technology to support asset management · pdf filetechnology to support asset management...

Technology to Support Asset Management Planning

A PRIMER: ASSET MANAGEMENT AND BUILDING ONTARIO PROVINCIAL FUNDING REQUIREMENTS

Technology to Support Asset Management

Daryush Esmaili, M.A.ScInfrastructure Technologist

City of Brantford


Agenda

1. Provide an overview of the practices and processes required for asset management planning in support of technology and tools

2. Outline policies and techniques used in the development of the City of Brantford’s asset management program

What this is not:• A discussion of any particular asset management software


Fundamental Truths

• Effective infrastructure planning does not always require software.

• No easy buttons or one size fits all solutions currently on the market!

• Software and data facilitate making, they do not make decisions.

• Mature asset management requires– Ongoing commitment– Business processes in place– Knowledge and understanding


The Asset Management Plan

• Lifecycle Analysis and Financial Forecasting• Asset Valuation• Funding Management

Corporate and Strategic PlanningCorporate and Strategic Planning

Establish / Manage Service Levels


Asset Management Strategy


Review and Collate Asset Information


Project Implementation and Delivery

Project Implementation and Delivery

• Condition Assessment and Performance Data• Asset Inventory and GIS• PSAB Register

• Strategic Objectives / Plans• Organizational Policies, Strategies and Goals

• Scheduling and Project Management• Planned Operations, Maintenance, Rehab and

Replacement

Info

rmat

ion

Man

agem

ent &

Dat

a Im

prov

emen

tIn

form

atio

n M

anag

emen

t & D

ata

Impr

ovem

ent

Financial Planning and Modeling


• Lifecycle Strategies (Service Delivery, O&M, Rehab and Replacement)

• Condition Assessment and Performance Monitoring• Growth and Demand forecasting

Scope of Asset

ManagementPlanUnderstand the Current

State of InfrastructureUnderstand the Current State of Infrastructure

• Infrastructure Report Card• Asset Valuation and Replacement Costs

• Establish goals, standards and objectives• Develop measurement framework and benchmarks


The Answers We Seek







Info

rmat

ion

Man

agem

ent &

Dat

a Im

prov

emen

tIn

form

atio

n M

anag

emen

t & D

ata

Impr

ovem

ent



Understand the Current State of Infrastructure


• What do we have and where is it?• What is it worth?• What condition is it in and how is it performing?

• What do we need to do?• When do we need to do it?

• How much money do we need?• How will we fund it?



• Decisions are only as good as the information they are based on.• Data is only as good as the decisions that can be made with it.

• Description (where required)• Functional Information (Risk)

• Historical Cost• Replacement Cost• Book Value

• Installation, Rehab. and Replacement Dates

• Estimated Service Life (ESL)

• Quantity• Location• Condition• Size• Material Type• Performance

Physical Time

SalientCost



Excel data dumps;

Maps etc.

Excel data dumps;

Maps etc.

GIS Department

Standard Data Collection forms by Construction Inspectors and Operators

Condition Inspection Data

Operation and Maintenance Data

LADR and Other

Databases

Data Exports and

Visualization

Analysis and Recommend

-ations

LADR data is linked to GIS

through unique feature ID’s

LADR data is linked to GIS

through unique feature ID’s

Information Management and

Data Improvement

Information Management and

Data Improvement



• What do we have and where is it?• What is it worth?



• What condition is it in and how is it performing?• Summarize asset condition• In the absence of condition data, remaining service life (RSL) can be used

as a proxy.

Rating Category Estimated RSL

Assets with increasedprobability of failure


Establish / Manage Levels of Service



Internal External• Operations and Field Staff

• Management• Departments

• Business• Industry

• Commercial• Residential

Performance Related# of water main breaks / 100 km Length

O&M Cost / km Length

Service Related# Water Quality Issues

# Water Pressure Issues# Unplanned Service Interruptions

• Understand the expectations of service receivers



• Track levels of service and understand the drivers



• Communicate results



Main breaks Leaking Hydrants

Reinvestment Rate

Non-Revenue Water

Inoperable or Leaking Valves

Emergency Service

Connection Repairs

Unplanned System

Interruptions

System Reliability ChartWater Distribution

0%

20%

40%

60%

80%

100%2010 City Results

2009 City Results

Group Median

74.7% 96.8% 26.4% 100.0% 71.0% 86.0% 79.5%



• What do we need to do?• When do we need to do it?

Identify project “needs”for the next 5 – 10 years



• Group identified projects by program area• Informative project descriptions (boundaries, drivers etc.)

Buildings / Facilities 1,967,000 1,640,000 2,100,000 2,925,000 1,412,000 3,000,000 2,176,000 2,189,000 2,100,000 2,163,000 21,672,000 Energy Conservation Initiatives Implementation (Green Energy Act Compliance) - 100,000 100,000 100,000 - - - - - - 300,000 John Noble Home Refrigeration System Replacement 95,000 - - - - - - - - - 95,000 John Noble Home S3 air conditioner replacement 125,000 - - - - - - - - - 125,000 Sanderson Centre Auditorium Roof Rehabilitation and Repairs 125,000 - - - - - - - - - 125,000 Sanderson Centre Auditorium Compressor and Cooling Coil Replacement 137,000 - - - - - - - - - 137,000

2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2013 - 2022 Gross Cost

Road and Water 4,509,000 3,147,000 1,133,000 2,971,000 1,010,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 17,770,000 Marlborough Rd (Fourth Ave to Park Rd N) 326,000 - - - - - - - - - 326,000 West St (Edmondson St to Fairview Drive) 741,000 - - - - - - - - - 741,000 St. Paul Ave. (St. Paul Ave. to Charing Cross St) 279,000 - - - - - - - - - 279,000 Hillcrest Ave (Straw berry Lane to Shellard Lane) 226,000 - - - - - - - - - 226,000 Patterson Ave (Colborne St to Grey St) 537,000 - - - - - - - - - 537,000 Brantw ood Park Rd. (Dunsdon St. to Lynden Rd.) 2,400,000 - - - - - - - - - 2,400,000 St. Paul Ave. (Elmw ood St to Wood St) - 377,000 - - - - - - - - 377,000 Margaret Drive (West St to Morton St) - 251,000 - - - - - - - - 251,000 North Park St (St. George St to Highw ay 403) - 2,159,000 - - - - - - - - 2,159,000 Dale St (Mount Pleasant St to Barry Drive) - 92,000 - - - - - - - - 92,000 Barry Drive (Bell Ln to Dead-End) - 268,000 - - - - - - - - 268,000 Hampton St (Morley Ave to Row anw ood Ave) - - 108,000 - - - - - - - 108,000 Morley Ave (Hampton St to Avondale Cr) - - 83,000 - - - - - - - 83,000 Pontiac St (Marie Ave to Salisbury) - - 233,000 - - - - - - - 233,000 Nelson St (Stanley St to Park Rd N) - - 709,000 - - - - - - - 709,000 Graham Ave (Tuxedo Ave to Catharine Ave) - - - 216,000 - - - - - - 216,000 Wellington St (Pulleston Ave to Second Ave) - - - 247,000 - - - - - - 247,000 Ada Ave (Brant Ave to St. Paul St) - - - 273,000 - - - - - - 273,000 Russel St (Grand St to North Park Rd) - - - 172,000 - - - - - - 172,000 West St (Charing Cross St to Highw ay 403) - - - 2,063,000 - - - - - - 2,063,000 Beverly Rd (Colborne St to Chatham St) - - - - 278,000 - - - - - 278,000 The Homestead Pl (Ashgrove Rd to Dead-End) - - - - 130,000 - - - - - 130,000 Southglen Rd (Greenfield Rd to Dead-End) - - - - 292,000 - - - - - 292,000 Clara Cr (Colborne St to Colborne St) - - - - 310,000 - - - - - 310,000 Unspecif ied Watermain Improvements - - - - - 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000


Asset Management StrategyRequired to Meet

Legislated StandardsRequired to Meet

Legislated Standards

Consequence of Failure

Consequence of Failure

Service LevelsService Levels

O&M ImpactO&M Impact

Improved EfficiencyImproved Efficiency

Expansion and Growth

Expansion and Growth

Health and SafetyHealth and Safety

Coordinated ProjectCoordinated Project

• Does the project satisfy Prov. or Fed. mandates?• Is the project required for regulatory reasons?• Does the project satisfy Prov. or Fed. mandates?• Is the project required for regulatory reasons?

• What is the consequence of failure of the asset (high, medium, low)

• What is the consequence of failure of the asset (high, medium, low)

• Will failure to complete the project delay or impact other programs?• Is the project required to be coordinated with other projects?• Will failure to complete the project delay or impact other programs?• Is the project required to be coordinated with other projects?

• Does the project maintain level of service standards?• Does the project affect all customers in a neighborhood or facility?• Does the project affect all customers within the City?

• Does the project maintain level of service standards?• Does the project affect all customers in a neighborhood or facility?• Does the project affect all customers within the City?

• After completion, will the project increase O&M cost and time?• Will the project decrease O&M budgets?• Does the project require the hiring of new staff?

• After completion, will the project increase O&M cost and time?• Will the project decrease O&M budgets?• Does the project require the hiring of new staff?

• Will the project increase the efficiency of existing processes?• Does the project preserve or extend the life of an existing asset?• Does the project use innovative solutions?

• Will the project increase the efficiency of existing processes?• Does the project preserve or extend the life of an existing asset?• Does the project use innovative solutions?

• Does the project increase capacity to meet existing deficiencies?• Does the project increase capacity to meet future growth needs?• Will the project attract new economies?

• Does the project increase capacity to meet existing deficiencies?• Does the project increase capacity to meet future growth needs?• Will the project attract new economies?

• Does the project eliminate a risk or hazard to public health?• Does the project reduce hazards or risks to users of the facility?• Does the project eliminate a risk or hazard to public health?• Does the project reduce hazards or risks to users of the facility?



• How much do we need?• How will we fund it?• Tie project plan to the available funding sources.



• Evaluate the long term sustainability



• Evaluate investment scenarios


Summary

• Software and data facilitate decision making and do not make decisions.

• Decisions are only as good as the information they are based on.

• Periodically review data, performance measures and software for costs and benefits.


QUESTIONS?

Daryush EsmailiInfrastructure TechnologistCity of [email protected]

technology to support asset management · pdf filetechnology to support asset management...

Documents