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2nd Edition

Teen-based Activities for Microsoft AccessTeen-based Activities for Microsoft Access

The Development Team at B.E. Publishingand Linda Viveiros & Diane Silvia, Editors

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Student Workbook2nd edition

Published by

Access It! 2E • Student WorkbookisbN: 1-934422-34-7Copyright © 2011 by b.e. Publishing, inc.

All Rights Reserved. No part of this work covered by copyright hereon may be reproduced or used in any form or by any means—including but not limited to graphic, electronic, or mechanical, including photocopy-ing, recording, taping, Web distribution, or information storage and retrieval systems—without the expressed written permission of the publisher.

EditorsThe development Team at b.e. PublishingKathleen hicksdiane silvialinda Viveiros

DesignFernando botelho

PermissionsTo use materials from this text, please contact us:

b.e. Publishing, inc.P.O. box 8558Warwick, Ri 02888u.s.A.

Tel: 888.781.6921Fax: 401.781.7608e-mail: [email protected]

All references made to specific software applications and/or companies used within this book are registered trademarks of their respective companies.

Printed in the u.s.A.

Student Workbook2nd edition

Table of ContentsIntroducti on ............................................. ii

Acti vity Layout ........................................ iii

Curriculum Guide ................................... iv

Acti viti es ..................................................1

1. Celebrity Addresses ...........................2

2. Pop Albums .......................................4

3. Search Engine Ads .............................6

4. Man on the Moon .............................8

5. Flight Schedule ................................10

6. NASCAR® .........................................12

7. Colleges ...........................................16

8. Jobs .................................................18

9. States ..............................................20

10. Online Retail Stores .........................24

11. Twitt er .............................................28

12. Baby Names ....................................30

13. eBOOKS ...........................................32

14. Hip-Hop ...........................................34

15. Holiday Wish List .............................36

16. Video Games ...................................38

17. Major League Baseball® .................40

18. James Patt erson Books....................42

19. Cars .................................................44

20. Prom ...............................................46

21. Airlines ............................................48

22. Roller Coasters ................................50

23. Country Music Awards ....................52

24. Solo Arti sts ......................................56

25. Competi ti ve Swimming ...................58

26. Television Shows .............................60

27. Sweet 16 Party ................................64

28. Mail Merge .....................................66

29. Mailing Labels .................................68

30. Graduati on Party ............................69

31. Cell Phone Users ..............................71

32. World Cup Soccer ............................73

33. Concerts ..........................................76

34. Teen Choice Awards ........................79

35. Presidents........................................82

36. UConn Women’s Basketball Team ...89

ii

Introducti onWelcome to the 2nd Editi on of Access It! from B.E. Publishing.

The Access It! Student Workbook includes all new and updated acti viti es that provide students with real-world, hands-on practi ce acti viti es and projects to help them become profi cient users of Microsoft Access.

Using Access It!, students will create real-life, teen-based databases to further develop and enrich their Microsoft Access soft ware skills. Each project has been organized in an easy-to-read, self-guided, step-by-step format and is set up to become more diffi cult as students progress through the book. Completi ng the acti viti es in this book will prepare students for the Microsoft Offi ce Specialist Certi fi cati on in Access.

Prerequisite Skills RequiredIn order to complete the acti viti es in this book, the student should have a basic working knowledge of using Microsoft Access. This book does not provide step-by-step instructi ons specifi c to anyone parti cular version of Microsoft Access; rather, it provides general instructi ons for students to practi ce using any version of Microsoft Access.

CompatibilityThe instructi ons have been writt en for any version of Microsoft Access running on a Windows operati ng system. However, with few modifi cati ons, this book can easily be used with Macintosh-based systems.

Standards The skills in this book align with NBEA (Nati onal Business Educati on Associati on) and ISTE (Internati onal Society of Technology Educati on) informati on technology standards for databases.

Organization of the Textbook The text is organized into a hierarchical skill-level format. With a few excepti ons, most of the acti viti es in this book build upon skills practi ced in previous acti viti es.

iii

3

INPUT DATA

1Celebrity Addresses

ACTIVITY

RECORD #First Name Last Name Management

CompanyStreet Address City State Zip

1 Miley Cyrus Endeavor Entertainment

9601 Wilshire Blvd., 3rd Floor

Beverly Hills CA 90212

2 Miranda Cosgrove Endeavor Entertainment



3 Dakota Fanning Osbrink Talent Agency

4343 Lankershim Blvd., Suite 100

Universal City CA 91602

4 Selena Gomez Hollywood Records, Inc.

500 S. Buena Vista Street

Burbank CA 91521

5 Ashton Kutcher Entertainment 1801 Century Park E., Suite 700

Los Angeles CA 90067

6 Taylor Lautner Management 360

9111 Wilshire Blvd.


7 Demi Lovato Hollywood Records, Inc.


Burbank CA 91521

8 Britney Spears 42 West 11400 W. Olympic Blvd., Suite 1100


9 Cole Sprouse Endeavor Entertainment



10 Dylan Sprouse Endeavor Entertainment



2

New SkillsNew SkillsNew SkillsNew SkillsNew Skills

1. Create a database.

2. Name and save a database.

3. Create a table.4. Defi ne a database

table structure.5. Save a table.6. Adjust column

widths.7. Change the

page setup to landscape.

8. Print a table.

Activity OverviewActivity OverviewActivity OverviewActivity OverviewActivity Overview

For many people, especially teens, writi ng to famous people is a hobby. Fans hope to get responses to their lett ers. Fanmail.biz is a Web site that

holds more than 50,000 celebrity addresses. The site includes addresses for actors, actresses, singers, dancers, models, authors, directors, sports fi gures, music groups, and more. People who have used an address from the Web site to write to a celebrity and received a response from the celebrity provide feedback on the site about the response ti me and what they received from the celebrity, such as an autograph.

The following acti vity illustrates how a database can be used to organize an address book of various celebriti es.

Celebrity Addresses1

InstructionsInstructionsInstructionsInstructionsInstructions

1. Create a NEW database.

2. Name the database ADDRESSES.

3. Create a NEW table in Design View.

4. Set up the database table by using the database structure provided below.

Database Structure

FIELD NAME DATA TYPE

First Name Text

Last Name Text

Management Company Text

Street Address Text

City Text

State Text

Zip Text

5. Save the table as CELEBRITY without defi ning a primary key.

6. Go to Datasheet View and enter the data for each record as shown.

7. Adjust the Field Name column widths as necessary.

8. Resave the table.

9. Carefully proofread your work for accuracy.

10. Change the page setup to landscape orientati on.

11. Print a copy of the CELEBRITY table if required by your instructor.

NEW SKILL

NEW SKILL

NEW SKILL

NEW SKILL

NEW SKILL

NEW SKILL

NEW SKILL

NEW SKILL

ACTIVITY

Acti vity Layout

New Skillslists the new skill or skills

being reinforced.

Activity Overview Provides a description of each activity highlighting the database(s) to be produced.

Instructions Provides the step-by-step instructions for completing each activity.

Input Data includes data for the reader to input or reference for each activity.

New Skill Indicator identifi es an instruction that

includes a new skill reinforced in an activity.

Reference Box illustrates information needed to complete the activity.

iv

Curriculum GuideACTIVITY NEW SKILLS

1 Celebrity Addresses Create a database.Name and save a database.Create a table.Defi ne a database table structure.Save a table.Adjust column widths.Change the page setup to landscape.Print a table.

2 Pop Albums Format a number fi eld.Sort in ascending order.

3 Search Engine Ads Format a currency fi eld.Sort in descending order.

4 Man on the Moon Format a date fi eld.

5 Flight Schedule Format a ti me fi eld.

6 NASCAR® Format a yes/no fi eld.Sort by multi ple fi elds.Create a query.

7 Colleges Format a hyperlink fi eld.Use a hyperlink.

8 Jobs Add a descripti on property.Set fi eld properti es.Set a fi eld size.Set a fi eld format.Set a capti on property.

9 States Specify a primary key.

10 Online Retail Stores Create an Input Mask.

11 Twitt er Use the Find and Replace command.

12 Baby Names Find records using a wildcard character.

13 eBOOKS Format the font and point size within a table.Rename a fi eld.

14 Hip-Hop Create a Validati on Rule.Create Validati on Text.

v

Curriculum Guide

ACTIVITY NEW SKILLS

15 Holiday Wish List Use fi lter by selecti on.

16 Video Games Compact and repair a database.Back up a database.Delete records.

17 Major League Baseball® Create a select query.Sort in a query.Specify criteria in a query.

18 James Patt erson Books Create a query by using the wizard.Sort a query in descending order.Use the = comparison operator.

19 Cars Create a form using the Form Wizard.Use the Columnar form layout.Use the Standard form style.

20 Prom Use the New Record butt on.Enter data in Form View.Print a single form record.

21 Airlines Use the Tabular form layout.Use the Expediti on form style.Create a form based on a query.Edit a form design.

22 Roller Coasters Use the Justi fi ed form layout.Use the Stone form style.Change the alignment of column headings.

23 Country Music Awards Create a report using the wizard.Use the Columnar layout.Use the Casual style.

24 Solo Arti sts Save a word processing fi le as plain text.Use the Get External Data opti on.Import a text fi le into Access

25 Competi ti ve Swimming Export a table to Microsoft Excel.Use the SUM formula in Microsoft Excel.

26 Television Shows Create a report using groupings.Modify a report in Design View.

vi

Curriculum Guide

ACTIVITY NEW SKILLS

27 Sweet 16 Party Set up a database to be used for a mail merge.

28 Mail Merge Create a main document.Locate a database fi le for merge purposes.Complete a mail merge using the Mail Merge Wizard in Microsoft Word.

29 Mailing Labels Create mailing labels using the label Wizard.Design and format mailing labels.Print mailing labels.

30 Graduati on Party Provides additi onal reinforcement in the area of querying a database.

31 Cell Phone Users Create a pie chart using the Chart Wizard.

32 World Cup Soccer Use the OR logical operator.Display only selected fi elds in query results.

33 Concerts Use the Between…And…comparison operator.

34 Teen Choice Awards Provides additi onal reinforcement in the areas of querying a database and creati ng a form.

35 Presidents Provides additi onal reinforcement in the area of querying a database.

36 UConn Women’s Basketball Team

Provides additi onal reinforcement in the area of querying a database.

Acti viti es

2


1. Create a database.

2. Name and save a database.

3. Create a table.4. Defi ne a database

table structure.5. Save a table.6. Adjust column

widths.7. Change the

page setup to landscape.

8. Print a table.


For many people, especially teens, writi ng to famous people is a hobby. Fans hope to get responses to their lett ers. Fanmail.biz is a Web site that

holds more than 50,000 celebrity addresses. The site includes addresses for actors, actresses, singers, dancers, models, authors, directors, sports fi gures, music groups, and more. People who have used an address from the Web site to write to a celebrity and received a response from the celebrity provide feedback on the site about the response ti me and what they received from the celebrity, such as an autograph.

The following acti vity illustrates how a database can be used to organize an address book of various celebriti es.

Celebrity Addresses1



2. Name the database ADDRESSES.



Database Structure


First Name Text

Last Name Text

Management Company Text

Street Address Text

City Text

State Text

Zip Text

5. Save the table as CELEBRITY without defi ning a primary key.





10. Change the page setup to landscape orientati on.

11. Print a copy of the CELEBRITY table if required by your instructor.

NEW SKILL

NEW SKILL

NEW SKILL

NEW SKILL

NEW SKILL

NEW SKILL

NEW SKILL

NEW SKILL

ACTIVITY

3

iNPuT DATA

1Celebrity Addresses

ACTIVITY

RECORD #First Name Last Name Management

CompanyStreet Address City State Zip

1 Miley Cyrus Endeavor Entertainment



2 Miranda Cosgrove Endeavor Entertainment



3 Dakota Fanning Osbrink Talent Agency

4343 Lankershim Blvd., Suite 100

Universal City CA 91602

4 Selena Gomez Hollywood Records, Inc.


Burbank CA 91521

5 Ashton Kutcher Entertainment 1801 Century Park E., Suite 700


6 Taylor Lautner Management 360

9111 Wilshire Blvd.


7 Demi Lovato Hollywood Records, Inc.


Burbank CA 91521

8 Britney Spears 42 West 11400 W. Olympic Blvd., Suite 1100


9 Cole Sprouse Endeavor Entertainment



10 Dylan Sprouse Endeavor Entertainment



4


1. Format a number fi eld.

2. Sort in ascending order.


Billboard.biz tracks almost any musical chart one can imagine. Album sales are listed weekly and yearly for all genres. This site allows music fans and

people from within the music industry to track an arti st’s or album’s progress on the music charts.

The following acti vity illustrates how a database can be used to list the top pop albums for the year 2010 and to sort the albums by arti st.



2. Name the database ALBUMS.



Database Structure


Rank Number

Album Title Text

Arti st Text

5. Save the table as POP ALBUMS without defi ning a primary key.



8. Sort the Arti st fi eld in ascending order (A to Z).



11. Print a copy of the POP ALBUMS table if required by your instructor.

2 Pop Albums

NEW SKILL

NEW SKILL

ACTIVITY

5

iNPuT DATA

2Pop Albums

ACTIVITY

RECORD # Rank Album Title Arti st

1 6 Crazy For You Best Coast

2 7 Doo-Wops and Hooligans Bruno Mars

3 3 Last Train To Paris Diddy

4 10 Thank Me Later Drake

5 2 My Beauti ful Dark Twisted Fantasy Kanye West

6 8 Teenage Dream Katy Perry

7 5 Hands All Over Maroon 5

8 4 Body Talk Robyn

9 9 Soldier Of Love Sade

10 1 Speak Now Taylor Swift

6


1. Format a currency fi eld.

2. Sort in descending order.


Search engines provide a golden opportunity for small businesses and large companies to adverti se products and services on their Web sites. For a low

“per click” or “per 1000 clicks” adverti sing fee, these businesses can feature their products to potenti ally millions of people. When the number of clicks for a parti cular ad reaches an amount set by the adverti sing business, the Web site simply disconti nues running the ad.

The following acti vity illustrates how a database can be used to list the minimum adverti sing deposit required by the top ten “pay per click” search engines.

3



2. Name the database SEARCH ENGINE ADS.



Database Structure


Rank Number

Search Engine Text

Minimum Deposit Currency (Format for 0 Decimal Places)

5. Save the table as MINIMUM ADVERTISING DEPOSIT without defi ning a primary key.



8. Sort the Minimum Deposit fi eld in descending order (Z to A).



11. Print a copy of the MINIMUM ADVERTISING DEPOSIT table if required by your instructor.

Search Engine Ads

NEW SKILL

NEW SKILL

ACTIVITY

7

iNPuT DATA

3Search Engine Ads

ACTIVITY

RECORD # Rank Search Engine Minimum Deposit

1 8 Marchex AdHere 100

2 10 Adverti se.com 50

3 5 MIVA 50

4 6 Findology 25

5 4 7Search 25

6 3 SearchFeed 25

7 7 Ask.com 15

8 9 Bing (Microsoft ) 5

9 2 Yahoo! Search Marketi ng 5

10 1 Google AdWords 5

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