNER/Consultant may, at his discretion, call for technical/ commercial clarification or

any other clarifications required, from any Tenderer(s), in respect of his/their tender(s).

10.7 The OWNER reserves the right to consider/evaluate only substantially responsive tenders.

A substantially responsive tender is one, which, in the opinion of the OWNER (which shall

be final amid binding on the Tenderer(s), substantially conforms to all the terms, conditions,

specifications and requirements of the Tender Document without material deviations or

reservations in respect of any of the following:

(a) Scope, quality or performance of the work.

(b) Owners right or the Tenderers obligation under the contract as per the tender

documentation.

(c) Such deviations the correction of which would affect the competitive position of other

tenders, who have submitted substantially responsive bids.

(d) Any tender unaccompanied by the earnest money in a form which is not acceptable as

per the Tender Documents, or falling short of the requirement of the Tender Document,

shall be liable for rejection.

10.8 Bidders are expected to bid strictly on the format and subject to the terms and conditions

specified in the Tender Documents. Any bid containing any deviation which in the sole


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


opinion of the OWNER is material, or which in the opinion of the OWNER cannot be

evaluated so as to place other bidders at a disadvantage, shall be liable to have his/its/their

bid rejected.

11.0 COLLUSIVE OR FRAUDULENT TENDERS:

11.1 In case it appears to the OWNER, after examining the tenders received, that any 2 (two) or

more tenders are collusive or otherwise manipulated to the disadvantage of the OWNER

and against the spirit of ethical competition, the OWNER reserves the right to summarily

reject such tenders. It shall not be incumbent on the OWNER to prove any collusion or

other malpractice in this regard.

12.0 SIGNING OF THE CONTRACT:

12.1 The successful Tenderers shall be required to execute a formal contract in accordance with

the Form of Contract within 10 (ten) days from the date of receipt of Letter of Acceptance

from the OWNER, or such extended time as may be permitted by the OWNER for the

purpose to do so.

For and on behalf of

Indian Oil Corporation Ltd.

(Marketing Division)


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


FORM OF TENDER

FOR COMMERCIAL BID

(To be filled up by the Tenderer)

Serial No.

Date:

From

_____________________

_____________________

_____________________

To

Sr. Manager (LPG-E)

Indian Oil Corporation Ltd.

Indian Oil Bhavan,

Uttar Pradesh State Office ,

E-8, Sector-1

NOIDA-201301

Tender No. UPSO-II/LE/LT/2015-16/03

Dear Sirs,

Having examined the Tender Documents consisting of the Tender Notice, General Instructions to

Tenderers, General Conditions of Contract, Special Instructions to Tenderers, Special Conditions

of Contract, Specifications, Plans (Exhibits _____________ to __________), Drawings (Exhibits

_______ to __________ ) Time Schedule, Form of Contract, Form of Schedule of Rates, and

Addendum(a) to the Tender Documents, and having understood the provisions of the said Tender

Documents and having thoroughly studied the requirements of Indian Oil Corporation Ltd. relative

to the work tendered for in connection with the __________________________________ (Name

of Marketing Division, Project) and having conducted a thorough study of the job site(s) involved,

the site conditions, soil conditions, the climatic conditions, labour, power, water, material and

equipment availability, the transport and communication facilities, the availability and suitability of

borrow areas, the availability of land for right of way and temporary office accommodation and

quarters and all other facilities and things whatsoever necessary for or relative to the formulation of

the tender or the performance of work, I/we hereby submit my/our tender offer for the performance

of proposed work in accordance with the terms and conditions and within the time mentioned in the

Tender Documents.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


In consideration of the sum of Rupee 1/- (Rupee one) only paid to me/us by Indian Oil Corporation

Ltd., by adjustment in the price of Tender Documents, I/We further undertake to keep my/our this

tender offer open for a period of not less than 4 (four) months from the scheduled date of opening

of Tenders as specified in the General Instructions to Tenderers forming part of the Tender

Documents.

I/We hereby further state that I/We/None of us (in the case of partnership firm) and none of our

Directors (in the case of a Company) was/were employed as Directors of Indian Oil Corporation

Ltd., during the period of 2 (two) years immediately preceding the date hereof OR I/We hereby

declare that I/Shri ____________________one of our partners (in the case of partnership

firm/Directors in the case of a Company) was employed as a Director in Indian Oil Corporation

Ltd., during the period of 2 (two) years immediately.

Preceding the date hereof and that I/Shri ______________________ have/has obtained previous

permission of Indian Oil Corporation Ltd. to make this tender.

I/We have annexed to this Bid the following documents:

(i) Schedule of Rates in the prescribed form.

(ii) Original Power of Attorney or other proof of authority of the person who has signed

the Tender OR copy of Power of Attorney attested by a Gazetted Officer or a Notary

public in proof of the authority of the person who has signed the Tender.

(iii) Information regarding tenderer in the form annexed to the Form of Tender.

(v) Set of Tender Documents, as issued duly signed.

(ix) Additional Documents as listed below.

I/We hereby undertake that the statements made herein/information giver in the Annexures

referred to above are true in all respects and that in the event of any such statement or information

being found to be incorrect in any particular, the same may be construed to be a misrepresentation

entitling Indian Oil Corporation Ltd. to avoid any resultant contract.

I/We further undertake as and when called upon by Indian Oil Corporation Ltd. to produce, for its

inspection, original(s) of the document(s) of which copies have been annexed hereto.

I/We confirm having deposited Earnest Money of Rs.____________

Rupees_______________________________) as detailed hereunder (Strike off whichever is not

applicable)

(Signature(s) of the Tenderer(s))


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


Name & Designation of authorised person

signing the Tender on behalf of the Tenderer (s)

Full Name and address of the Bidder(s)

Witness :

Signature :

Name :

Occupation :

Name & Designation of authorized

person signing the Tender on behalf of the Tenderer (s)

Full Name and address of the Bidder(s)

Witness :

Signature :

Name :

Occupation :

IMPORTANT GUIDELINES TO TENDERERS

1. The cost of tender document (non transferable) is ` 1000/- (non- refundable) per set to be

paid by way of demand draft in favour of Indian Oil Corporation Limited payable at Bhopal.

Only one set of tender shall be issued to one party.

2. The Corporation may change the representative for supervision of work during pendency of

the contract and may or may not appoint third party agency to get the job executed. The


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


party will have to abide by the instructions given by authorized representative of the

Corporation as well as any third party appointed by IOCL.

3. All the Tenderers shall have to submit EMD instrument of requisite amount along with the

tender. EMD shall be refunded to all unsuccessful Tenderers on submission of original

cash receipt after finalization of the tender and on placement/acceptance of order by

successful tenderer.

4. Successful tenderer shall have to complete tender formalities within 10 days from the date

of placement of work order failing which the bid of the party shall not be considered without

any reference to tender and his EMD amount shall be forfeited as per Corporation’s Rule

5. The schedule completion time limit for this contract shall be Total 4 months from the date of

WO.

6. Tenderers shall have to keep offer / rate quoted valid for a minimum period of Six (6)

months from the date of opening of this tender.

7. The successful party shall have to submit his BAR CHART to complete the whole work

during the validity of contract period before start of the work. The contractor has to make

shop drawings wherever required and the same shall be approved by the Engineer-in-

charge before execution of work.

8. The contractor is bound to execute all items (whether mentioned in the tender or otherwise)

required for proper completion of work. In case where a specification of any item is not

provided, CPWD specifications shall be applicable with approval of Engineer - in-charge.

9. The tender is on Percentage Basis i.e. the rates are to be quoted in the form of percentage

above or below the schedule of rates offered by the Corporation. The rates quoted by the

party shall be uniformly applicable to all items of schedule of rate inclusive of all the taxes.

10. Unless otherwise specified, all item rates are inclusive of all materials, labour cost,

transportation inclusive of all types of taxes, Royalties, tools/plants, site fencing materials,

lighting arrangement, site office, store, outside name plate etc. complete in all respect.

11. The rate once accepted by the successful bidder shall remain firm during the pendency of

the contract and Corporation shall not entertain any consideration of rate/cost escalation

clause on whatever ground under any circumstances.

12. To claim any bill, the tenderer shall have to submit executed quantity on his own bill book

duly verified by the site engineer of IOCL. Any quantity found paid in excess at later stage

shall be recovered from the subsequent bill/SD along with the penal interest as per

prevailing bank rule for the period till settlement of excess payment made from the date of

payment to the party. Quantities paid under any items in running bill shall not constitute


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


having completed and accepted by IOCL. If the jobs are found off specification later on, the

same shall be rectified & replaced by the party without any extra cost to IOCL.

13. The final bill shall be paid only after completing all contractual formalities including

rectification work, if any, submitting the copies of the contractors name & location duly

verified with originals by site engineer, test reports/certificate, statutory formalities including

challan of PF remittance and submission of various records/register maintained by the

contractor pertaining to labours as required by labour laws, signing of Measurement Book

and Corporation Service Entry Sheet and duly accepted by Acceptance Committee Visit

nominated by IOCL. Acceptance Committee Visit, in general, shall be arranged within 10

days after completion of work duly acknowledged by Engineer-in-charge of IOCL

14. The date of completion of work shall be taken as the date accepted by Engineer in charge

of the project after completion of works.

15. An experience site engineer shall be appointed/ positioned by the successful bidder before

start of work for supervision of work, assisting in measurements etc. The site shall be

handed over to the contractor only after positioning of engineer by the contractor. If the

positioning of engineer is delayed by contractor, then it will be delay on contractors account

and no time extension shall be granted on this delay of not handing over the site.

16. Corporation will have the authority to deduct all taxes/levies etc from the bill as per latest

rule of Central/State Govt.

17. Tenderers are advised to read the tender documents carefully. Following procedure shall

be adopted for finalization of the tender:

17.1 Based on the uniformly applicable quoted Percentage Rate for all the items by the

party, a merit list of parties will be prepared in the ascending order of their offer

received.

17.2 In case more than one tenderer quotes the same percentage the position of the party

is based on the average annual turnover of the balance sheets submitted by the party

during empanelment.

18. Non-submission of all documents or incomplete submission of any document may result in

ejection of the tender. It is, therefore necessary to submit all the documents in full, duly

filled and signed. (Refer list of documents required).

19. THE TENDER SHALL STAND SUMMARILY REJECTED ON FOLLOWING GROUNDS:

a. NON-SUBMISSION OF EMD WITH TENDER DOCUMENTS.

b. CONDITIONAL TENDER.

c. PRICE NOT QUOTED IN WORDS

d. USE OF WHITE / CORRECTION FLUIDS


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


20. It is for the information of the bidder that the Negotiation will not be conducted with the

bidders as a matter of routine. However, Corporation reserves the right to conduct,

negotiation. In case of negotiation confirmation of the negotiations should be received from

the tenderer within 10 days from the date of negotiations failing which the Corporation

reserves the right to ignore the quotation.

21. EMD ORIGIONAL envelope shall be dropped in tender box only kept at Indian Oil

Corporation Ltd. Lpg Bottling Plant, Loni, Ghaziabad. or before the due date and time.

Tenders sent by post/courier by the tenderer shall be at the Tenderers risk and

responsibility and Corporation shall not be responsible for non-submission/delay in

submission of tender documents, due to postal/courier delay, in tender box on or before

due date and time due to any reason whatsoever. ONLY THOSE EMD ENVELOPE,

TENDERS, WHICH ARE DROPPED IN TENDER BOX ON OR BEFORE DUE DATE AND

TIME & TENDER UPLOADED IN E tender website SHALL BE CONSIDERED.

22. The contractor has to clear the site in all respect before commencement of work and after

completion of work including removal of old structures (Brick/RCC/Steel), trees and jungles

etc. without claiming any extra cost from the owner. All such material shall be appropriately

disposed at an authorized dumping ground at the contractor’s responsibility.

23. The classification of various items of works for purpose of measurements and payments

shall be as per bills of quantities (BOQ). Except where defined in BOQ, the rates apply to

all heights, depth, sizes, shapes and locations. They also cater for all cuts and wastes. No

floor-wise separation shall be made for the rates. Likewise all heights of centering,

shuttering, staging, formwork and scaffolding, launching trusses and other launching

methods are covered by the rates including multi stage propping for heights greater than

one floor as per drawings.

24. In case of any discrepancy between drawings/documents is found, the same shall be

brought to the notice of the Engineer-in charge before execution of work and decision of the

Engineer-in-charge shall be final and binding to the contractor without any extra cost

implication to the IOCL.

25. The specifications may have been divided into different sections / sub-heads for

convenience only. They do not restrict any cross-references. The contractor shall take into

account inter relations between various parts of works/trades: No claim shall be entertained

on the basis of compartmental interpretations. Specification and descriptions of various

items are for identification of material and works to be carried out under them.

26. The drawing enclosed for modification of zone width is illustrative in nature. It is the

responsibility of successful tender to prepare detailed drawing to suit the site conditions

and also OISD 144 requirements ,prepare detailed spray calculations zone wise, get the

same vetted by reputed consultant in consultation with IOCL. The sole responsibility of


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


complying to OISD standards on Zone width and Spray requirements lie with the successful

tenderer. The successful tender to submit four sets of as built drawings with detailed

calculations regarding spray in various zones as per OISD 144. Spray design calculation

Drawings prepared by Consultant/Successful tenderer to be got approved by IOCL and

such drawings will be issued to the Contractor duly signed & stamped by the Engineering

in-charge. The contractor shall not take cognizance of any drawings, designs, specification

etc., not bearing Engineer’s signature and stamp. Similarly the contractor shall not take

cognizance of instruction given by any other Authority except the instructions given by the

site Engineer/Engineer in- charge in writing. Sign/approval by Engineer In Charge will not

relieve the contractor of his responsibility from compliance to tender terms.

27. TIN and Service Tax Registration is mandatory. TIN of the state where work is to be carried

out to be obtained by the party preferably before the start of work.

28. In case, party does not have TIN no. of the state where work is scheduled to take place at

the time of bid then bidder has to obtain TIN no. within six (6) weeks from the date of award

of work. But in no case payment will be released to the party till TIN no. of the state is

obtained by the bidder and a copy of certificate containing TIN is submitted to us. In case of

failure to obtain the TIN no, the work order/contract shall be liable for cancellation and in

addition the party shall not be considered for future tender for the same state.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


ADDITIONAL INSTRUCTIONS TO TENDERERS / CONTRACTORS

1. Incomplete tenders or tenders received late or tender not confirming to terms and

conditions prescribed in the tender documents are liable to be rejected.

2. In case the date of issue / receipt of tender happen to be a public holiday, the tender will

be issued / received and opened on next working day at stipulated time.

3. The corporation reserves the right to accept any tender in whole or part and reject any

tender without assigning any reason. The corporation is not bound to accept one or more

tenders in part. The decision of the corporation in this regard shall be final.

4. The EMD and Security Deposit can be paid either in from of demand draft/pay order or in

the form of bank Guarantee. The party who is exempted from EMD amount shall have to

submit Initial Security Deposit before commencement of work and security deposit clause

shall be applicable on them also.

5. No interest shall be payable on EMD, ISD and Security deposit deducted from bills. EMD

and SD will be released as per the Corporation Rule

6. The performance of the tenderer shall be evaluated by the Corporation based on the

feedback of engineer-in-charge as per the format enclosed in tender documents. Action

against the defaulting contractors shall be taken as per the policy of the Corporation.

7. Merely execution of a particular work shall not be considered as completed work unless

until the same is accepted by the Corporation. For acceptance of work, the Corporation

may appoint a committee / third party agency at its absolute discretion.

8. IOCL representative shall have the authority to get the executed work dismantled for

verification /checking for quality work as per specifications. The contractor at no extra cost

to the Corporation shall rectify the work so dismantled.

9. Only make and models of items mentioned in schedule of rates /Technical Specification

shall be used at site. No equivalent make of any fittings/ fixtures shall be installed. It will be

mandatory on the part of the bidder to get Model and Make approved out of the various

options available in schedule of rate / Technical specification under an item, in writing from

engineer-in charge for a job before actual installation of the same at site.

10. The contractor shall have to follow safety practices during construction as per the guideline

in toto.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


11. After the placement of the order, the successful tenderer shall not be allowed to sublet or

assign any part of the work order to any other agency without our prior written consent.

12. The successful bidder should give in writing to the Corporation, the name of his authorized

person who will supervise the work and shall remain at the sight during execution of the

job.

13. Contractors scope of supply : Scope of supply includes all the required materials unless

otherwise specifically mentioned in either price bid/schedule of rate or special terms and

conditions. It will be the responsibility of the contractor to provide at their cost all required

workers/ labours, equipment, machinery and all materials so as to complete the whole work

as per drawing and specifications. All the materials to be used at site must correspond to IS

specifications.

14. If a contractor brings defective/sub standard material at site, it shall be the responsibility of

the Contractor for the removal and disposal of the same at his own cost. The Corporation

shall not entertain any claim by the contractor on this account. In case, Contractor fails to

remove such materials within 15 days after issue of notice in writing to the Contractor, the

Corporation reserves the right to dispose off such materials at the entire risk and cost of the

Contractor.

15. TESTING OF WORKS/MATERIALS: The contractor shall arrange to test the materials

used for the works as per instructions from the Corporation/ consultants e.g. cube test,

slump test, brick, Paver, soil, GSB, steel, cable, structural, mastic flooring, maerial

compliance as per applicable IS standards, etc. and of the materials to be used in the

works to meet its specification as per prevailing codes of the Bureau of Indian Standards at

no extra cost to the Corporation (IOCL).

16. The successful tenderer will have to finalise the Quality Assurance Plan (QAP) on receipt of

Order based on tentative QAP given in the tender & get it approved by IOCL/ TPIA before

commencement of work. The test requirements & frequency as per QAP will have to be

adhered to without any additional financial implication to the Corporation. (IOCL). No

separate charges will be paid for preparation of QAP.

17. Work Order quantities are estimated/projected quantities; however payment shall be made

as per actual measurements. The contractor is not entitled for any sort of compensation

towards excess materials produced / stored at site.

18. SAFETY: All safety precautions and regulations should be strictly adhered to at no extra

cost to the Corporation.

19. ELECTRICAL WORKS: All electrical works should be carried out through licensed

Electricians only.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


20. 19. LABOUR LAWS-INDEMNITY BOND/ UNDERTAKING: The successful contractors

shall have to give an Indemnity Bond/Undertaking to the Corporation in the prescribed form

(Format A and B As applicable) for covering the provisions of the following statutes upto the

latest amendments as applicable.

a. Minimum Wages Act, 1984.

b. Equal Remuneration Act, 1978.

c. Inter-state Migrant Workman (Regulation of Employment & Conditions of Services)

Act, 1979.

d. Contract Labour (Regulation & Abolition) Act., 1970.

e. Workmen’s compensation Act 1923

f. Employees State Insurance Act.

g. Provident Fund Act.

Particulars of Registration with appropriate Government Authorities/ Statutory Bodies as

mentioned above as applicable should be furnished to the Corporation in receipt of the

workorder.

21. MINIMUM WAGES: Contractor will pay his labourers working on the job undertaken by

them for IOCL, at least minimum wages statutory payable to the contract labourer.

Contractor will have to show proof of having actually paid minimum wages to the labourers.

22. Provision of safety belts for workmen working on the scaffoldings is compulsory.

23. SALES TAX / SERVICE TAX/ WORKS CONTRACT TAX: The contractor must quote the

rates including all Taxes, Statutory levies, Sales tax, Service tax and Works contract taxes

etc. IOC shall not entertain any request for payment of any taxes/ levies separately, unless

otherwise specified in schedule of rate or work order.

24. Value Added Tax: The contractor must quote rate including any impact in execution of

work due to imposition of VAT or any other tax liabilities levied by Central Govt. / State

Govt. / Municipalities etc. from time to time during contract period.

25. In case of contrary conditions, the conditions / details given in the documents

Supersedes the conditions / details in documents in following order: -

a. SCHEDULE OF RATE / TENDERED SCHEDULE

b. DRAWINGS.

c. TECHNICAL SPECIFICATIONS

d. ADDITIONAL INSTRUCTION TO TENDERER

e. SPECIAL TERMS AND CONDITIONS

f. PARTICULAR CONDITION OF CONTRACT

g. GENERAL CONDITIONS OF CONTRACT

26. The successful party shall have to execute the following documents on a stamp paper as

per the prevailing value as a token of acceptance of the terms and conditions of the


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


Corporation for carrying out works as and when required.

a) General Conditions of Contract / Form of Contract

b) Declarations

c) Indemnity Bond undertaking for PF and ESIC

27. SAFETY PRECAUTIONS DURING WORK

The contractor has to follow all safety practices at site to ensure no mishap or casualty. In

case of any incident noted by site engineer or engineer in charge, the following penalties

shall be applicable:

a) Violation of applicable safety, health & environment related norms, a penalty of Rs.

5,000/- per occasion shall be imposed.

b) Violation as above resulting in any physical injury, a penalty of 0.5 % of the contract

value shall be imposed (maximum of Rs. 2,00,000/-) per injury in addition to Rs.

5,000/- as in item (a) shall be imposed.

c) In case of fatal accidents, a penalty of 1% of the contract value (maximum of

Rs.10,00,000/-) per fatality in addition to Rs. 5,000/- in item no. (a) Shall be imposed.

29. QUANTITIES OF WORK

In partial modification of clause 2.6.0.0 of General Condition of Contract, no compensation

shall be payable to the contractor in the eventuality of the actual executable quantities

being less than 80 % of Total Contract Value (as contained in the SOR) and as mentioned

in clause No. 2.6.2.0 of General Condition of Contract

30. Kindly note GCC contains provision for arbitration and alternative dispute resolution

machinery under section 9, which stands deleted. Further, the reference to arbitration and

alternative dispute resolution machinery provision contained in any other terms & condition

in GCC, which may be general or special in nature shall also stand deleted to the extent the

said contents are applicable to the arbitration provisions.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


STATEMENT OF CREDENTIALS

Tenderer should fill in below mentioned details along with the Technical bid. (NONCOMPLIANCE

OF ANY DETAILS WILL MEAN INCOMPLETE TENDER). Please state "NOT APPLICABLE" in

case you have no positive answer. For example, if you are not a proprietary firm, then please state

Not Applicable against item No. (B) 1 below instead of keeping the same blank.

A) 1. Name and address of the Vendor:

______________________________________________________________________________

__________________________________________________________________________

____________________________________________________________________________

2. Telex number, if any: _________________________________________________________

3. Telephone Nos.: ____________________________________________________________

4. Fax & E-Mail, if any: _________________________________________________________

5. Name of Contact Person: _____________________________________________________

____________________________________________________________________________

B) 1. Name and address of the Local Representative of the Vendor if applicable:

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

2. Telex number, if any: _________________________________________________________

3. Telephone Nos.: ____________________________________________________________

4. Fax & E-Mail, if any: _________________________________________________________

5. Name of Contact Person: _____________________________________________________

____________________________________________________________________________

C) 1. Sole Proprietorship? : ____________________________________________________

(Give name of the Proprietor)

2. Partnership firm? (1) ____________________________________________________

(Give names of the (2) ____________________________________________________

Partners) (3) ___________________________________________________


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


(4) ___________________________________________________

3. Private or Public Limited Company?_________________________________________

Give list of Directors. (1)___________________________________________________

(2)___________________________________________________

(3)___________________________________________________

(4)___________________________________________________

D) Details of Arbitration proceedings with the past and present involving tenderer, if any.

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

E) Registration No. :

1. Under Company’s Act ________________________________________________________

2. Small Scale Industry: _________________________________________________________

3. D. G. T. D: _________________________________________________________________

4. State Sales Tax : ____________________________________________________________

5. Central Sales Tax: ___________________________________________________________

F) Tenderer should submit relevant documents pertaining to qualifying norms as mentioned in

notice inviting Public Tender

G) Manufacturing Plan:

The tenderer shall furnish details of proposed fabrication/manufacturing plan, Time schedule and

also specific strategies/plans relevant for the subject work. The bar chart shall indicate key

milestones tenderer proposes to achieve in each period and the resources thereof (attach separate

sheets as necessary).

PLEASE FILL UP THE DETAILS OF THE CREDENTIALS IN THE FOLLOWING

PAGES CAREFULLY WITH SUPPORTING DOCUMENTS.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


SPECIAL TERMS AND CONDITIONS OF CONTRACT

1. Tender Fee and Earnest money deposit (EMD)

a. Tenderer fee is not applicable for this tender, it being e tender.

b. Tenderers are requested to submit Earnest Money Deposit of ` 47,027.00 (Rupees

Fourty Seven Thousand Twenty Seven Only) in the form of demand draft / Bankers

cheque in favour of INDIAN OIL CORPORATION LIMITED, Marketing Division payable at

Ghaziabad. The EMD original shall be submitted/dropped in the tender box duly

mentioning the tender named and number at IOCL LPG Bottling plant at Loni,

before due date and time.

c. EMD in the form of a bank guarantee issued by scheduled banks (as per the format

furnished in the tender) shall be accepted only when the amount of the BG is not less than

` 1 Lac as per clause 4.19 of Instruction to tenderers enclosed. Such bank guarantee shall

be issued by a scheduled bank in India acceptable to the owner and shall be strictly in the

format prescribed by the Corporation for the specific purposes for which the BG is required

to be furnished.

d. The EMD of unsuccessful tenderers shall be refunded without interest only after award of the work is finalised and after submission of original cash receipts by the tenderers.

e. EMD will not carry any interest. Other conditions pertaining to EMD shall be as per clauses given in enclosed Annexure of Instructions to Tenderer

f. Tenderer has to submit separate DD for Tender Fee and EMD

2. Tenders received without applicable EMD shall be rejected outright. Public sector

undertakings (Central/ State)/NSICs/JVs of IOC are exempted from making EMD

payment.

a. The EMD of unsuccessful tenderers shall be refunded without interest only after award of

the work is finalised and after submission of original cash receipts by the tendere.

b. EMD will not carry any interest. Other conditions pertaining to EMD shall be as per

clauses given in enclosed Annexure of Instructions to Tenderer.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


3. Completion Time:

Entire work should be completed in duration of 4 Months from the date of work order, failing

which price adjustment for delay in completion shall be made as 0.5 % per week or part

thereof the Total Value (executed amount). The reduction in the contract price hereunder by

way of price discount shall in no event exceed 10% of the Total executed works. This will be

in addition to and without prejudice to the other rights available to the Corporation

These special terms and conditions shall be read in conjunction with the technical

specifications, drawings, instructions to tenderers, GCC and any other document forming a

part of the tender, wherever the tender so requires.

4. NATURE AND SCOPE OF WORK:

The scope of work includes SUPPLY, ERECTION, TESTING, COMMISSIONING OF MODIFICATION OF SPRINKLER SYSTEM AT LONI LPG PLANT including dismantling of old sprinkler system as required and as directed at site.

a. as per tender terms and conditions and Indian Oil Corporation Limited

specifications.

b. Tenderers are advised to visit the location and ascertain the conditions including

leads/ lifts involved etc. prior to quoting for the tender

c. The proposed drawing after the modification of the existing sprinkler system is enclosed and

the modication to be carried out as per the attached drawing. The successful tenders has to

prepare detailed drawing and get the same approved by third party like PDIL, Bureau

Veritas and by IOCL before commencing the work. Successful tenderer to give detailed

calculations/compliance as per OISD 144. After completion of works, four sets of as built

drawings to be prepared and the same to be approved by PDIL or Bureau Veriats for meeting

the requirement of OISD.

d. Removed pipes from the existing system to be utilized for the proposed new sprinkler

system. Balance pipes will be property of the Corporation. Tenderers are advised to visit the

site and obtain the detailed site condition from plant officers. Drawing hard copy can be

obtained on request.

5. Location of site:

The site is located at Loni LPG Bottling Plant , Indian Oil Corporation Ltd., Village-

Banthala ,Loni, Ghaziabad-201102 .Contact Person: Shri Naveen Kumar Pandey

Manager(Plant), TEL: 0120-268047, 9560355008. The work will be executed under the

supervision of officer deputed by the CPM, Loni BP.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


6. Price Basis:

No forms including “C” form will be issued by IOC and it has to be arranged by the contractor /

tenderer. Prices should be quoted accordingly.

7. Bill Of Quantities:

a. Bill of quantities is approximate and payment shall be made as per actual certified

measurements. The contractor is not entitled for any sort of compensation towards

excess materials procured / stored. Tenderer to assess the various materials required as

per site conditions.

b. After the placement of the order the successful tenderer shall not be allowed to sublet or

assign any part of the work order without Corporation’s prior written consent.

8. Site Cleaning:

a. The Contractor shall take care for cleaning the working site from time to time for easy

access to work site and also from safety point of view.

b. Working site should be always kept cleared to the entire satisfaction of the Site-in-

Charge. Before handing over any work to owner, the contractor in addition to other

formalities to be observed as detailed in the tender document shall clear the site to the

entire satisfaction of Site-in-Charge.

9. Modifications to General Conditions of Contract:

a. Ref. Clause 2.6.1.0 & 2.6.2.0 of the GCC. This clause stands deleted.

b. Ref. Clause 4.5.0.0. This clause stands partially modified, 30 days, to be read

as 15 days.

c. Ref. Clause 6.4.0.0 of GCC, regarding On Account Payments & Advances, this clause

is applicable however; the maximum payment for on account payment shall be

restricted to maximum of 90 % of the amount payable for executed work of each item.

d. Ref. Clause 6.4.5.0 of the GCC stand deleted. No Mob. Advance will be allowed.

e. Ref. Clause no. 4.4.2.0 of the GCC stands cancelled. It will be as per Completion time

stated above of SPECIAL TERMS AND CONDITIONS OF CONTRACT.

f. Ref. Clause 4.4.0.0 of the G.C.C., this clause stands deleted. Instead the condition will

be as under.

10 COMPLETION SCHEDULE

a. The contractor will ensure completion of work of the project in all respects within

4 Months from the date of work order.

b. Corporation shall be entitled to recover from the contractor liquidated damages @

0.5 % of the total order value per week or part thereof subject to maximum of 10%

of work order value (executed) for the delay if any on account of reasons

attributable to the contractor.

11 Penalty Clause:


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


The Corporation as below shall levy the penalty for breach of safety during execution of

works:

a. Violation of applicable safety, health and environment related norm, a penalty of

Rs 5000/- per occasion.

b. Violation as above resulting in

Any physical injury, a penalty of 0.5% of the contract value (maximum of Rs.

2 lacs) per injury in addition to Rs. 5000/- as mentioned above.

Fatal accident, a penalty of 1% of the contract value (maximum of `. 10 lacs)

per fatality in addition to Rs. 5000/- as mentioned above.

12 General:

a. Special Conditions of contract shall be read in conjunction with the General and

Particular Conditions of contract, Technical specifications of work, Drawings & any

other document forming part of the contract wherever the context so demands.

b. Notwithstanding the sub-divisions of the documents into the separate sections and

volumes, every part of each shall be deemed to be supplementary to and

complementary to every other part and shall be read with and into the contract as

far as it may be practicable to do so.

c. Where any portion of General or Particular Conditions of Contract is repugnant to or

at variance with any provisions of the Special Conditions of Contract when unless a

different intention appears, the provisions of the Special Conditions of Contract shall

be deemed to override the concerned provisions of General or Particular Conditions

of Contract and shall prevail to the extent of such repugnance or variation.

d. Wherever it is mentioned in the Specifications that the Contractor shall perform

certain work or provide certain facilities, it is understood that the Contractor shall do

so at his cost.

e. The materials, design and workmanship shall satisfy the relevant Indian Standard,

the job Specifications contained herein and codes referred to. Where job

specifications stipulate requirements in addition to those contained in the Standard

codes and Specifications, these additional requirements shall also be satisfied.

f. All safety rules & regulations as advised by Site in-charge shall be strictly followed

by the contractor as the works shall have to be carried out in running plant.

g. The contractor is required to take necessary care to protect to the existing

nearby structure while carrying out his scope of work. Any damage caused to other

property shall be rectified at his own cost.

h. Works contract tax will be deducted along with other deduction like SD etc. as

applicable.

i. Arrangement for water, power and other facilities have to be arranged by the

contractor at his own cost or other wise supplied by IOCl on chargeable basis.


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


13 EXECUTION OF WORK & SETTING OUT

The Contractor shall be entirely and exclusively responsible for the correctness of every part

of the Work and shall rectify effectively any errors or imperfections therein; such rectification

shall be carried out by the Contractor, at his own cost, when instructions are issued to that

effect by the IOCL.

14 OBSERVATIONS AND RECORDS

The Contractor shall keep complete record of inspections and QAP tests for scrutiny by

visiting officers and submit visit reports after each and every visit.

15 WORKS IN OPERATING LPG PLANTS:

If the work is required to be carried out in working LPG Bottling Plant, under such

circumstances, the progress of work is likely to be interrupted on account of the operations of

the LPG Bottling Plant. The work may at certain times have to be stopped on the instructions

of our representative. Under such circumstances, the Contractor should co-operate with our

representative to avoid hindrance to the operations of the LPG Bottling Plant. The working

hours etc., shall be adjusted as per the directions of the Corporations representative, from

time to time. The Contractor shall strictly follow rules and regulations of the LPG Bottling

Plant.

The Stoppage of work due to any reasons mentioned above shall not entitle the

Contractor for any claim of compensation whatsoever for idling of his labor /

machinery, etc., during such interruptions.

16 CHANGES IN SCOPE OF WORK

IOCL can request any change/addition to the scope of Contractor services within the general

scope of proposal. In such an event, Contractor shall intimate IOCL the estimated extra

charges, time of completion for additional scope of work, its effect on overall time schedule if

any, along with modifications in the guarantees. The extra charges, mode of payment, time

of completion and other relevant aspects shall be mutually agreed upon between IOCL and

Contractor.

17 OWNERSHIP OF THE DOCUMENTS

All the drawings and documents prepared by the Contractor and submitted to the

Corporation shall be exclusive property of the Corporation & shall be at liberty to use them

for whatever purpose in future.

18 COPY RIGHT AND SECRECY

In case of award of job to Contractor, all technical information, details, drawing or any other

data furnished by IOCL/Contractor during project execution shall be treated as confidential

and Contractor shall ensure the same is not reused for the design or installation of any other

plant or duplication and/or modification, revamping part or in whole of any plant so as to


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


substantially increase/improve its performance without prior written consent of IOCL.

Contractor is binding to IOCL for such undertaking for secrecy.

18.0 TESTS & INSPECTION

a. Acceptance of material will be subjected to inspection at Vendor’s works and at IOCL

site, approval and release by a Third Party Inspection Agency.

b. The tests & Inspections are to be carried out as per approved QAP based on tentative

QAP given in the tender, as per requirement of relevant BIS/Other codes & standards &

good engineering practices, as applicable.

c. All required facilities to facilitate inspection of equipment will have to be made available

by the successful tenderer including co-ordination with the inspecting agency. The

above inspection will be without prejudice to guarantee / warranty. The inspection

agency shall submit the original inspection report directly to IOCL and a copy to the

contractor.

d. The contractor shall carry on the various tests, required as per relevant Indian

Standards specifications and our technical specifications stated in the tender. The

technical documents will be furnished by him during the performance of the work

e. All the tests either on the field or at approved test houses/outside laboratories

concerning the execution of the work and supply of materials by the contractor shall be

carried out by the contractor at his own cost.

f. The work is subject to inspection at all times by the Site engineer and/or by a Third

Party Inspection agency. The contractor shall carry out all instructions given during

inspection and shall ensure that the work is being carried out according to the technical

specifications of this tender, the technical documents that will be furnished by him

during the performance of the work and the relevant codes of practices

g. The contractor shall provide, for purposes of inspection by Corporation or by Third Party

Inspection Agency access ladders, lighting and necessary instruments at his own cost

h. Any work not conforming to the approved execution drawings, specification and codes

shall be rejected forthwith and the contractor shall carry out the rectification's

/replacement at his own cost.

i. All results of inspection and tests will be recorded in the inspection reports, performa of

which will be approved by the site-engineer. These reports shall form part of the

contract and shall be submitted to Corporation, periodically and for obtaining payment

as per payment schedule.

19 EVALUATION OF TENDERER'S WORKS / FACTORY


DATE : 15.07.2015 DUE ON 27.07.2015 AT 15:00 HRS


Before awarding the work, Corporation reserves the right to evaluate tender's works/ factory

with/without the help of third party to assess the capacity & capability of the Tenderer to

manufacture & supply the equipment/materials covered in this tender as per our terms,

c