Technical Support Team Meeting

September 12-13, 2013Clearwater, FL

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Agenda- September 12• Welcome and Introductions• SOSOSY Consortium Update• OSY Screener Update- Brenda Pessin (IL)• Discussion of pre/post assessments and data collection • Debrief from Training of Trainers and discussion of state training plans-

TOT teams• ID&R discussion- Erin Shea (VT)• Instructional Technology and ACReS Online Course- Kelsey Williams (ID)• Work Group focus time and action planning• Create work group achievement summaries for State Steering Team• Work Group Time• Wrap-up

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TEAM NORMS1. Be fully committed to the work and will demonstrate this commitment by meeting agreed upon deadlines, participating/attending meetings and calls until outcomes/goals are fully met. 2. Leave each meeting with tangible products/achievements synthesizing our meeting outcomes. 3. Use included reflection time to promote spontaneous, creative discussion

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Consortium States

• Alabama• Colorado• Florida• Idaho• Illinois• Kansas• Kentucky• Massachusetts • Minnesota• Mississippi

• Nebraska• New Hampshire• New Jersey• New York• North Carolina• Pennsylvania• South Carolina• Tennessee• Vermont • Wisconsin

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SOSOSY Partners

Partner States• Alaska• Arkansas• Georgia• Maryland• Missouri• Montana• Washington

Partner Organizations• National PASS Center• National HEP/CAMP

Association• National Center for

Farmworker Health• Adult Learning Resource

Center

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SOSOSY Objectives

• 90% of staff will report increased capacity to deliver SOSOSY services

• 25% more services will be delivered to OSY enrolled in programs leading to graduation and GED and/or services to meet identified education or career goals

• 25% more OSY that participate in SOSOSY instructional services will demonstrate a 20% gain between pre/post on content-based assessments.

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Expectations for Our Meeting

• Update TST about new materials, including ACReS online course

• Provide work groups with time to complete their assigned tasks

• Integrate the use of technology into the work of the TST• Prepare work group achievement summaries for State

Steering Team• Discuss needs of Consortium in the future• Provide feedback on OSY State Plan, SOSOSY Equity Review

and CIG Collaboration • Provide networking opportunities and technical assistance

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TST Work Groups

1. Training 2. Curriculum3. ID&R Product Development (Previously Assessment Work Group)4. Mentoring5. Technology

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SOSOSY Updates

• TOT- Congratulations to all the trainers and the Training Work Group

• Pre/post assessments • New curricular materials

– Write Now

• ACReS online course

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OSY Screener – Brenda Pessin (IL)

• Revised Screening Tool (includes instructions, score sheet, and expanded tool)– provides more detailed instructions– separates the following components: administration

instructions, score sheet, and instrument– includes optional screening for higher literacy levels (in

English and Spanish)• Video and Viewer Guide (shows students of various

levels being screened for language proficiency)• Pilot of Tool and Process

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Pre/Post AssessmentsGoal 3/Project Objective 3Achievement gain by OSY in 20 Consortium states between pre- and post on content-based assessments Measurable Outcome(s)/Performance Measure(s):

3.1 An average of 25% more OSY that participate in SOSOSY instructional services will demonstrate an average 20% gain on content-based assessments between pre- and post-test. Expected Outcome: On average, 25% more OSY demonstrate gains between pre- and post on content-based assessments.Expected Student Gains: 20% average gain on content-based assessments between pre- and post.Baseline Data to Measure Progress: Baseline will be determined upon completion of SOSOSY content-based assessments in the spring of 2013 and again in the fall of 2014 in the 20 SOSOSY states.

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Data Reporting

2012-13 (baseline)

Number of OSYparticipating in

SOSOSYNumber of OSYpre/post-tested

Number of OSYmaking a gain

Number of OSYmaking a gain

of 20% or more

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From the Director/Coordinator Survey:Question #4: Number of migrant OSY improving their skills on a SOSOSY content-based assessment.

Pre/Post Assessments

• What has been the response by service providers?

• What suggestions do you have in regard to the assessments?

• How would you rate the ease of administration? Suggestions? Data Collection?

• What does the data tell us so far? • How are service providers using the data?

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TOT Debrief

• Thank you to Sonja Williams, Emily Hoffman, Kathleen Bibus, Brenda Meyer, and Jorge Echegaray

• State Training Plan discussion

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ID&R Discussion

• 1.7 Develop SOSOSY ID&R strategies and materials

• ID&R Tip Sheet• Field-based Recruiting Guide • What is needed in terms of ID&R for the OSY

population?

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ACReS

• Academic and Career Readiness Skills course developed by Kansas

• Online version – Kelsey Williams

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Work Group Focus

• Development of Work Group Summaries• Update of action plans• Your group’s 3 main goals for this

meeting

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Agenda- September 13• Discussion and planning of CIG Coordinaton- Bob Lynch• Colorado OSY Bundle- Brenda Meyer• State OSY Plan- Feedback• SOSOSY Equity Review Process report- Jennifer Almeda (SC)• SOSOSY Continuous Improvement Process • Finalize work group achievement summaries• Group feedback and discussion• Plan for State Steering Team meeting• Finalize future meeting dates and location• Wrap-up• Meeting adjourns at 12 pm

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OSY Bundle

• Brenda Meyer• Colorado’s use of the OSY profile and other

data points• Integrated into one data base

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Training Work Group

Take-Aways1. 2. 3.

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CIG Coordination

• Coordinate efforts among the 4 funded CIGs to maximize resources and help ensure that SOSOSY practices and products are widely disseminated

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Mentoring Work Group

Take-Aways1.2.3.

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State OSY Planning Template* Using the data from the OSY Student Profiles, OSY Tracking Forms, SOSOSY curriculum-based assessments, and other reliable data sources, determine OSY needs statewide, and develop a plan for programs and services to meet the identified needs of OSY in your state.

OSY needs exist in the areas of:

□ Instructional Services Needs □Support Services Needs □Pre-GED/GED □Materials □High school diploma □Nutrition/Health □Life skills □Translation/Interpreting □ESL □Transportation □Postsecondary, Career, Workforce Readiness □Other: _________________________

□Other: ____________________ □Other: _________________________ □Other: ____________________ □Other: _________________________

Assessment Results

What do the results of the SOSOSY curriculum-based assessments reveal? Did OSY that participate in SOSOSY instructional services gain at least 20% between pre- and post-assessment? Yes No_ What other assessment results are available for OSY? What do they show?

Comprehensive Needs Assessment

What concern statements have been developed for OSY in your state? How have the concerns been translated into solution strategies for OSY? If the data are not included in you state’s CNA, what plans do you have for inclusion and what are the timelines?

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STATE __________________________

State Context and Resources What are the human and fiscal resources that are available to design and implement programs and services based on the

identified needs of OSY? Who are the local, regional, state, and federal collaborating partners that can bring resources to your programs and services

for OSY? What are the state initiatives that support programs and services to OSY? Professional Development What professional development is needed to support programs and services to meet the needs of OSY in your state? What are the professional development and technical assistance needs of administrators, instructors, recruiters, and others

who provide services to OSY in your state? What resources are needed for professional development to serve OSY? Service Delivery Planning Based on the identified needs, what objectives/measurable program outcomes (MPOs) and strategies does your state

employ? Or if you have MPOs in place for OSY, will you be revising them based on more recent data? If MPOs for OSY are not included in your state’s SDP, what plans do you have for inclusion and what are the timelines?

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Curriculum Work Group

Take-Aways1. 2.3.

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Equity Review Process- Jennifer Almeda (SC)

• Review all materials using an equity process to eliminate language or procedures that are exclusionary, put out guidelines to ensure equal educational opportunities and affirmative action for OSY, and follow the strategies put forth in the Federal guidance for Section 427 of GEPA

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ID&R Product Development

Take-Aways1. 2. 3.

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1 •The outcomes of SOSOSY are documented through monthly coordination meetings, twice a year steering team mtgs, at least 4 times/year TST and workgroup meetings/webinars, quarterly newsletters, and annual performance reports.

2 •SOSOSY states collect and review OSY implementation, outcome, and demographic data during meetings, webinars, and in workgroups for the consortium as a whole and disaggregated by state.

3 •Based on the data, the implementation features of SOSOSY are reviewed to determine fidelity of implementation. Where implementation is not faithful, adjustments to the program are made.

4 •The results of the continuous improvement model are used to design and implement professional development to increase staff effectiveness to serve OSY and carry out SOSOSY activities.

Continuous Improvement Process

Technology Work Group

Take-Aways1. 2. 3.

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Consortium Needs

• Possible year 3 of SOSOSY• What are the needs of the Consortium now

and in the future?

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Next Steps

• Director/Coordinator Survey due September 20

• State OSY Aggregate Profile data due September 30

• Next TST meeting:– January 14-15 – Spring meeting?

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