TECHNICAL MILESTONES AND DELIVERABLES: INSTRUCTIONS AND EXAMPLES

Overview: As indicated in Section IV.D.4 of the FOA, Applicants are required to submit proposed Technical Milestones and Deliverables with their Full Applications. The proposed Technical Milestones and Deliverables must include: (1) a statement of project objectives, (2) a schedule of the proposed work, and (2) descriptions of the technical Tasks, Sub-Tasks, Milestones, and Deliverables for the work proposed in the “R&D Tasks” section of the Technical Volume.

The Technical Milestones and Deliverables should be a maximum of 10 pages and combined into one PDF document. Applicants should upload the Technical Milestones and Deliverables into ARPA-E eXCHANGE (https://arpa-e-foa.energy.gov/) with the other Full Application materials identified in Section IV.D of the FOA.

Examples of both the schedule and descriptions are attached to these instructions.

Statement of Project Objectives Instructions: The Statement of Project Objectives should provide a clear and concise statement of the project goals and expected outcomes. When drafting the Statement of Project Objectives, please note the following:

Please provide a single paragraph discussing both (1) the overall objective(s) of the work and (2) the objective(s) for each phase of the work described in the R&D Tasks section of the Technical Volume.

Please summarize the effort and approach to achieve the objective(s) of the work for each phase of the work described in the R&D Tasks section of the Technical Volume. The Scope of Work section should not exceed one half-page. Please do not include dollar amounts, specific dates, or names of Subrecipients.

Schedule Instructions: Applicants are required to develop a schedule that includes, at a minimum, the following elements:

Work Breakdown Structure (WBS) Name (Task, Sub-Task, Milestones) Duration of each Task, Sub-Task, Milestones/Deliverables Start Date End Date

Applicants may, at their discretion, also include the following elements: Dependencies, Critical Path, and Resources.

ARPA-E recommends that Applicants use existing software packages such as Microsoft Excel, OpenProj, or Microsoft Project to create schedules. When assigning WBS elements, please enumerate Tasks as 1.0, 2.0, 3.0, etc. and Sub-Tasks as 1.1, 1.1.1, etc. under each Task. Please identify Milestones with an “M” in-front of their WBS element. For example: M1.1, M1.2, etc.

Description Instructions: Applicants are required to provide a set of detailed descriptions of the technical Tasks, Sub-Tasks, Milestones, and Deliverables for the work proposed in the “R&D Tasks” section of the Technical Volume. The technical Tasks, Sub-Tasks, Milestones, and Deliverables should provide a clear path to completion of the R&D Tasks and be as quantitative and specific as possible, clearly indicating the techniques and assumptions used to determine their achievement. ARPA-E evaluates the progress of a project by comparing actual progress of completing Tasks and Sub-Tasks to predetermined technical milestones and deliverables.

When drafting descriptions, please note the following:

Applicants should think about how ARPA-E will evaluate the success of the associated higher level task. For example, Applicants should ask themselves, “how would an objective observer determine if I am successful in achieving a proposed task?”

Milestones should be concrete, objective, and quantitative. Milestones should also be measurable, results-focused, and aggressive. Milestones should not be aspirational, nor should they describe simple effort. For example, the following milestone is acceptable: “Identify at least one strain capable of producing xx g/L/day of fuel at an energy density of yy MJ/L.” By contrast, the following milestone is inadequate: “Complete the examination of 10 strains” is inadequate.

Deliverables must be described completely in concrete terms, together with the target of the delivery. For example, the following deliverable is acceptable: “A technoeconomic model that connects point A with point B in the supply chain, and incorporates experimental data from Task xx, will be provided for validation by co-PI zz.” By contrast, the following deliverable is inadequate: “A technoeconomic model of system performance.”

Reports should not be listed as technical deliverables.

Applicants should draft descriptions in Microsoft Word, or an equivalent software, and include the following elements:

WBS Task Title and Description

1.0

WBS Sub-Task Title and Description Milestone/Deliverable Title and Description

1.1

SCHEDULE EXAMPLES

Microsoft Excel Example:

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec1.0 Technology to Market 218 days 1/1/2014 10/31/20141.1 Techno-Economic Analysis (TEA) 86 days 1/1/2014 4/30/2014M1.1 Framework of TEA accepted by ARPA-E 1/31/2014M1.2 Analysis of primary market complete 3/31/2014M1.3 Methods and metrics are defined 3/31/2014M1.4 TEA results summary accepted 4/30/20141.2 Pursue Next-Stage Development Opportunities 175 days 3/3/2014 10/31/2014M1.5 Review partnership opportunities 4/30/2014M1.6 Identify next-stage funding 5/30/2014M1.7 First draft of “pitch package” is approved 9/30/2014M1.8 Potential next-stage funding sources engaged 10/31/20142.0 Sub-system development 173 days 1/1/2014 8/29/20142.1 Serpentine Tube Fabrication Development 108 days 1/1/2014 5/30/2014M2.1 Fabrication of one serpentine microtube 1/31/2014M2.2 Fabrication of 100 serpentine microtubes 5/30/20142.2 Catalyst Deposition Process Development 109 days 4/1/2014 8/29/2014M2.3 Deposition in microtube demonstrated 4/30/2014M2.4 Deposition technique selected, 6/30/2014M2.5 Description of the tradeoffs affecting performance 8/29/20143.0 Fuel Cell System Testing 88 days 8/29/2014 12/31/2014M3.1 Initial testing completed 8/29/2014M3.2 Fuel cell able to reach 50% power density 9/30/2014M3.3 Fuel cell able to reach 75% power density 10/31/2014M3.4 Continuous fuel cell operation for at least 1 hour 12/31/2014

FY14 QTR 3 FY14 QTR 4 FY15 QTR 1WBS Name (Task, Sub Task, Milestone)

Duration Start Date Finish Date FY14 QTR 2

OpenProj Example

Microsoft Project Example

DESCRIPTION TABLE FORMAT EXAMPLE

WBS Task Title and Description

1.0Technology to MarketThe objective of this project element is to complete a Technology-to-Market Plan, which serves as a roadmap for planned activities to assess and advance the commercial viability of their technology.

WBS Sub-Task Title and Description Milestone/Deliverable Title and Description

1.1

Techno-Economic Analysis (TEA)The objective is to define the appropriate economic evaluation criteria, cost drivers, and their expected values for a fuel cell made from microtubes. The desired result is a model that uses cost and performance inputs, in order to provide a quantitative output of the value proposition that can be compared to a reference case on a common basis. The goal is to demonstrate the technology’s lower cost (including contributions of opex and capex) in comparison to the competing technologies. The team will select a common basis for making comparisons among technologies.

M1.1 Framework of TEA accepted by ARPA-E.

M1.2Analysis of primary market complete and incorporated into the next approved revision of the technology-to-market plan.

M1.3 Methods and metrics are defined.

M1.4 TEA results summary accepted by ARPA-E.

1.2

Pursue Next-Stage Development Opportunities

Factors that affect the commercial viability of the microtubular fuel cell will be reviewed, and a path forward to the next stage of development will be implemented.

M1.5Review partnership opportunities and identify specific entities to target in the technology-to-market plan.

M1.6

Identify next-stage funding and resource requirements using the TEA, and incorporate TEA output into the next approved revision of the technology-to-market plan.

M1.7 First draft of “pitch package” is approved by

ARPA-E.

M1.8 Potential next-stage funding sources engaged.

2.0Sub-system developmentThe objective of this project element is to develop the individual sub-systems and techniques which will be combined to create the integrated fuel cell system.

2.1Serpentine Tube Fabrication DevelopmentThe objective of this task is to prove the concept of scalable fabrication of serpentine micro tubes.

M2.1 Fabrication of one serpentine microtube using scalable fabrication techniques.

M2.2Fabrication of 100 serpentine microtubes with a diameter within a diameter of 500 microns + 10 microns, measured at 4 points along each tube.

2.2

Catalyst Deposition Process Development The objective of this task is to produce catalytically active surface within microtubes for use in the fuel cell. The team will demonstrate deposition of the catalytic surface with even dispersion in the microtube.

M2.3 Deposition in microtube demonstrated from at least 4 different methods.

M2.4Deposition technique selected, dispersion characterization completed, target: 0.5 g/cm2 + 10%.

M2.5 Description of the tradeoffs affecting performance completed.

3.0Fuel Cell System TestingThe objective of this project element is to prove that the microtubular fuel cell exhibits comparable or improved performance (W/kg and W/L) as compared to current state-of-the-art micro fuel cells.

M3.1 Initial testing completed, fuel cell operates for >5 minutes.

M3.2Go/No-Go checkpoint: Fuel cell able to reach 50% power density (W/L) as compared to the current state-of-the-art.

M3.3

Fuel cell able to reach 75% power density (W/L) as compared to the current state-of-the-art running for at least 30 minutes at a temperature between 250o and 300oC.

M3.4 Continuous fuel cell operation for at least 1 hour, with a power density equal to or greater than the

current state-of-the-art, an operating temperature between 250o and 300oC, and catalyst loading no greater than 0.5 g/cm2.