telangana markfed, head office,3 floor, mahathma …fci.gov.in/app2/webroot/upload/copy of...

File No.P&M/04/Disposal of Maize/MSP-2014-15 Dated :04.09.2014

Signature of Tenderer

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E-TENDER NOTICE

The original Tender Form may be downloaded from https://eprocure.gov.in/eprocure/app will have legal sanctity along with the availability of stocks on “as is where is” basis. INVITATION TO e-TENDER AND INSTRUCTIONS TO TENDERERS FOR DISPOSAL OF MAIZE LYING IN VARIOUS GODOWNS IN TELANGANA REGION (KHARIFF AND RABI – 2013-14 CROP).

TELANGANA MARKFED, Head Office,3rd floor, Mahathma Gandhi Markfed Bhavan, Jambagh, Hyderabad. HYDERABAD Cost of tender form = Rs.1000/- (Rupees one thousand Only) has to be paid online to the following A/C details खाते सं./Account No.

Account Holder

आईएफएससी कोड/ IFSC code

बक शाखा/Bank Branch

एमआईसीआर कोड MICR Code

52632191020593 Oriental bank of Commerce

Telangana Markfed, Hyderabad

ORBC 0105263

Mozamjahi market

500022025

The details of transaction ID (Reference Id) for Earnest Money and Cost of tender form paid has to be scanned and uploaded in PDF format only. INVITATION TO e-TENDER AND INSTRUCTIONS TO TENDERERS FOR DISPOSAL OF MAIZE LYING IN VARIOUS GODOWNS IN TELANGANA REGION (KHARIFF AND RABI – 2013-14 CROP).

TENDER SCHEDULE (A) LAST DATE FOR ONLINE SUBMISSION OF TENDER FORMS UPTO 03.00 PM ON

10.09.2014. (B) DATE OF OPENING E-TENDERS AT 03.30 PM ON 10.09.2014 AT TELANGANA

MARKFED, HEAD OFFICE, TELANGANA MARKFED, HEAD OFFICE,3RD FLOOR, MAHATHMA GANDHI MARKFED BHAVAN, JAMBAGH, HYDERABAD.

(C) DATE FOR KEEPING THE OFFER OPEN FOR ACCEPTANCE UPTO 30 DAYS FROM

THE DATE OF OPENING OF THE TENDERS.

NOTE: All the tenders shall remain open for acceptance for 30 (Thirty) days from the date of opening of the tenders upto 10.10.2014. The MD,MARKFED at his sole discretion reserves the right to extend the period of acceptance of tender by another fifteen (15) days and such extension shall be binding on the tenderers. If the last day fixed for



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download and online submission of tender form or acceptance thereof falls on a holiday or closed day for TELANGANA MARKFED Offices the tender forms can be downloaded/uploaded and kept for acceptance on next working day following the closed day/ holiday. ____________________ _______________________

TELEGRAPHIC ADDRESS PHONE: TELEX: FAX NO: FROM: The Managing Director, TELANGANA MARKFED, HYDERABAD, TO: ___________________ ___________________. Sir,

On behalf of the TELANGANA MARKFED, MD, TELANGANA MARKFED invites e-tender for disposal of MAIZE around 2,86,463.452 MTs ( Khariff and Rabi 2013-14 Crop) lying with TELANGANA MARKFED on as is where is basis.

The terms and conditions governing the sale are given in Appendix-I. The instructions to be followed for submitting the tender are set out below: -

1. EARNEST MONEY :

Tender should be accompanied by EMD as stipulated in Clause (F) of Appendix I.

2. SAMPLE OF CONSIGNMENTS :

The consignment may be inspected by the intending tenderers on the authority of this tender form at the godown(s) on any working day wherefrom the delivery of the stocks shall be made.

3. SIGNING OF TENDERS :

(i) The authorized signatory shall possess Digital Signature Card(DSC) for submission of tender documents and MTF. The DSC holder/authorized signatory signing the tender shall state in what capacity he is, signing the tender, e.g., as sole proprietor of the firm, or as a Secretary/Manager/Director etc. of a Limited Company. In case of Partnership firm, the names of all partners should be disclosed and the tender shall be signed by all the partners or by their duly constituted attorney, having authority to bind all the partners in all matters pertaining to the contract. The original or an attested copy, of the registered partnership deed should be scanned and uploaded along with the tender. In case of limited company, the names of all the Directors shall be



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mentioned, and a copy of the Resolution passed by the Company authorizing the person signing the tender to do so on behalf of the company shall be scanned and uploaded along with a copy of the Memorandum and Articles of Association of the company.

(ii) The Digital Signature Card(DSC) holder signing the tender, or any

documents forming part of the tender, on behalf of another, or on behalf of a firm shall be responsible to produce a proper power of attorney duly executed in his favour, stating that he has authority to bind such other person, or the firm, as the case may be, in all matters, pertaining to the Contract. If the the Digital Signature Card(DSC) holder so signing the tender fails to produce the said Power of Attorney, his tender shall be summarily rejected without prejudice to any other rights of the Corporation under the law and the Earnest Money Deposit paid by him/her shall be forfeited. The hard copy of Power of Attorney will be submitted by the successful tenderer at the time of awarding of the contract.

(iii) The Power of Attorney should be signed by all the partners in the case of

a partnership concern, by the proprietor in the case of proprietary concern, and by the person who by his signature can bind the company in the case of a limited company. The entire tender document must also be signed on each page by the authorized person. The power of Attorney duly signed should be scanned and uploaded

4. SUBMISSION OF e-TENDERS : (A) The tender shall be submitted online in two parts, viz., technical bid

and price bid. The terms and conditions for sale of Maize is defined by appendix-I. The list of documents have to be submitted as per Appendix- II of technical bid.

(B) The technical bid will also consists list of documents as per Appendix- II. If the list of documents enlisted as per Appendix-II is not enclosed, the technical bid of the concerned party will be disqualified.

(C) Price bid should be uploaded as per Appendix-III only. (D) This tender document along with Notice Inviting Tender, the Appendices and

Annexure, duly signed on every page, are to be have to be scanned and uploaded in Technical Bid. Price Bid. has to be scanned, encrypted and uploaded at the requisite places in the e-procurement system. Tenders can be uploaded/ submitted online upto 13.30 hrs. on 10.09.2014. Tender submitted after 13.31 hrs. on the scheduled date will not be considered. Tenderers and their accredited representatives can attend the opening of tenders. (e) Tenders should be uploaded/ submitted through e-procurement at https://eprocure.gov.in/eprocure/app.Manual bids/Hard copy of the tender documents will not be accepted. However the successful tenderer will have to submit the original hard copy of MTF duly signed on each page of MTF along with annexures/appendices duly attested on or before the date & time stipulated by MD, Markfed, failing which the EMD furnished by the



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Bidder is liable to be forfeited and further that the award of contract through the letter of acceptance will be issued to the successful tenderer only after he fulfills this requirement. Tenders not accompanied by all the Schedules/Annexures intact and duly filled in and signed may be ignored Separate rate should be indicated where there are more than one commodity/ variety/ group of MAIZE in a tender.

(E) The intending buyers must make their offer for entire lots available against

column no.7 in the price bid on “as is where is” basis. Offers for partial quantity would be rejected.

(F) The tender form should be filled in by the tenderer (s) neatly and accurately

before scanning and uploading in the https://eprocure.gov.in/eprocure/app. The supporting documents shall be scanned and uploaded by Tenderer clearly, neatly and accurately in readable format. Any alterations, erasures or over writing would render the tender invalid unless such erasures or overwriting are neatly carried out and duly attested over the full signature of the tenderer.

(G) It will be the responsibility of the tenderer to obtain necessary import/

stock evacuation/export permits, interstate sale/ movement permits etc. from the authorities concerned in case the stocks are to be moved to places outside the District/ State/ Country. Such permits shall have to be produced at the time of taking delivery from TELANGANA MARKFED.

(H) It should be clearly understood by the Tenderer that no opportunity shall be given to them to alter, modify or with-draw any offer at any stage after submission of the tender. Any attempt by tenderer to change the format of any of the supporting documents of the MTF while uploading or any attempt to tinker with the software of the portal will render his tender liable for cancellation and his subsequent blacklisting.

(I) The list of godowns in various districts along with lots is mentioned in the price bid(Appendix-III). The bidders have to quote rate per Mt.(net) for each lot in the specified column 8 and 9 of price bid(Appendix-III)

5. ACCEPTANCE OF TENDERS :

The TELANGANA MARKFED reserves the right to accept or reject any tender / all tenders without assigning any reasons. The contract, if any, which may eventuate from the tender, shall be governed by the conditions as mentioned in the tender document, its appendices and annexure, Notice Inviting Tender and acceptance letter. The acceptance of the tender by the MD, TELANGANA MARKFED or an officer authorized by him on his behalf shall constitute the agreement between the tenderer and the TELANGANA MARKFED and no separate agreement shall be required to be executed after the issue of the acceptance letter.



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6. SECURITY DEPOSIT :



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TELANGANA MARKFED HEADQUARTERS: HYDERABAD

TENDER NO.__________________

APPENDIX-I TERMS AND CONDITIONS FOR THE SALE OF MAIZE (A) DEFINITIONS : i) The terms ‘contract’ shall mean and include the invitation to e-tender,

incorporating also the instructions to tenderers. The tender, its annexures and schedules acceptance of tender and such general and special conditions as may be added to it.

ii) The term ‘Corporation’ “TELANGANA MARKFED” and the “Food Corporation”

wherever occurs shall mean the TELANGANA MARKFED and will include its authorized officers acting on its behalf.

iii) The term “MD, TELANGANA MARKFED” shall mean the MD, TELANGANA MARKFED

of TELANGANA MARKFED under whose administrative jurisdiction, the Food Corporation Depots/ Godowns to which the contract relates fall. The term “MD, TELANGANA MARKFED” shall also include the General Manager, TELANGANA MARKFED, and any other officer authorized for the time being to execute contracts on behalf of the TELANGANA MARKFED.

iv) The terms ‘buyer’ shall mean and include the person or persons, firm or company

with whom the contract has been placed including their heirs, executors, administrators, successors and their permitted assignees as the case may be.

v) The term ‘Rate’ shall mean the rate of payment accepted by the MD, TELANGANA

MARKFED for and on behalf of the TELANGANA MARKFED.

vi) The term MAIZE shall mean and include coarsegrains, wheat and rice conforming to PFA Act Standards only.

(B) The MAIZE stocks can be inspected by the prospective tenderer(s) at the godown

from where delivery of the consignment will be given.

(C) The TELANGANA MARKFED does not guarantee to make any definite quantity or quality available to the tenderer.

(D) The TELANGANA MARKFED reserves the right to accept or reject, without

assigning any reason, the highest or any tender. All tenders shall be irrevocable and remain open for acceptance for a period of 30 (thirty) days from the date of opening the tenders. If the said date is declared to be a closed holiday for TELANGANA MARKFED Offices, the tender shall be deemed to remain open for acceptance on the following day. The MD, TELANGANA MARKFED at his sole discretion may extend this date by another 15 (fifteen) days.



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(E) The tenderer(s) will be responsible for payment of weighment charges, hamali charges

at the time of loading. Soon after liffting the stocks the responibility including insurance lies with the tenderer(s)

(F) -Whenever the entire stock of stack/lot is sold, the Tenderer has to lift the entire stocks as per actual weighment irrespective of the actual weight being more or less than the notified quantity.

(G) (i) The TELANGANA MARKFED will not be responsible for obtaining permits from the

State Government in favour of the buyer nor accept any liability for despatching the stocks in the absence of any permit.

(ii) It will be the responsibility of the buyer to obtain import/ stock evacuation/

export permits, interstate sale/ movement permits etc. from the authorities concerned in case the stocks are to be moved to places outside the District/ State/ Country. Such permits shall have to be produced at the time of taking delivery from TELANGANA MARKFED.

(iii) The tenderer(s) should submit the3 years returns along with a copy of the PAN

card and TIN number shall invariably submitted..

(H) EARNEST MONEY : (i) The offers must be accompanied by Earnest Money calculated @ 10% of the

Reserve price I,e Rs.13280.00 per MT for Kharif Stock and for Rabi 14112.00 per MT of the stocks intended to be purchased.

(ii) No exemption shall be allowed to any party from deposit of Earnest Money.

(iii) The Earnest Money would be adjusted towards security deposit on receipt of

written request from the successful tenderer.

(iv) Tender should be accompanied by Earnest Money which must be submitted electronically through NEFT/RTGS/other electronic means only to the following A/C Details.

खाते सं./Account No.

Account Holder

आईएफएससी कोड/ IFSC code

बक शाखा/Bank Branch

एमआईसीआर कोड MICR Code

52632191020593 Oriental bank of Commerce

Telangana Markfed, Hyderabad

ORBC 0105263

Mozamjahi market

500022025

The details of transaction ID (Reference Id) for Earnest Money paid has to be scanned and uploaded in PDF format only. In case of NEFT/RTGS/other electronically means the tenderer has to indicate transaction no. (UTR No.) of such payments appropriately in the Bid. Tenders not accompanied by the requisite amount of earnest money shall be summarily rejected.



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(v) The Earnest Money paid shall be liable for forfeiture, if the tenderer after

submitting his tender, withdraws his offer or modifies the terms & conditions thereof in a manner not acceptable to TELANGANA MARKFED or does not keep his offer open during the validity period or resiles from the offer once accepted, it being understood that tender documents have been issued to him and he is being permitted to tender in consideration of his agreement to this stipulation.

The Earnest Money shall also be liable to be forfeited in the event of tenderer’s failure after acceptance of his tender to deposit the security money in full within the prescribed time.

If a successful tenderer fails to deposit the Security Deposit within the stipulated period of 10 days then, in addition to forfeiture of his EMD, the said tenderer shall be blacklisted and debarred from participating in future tenders floated by TELANGANA MARKFED for disposal of foodgrains and coarsegrains for a period of two years.

The tenderers shall furnish an undertaking on a Rs. 20/- Stamp Paper agreeing to the stipulations as contained in the Clause H (v) for forfeiture of EMD.

The Earnest Money will be refunded to all the unsuccessful tenderers as soon as practicable after decision on tenders. No interest shall be payable on the amount of Earnest Money, in any case.

(I) SECURITY DEPOSIT : (i) On acceptance of the tender, the tenderer shall deposit 25% of the cost of stocks

intended to be purchased as security money within ten (10) days of the date of communication of acceptance (through Telegram, Registered/ Speed Post or E-mail), in the form of demand draft or Pay Order issued by a scheduled bank or through Electronic Clearing System (ECS)/ other electronic means in favor of, TELANGANA MARKFED payable at Hyderabad. In case the tenderer(s) violates any of the terms of the contract or fails to perform the obligations under the contract it shall be lawful for the Corporation to terminate the contract and dispose of the stocks at the risk & cost of such tenderer and to forfeit the Security Deposit or any part thereof for recovery of all losses, damages, costs and expenses which may be incurred by the Corporation consequent to such termination and/ or in disposing of the stocks at the risk & cost of the tenderer and may also effect recovery from any other sums then due to the tenderer or which at any time thereafter may become due under this or any other contract with the Corporation and should this sum also be not sufficient to cover the full amounts recoverable, the tenderer shall pay the Corporation on demand the entire remaining balance due. The decision of the MD, TELANGANA MARKFED in respect of such losses, damages, charges, costs and expenses shall be final and binding on the tenderers.

(ii) If a successful tenderer fails to deposit the requisite Security Deposit within the

stipulated period of 10 days, then the contract is liable to be cancelled and the EMD deposited by the tenderer shall be forfeited and the stocks will be sold at the risk & cost of the tenderer.



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In the event of last day stipulated for deposit of SD being a holiday, the Security Deposit can be deposited on the next working day. No extension will be granted in this regard under any circumstances.

(iii) (a) If the tenderer fails or neglects to observe or perform any of his obligations under

the contract, it shall be lawful for the Corporation to take action as per Clause (G) (i). Any sum due from the tenderer for damage, losses, charges, expenses or costs that may be suffered or incurred by the Corporation in disposing off the stocks at the risk & cost of the tenderer shall be deposited by the tenderer with the Corporation. The decision of the Corporation, in this respect shall be final and binding on the tenderer.

(b) Security Deposit will be refunded to the party on due completion of the contract,

without interest, and upon furnishing of No Demand Certificate from the concerned Authority of the Corporation. No interest shall be payable on the amount of Security Deposit, in any case.

(J) PAYMENT/ DELIVERY SCHEDULE: i) Price of the MAIZE will be payable on the net weight basis. All taxes and other

charges of any nature what so ever leviable by any authority shall be payable by the buyer in addition to the price offered.

ii) On acceptance of the offer, the successful tenderer would be required to deposit

100% cost of stocks within fifteen (15) days of the date of communication of acceptance (through Telegram, Registered/ Speed Post or E-mail) by TELANGANA MARKFED, in installments if need be.

iii) If the tenderer fails to deposit the full cost of the stocks within the stipulated

period, then the tenderer may deposit the balance cost of the stocks along with penal interest of 2% over and above the Bank rate at which the TELANGANA MARKFED is borrowing, within next fifteen (15) days, which would be counted in continuation of the 15 days stipulated in the Clause-H (ii). On failure of the tenderer to deposit the entire balance cost of the stocks even in this extended period, the stocks will be disposed off at the risk & cost of the tenderer and action as per Clause-G (i) shall be taken. Under no circumstances, period for deposit of the cost of the allotted stocks will be extended by the TELANGANA MARKFED after expiry of the 30 days from the date of communication of acceptance letter.

iv) The buyer will complete the lifting within thirty (30) days from the date of

communication (through Telegram, Registered/ Speed Post or E-mail) of acceptance by the MD, TELANGANA MARKFED (Region). However, lifting in installments to the extent of cost deposited would be permitted but not beyond the said 30 days as stipulated herein.

v) After the stipulated thirty (30) days period for lifting the tenderer will be allowed

a maximum period of another thirty (30) days for lifting the stocks from TELANGANA MARKFED godowns on payment of storage charges as contained in Clause ‘O’ provided the request for such extension in lifting period by the tenderer is received by TELANGANA MARKFED before the expiry of the initial 30 days lifting period and where the tenderer has lifted at least 35% of the allotted stocks as on the date of submission of his application. Any request not meeting the above stipulation shall be summarily rejected.



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vi) After expiry of maximum sixty (60) days, no further extension will be granted by MD TELANGANA MARKFED. However, the Commissioner, Civil Supplies, is authorized to grant extensions in period of lifting by levying storage charges as contained in Clause ‘O’ upto another 30 days, on merits of each case provided the request for such extension in lifting period by the tenderer is received by TELANGANA MARKFED before the expiry of the 60 days lifting period and where the tenderer has lifted at least 75% of the allotted stocks as on the date of submission of his application. After expiry of maximum thirty (30) days, no further extension will be granted by Managing Director,T.S Markfed . The Managing Director, TELANGANA MARKFED is authorized to grant extensions in period of lifting by levying storage charges as contained in Clause ‘O’ upto another 30 days, on merits of each case provided the request for such extension in lifting period by the tenderer is received by TELANGANA MARKFED before the expiry of the 90 days lifting period and where the tenderer has lifted at least 90% of the allotted stocks as on the date of submission of his application.

If the tenderer fails to lift the stocks within the stipulated time allocated, the stocks will be sold at his risk & cost and action as stipulated in Clause-G (i) will be taken.

vii) Wherever extension is considered by the Competent Authority, the same will be

effective from the date of expiry of the original period (i.e. in case the tenderer sought extension in lifting period with payment of storage charges from within the initial 30 days free period of lifting, the original period will be taken as 30 days free period plus number of days extension granted by MD, TELANGANA MARKFED subject to a maximum of 30 days) plus the days taken by TELANGANA MARKFED in processing the request. Any administrative delay in processing the case will not entitle the tender to claim waiver from storage charges. The request for extension made by the tenderer should be received by TELANGANA MARKFED preferably five days prior to the expiry of the original period. However for calculating the percentage lifted quantity, the complete lifting period of 30 days/ 60 days/ 90 days will be taken into account and not the lifting percentage as on date of applications seeking extension as mentioned in Clause-H (v) and H (vi).

viii) In case where lifting could not be completed on account of reasons not directly attributed to the buyer’s failure such as Force Majeure, TELANGANA MARKFED’s operational constraints etc. (in such events, the tenderer shall notify TELANGANA MARKFED in writing within two days of occurrence of such events), power for reduction or waiver of storage charges/ penal interest, vest with the High Level Committee of TELANGANA MARKFED. The decision to grant extensions/ waiver of penal interest/ storage charges/ will be at the sole discretion of TELANGANA MARKFED/ HLC and cannot be claimed as a matter of right. Similarly if due to aforesaid reasons the parties could not complete at least 35%/ 75%/ 90% lifting, a mandatory condition for seeking extension as per Clause-H (v) and H (vi), the extension can be given by MD, TELANGANA MARKFED/ the Commissioner, Civil Supplies for 30 days each, with payment of storage charges, subject to notification to TELANGANA MARKFED in writing within seven days of occurrence of such events. In such cases, the MD, TELANGANA MARKFED would certify the occurrence of events as well as the fact that written notification has been received within seven days of occurrence of such events.



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ix) The total price calculated on the declared quantity in each lot on the basis of accepted rates shall be paid together with local taxes/ sales tax/ VAT, if any, within the stipulated date in the communication of acceptance of tender issued by the TELANGANA MARKFED. The amount will be paid by the buyer in the form of Bank Draft/ Pay Order/ Banker’s Cheque issued in favour of the MD, TELANGANA MARKFED, within the stipulated date only after which necessary delivery order will be issued by him or an officer acting on his behalf.

x) In the event of failure to deposit the cost/ lifting of stocks within the specified

time, TELANGANA MARKFED may dispose off the stocks at the buyer’s risk & cost in a manner deemed fit and shall recover all losses suffered by the Corporation from the Security Deposit and other dues available with the Corporation. In case, this amount falls short of the recoverable amount, the tenderer shall deposit the balance amount on receipt of notice from the Corporation.

(J) The foodgrains are sold in the same condition on “as is where is basis”.

(K) Stocks be removed by the buyer within the period specified in the delivery order, with all the defects, if any, and notwithstanding any error or mis-statements of description, measurement, quantity, weight, enumeration or otherwise and without any objection on the part of the buyer and no claim shall lie TELANGANA MARKFED, for compensation nor shall any allowance be made on account of such faults, mis-statements or errors although the same may be of considerable nature. The TELANGANA MARKFED reserves the right to withdraw from the sale any lot/ lots included in the tender prior to the acceptance of any offer for such lot/ lots without assigning any reason.

(L) Should the original buyer wish to take delivery of the stocks of coarsegrains

purchased, through a representative, he must authorize the latter by a letter of authority which shall be presented to the officer in whose charge the store is held. Such officer may in his entire discretion decline to act on any such authority and it shall be in all case of the buyer to satisfy such officer that the authority is genuine. Delivery by proxy shall be at purchaser’s sole responsibility and risk and no claim shall lie against the TELANGANA MARKFED on any account whatsoever if delivery is effected to a wrong person.

(M) The TELANGANA MARKFED shall deliver stocks on 100% weighment basis. The Weight Check Memo shall be prepared in triplicate and signed by the buyer or his representative in token of acceptance of quantity and quality.

(N) The stocks sold to a buyer shall be from the date of acceptance of the tender at

his risk and TELANGANA MARKFED shall not be responsible for the safe custody or preservation thereof.

(O) Delivery shall be given only during working hours on all TELANGANA MARKFED working days on presentation by the buyer to the Depot In – charge, the copy of the release/ delivery order issued by the MD, TELANGANA MARKFED/ District Manager or an officer authorized by him. The stocks sold will be removed by the buyer from the godown within the period specified in the Release Order. If the stocks sold are not removed within the time specified or delivery is not taken at the time and date given in the Release Order, TELANGANA MARKFED may dispose off the stocks at the buyer’s risk and cost in the manner deemed fit. If the TELANGANA MARKFED is unable to dispose off the stocks within 3 months from



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the date of expiry given in the Release Order, the decision of the TELANGANA MARKFED in this regard will be final. The buyer shall also be liable to pay storage charges at the rate of 25 paise per bag or part of a bag per day subject to a minimum of Rupees 1/- per bag or part thereof. These charges will be recovered in respect of the entire quantities of the unlifted stocks at the end of free period before the delivery of such stocks is actually affected or till the date of release (inclusive).

(P) The TELANGANA MARKFED reserves the right to extend the period of delivery of

release order and the buyer shall not be entitled to any compensation for such extension of the free period of delivery.

(Q) GOVERNING LAW & DISPUTES RESOLUTION :

In case of any disputes between the parties to the contract, the same will be settled in the Court of Law of competent jurisdiction. The contract shall be governed and interpreted in accordance with the Laws of India in force. The Courts at Hyderabad (Telangana State) shall have exclusive jurisdiction to adjudicate the disputes arising under the contract.

( R) Instructions for Online Bid Submission: The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal. More information useful for submitting online bids on the CPP Portal may be obtained at https://eprocure.gov.in/eprocure/app. REGISTRATION

1. Bidders are required to enroll on the e-Procurement module of the Central Public Procurement Portal (URL https://eprocure.gov.in/eprocure/app) by clicking on the link “Click here to Enroll” on the CPP Portal is free of charge.

2. As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts.

3. Bidders are advised to register their valid email Address and mobile numbers as part of the registration process. These would be used for any communication from the CPP Portal.

4. Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India (e.g. Sify/TCS/nCode/eMudhra etc.), with their profile.

5. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSC`s to others which may lead to misuse.

6. Bidder then logs in to the site through the secured log-in by entering their user ID/Password and the password of the DSC/e-Token.

SEARCHING FOR TENDER DOCUMENTS 1. There are various search options built in the CPP Portal, to facilitate bidders to

search active tenders by several parameters. These parameters could include Tender ID, organization name, location, date, value, etc. There is also an option



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of advanced search for tenders, wherein the bidders may combine a number of search parameters such as organization name, form of contract, location, date, other keywords etc. to search for a tender published on the CPP Portal.

2. Once the bidders have selected the tenders they are interested in, they may download the required documents/tender schedules. These tenders can be moved to the respective ‘My Tenders’ folder. This would enable the CPP Portal to intimate the bidders through SMS/e-mail in case there is any corrigendum issued to the tender document.

3. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification/help from the Helpdesk.

PREPARATION OF BIDS 1. Bidder should take into account any corrigendum published on the tender document before submitting their bids.

2. Please go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents – including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid.

3. Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document/schedule and generally, they can be in PDF/XLS/RAR/DWF formats. Bid documents may be scanned with 100 dpi with black and white option.

4. To avoid the time and effort required in uploading the same set of standard documents which are required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the bidders. Bidders can use “My space” area available to them to upload such documents. These documents may be directly submitted from the “My space” area while submitting a bid, and need not be uploaded again and again. This will lead to a reduction in the time required for bid submission process.

SUBMISSION OF BIDS 1. Bidder should log into the site well in advance for bid submission so that he/she

upload the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to other issues.

2. The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document.

3. Bidder has to select the payment option as “offline” to pay the tender fee/EMD as applicable and enter details of the transaction No. (UTR No.) at appropriate place.

4. Bidder should deposit the EMD as per the instructions specified in the tender document. The details of the EMD/tender fee should be filled carefully at specified place well before the closure time of the bid as indicated in the tender form. Otherwise the uploaded bid will be rejected

5. Bidders are requested to note that they should necessarily submit their financial bids in the format provided and no other format is acceptable. If the price bid has



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been given as a standard BoQ format with the tender document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to download the BoQ file, open it and complete the white colored(unprotected) cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the BoQ file is found to be modified by the bidder, the bid will be rejected.

6. The server time (which is displayed on the bidders` dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission.

7. All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done.

8. The uploaded tender documents become readable only after the tender opening by the authorized bid openers.

9. Upon the successful and timely submission of bids, the portal will give a successful bid submission message & a bid summary will be displayed with the bid no. and the date & time of submission of the bid with all other relevant details.

10. The bid summary has to be printed and kept as an acknowledgement of the submission of the bid. This acknowledgement may be used as an entry pass for any bid opening meetings.

ASSISTANCE TO BIDDERS 1. The time for seeking clarification and giving replies may be specified by H.O

preferably it should be before closing of the time of bids. The queries and replies will be submitted by e-mail only at the e-mail ID (tsmarkfed.maize [email protected]) indicated in the MTF. Any queries relating to the tender document and the terms and conditions contained therein should be addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the tender.

Any queries relating to the process of online bid submission or queries relating to CPP Portal in general may be directed to the 24X7 CPP Portal Helpdesk. The contact number for the helpdesk is 1800 233 7315.



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APPENDIX-II

TENDER NO.___________________ Dated : __________ FROM To The MD, TELANGANA MARKFED, Hyderabad. Dear Sir, 1. I/ We hereby offer to purchase from the TELANGANA MARKFED the MAIZE

___________________________ as per details in APPENDIX-III (PRICE BID) or such portion thereof as you may specify in the acceptance of tender at the price quoted in APPENDIX-III (PRICE BID) and agree to hold this offer open upto and inclusive of ______________200___.

I/ We shall be bound by a communication of acceptance despatched within the

prescribed time.

2. I/ We have thoroughly examined and understood the terms and conditions of the tender at Appendix ‘I’ issued by TELANGANA MARKFED in connection with this notice. I/ We shall be bound by the terms of both these documents.

3. I have deposited EMD and tender document fee of Rs. ________________

(Rupees _________________________________ only) (in words) through NEFT/RTGS/Other Electronic means vide UTR No._________ in the bank Account No. ____________ Bank/Branch________ as mentioned in the tender document.as Earnest Money to be converted as Security Deposit on acceptance of my/ our offer. I/ We agree to deposit the balance cost of MAIZE offered for purchase.

4. A. My/ Our particulars are as follows : (i) Name (With Name of father

In case of an individual)_________________________________

(ii) Business Name _______________________________________

(iii) Constitution of the Firm, i.e. Registered under the Indian Partnership Act. ____________________________________________________

(iv) Name of seal under which it is registered ___________________

(v) Name & Address of all Partners and the extent of their shares

____________________________________________________



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B. In case of Cooperative Society:

(i) No. & Date of Registration Certificate ____________________________

(ii) Attach a copy of Resolution of the Society authorizing this transaction __________________________________________________________

(iii) Postal Address______________________________________________

(iv) Telegraphic Address__________________________________________

(v) Business Telephone (if any)____________________________________

C. In case of Company:

(i) No. & Date of registration Certificate________________________________

(ii) Attach a copy of order of the Company authorizing this transaction

__________________________________________________________

(iii) Registered office:__________________________________________________

(iv) Telegraphic address________________________________________________

(v) Telephone:_______________________________________________________

(5) I/ We hereby offer to purchase from the TELANGANA MARKFED and to take delivery of MAIZE as per terms and conditions laid down in the instructions to the tenderers and issued in Appendix – I , the quantities of MAIZE and at the price shown against sheds as given in Appendix – III and subject to the condition governing such purchases as stipulated by the MD, TELANGANA MARKFED, in the documents mentioned above which I/ We have read and understood and agree to abide by them.

(6) The Sales Tax and other taxes leviable on this sale shall be paid by me/ us in

addition to the price offered as applicable under the State Sales Tax Act.

(7) I/ We agree to hold the offer open upto ______________ and inclusive of ______________________ and if the said date be declared to be holiday for TELANGANA MARKFED Office till the next following working day and shall be bound by the communication of acceptance despatched within this time. I/ We further undertake that this offer shall not be retracted or withdrawn by me/ us hereafter______________________.

(8) I/ We hereby declare that the entries made in this tender form are correct to the

best of my/ our knowledge and I/ We shall be bound by the Act of my/ our constituted Attorney Shri __________________________ whose signature is appended hereto in the space specified for the purpose and of any other person who in future may be appointed by me/ us in his status to carry on the business of the concern, whether an intimation of such change is given to the TELANGANA MARKFED or not.



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(9) Acceptance of this tender by the MD, TELANGANA MARKFED or by an officer authorized by him despatched within the prescribed time shall constitute a valid and legal contract between me/ us and the TELANGANA MARKFED. No execution of a separate deed would be necessary.

(10) I/ We hereby declare that we will abide by the terms and conditions governing

the sale of MAIZE under this tender. I/ We also declare that the MAIZE offered for purchase and to be lifted by us do conform to PFA Act Standards.

(11) I/ We confirm that person(s) who has/ have signed below has/ have the authority

to sign the tender and given above offer on behalf of M/s______________________________________________________.

Yours faithfully, Signature of constituted Attorney

(Signature’s of Tenderer(s) indicating Capacity in which the Signatory is/ are signing.

Place: Date:

telangana markfed, head office,3 floor, mahathma …fci.gov.in/app2/webroot/upload/copy of...

Documents