technological and professional skills development sector project adb loan number: 1792-ino

Technological and Professional Skills Development Sector Project

ADB LOANADB LOAN

Number: 1792-INONumber: 1792-INO

Workshop onWorkshop onTPSDP Sub Project Proposal DevelopmentTPSDP Sub Project Proposal Development

Batch IIBatch II

Background

Workshop

ExperienceResources

CapacityProposal

Objectives

Workshop

Scope Mechanism

Objectives

Method & Technique

& scopeMechanismProject Objectives

Method & TechniqueFor proposal

LessonLearned

share information

Project Background HE Institution Development

Language Student Support

GDP

Demand for HE

OtherFunding Sources

Quality of Entering Student

Regional/National

Development

ISSNSP SSP

NSPSSPISS

SSP : Strengthening Study ProgramNSP : New Study ProgramISP : Institutional Support System

TPSDPGrant

Self Ev.Selection

Sub projectProposal Selection

ELIGIBILITY

Evaluation

Evaluation

Next batch

fail

Next batch

fail

Sub projectProposalspass

SiteVisit

pass

Negotiation

failed

SE ReportBatch II

SP Proposals Batch I

Failed from Site Visit

OTHER CONSIDERATION IN SELECTION PROCESSES

Evaluation

5 Study Programs US$ 8 Million(for 3 Batches)

pass

SiteVisit

ISSNSP SSP

NSPSSPISS

Integrated

Sub projectProposals

Revenue Capacity VSProposed Investment

Sub-ProjectProposalSelectionCriteria

New Study Program: No Student Enrolled No DGHE Decree No Acreditation Mark

SELECTION MECHANISM

Batch YearGrants

(D3 + S1)Study Programs

Duration Sub-project effectivedate

I 2001 33 4 years October 2001II 2002 70–80 4 years February 2002III 2003 50-60 4 years January 2003

Grant Distribution

Activities Batch II Batch IIIInvitation for proposal September17, 2001 July 2002

Proposal submission November 15, 2001 September 2002

Site visit January 2002 November 2002

Project implementation plan February 2002 December 2002

Grant Award (contract) February 2002 January 2003

Calendar for Program Preparation

Appraisal & Finalization

PIP Developmentand contract

Negotiation

ADB Approval

Award

Feb

Mar

Mar

Mar

Mar

Site Visit

Reviewer Meeting

ADB - DGHE Approval

Announcement

A

14-31 Jan

8-9 Feb

11-20 Feb

Feb

TENTATIVE SCHEDULEPrelimanary

Screening (SE)

Invitation for Proposal

Workshop for Proposal

Proposal Submission

17 Sep-15 Nop

24 Sep-3 Okt

15 Nop

Proposal Distributionto Reviewer

Reviewer Meeting

Desk Evaluation

Final Desk Evaluation

Announcement

Site Visit Preparation

19-20 Nop

19-20 Nop

20 Nop-21 Des

27-28 Des

1-5 Jan

7-8 Jan

A

II III IV I II III IV I II III IV I II III IV I

1 Contract Duration

2 Implementation Year I Year 2 Year 3 Year 4

3 Annual Disbursement Plan

4 Payments First Payment Second Payment

25% 10%

20062002Y1 Y2 Y3 Y4

50%50%

No. IMPLEMENTATION

35%

50%50%

50%

2003 2004 2005

30%

50%40%

60%

SUBPROJECT IMPLEMENTATION AND DISBURSEMENT SCHEDULETECHNOLOGICAL AND PROFESSIONAL SKILLS DEVELOPMENT SECTOR

PROJECT SUBPROJECT BATCH II

ELIGIBLE COST COMPONENT

Program Description Max (US$)

S1 Program 1.300.000

D3 Program 1.300.000

Strengthening theexisting studyprogram

D3 Program as RRP 1.600.000

S1 1.500.000Establishing newstudy program D3 1.500.000

Institutional Support Each Program 100.000

BUDGET PLAFOND


STAFF DEVELOPMENT

DEGREE NON DEGREE

DOMESTIC

OVERSEAS

Staff Development Degree Program

1. Waktu pemberian beasiswa maksimum sbb :

S2 domestic 2,5 tahun, S3 domestic 3,5 tahun (Setelah S2)S2 overseas 2 tahun, S3 overseas 4 tahun (Setelah S2)

Catatan:Pengiriman Program S3 Luar Negeri Batch IIpaling lambat September 2002 untuk selama 4 tahun

Staff Development Degree Program

2. Unit Cost Maksimum:

Overseas:S2/S3 degree: US$ 27000/orang-tahun termasuk tiket pp 1x.

Domestic:S2 degree Rp 18,7 juta/orang-tahunS3 degree Rp. 19,8 juta/orang-tahun belum termasuk tiket pp 1x.

Biaya tiket: at cost.

Staff DevelopmentNon-Degree Program

Seminar internasional ke luar negeri membawakan makalah dengan maksimum US$ 3000/makalah, termasuk tiket pp.

Domestic training/magang industri maksimum 3 bulan, minimum 1 bulan dengan dana maksimum Rp. 7 juta/ orang-bulan belum termasuk tiket pp 1x (at cost)

Overseas short-term training minimum 1 bulan, maksimum 3 bulan dengan dana maksimum US$ 4000/ orang-bulan termasuk tiket pp 1x.

Domestic Degree Training tidak dilakukan di perguruan tingginya sendiri.

MAN-YEAR MAN-YEARA. Master (S-2) Program (2 years)I. Direct Cost

1 Stipends/living allowance/Month 560 600 6,960 875 1,100 11,850 2 Book allowance/Year 160 250 205 500 750 625 3 Arrival and clothing allowance *) 600 700 325 875 1,100 494 4 Postage & Shipping allowance *) - 150 75 5 Tuition and fee - at cost/year 10000 13,000 11,500 8,500 15,000 11,750 6 International airfare - return (at cost)*) 1300 1,500 700 2,500 3,000 1,375 7 Special program *) 500 500 250 650 850 375 8 Thesis/research allowance *) 175 250 106 250 600 213 9 Medical insurance/year - 400 500 450

10 Departure & excess baggage *) 250 250 125 - 11 Home office registration *) 40 50 23 - 12 Visa application/immigration fee *)13 Special course, tutoring - at cost *)14 Pre-accademic program -at cost *)15 University application fee-at cost *)

Total 20,194 27,206 Equivalent to USD 32,027 27,206

DescriptionNo. UK(GBP)UNIT-COST

USA (US$)UNIT-COST


1 Stipends/living allowance/Month 1,230 1,400 15,780 1,000 1,100 12,600 2 Book allowance/Year 720 800 760 1,200 1,300 1,250 3 Arrival and clothing allowance *) 1,230 1,400 658 1,000 1,100 525 4 Postage & Shipping allowance *) - 250 250 250 5 Tuition and fee - at cost/year 15,000 25,000 20,000 6,500 15,000 10,750 6 International airfare - return (at cost)*) 2,500 3,000 1,375 3,000 4,000 1,750 7 Special program *) 1,300 1,500 700 750 860 403 8 Thesis/research allowance *) 400 600 250 1,500 1,500 750 9 Medical insurance/year 274 350 312 960 1,000 980

10 Departure & excess baggage *) 200 200 100 - 11 Home office registration *) - - 12 Visa application/immigration fee *) 450 450 225 125 125 63 13 Special course, tutoring - at cost *)14 Pre-accademic program -at cost *)15 University application fee-at cost *)

Total 40,160 29,321

Equivalent to USD 21,144 19,222

Australia (AUD)UNIT-COST

DescriptionNo. Canada (CAD)UNIT-COST


1 Stipends/living allowance/Month 1,700 1,900 21,600 200,000 250,000 2,700,000 2 Book allowance/Year 1,200 1,200 1,200 90,000 90,000 90,000 3 Arrival and clothing allowance *) 425 425 213 200,000 250,000 112,500 4 Postage & Shipping allowance *) 5 Tuition and fee - at cost/year 14,500 20,000 17,250 800,000 1,200,000 1,000,000 6 International airfare - return (at cost)*) 3,750 3,750 1,875 150,000 150,000 75,000 7 Special program *) 960 960 480 8 Thesis/research allowance *) 50,000 50,000 25,000 9 Medical insurance/year 1,020 1,020 1,020 102,000 102,000 102,000

10 Departure & excess baggage *) 250 250 125 25,000 25,000 12,500 11 Home office registration *) - - 12 Visa application/immigration fee *) 125 125 63 13 Special course, tutoring - at cost *)14 Pre-accademic program -at cost *)15 University application fee-at cost *)

Total 43,826 4,117,000

Equivalent to USD 18,217 35,491

DescriptionNo. Japan (Y)UNIT-COST

Netherland(NLG)UNIT-COST

ELIGIBLE COST COMPONENTProgram Development

Program development is aimed to strengthen management capacity and priority disciplines.

To strengthen management capacity will be limited to workshop and laboratory management, maintenance logistics, quality assurance system, and educational technology.

To strengthen priority disciplines will be limited to curriculum review/revision/development, industrial liaison process, entrepreneurship development, and skill development. This component is aimed to facilitate sustainability of project gains at institutional level and to promote the quality of teaching learning process.

Program development should strongly relate to the designed activities and support expected contribution on the improvement of RAISE ++. The frequency and the proposed budget should be rationale and sound

justifiable.


CIVIL WORKS

SSP NSP

Renovation-Upgrading

Limited Construction

With strong judgements

CIVIL WORK

1. Renovasi major : perbaikan bangunan yang termasuk berat tapi tidak merubah volume dan tidak merobohkan bangunan lama.

3. Pembangunan Baru: Program Studi Baru dapat membangun gedung baru dengan catatan: 60% dibiayai oleh PT sendiri atau sumber lain.

2. Renovasi minor : perbaikan-perbaikan ringan pada bangunan yang ada.

4. Dana Civil work sebagian harus berasal dari DRK dalam bentuk cash atau in kind

CIVIL WORK

UNIT COST

New Building is Rp. 1.350.000, - per square meterMajor renovation is Rp. 650.000, - per square meterMinor renovation is Rp. 400.000, - per square meter

Unit cost riil dapat disesuaikan dengan harga didaerah masing-masing dengan maksimum seperti petunjuk

sbb: Major renovation = 65% X New Building Cost

Minor renovation= 45% X New Building Cost


EQUIPMENT

Teaching Lab

Class Room

Repair-Upgrade

Limited Procurement

ClassUtilities

Improve Teaching Learning Process

4. Unit cost yang diajukan sudah harus termasuk biaya pengiriman, pemasangan, training penggunaan dan jaminan/servis satu tahun.

5. Pemaketan tidak boleh di-pecah pecah dan harus dipahami sistem pengadaannya

6. Pengadaan harus memperhatikan program lain yang terkait. Contoh Gedung, kurikulum dll.

Maksimum kebutuhan ± 40 % dari total budget.

EQUIPMENT

1. Teaching dan laboratory equipment untuk S1, bukan untuk research

2. Alat yang diusulkan pada tahun I harus dilengkapi dengan spesifikasi yang jelas

3. Unit cost yang diajukan sudah harus termasuk biaya pengiriman, pemasangan, training penggunaan dan jaminan/servis satu tahun.

Name of Laboratory/

Workshop/Units

Name of equipment

Qty

Unit Cost

Estimated

Cost

Remark

I. ……….. 1……….2………3………..

II………….. 1……….2……….3………..

Appendix-15List of Proposed Equipment (Year1 to Year4)


FURNITURE

Class Room

Laboratory

Office

InstitutionalSupport

Limited Furniture

FURNITURE

Eligible Furniture to be proposed are limited to classroom and laboratory purposes.

Office furniture’s, including furniture for multi-function halls, are not eligible to be proposed to TPSDP.

Limited furniture for the institutional supports unit may be proposed in this competition.


TECHNICAL ASSISTANCE

International

Domestic

Planning & Development

Curriculum Development

Research Activities

Networking- Revenue Generating

Others Academic Act.

Technical AssistanceInternational & National Consultant

Definisi Program technical assistance adalah suatu bantuan tenaga ahli baik internasional maupun nasional untuk membantu program studi dalam meningkatkan atau memperbaiki RAISE++.

(International and domestic consulting services can be proposed to improve the proposed program management, assist planning and strategy development, curriculum development, as external examiners, and other academic activities that directly benefit undergraduate (S-1) education program.)

Prioritas kepakaran menurut menurut Loan Agreement

No Prioritas kepakaran International National

1 Competency based curriculum √ √2 Engineering relevancy specialist √ √3 Laboratory teaching methodology √ √4 Instructional resource development √ √5 Basic science specialist - √6 Agriculture curriculum & instruction

Approach development specialist√ √

7 Business/Management studies specialis √ √

8 Law specialist √ √9 Accounting specialist √ √10 Environmental Eng. Consultant √ √

11 Computer system engineering

√ √

12 Computer science consultant

√ √

13 Specialist training consultant/ visiting professor

√ √

14 Entrepreneurship technical consultant

- √

15 Woman in development specialist

√ √

16 Employer Liaison consultant √ √

Syarat-syarat Konsultan tidak ditugaskan untuk mengajar, seperti

untuk menggantikan staf pengajar yang mendapat tugas belajar, atau hanya sebagai pembicara dalam suatu seminar.

Lama penugasaan minimal satu bulan dan maksimal 3 bulan.

Konsultan harus bekerja penuh (bukan paruh waktu)

Konsultan tidak boleh dari institusi internal.

Beban kerja dan waktu yang rational.

Konsultan internasional hanya diperbolehkan dari negara anggota ADB.

Syarat-syarat TA tahun pertama harus ada kerangka acuannya (TOR)

yang setidak-tidaknya terdiri dari judul kegiatan, latar belakang, tujuan, lingkup kerja, hasil yang diharapkan, pelaporan, beban dan jadwal kerja. Nama, asal negara, institusi dan lama penugasan.

Unit Cost International ConsultantBilling Rate Max:US$ 15,500 per person-month (including

International travel, economic class).

National ConsultantBilling Rate Max Rp. 15.000.000, - per person-month

(excluding Domestic travel)

Besaran biaya harus sudah mencakup:honorarium (remunerasi)transportasi udara (kelas ekonomi), kelebihan bagasi,perjalanan domestikbagasi yang tidak dibawa sendiritempat tinggal sementarabiaya komunikasidokumen perjalanantransport ke bandara tunjangan harianbiaya pelaporan


INSTRUCTIONAL MATERIALS

Books

Related Materials

Selected Journal

With strong argument on its benefit to the proposed programs

TEACHING & RESEARCH GRANT

ObjectivesTargetPersonGrant

ImproveTeaching Method StaffTeaching

Support SupervisionStudent Final Project

Staff +StudentResearch

Procedure

Competition

Competition

Topics should be in line with Research Agenda

Support limited number student Project StudentStudent

project Competition


TEACHING GRANT

DefinisiTeaching grant merupakan dana hibah yang diberikan kepada staf pengajar program studi untuk memperbaiki kinerja mengajar dan meningkatkan efisiensi dan efektivitas pengajaran.

TujuanUntuk memberikan dorongan kepada staf pengajar dalam upayanya untuk memperbaiki metodologi belajar-mengajar mata kuliah yang diasuhnya

Implementasi dan Persyaratan

Periode pelaksanaan: satu tahun (satu semester perancangan, satu semester implementasi)

Biaya: maksimum Rp 20.000.000,- per grant/tahun Metode: kompetisi murni Cakupan: maksimal 25% dari jumlah staf pengajar

yang eligible selama periode proyek (4 tahun) Staf pengajar yang eligible merupakan pengajar

mata kuliah pada Program Studi, di luar MKU. Seorang staf pengajar hanya mendapat satu grant

selama periode proyek

RESEARCH GRANT

DefinisiResearch grant merupakan dana hibah yang diberikan

untuk memperbaiki kualitas riset staf pengajar program studi dikaitkan dengan pembimbingan skripsi

mahasiswa.

TujuanHibah ini bertujuan untuk memberikan dorongan kepada staf pengajar/ pembimbing skripsi untuk meningkatkan kualitas riset, mempercepat kelulusan mahasiswa, dan

sekaligus mengembangkan budaya meneliti.

Implementasi dan Persyaratan Periode pelaksanaan: satu tahun

Biaya: maksimum Rp 30.000.000,- per grant/tahun

Metode: kompetisi murni

Cakupan: maksimal 30% dari jumlah staf pengajar program studi selama periode proyek (4 tahun)

Pengajuan proposal dapat secara tim dengan jumlah anggota maksimal 3 orang termasuk ketua tim

Setiap grant harus melibatkan minimal 3 mahasiswa

Staf pengajar boleh mendapatkan lebih dari satu grant selama proyek

Student Grant

Definisi

Student grant merupakan dana hibah yang diberikan kepada mahasiswa dalam upaya meningkatkan kualitas

riset dan mempercepat kelulusan mahasiswa.

Tujuan

Hibah ini bertujuan untuk menumbuhkan inisiatif dan budaya meneliti pada mahasiswa yang berhubungan

dengan pelaksanaan tugas akhir/skripsi


Periode pelaksanaan: satu semester

Biaya: maksimum Rp 5.000.000,- per grant

Metode: kompetisi murni Cakupan: 10% dari total mahasiswa yang memenuhi

syarat melaksanakan skripsi atau 10 grant per tahun.

Setiap proposal diajukan dengan persetujuan pembimbing skripsi

Setiap mahasiswa hanya boleh mendapatkan satu grant selama periode proyek

PROJECT MANAGEMENT

Provide incentive for limited Number of SPMUAim

5% of Total Proposed InvestmentAmount


DRK COMMITMENT

DRKInstitution’s commitment to sustain the developmentAim

Demonstrated by formal statement from Rector

SupportingAuthority

Level of funding at least adequate for Maintenance and Operational cost ( > of total proposed investment)

Amount of Fund

Matching-fund allocated from Self Revenue Generated fund (DRK)Source of fund

DRK COMMITMENT

Sources and Composition of Proposed Budget

Source of Budget Proposed Budget Composition

ADB 80 %

GOI 12 %Investment Min. 95 %

Institution (DRK) Min. 8 % Project Management Max . 5 %

T o t a l 100 % T o t a l 100 %

DRK COMMITMENT

INCENTIVES

Personal involve in managing project

TargetPerson

30% of total 4 years DRKAmount

Maintenance and Operational Cost

Labequip.

Teach.Equip.

Maintenance

Operational

OfficeEquip. Others

IN KIND

Office’s Staff Salary

Office operational Cost

Office Space and Equip.

CIVIL WORKS

SSP NSP

Renovation-Upgrading

Limited Construction

With strong judgements

DRKFUND

Project Management

This component aims to provide incentives for a limited number of Sub-project Management Unit (SPMU) officers and activities such as meetings, office consumables, and coverage of communication costs to maintain Internet connections.

Domestic travel is needed for periodic workshops on implementation conducted between grantees.

Eligible Implementing officers are 1 Executive director, 2 Assistant directors for academic/program affair and administrative/finance affair, and Key person from each study program and institutional support system, and additional support staffs as needed.

The Proposed Budget for this component should not exceed 5% of the total proposed investment.


Cost BreakdownStaff Remuneration (per man-month) (Maximum)Director of SPMU : Rp. 1000,000 -Assistant director for academic affairs : Rp. 750,000 -Assistant director for financial affairs : Rp. 750,000 -Representative from awarded programs : Rp. 750,000.-Supporting staff : Rp. 450,000 - Rp 600.000 Consumables (per month) : Rp. 2,000,000.- Tender committee expenses :Rp.6,000,000.-per program

Travel allowance (per trip)Inside Pulau Jawa : Rp. 1,500,000.-Outside Pulau Jawa : Rp. 2,500,000.- Other Expenditures (max. cost)Telephone & internet connection : Rp. 1,500,000.-per monthCourier services : Rp. 500,000.- per monthCopying, printing, etc : Rp. 1,000,000.- per monthRegular internal meeting : Rp. 1,500,000.- per meetingTender committee expenses : Rp. 6,000,000.- per contract.

C. Proposed Budget

First Year

Strengthening SP 1

……… SP n

Establishing New SP 1

Institutional Support 1

……… SP n

……… SP n

Annual DRK

Total Proposed Budget

ProgramTPSDP DRK

Second Year

TPSDP DRK

Third Year

TPSDP DRK

Forth Year

TPSDP DRK

Total SP

TPSDP DRK

in US $

Table 5.1 Summary of 4 years Proposed Budget from All Program

C. Proposed Budget

Staff Development

Civil Work

Equipment

...

Furniture

Total (US $)

DRK (US $)

DRK (%)

1

2

3

4

No.

Table 5.2 Summary of 4 years Budget by Component for All Programs

Civil Work

Equipment

...

Furniture

Total (US $)

DRK (US $)

DRK (%)

NewSP 1 to n

(US $)Staff Development

Civil Work

Equipment

...

Furniture

Total (US $)

DRK (US $)

DRK (%)

Inst. Support1 to n(US $)

Staff Development

Civil Work

Equipment

...

Furniture

Total (US $)

DRK (US $)

DRK (%)

Program

...

Furniture

DRK (%)

Total(US $)

StrengtheningSP 1 to n

(US $)

C. Proposed Budget

Table 5.2 Summary of 4 Years Budget by Component for All Programs

Staff DevelopmentCivil WorkEquipment

Sub-Total SSPEtc

123

No.

Civil WorkEquipment

...Furniture

Quantity


...Furniture

Unit Cost(US $)


...Furniture

Program

...Furniture

Total Cost(US $)Unit

Strengthening Study Program 1 to n

...Furniture

Total DRK(US $)

Staff DevelopmentCivil Work

Sub-Total NSPEtc

12 Civil Work

...Furniture


...Furniture


...Furniture

...Furniture

New Study Program 1 to n

...Furniture


Sub-Total ISPEtc

12 Civil Work

...Furniture


...Furniture


...Furniture

...Furniture

Institutional Support 1 to n

...Furniture

Total Furniture Furniture Furniture Furniture Furniture

TPSDP DRK TPSDP DRK TPSDP DRK TPSDP DRK TPSDP DRK

1.

2.3. 4.5.6.

7.8.

100

Rp. %Year-4

US$ Rp.TPSDP

Year-3US$ Rp.TPSDP

Rp.TPSDP

Sub-PMU OperationTOTAL

Operational support O&M of Facilities

Teaching and Research GrantProject Management

International Domestic

Instructional MaterialsTechnical Assistance

EquipmentProgram Development

Furniture and Equipment Furniture

Overseas non degree trainingCivil Works

Domestic non degree training Overseas degree training

Staff Development Domestic degree training

Eligible Cost ComponentsTotal

US$TPSDP

Year-1US$ Rp.

TPSDP

Year-2US$

Table 7c. Summary Of The Total Proposed Budget

No. Strategic Issues

Activiti-es Year 1 Year 2 Year 3 Year 4

1 RR1

R2

...Etc

2 AA1

A2

…Etc

3 II1

I2

…etc

Etc …etc

Table 7a : Schedule of Activities

No.

Activities

Staff Development

Equip’tCivil Work

Book &

Journal…Etc TotalDegree Non-Degree

Over-seas Dom Over-

seas Dom

($US) (Rp) ($US) (Rp) ($US) (Rp) ($US)

1 R1

2 R2

3 A1

4 A2

5 I1

6 I2

etc

...etc

Total

Table 7b : Project Cost by Activities and Components.

technological and professional skills development sector project adb loan number: 1792-ino

Documents

bulan termasuk tiket

tahun termasuk tiket

termasuk tiket pp 1x

luar negeri membawakan

term training minimum

termasuk tiket pp

1255tuition and fee

dana maksimum rp