tender document-16.09.2013

7/29/2019 Tender Document-16.09.2013

1/100

Bihar State Power Generation Company LimitedVidyut Bhawan, Bailey Road, Patna.

Notice Inviting Tender for providing Technical Consultancy Services & ProjectManagement Services for Enabling works associated with Barauni Thermal Power

Station in District Begusarai, Bihar

(Through e-procurement mode only - www.eproc.bihar.gov.in)

Tender Notice No. 323 /PR/BSPGCL/2013-14

Online Tenders are invited by Chief Engineer (Generation), Bihar State Power Generation Company Limited(BSPGCL) from eligible Bidders to participate in the bidding process for providing Technical ConsultancyServices & Project Management Services for Enabling works associated with Barauni Thermal Power Station in

District Begusarai, Bihar.

Sale of Tender Document:17.08.2013 to 31.08.2013 Upto 16:30 Hrs.

through website www.eproc.bihar.gov.inLast date of online receipt/ submission of Proposal upto: 13:00 Hrs. of 02.09.2013Date of opening of Technical & Commercial Part: at 15:00 Hrs. on 02.09.2013

While participating in e-tendering process, the bidder shall have to get them registered to get user ID,Passwords and digital signature. This will enable them to access the Website: www.eproc.bihar.gov.in only.

Date of opening of price part: To be notified after Technical Bid Evaluation (www.eproc.bihar.gov.in) The

Tender documents are available at website www.eproc.bihar.gov.in. The Response to Tender must beaccompanied with scanned copy of Demand Draft in favour of Senior Manager, Finance & Accounts, Bihar

State Power Generation Company Limited payable at Patna towards the Tender document Fee & Bid Securityin form of Demand Draft/ Bank Guarantee failing which the Proposal shall be summarily rejected (originalDemand Draft towards the tender Document Fee & Bid Security to be submitted to Chief Engineer

(Generation), BSPGCL, Patna before the due date and time for submission of online Bid). Further, BSPGCLreserves the right to amend/ cancel the tender notice without assigning any reasons whatsoever and without

any liability. Chief Engineer (Generation)e-tendering introduced in BSPGCL for tenders above Rs. 25 lacs.

For registration logon to www.eproc.bihar.gov.in and e-Procurement Help Desk First Floor, M/22, Bank Of India

Building, Road No-25, Sri Krishna Nagar, Patna-800001 at 0612-2523006, Mob:9939035696

For complains regarding corruption Vigilance Help Line No.- 9431821485, 0612-2504969Consumer can deposit electricity bills via Sahaz Vasudha Centre or via BSPGCLbills.org

7/29/2019 Tender Document-16.09.2013

2/100

Tender Document For Technical Consultancy & Project Management Consultancy Services for Barauni TPS

Bihar State Power Generation Company Limited Page 1

Bihar State Power Generation Company LimitedVidyut Bhawan, Bailey Road, Patna-21

NOITCE INVITING TENDER

Notice Inviting Tender for providing Technical Consultancy Services & ProjectManagement Services for Enabling works associated with Barauni Thermal Power

Station in District Begusarai, Bihar

(Through e-procurement mode only - www.eproc.bihar.gov.in)

Tender Notice No. 323/PR/BSPGCL/2013-14

Online Tenders are invited by Bihar State Power Generation Company Limited (BSPGCL) from eligible Bidders

to participate in the bidding process for providing Technical Consultancy Services & Project ManagementServices for Enabling works associated with Barauni Thermal Power Station in District Begusarai, Bihar.

Sl. NIT No. Name of WorkTenderDocum

ent Fee

BidSecurity

Pre-BidMeeting

Last dateand time of

online

submissionof tender

Due date and

time ofopening ofTechnical &

CommercialPart

1./PR/BSPGCL/

2013-14

Technical

ConsultancyServices & Project

Management

Services forEnabling works

associated withBarauni ThermalPower Project in

District Begusarai,Bihar.

Rs.

31,854/-

Rs.10,00,000/

-

27.08.2013 at

11:00Hrs

02.09.2013upto 13:00

Hrs

02.09. 2013

at 15:00 Hrs

Request of sale/ Request ofTender/ eForm document

: From 17.08.2013 to 31.08.2013 (upto 16:30 Hrs) through websitewww.eproc.bihar.gov.in

Online submission of Tender : 02.09.2013 (upto 13:00 Hrs.) & original Demand Draft towards

the tender Document Fee & Bid Security in form of Demand Draft/Bank Guarantee in favour of Senior Manager Finance & Accounts,BSPGCL will be submitted to Chief Engineer (Generation) before

the due date and time for submission of online Bid.

Date of opening of Technical &

Commercial Part

: 02.09.2013 (at 15:00 Hrs.)

While participating in e-tendering process, the contractor shall have to get them registered to get user ID,Passwords and digital signature. This will enable them to access the Website: www.eproc.bihar.gov.in only.

Date of opening of price part: To be notified after Technical Bid Evaluation (www.eproc.bihar.gov.in) Thetender documents are available at website www.eproc.bihar.gov.in. Tender documents must be accompanied

with scanned copy of Demand Draft in favour of Senior Manager, Finance & Accounts, BSPGCL payable atPatna towards the tender Document Fee & Bid Security in form of Demand Draft/ Bank Guarantee failingwhich the Proposal shall be summarily rejected (original Demand Draft towards the tender Document Fee &

Bid Security to be submitted to Chief Engineer (Generation), BSPGCL, Patna before the due date and time for

submission of online Bid).

Chief Engineer (Generation)

e-tendering introduced in BSPGCL for tenders above Rs. 25 lacs.

For registration logon to www.eproc.bihar.gov.in and e-Procurement Help Desk First Floor, M/22, Bank OfIndia Building, Road No-25, Sri Krishna Nagar, Patna-800001 at 0612-2523006, Mob:9939035696

For complains regarding corruption Vigilance Help Line No.- 9431821485, 0612-2504969 Consumer candeposit electricity bills via Sahaz Vasudha Centre or via BSPGCLbills.org

7/29/2019 Tender Document-16.09.2013

3/100



BIHAR STATE POWER GENERATION COMPANY

LIMITED

(BSPGCL)

TENDER DOCUMENT ON

TECHNICAL CONSULTANCY & PROJECT

MANAGEMENT CONSULTANCY SERVICES

FOR

ENABLING WORKS ASSOCIATED WITH

BARAUNI THERMAL POWER STATION

at

BARAUNI

BEGUSARAI DISTRICT, BIHAR

(August 2013)

7/29/2019 Tender Document-16.09.2013

4/100



BIHAR STATE POWER GENERATION COMPANY LIMITED (BSPGCL)

The Chief Engineer (Generation)

Bihar State Power Generation Company Limited

Vidyut Bhawan, Bailey Road

Patna 800 021 (Bihar),IndiaTel. & Fax No.: 0612- 2504780

Nature of work: Technical Consultancy and Project Management Services for Enabling

Works associated with Barauni Thermal Power Station at Barauni,

Begusarai District in Bihar

M/s ________________________

____________________________

_____________________________

This Tender document containing Section A, Section-B, Section-C and Section-D as per the

index is issued on the basis of following:

1) This Tender document is not transferable

2) Though enough care has been taken while issuing Tender document, Bidder

should satisfy himself that document is complete. Intimation of any discrepancy

shall be given to this office immediately. If no intimation is received from the

Bidder within 3 days from the date of issue of this document by him then it is

considered that the Bidder has received the Tender document complete in all

respect.



Date:

Place:

7/29/2019 Tender Document-16.09.2013

5/100



DISCLAIMER

1.1 This document is not an agreement or an offer by BSPGCL to Bidders or any third party.This document is to make available to interested parties with information to facilitateformulation of their offers.

1.2 This document does not purport to contain all the information, which an interested partymay need. The Document may not be appropriate for all persons, and it is not possiblefor BSPGCL to consider the specific needs of each party who uses or reads thisdocument. The concerned parties should conduct their own investigations and analysis tosatisfy themselves about the completeness of the information in this Document andobtain independent advice from appropriate sources.

1.3Neither BSPGCL nor its employees or its Consultants make any representation orwarranty as to the accuracy, reliability or completeness of the information in thisdocument.

1.4Neither BSPGCL nor its employees or its Consultants shall have any liability to anyBidder or any other person under law of contract, tort, the principles of restitution orunjust enrichments or otherwise for any loss, expense or damage which may arise fromor be incurred or suffered in connection with this Document, or any matter deemed toform part of this document, the award of the work or the information or any otherinformation supplied by or on behalf of BSPGCL or its employees or any consultantsotherwise arising in any way from the selection process.

1.5 The Bidder should confirm that the document received by him is complete in allrespects. In the event that the document or any part thereof is mutilated or missing, theBidder must notify BSPGCL immediately at the following address.

The Chief Engineer (Generation)

Bihar State Power Generation Company LimitedVidyut Bhawan, Bailey RoadPatna 800 021 (Bihar)

If no information is received by BSPGCL at the above mentioned address within 3(three) days from the date of issue of the Tender document, it shall be deemed that thedocument received by the bidder is complete in all respect and that the bidder is fullysatisfied with the document. No extension of time shall be granted to any bidder forsubmission of its offer on the ground that the bidder did not get a complete set of thedocument.

1.6 The document and the information contained herein are strictly confidential andprivileged and/or for the exclusive use of the party to whom it is issued or its concernedpromoters/subsidiaries on whose strength/experience the party is seeking qualification.This document must not be copied or distributed by the recipient to third parties, (otherthan, to the extent required by applicable law or in confidence to the recipient's

professional advisors, provided that such advisors are bound by confidentialityrestrictions at least as strict as those contained in this Tender document). In the event anyrecipient, after the issue of the Tender document, does not continue with its involvementin the bidding process for any reason what so ever, this document and the informationcontained therein must be kept confidential by such party, its concerned

promoters/subsidiaries or its professional advisors at all times.

7/29/2019 Tender Document-16.09.2013

6/100



1.7 BSPGCL reserves the right to change, modify, add, alter the Document or cancel thebidding process without assigning any reasons thereof, at any time during the biddingprocess. The Bidders or its associate company or any third party shall not object to suchchanges/modifications/ additions/alterations explicitly or implicitly. Any such objection

by the Bidder or its associate company shall make the bidder's Bid liable for rejection byBSPGCL. Further objection by any third party shall be construed as infringement of

confidentiality and privileged rights to BSPGCL in respect of this Document.

1.8 The bidders or its associate company or their authorized representatives shall not makeany public announcement in respect of the bidding process or this Document. Any publicannouncement to be made relating to this bidding process or this Document shall bemade exclusively by BSPGCL. Any breach by the Bidder of this clause shall be deemedto be non-compliance with the terms and conditions of this Document and shall renderthe Bid liable for rejection. BSPGCL's decision in this regard shall be final and bindingupon the Bidder.

1.9 It is clarified that the provisions of clause 1.6, 1.7 and 1.8 shall not apply to informationrelating to this Document already available in the public domain prior to the issue of thisDocument.

1.10 The Bidder shall bear all costs associated with the preparation and submission of theBid. BSPGCL shall not, under any circumstances, be responsible or liable for any suchcosts.

7/29/2019 Tender Document-16.09.2013

7/100



TABLE OF CONTENTS

SECTION A GENERAL INFORMATION

A.1: Invitation to Bid

A.2: BackgroundA.3: Bidding Schedule

A.4: Address for Bid Submission

SECTION B SCOPE OF THE CONSULTANT

B.1: Scope of Services

SECTION C REPORTING

C.1: Progress and event Reporting

SECTION D INSTRUCTION TO BIDDERS

D.1: Bidders Qualifying Requirements

D.2: Earnest Money Deposit

D.3: Standard of EthicsD.4: Content of Tender DocumentsD.5 Bidder to inform himself

D.6: Pre Bid Meeting

D.7: Amendment of Tender DocumentD.8: Language of the Bid

D.9: Preparation of Bid

D.10: Deviations

D.11: Submission of BidsD.12: Deadline for Submission of the Bids

D:13: Late Proposals

D:14: Modification & Withdrawal of Bids

D.15: Validity of the BidD.16: Bid Validity Extension

D.17 Bid OpeningD.18: Clarification of Bids

D.19: Examination of Bids

D.20: Correction of Errors

D.21 Bid Evaluation CriteriaD.22 Award of Contract

D.23 Signing of ContractD.24: Time Schedule

D.25: LD against Late Completion

D.26: Terms of Payment

D.27 Taxes

D.28 Performance GuaranteeD.29 Security DepositD.30 Deployment of Personnel by the Consultant

D.31 Fraud and Corrupt Practices

D.32 Confidentiality

D.33 Miscellaneous

D.34 Change in Law

DRAFT CONSULTANCY SERVICES AGREEMENT

ANNEXURES

7/29/2019 Tender Document-16.09.2013

8/100



SECTION A: GENERAL INFORMATION

A 1 INVITATION TO BID

Bids are invited by Bihar State Power Generation Company Limited (BSPGCL),

Vidyut Bhawan, Bailey Road, Patna 800 021 for providing Technical consultancyservices and Project Management services mentioned herein for enabling works

associated with Barauni Thermal Power Station at Barauni in Begusarai district of

Bihar. The scope of the present tender for engaging services of Technical Consultant

(TC) includes

(a)Technical Consultancy Basic Engineering including preparation ofdefinition of design criteria, preparation of complete tender documents for

various packages identified, bid process management for the selection of

various contractors, signing of contract agreements

(b)Owners Engineer Review of Engineering Documents, Review of EPCDrawings, Documents and other Submissions made by EPC contractors,Review of Documents under Procurement, Review of Quality Assurance

Plan and Shop Inspection of Major Equipments, and similar works relating to

various items identified as enabling works associated with power project

(c)Project Management Project Management Consultant, Site ManagementServices, Plant/Package Takeover Services, Operation & Maintenance

Documents Review, Quality Assurance & Testing Services

The Scope of Work is detailed in Section B of this bid document

A 2 Background

As on date, Barauni Thermal Power Station (BTPS) is the only power station under

State Sector having an installed capacity of 365 MW consisting of 3 X 15 MW (Stage

I: Unit 1,2 &3), 2 X 50 MW (Stage II: Unit 4 & 5) and 2 X 110 MW (Stage III:

Unit 6 & 7). While units established under Stage-I and Stage-II have already been

retired, the unit No. 6 & 7 are currently shutdown and undergoing Renovation &

Modernization (R&M).

The project is being executed by M/s BHEL and it is expected to be completed by FY

2013-14 for both units (December 2013 for Unit # 6 and March 2014 for Unit # 7).

Further, Government of Bihar/Bihar State Power Generation Company Limited

(BSPGCL) is expanding the generation capacity at Barauni Thermal Power Station

through an extension project comprising of 2 units of 250 MW each. Theimplementation of the Project will be carried out by BSPGCL.

M/s Bharat Heavy Electricals Ltd. (BHEL) is the EPC contractor for the both the

above mentioned projects and its scope of work includes designing, procuring,

manufacturing, supplying, factory testing, packing, freight and insurance, receipt and

storage at site, civil works, erection and commissioning, trial run & performance

testing of both 2 x 110 MW and 2 X 250 MW units on turnkey basis for the project.

However, certain Balance of Plant items are not included in the scope of BHEL and

7/29/2019 Tender Document-16.09.2013

9/100



are required to be taken up by BSPGCL on its own as a part of Enabling works that

are very much essential for the smooth functioning of the power plant. These items

are proposed to be implemented by selecting EPC Contractors through Domestic

Competitive Bidding Process for various packages to be defined by TC.

The intension of these bid specifications is to enter into a contract for the

consultancy engineering services for providing technical consultancy services forcarrying out the basic engineering, preparation of technical specifications,

preparation of tender document, bid process management, selection of contractors,

review of both the EPC Contractors drawing and documents, Project Management

services on the Project and administering the EPC contracts apart from monitoring

and supervising the project in regard to cost, time and quality in accordance with the

specifications as detailed out in the various chapters of this tender document. It is

not intended to specify and outline herein all the minute details of the services to be

rendered by the Technical Consultant (TC). To complete the above works, the TC

shall be required to coordinate with various agencies including but not limited to

following:

Sl. No. Name of the Organization Role of the Organization1 M/s BHEL and its sub-contractors EPC Contractor

2 M/s Steag Energy Services Ltd. PMC Consultant for Extension

project

3 M/s Bihar Power Infrastructure

Company Private Limited

Project Development Consultant

for Extension project

4 M/s RITES Ltd. Railway Consultant

5 M/s NTPC Technical consultant for Existing

Project

6 M/s WAPCOS Technical consultant for water

infrastructure for project

7 M/s McNally Bharat EngineeringCompany

EPC Contractor for Ganga WaterPackage

The TC shall render all necessary and comprehensive services required in every

respect to ensure smooth and timely completion of the project. The TC shall assume

full responsibility for engineering adequacy, quality, coordination and timely

completion of designs, and all other activities in the execution of the project. The

scope of consultancy shall cover general, civil, mechanical and electrical

engineering aspects and other areas briefly described in the following sections.

A. 3 Bidding Schedule

Activities DaysRelease of advertisement and Availability of Bid Document T0

Last date for receipt of Clarifications in writing on Bid document T0 + 21

Pre-Bid Conference T0 + 25

Last date for Receipt of Bids T0 + 40

Date of Opening of Technical Bids T0 + 40

Informing Qualified bidders for Financial Opening T0 + 45

Financial Opening T0 + 52

Issue of LoI T0 + 60

7/29/2019 Tender Document-16.09.2013

10/100



In case the date/s indicated above happens to be holiday the next working dayshall be treated as the Target Date

A 4 ADDRESS FOR BID SUBMISSION

Bidders are required to submit their bid online only. However, the original Demand

Draft towards the Tender Document Fee & Bid security/ EMD in form of Demand

Draft/ Bank Guarantee will be submitted in sealed envelope to the address mentioned

below before the due date and time (i.e. 02.09.2013 up to 13:00 Hrs) for submission

of online Bid:


Bihar State Power Generation Company Ltd.


Patna 800 001 (Bihar)

Email id: [email protected]

Tel. & Fax: 0612-2504780

The bid will be opened on 02.09.2013 at 15:00 Hrs at the above-mentioned address in

the presence of the bidders who wish to attend. If the office happens to be closed on

the date of receipt of the bids as specified, the bids will be received and opened on the

next working day at the same time and venue. The bidder are requested to visit the

website for viewing corrigendum, minutes of pre-bid meeting, amendments, revisions,

extension of bid submission date etc., informing any other changes before submitting

the tender. This information shall be uploaded only on web site and not through

corrigendum press advertisements and individual information.

7/29/2019 Tender Document-16.09.2013

11/100



SECTION B: SCOPE OF CONSULTANCY SERVICES

B 1 SCOPE OF SERVICES

The items included in the enabling works to be renovated/constructed in the project

are broadly classified into following two categories:

A. Works associated with Power Plant

B. Works associated with Existing Colony

Broadly following items have been identified to be taken up in each of the above

mentioned category:

(A) Works Associated With Power PlantS.

No.

JOB DESCRIPTION

1 Ash Slurry Discharge piping system beyond 1 km:

Pipe, bends, valves, fitting, pipe pedestal, 12 km pipe, 3 nos., Ash Slurry,

pumps with installation

2 Construction of Boundary wall and watch tower, security gate development

including procurement of security gadgets.

3 Replacing of Drainage pumps, renovation of drainage system inside power

house and township connecting to drainage pump house including

development of catchment pond

4 Construction of sewerage treatment plant for plant and township including

connecting pipes for diverting sewerage to the treatment plant and disposal

system for sludge and treated water.

5 Coal yard leveling and hard facing for dozer movement, repairing of coal

shed and construction of dozer shed.

6 Construction of dozer and heavy equipment repair shed

7 Construction of fire station building, procurement of portable extinguishers,

hoses and hose boxes etc.

8 Elevators for boilers (One refurbishment and One New installation)

9 Repairing of structures of power house main building and painting

including repairing of buildings

10 Repairing & painting of Aux buildings of the plant

Oil pump house, CHP Control room & Switch gear room unit B &C,Crusher house (old & new), D.M. Plant building & neutralizing pit with

effluent drains, softening plant, C.W. pump house & its control room, Misc

Pump house & its control room, Raw water tank, Training hall, Chemical

building, Store sheds of O&M store, Store sheds of equipment store, Admin

Building & other offices, Canteen building, ESP Building

11 Construction of roads and concrete pathway inside plant

7/29/2019 Tender Document-16.09.2013

12/100



S.

No.JOB DESCRIPTION

12 Installation of 3nos Automatic Ambient Air Monitoring station and

centralized data center, Installation of weather monitoring station

13 Repairing of store sheds, development of hard surface for outdoor storage,

procurement of handling equipments- trippler (1 No.), mobile crane (2 Nos.of capacity 100 T and 75 T), pay loader (2 Nos.) , battery operated trolleys

(2 Nos.)

14 Renovation/ Construction of

a. Electrical lab including procurement of equipmentb. C&I lab including procurement of equipmentsc. Chemical lab including procurement of equipmentsd. Mechanical Workshop including procurement and installation of

equipment and provision of EOT crane

e. Electrical workshops including procurement and installation ofequipments

15 Construction of single control room for switchyard A, B & C and

installation of single panel for manpower optimization.

16 Construction / installation of wagon tippler with tunnel, conveyor system,

interlinking with new and old CHP system

17 R&M of old CHP of 2X50 MW for smooth operation of 2 X110 MW units

(B) Works Associated With ColonyS.

No.JOB DESCRIPTION

1Construction of Sewerage treatment plant and pumping station including

excavation of rain water catchment pond and civil works for pumping

2 Renovation of School Building

3 Construction of watch towers

4 Renovation of non residential buildings

5 Replacement of drinking water lines, treatment plant and tanks

6Construction of Shopping Complex with shops, banks, post office and other

infrastructure

7 Construction of roads-8 km, drains-RCC- 15 km, horticulture

8 Ambient air monitoring stations around plant

9 Hospital renovation and construction of causality ward

10 Construction of Community hall, clubs, swimming pool and equipments

11 Construction of Guest house, field hostels

12 Lighting masts and illumination

13 Rewiring of existing quarters

14 Rewiring of existing non-residential building including hospital and

7/29/2019 Tender Document-16.09.2013

13/100



S.

No.JOB DESCRIPTION

schools,

15

Wiring and lighting and other electrical system of community hall, clubs,

swimming pool, guest house, field hostel, canteen, bank, post office,

shopping complex, other equipments

16 Approach Road to project site from NH

Total

The Scope of services to be provided for each of above mentioned Works by the

Technical Consultant has been broadly classified into three different Stages:

Scope of Services for

Technical Consultant

Works associated with

Power Plant

Work associated with

Colony Renovation

Stage - ITechnical Consultancy Technical Consultancy

Stage IIOwners Engineer Not Included

Stage III Project Management Not Included

STAGE I: TECHNICAL CONSULTANCY

A. With respect to various items identified above, the Consultant shall carry outfollowing activities in this stage:

I Basic Engineering

Develop a full understanding of projects requirements through discussion withBSPGCL

Review of all available project proposals, reports, drawings and plans preparedby or for BSPGCL

Undertaking site visits to collect details/data/information if required for planningpurpose, holding necessary discussion with the Client and obtaining requirements

of Project and attending meetings at site of work or BSPGCLs Office as andwhen required by BSPGCL

Prepare feasibility study documents, incorporating scenario assessments, designand rehabilitation concepts, project descriptions, definitions of works required

and preliminary cost estimates

Basic engineering including sizing of all packages, systems and equipment inconsultation with the EPC Contractor

7/29/2019 Tender Document-16.09.2013

14/100



It is the intent of the Owner to reduce the number of contractors/suppliers forcarrying out the above mentioned work. However, considering the diverse nature

of the work to be undertaken, the consultant is required to recommend the

optimum number of separate contracts that can elicit maximum participation

from the potential bidders and at the same time keep the number of the several

contracts to the minimum so as to reduce the coordination issues at a later date.Accordingly, the consultant will be required to prepare tender documents for all

the different contracts to be entered by the Owner. Hence, at this stage, the TC

has to identify the number of packages into which the above mentioned works

can be broken into.

II Preparation of Technical Specifications

Concepts from the feasibility reports into preliminary designs, includingsimplified drawings, layouts and written definitions of scope and technical

parameters

Descriptions of the key technical parameters, Preparation and submission ofspecifications and preliminary cost estimates for each and every Building /Structure / Equipment/Facilities/ etc, including internal & external services

complete and including getting necessary approvals from Client and Statuary

Bodies wherever required.

Prepare budgetary cost estimate with Bill of Quantities/Specification Detailed definitions of electrical, mechanical and civil works to be undertaken,

including relevant drawings showing dimensions and any constraints on physical

size

Assist BSPGCL in obtaining all necessary sanctions/permission required fromstatutory authorities for timely execution of the project

Assist BSPGCL in negotiating and finalizing the terminal points with otherContractors who are working in that area

Preparation and submission of detailed bills of quantities, detailed estimateincluding preparation and submission of detailed take off calculation sheets (i.e.

measurement) analysis of rates

Recommendations on contract arrangementsIII Preparation of the complete EPC Document

The TC will prepare Engineering, Procurement & Construction (EPC) Tender

document for the each package for carrying out competitive bidding. The Tender

documents shall contain site data, scope of supply & services, design basis,

functional specifications, performance and guarantee schedules, technical data

sheets, commercial specifications, schedules, and drawings for bidding etc.

IV Bid Process Management

The TC shall carry out technical review of the bids/offers received, interact with the

7/29/2019 Tender Document-16.09.2013

15/100



bidders for clarification/confirmation, evaluate the bids and submit technical

evaluation report containing recommendations. The TC shall assist BSPGCL in

finalizing the contract and signing of the contract agreement with the successful

bidder of each package.

B. Approach and Methodology proposed for performing the project during Stage

- I

I Mobilization of TCs Project Team

The mobilization of the project team will be initiated immediately once the

engineering contract is made effective. The mobilization phase shall be utilized for:

Preparation of preliminary questionnaire Compiling of working aids Preparation of a preliminary working program Planning of logistics

II Kick-off meeting and Data Collection

The TCs project team members will be travelling to the BSPGCLs office/BTPS

office for the project kick-off meeting as well as for collection of relevant project

data and coordination of the preliminary programs with BSPGCL.

The technical background of the Project Manager will be that of a senior engineer

and most important, with extensive experience in Thermal power plant

engineering & planning.

In the project Kick-off meeting with BSPGCL, the following subjects will be

addressed:

Basic data & Constraints Understanding the scope of work and terminal points of BTG Contractor for

finalizing the scope of each package for ensuring the completeness of the

project.

Key dates and project milestones and coordination procedures betweenBSGPCL and the TC

III Definition of design criteria and detailed scope of work

As basis for the EPC tender design basis, the TC will specify the main design

criteria and guidelines to be used by the EPC contractor for their basic and detail

design and subsequent construction. Where ever appropriate, the standards will

be those, which are internationally known and accepted. The standards will be

complemented by Project Specific requirements.

Based on the existing data provided by BSPGCL and internationally accepted

standards, the TC will compile the key information to be used by EPC contractor

to prepare their design and tender price. The key information shall include the

following:

7/29/2019 Tender Document-16.09.2013

16/100



Information on surface topography at the sites of the structures Information on the expected ground conditions beneath the main structures Information on the availability and quality of construction materials for civil

works

Clear and concise specifications of the Owners requirements thesespecifications will cover all civil works, mechanical equipments and electrical

equipment, the quality of the construction materials and the characteristics and

performance and acceptance test for the finished products necessary to define

the EPC scope of work for the Contractor.

The details of this requirement are as follows:

Civil Works

For civil works, the TCs duties in preparing design standards shall comprise the

following tasks:

Load combinations and overall stability analysis of the major structures. Load combinations and internal stress analysis of major load bearing elementsMechanical Works

For mechanical equipments, the TCs duties in preparing design standards shall

include the following:

Mechanical properties of materials Manufacturing and fabrication standards

International standards adapted to these types of thermal plantsElectrical Works

The design standards issued by IEC (International Electro technical Commission)

and ISO (International Organization for Standardization) will be specified by the

TC. If relevant IEC and ISO standards are not available, then relevant national

codes or standards, with wide international acceptance such as ANSI, ASTM,

ASME, BS, DIN etc. will be specified.

IV Preparation of Tender Documents

Pre-qualification Bids

The TC shall prepare the pre-qualification bids for the EPC contract stipulating

the requirements commensurate with the proposed main plant configuration and

performance requirements as specified by the BTG Contractor. The Qualifying

requirements shall be framed considering adequate participation of international

contracting companies and OEMs. The QR criteria shall be discussed and

finalized in consultation with BSPGCL.

Tender Documents

7/29/2019 Tender Document-16.09.2013

17/100



The EPC tender document will describe the EPC works and ancillary services to

be offered by the Bidders. This document will state the tender procedure and the

terms & conditions with which the bids must comply in order to be fully

responsive and acceptable for the bid evaluation process.

The EPC Tender documents will typically entail the following overall chapters:

Part A: Commercial Specifications

Part B: Technical Specifications

Part C: Annexure (e.g. drawings, reports, studies, maps etc.)

The Part A, the commercial specification, may be structured as follows:

Part A1: General Commercial Part, consisting of e.g.:

Instructions to Bidders (including basic evaluation criteria) General conditions of contract Bid Forms (e.g. Performance Security Form, Bank Guarantee for Advance

Payment form, Manufacturers Authorization form etc.)

Liability and warranty targets Terms of paymentPart A2: Particular Commercial Part, consisting of e.g.:

Particular commercial conditions for reduction of value, cancellation ofcontract

Price sheets Liquidated damages for delay Liquidated damages for failure in performance (e.g. output, availability,

running period between overhauls, emission values etc.)

Unit Price Lists Payment SchedulePart B: The Technical Specification (Owners Requirements)

This part will be a functional specification of the EPC Contractors scope of

supply and services. This includes both general specifications as well as specific

performance specification for different technical systems of the power plant.

The general specification will contain the general package description and the

quality requirements applicable to all package components, including sections

such as:

Subject of Specification General Package Description

7/29/2019 Tender Document-16.09.2013

18/100



Supplies & Services Interfaces Tender Schedules General Technical Requirements Inspection & Testing Abbreviations Applicable General Standards applicable to all supply itemsThe specific specifications describe in detail various system components, and

consist typically of:

General Scope of Supplies & Services Special Technical Requirements including test details and applicable standards Technical SchedulesThe TCs responsibility will be to prepare the Tender Documents (Part A and B)

in close co-operation with the BSPGCL. The general and particular (special)

technical conditions will be submitted by the TC to the BSPGCL for approval,

and will be finalized by the TC after consideration of the BSPGCLs comments.

Preparation of Guidelines for EPC Bid evaluation

The TC will develop an EPC bid evaluation guideline. The proposed evaluation

criteria with minimum requirements and ranking procedure will be based on the

experience of the TC in similar projects, and will include both technical as well

as commercial criteria. The final evaluation criteria will be developed in close

cooperation between the BSPGCL and the TC.

V Pre-tender opening services

During the tender period, the TC shall prepare answers to clarification requests

submitted by the Bidders. These questions shall in the first instance be submitted

to the Owner by the Contractor in writing using bid clarification question form

sheets.

The answers to the questions will be compiled by the TC with assistance from

any other applicable party, and will distributed to all Bidders, without disclosingthe name of Bidder requesting such clarification, by the Owner using

standardized bid clarification form sheets.

Likewise, any questions arising from other sources than the bidders or any

changes to the Tender requirements shall be distributed to all Bidders using

standardized bid clarification form sheets. These bid clarifications will also form

part of the EPC contract, and will be issued in the format of an addendum to the

EPC tender document.

7/29/2019 Tender Document-16.09.2013

19/100



VI Post Tender Opening Services

Bid Evaluation

The evaluation of proposals will be in stages as follows:

In the 1st stage, all the tenders will be technically evaluated, and all tenderers

will be brought to a comparable level, this may also comprise clarifications onthe offered scope of supply and works.

In the 2nd

stage, the tenders will be commercially and financially evaluated and

the first ranked bidder will be invited for contract negotiations and final

clarification.

The evaluation of the technical proposals will be done with focus on the

following criteria:

Technical soundness of the proposed technical concept and compliance withscope of work and the technical specification as described in the EPC

Contract documents.

Reliability and availability of the proposed technical concept Essential technical design parameters of the System Conversion efficiency and plant economy Health, safety and Environmental aspects Completion dates/milestonesFurthermore, the TC will evaluate the financial proposals, with focus on but not

limited to contractual compliance with the requirements given in the EPC tender

documents:

Liability and warranty Terms of payment Reduction of value, cancellation of contract Warranties & guarantees Liquidated damages for delay and for failure of performance (e.g. output,

efficiencies, availability, running period between overhauls/forced outages,

emission values, consumption of energy or auxiliary materials etc.

Breakdown of costs Price sheets Total price and unit prices for components, systems and services, such as: Costs for inland transportation, insurance and other incidental costs for

delivery

Costs for mandatory spare parts and after sales services

7/29/2019 Tender Document-16.09.2013

20/100



Operation & maintenance costsThe main results of technical and commercial bid evaluation including

recommendations will be summarized in a Bid evaluation report.

Assistance during Contract negotiation

The TC will assist BSPGCL in the Contract negotiation phase with the first-ranked EPC bidders selected for close consideration. These contract negotiations

shall resolve all questions and problems concerning the EPC Contract

documents.

The Owner will be the leading party in the course of the EPC Contract

negotiations. However, the TC will take responsibility for the clarification of all

technical aspects and the definition of the responsibilities to be taken by the EPC

Contractor.

The TC will further assist BSPGCL in the course of negotiations of the

commercial aspects of the EPC Contract, and the definition of the responsibilities

to be taken by the EPC Contractor.

The TC will be responsible for the documentation of the results of the Contract

negotiations agreed upon. Both the agreed technical as well as commercial

clarifications and deviations will be recorded by agreed and co-signed lists and

an updated version of the EPC contract will be prepared by the TC.

STAGE II: OWNERS ENGINEER

With respect to various contracts awarded during the Stage I of this tender

document pertaining to the works associated with Power plant only, the Consultant

shall carry out following activities in this stage:

I Post EPC Services

(1)Review and approval of Contractors Engineering DocumentsReview Contractors basic engineering work for the project pertaining to all the

packages. The scope will be limited to review and approval of EPC Contractors

basic concepts, design criteria, design procedures etc. to ensure that the resulting

detailed engineering and subsequent procurement and construction, would meet

the contractual requirements in respect of the following aspects:

Scope of work Technical requirements Adherence to codes and standards Compliance to environmental and other statutory norms Safety, reliability, operability and maintainability aspects Material safety and disposal standards as applicable Overall compliance to sound contemporary engineering practices

7/29/2019 Tender Document-16.09.2013

21/100



(2)Review and approval of EPC Drawings, Documents and other submissionsThis review and approval would be for providing assurance to BSPGCL that the

technical execution is progressing along agreed contractual lines and shall be

advisory in nature with alternate proposals such that the extent and efforts are not

duplicating EPC Contractors detailed engineering activity

The review and approval will cover the following documents/drawings as

submitted by the EPC Contractors:

All basic studies and concept notes Basic as well as detailed engineering and design. Design manuals indicating design criteria, design procedures & assumptions,

software details etc.

Plot plan and Area plans General arrangement drawings of buildings and facilities Flow diagrams, heat and mass flow diagrams and schematics including piping

drawings and isometrics Electrical one-line diagrams Instrumentation and control schematics, panel configuration drawings and

control room layout drawings

Logic diagrams Protection schemes Technical data sheets and performance curves / data of major equipment. Design calculations of critical systems / structures Any and all of the Contractors drawings and documentation such that plant

aesthetics, lay out, maintenance ease are addressed and shall also include

fabrication drawings; construction drawings; erection drawings; component

and / or sub-assembly drawings of equipment etc.

(3)Review and approval of Documents under ProcurementReview and approval of EPC Contractors documents to ensure that all plant,

equipment and services that are procured by various EPC Contractors of different

packages are in line with the requirements of the contract

The documents to be reviewed shall include:

Purchase specifications of major plant and equipment sub-contracted byvarious EPC Contractors

Purchase specifications of all civil works sub-contracted by various EPCContractors

(4)Review and approval of Quality Assurance PlanThe scope of work would cover the following tasks related to quality assurance

aspects of the project

Approval of sub-contractors proposed by various EPC Contractors

7/29/2019 Tender Document-16.09.2013

22/100



Review, approval and finalization of the EPC Contractors / sub-contractorsand its vendors Quality Plans such as QA & QC including customer hold

points for inspection

Review, approval & finalization of shop and site performance test proceduresfor all major equipment and systems

Review, approval & finalization of site quality assurance plans as proposed bythe EPC Contractors

Review, approval & finalization of documents for testing, commissioning,performance testing for establishing guaranteed performance parameters and

for operation and maintenance and training of personnel.

Review, approval & finalization of pre-commissioning checklists for variousequipments and systems.

(5)Support till all detailed and basic engineering review is completedTechnical assistance and documents required for submission and presentation

for the project with lenders, Investors, Statutory and Government Authorities

STAGE III: PROJECT MANAGEMENT

With respect to various contracts awarded during the Stage I of this tender

document pertaining to the works associated with Power plant only, the Consultant

shall carry out following activities in this stage:

(1) Consultant will undertake following activities relating to Project Management:

i) Review, approval & finalization of schedules proposed by the EPC Contractor

and necessary updation.

ii) Review, approval & finalization of project co-ordination and communicationprocedures.

iii) The following meetings will be organized by Consultant:

a) Technical Coordination Meeting (TCM)

b) Project Review Meeting (PRT)

c) Package Review Meeting at site

The TCM is to be carried out predominantly for discussing various engineering

requirements and interface co-ordination between various subvendors/sub-

contractor of the EPC Contractor.

The PRT is to be carried out predominantly for:

Review of Monthly Progress. Identifying constraints & hold ups for present and next Three months. Taking corrective action on various critical items.

The Package Review Meetings at site are predominantly for Micro Resource

planning of each agency.

7/29/2019 Tender Document-16.09.2013

23/100



Such meetings go a long way in identifying the possible gap areas and interface

problems / mismatching and ensures slippages, if any, get detected and resolved

ahead of time.

The deliverables of Consultant for project management services shall include

(a) Updated MIS Reports as per agreed format,

(b) Exception reports that shall enable the Owner to take appropriate corrective

actions / interventions in advance

iv) Submit the Exception reports

v) Certification of EPC Contractors invoices as per the work.

vi) Review, approval and certification of change orders. Consultant shall carry

out above activities strictly as per EPC Contract Documents indicating Bill of

materials and price schedules.

vii) Provide technical data / inputs to support the Owner in settlement of claims

and disputes.

viii) Assisting the Owner in providing solutions to resolving design related

problems and contractual problems and Site related issues

ix) Preparation of monthly MIS reports for progress

x) Monitoring progress and indicating the slippages, deviations and suggesting

the remedial measures

xi) Review of the project realization schedule confirming the contracted scope

(2) Consultant will undertake following activities relating to Site Management:

Supervision of construction, erection, testing and commissioning of equipmentand facilities by the EPC contractor to ensure compliance of the EPC contract

with regard to quality and performance.

Consultant shall participate in the discussions between the Owner and EPCContractor for finalization of the project completion schedule (L1 Network).

Subsequently; the EPC Contractor shall develop the detailed L2, L3 LN

Schedules covering all activities involving detailed engineering, sub-vendor

activity and procurement, manufacturing, freight and transport of the equipments,tools and tackles, manpower resources, construction / execution at site up to

completion and handing over the system/package to the Owner. These shall form

the basis of project implementation.

Consultant shall deploy sufficient manpower/ site management team to executethe complete project. However, the employees deployed at site by Consultant

may change from time to time to match the various project milestones.

Consultant will not be made responsible for delay in deliverables due to delay insubmission of inputs by EPC Contractor/ sub-vendors.

7/29/2019 Tender Document-16.09.2013

24/100



Advising Owner regarding adequacy of special tools/equipments, manpower andresources of contractor.

Review of EPC Contractors work plans for ensuing week/month Preparation of monthly site progress reports covering current construction status,

deviations from approved schedules, critical areas and proposed remedial

measures

Providing advice to the Owner regarding technical problems if encountered atsite Proposing to the Owner feasible corrective actions to be taken in case of works

that are not in line with approved designs / specifications

Review and advice regarding field changes desired by contractor Review Site quality assurance plans Review of documents for testing, commissioning, performance testing for

establishing guaranteed performance parameters and for operation and

maintenance and training of personnel.

Review of pre-commissioning checklists for various equipments and systems Review of any engineering work (as required) for interfacing with other

contractor(s) who are engaged by the Owner for the creation of matchingfacilities outside the battery limits of the subject EPC Contractor

Witness performance guarantee at site on all the important equipments/systems;review and evaluation of test results, with comments/recommendations. Conduct

independent calculations to verify test results

(3) Project Information Documentation

To ensure documents are duly authorized and fit for use prior to issue. To ensure job performers are equipped with pertinent issue of the relevant

document at all time for carrying out the activities.

To ensure obsolete documents are promptly removed from all points of issue anduse.

To update documents, as and when necessary. To ensure that changes and current revision status are identified and their

distribution controlled.

To ensure that changes are appropriately reviewed before they are incorporated. To ensure organizational information is secure and available. To ensure proper documentation and cataloging of the relevant project

development activity document and providing both the binded hard copy (three

number) as well as the soft backup (three number CDs) to the Owner on the

quarterly basis.

(4) System/Package Takeover Services

Witness performance testing of the plant, to be conducted by the EPC Contractorat site prior to take-over (if applicable).

Assistance to Owner in interpretation and acceptance of the test results. Preparation of Defect and Liability list Preparation of Warrantee and Guarantee points for the EPC contractor (if

applicable)

(5) O & M Documents Review

7/29/2019 Tender Document-16.09.2013

25/100



Review of O & M manuals wherever applicable Review and approval of jointly agreed as built drawings / completion reports

prepared and submitted by Contractor

Review of spare parts lists and determination of adequacy based on theequipment overhaul and running hours wherever applicable

(6) Shop Inspection, Quality Assurance and Testing ServicesTo be decided on a man-day basis based on the needs as and when required both in

India and abroad. The scope shall include carrying out the inspections by Inspection

Engineers at manufacturer works for critical items. The Consultant shall discuss and

finalize the list of critical items with the Owner.

7/29/2019 Tender Document-16.09.2013

26/100

Tender Document For Technical Consultancy & Project Management Consultancy Services for B


SECTION C: REPORTING

C.1 Progress and Event Reporting

The details of the frequency, duration location and participant of the meetings

Meeting Frequency / Duration No. ofMeetings

Location Chaired By Participation

TCM 1 Meeting / Month

12Patna

Owners Project Manager

Owner EPC Contractor & its sub-

vendors

Project ManagementConsultant(PMC )

1.To

Interf

sub-

2. Fin

time f

3. Fin

12 Barauni

PRT1 Meeting / Month

12Patna

Owners Project Manager

Owner EPC Contractor and its sub-

vendors

PMC

1. R

2. D

3. R

mont

4. Te

/ inco

5. L

6. S

12 Barauni

Owner EPC Contractor and its

subvendors as required

PMC Owner EPC Contractor and itssub- vendors as required

7/29/2019 Tender Document-16.09.2013

27/100

Tender Document For Technical Consultancy & Project Management Consultancy Services for B


The details of the frequency, duration location and participant of the meetings

MeetingFrequency / Duration No. of

meetings

LocationChaired By Participation

Package

meeting

with SiteContractor

1 Meeting per week

- Site

Site in charge

of Owner

Owner EPC Contractor and its

subvendors as required

PMC

1

2

3

4

a

t

5

6

7/29/2019 Tender Document-16.09.2013

28/100

Tender Document For Technical Consultancy & Project Management Consultancy Services for

Barauni TPS


SECTION D INSTRUCTIONS TO BIDDERS

D. 1 Qualifying Requirements of Bidder

The Bidder shall furnish documentary evidence along with bid to establish

that it fulfills the following qualifying requirements set by the Owner.

(1) A Bidder can be a single entity or a Consortium with a maximum of 2entities with the entity being a Company incorporated under the

Companies Act 1956 or its subsequent amendment, meeting the

qualifying requirement as stated below

Technical Eligibility Requirements

a. The Bidder has satisfactorily established with documentaryevidence that he has proven experience of providing consultancy &

project management services as bid process manager for award of

EPC package(s) including the finalisation of the tender documents

and specifications, award of EPC contract, project supervision and

management for atleast one thermal power generation unit of 200

MW and above capacity which is successfully commissioned

during the last 3 years. (It is clarified that the above services

provided for a single project shall be considered as eligiblilty for

the bidder)

Financial eligibility Requirements

b. The Bidder should have a minimum annual average turnover fromconsultancy services of Rs. 50 Crores (Rupees Fifty Crores only)

during the last three audited financial years (i.e. FY 2010-11, FY2011-12 and FY 2012-13).

(2) The above technical and financial eligibility requirement shall be metby the bidder himself or through his parent company which has more

than 51% of equity holding in the bidding entity. In case of a

consortium, the above technical requirements have to be met by the

Lead Member of the consortium with or without the credentials of

parent company and the above financial eligibility requirements have

be met by the individually by any of the Members of the consortium

with or without the credentials of parent company.

In case of consortium of entities, one of the members of the consortiumshall act as Lead Member on behalf of the consortium in exercising all

the rights and obligation towards the owner that will include without

limitation coordination with the entities involved in the Project,

successful delivery of the project/ assignment, receiving of instructions

and payments from the Authority.

(3) The Bidder shall furnish documentary evidence along with bid toestablish that it fulfills the qualifying requirements set by the Owner.

7/29/2019 Tender Document-16.09.2013

29/100


Barauni TPS


(4) Notwithstanding anything stated above, Owner reserves the right toassess the consultant's capability and capacity to perform the works

and such decision of the Owner cannot be challenged.

(5) Bid submitted by bidder without necessary details of the qualifyingrequirement along with the documentary evidence shall be rejected bythe Owner.

(6) Any entity which has been barred by the Central/ State Government, orany entity controlled by it, from participating in any project, and the

bar subsists as on the date of Bid, would not be eligible to submit the

Bid, either individually or as member of a Consortium.

(7) The Bidder shall ensure that the information to be furnished in thefollowing qualification documents should be specific and to the point.

All questions must be commented and filled in. If a question is not

applicable to the Bidder for qualification, it must be struck off clearly

explaining the reason for its non-applicability

a. General financial and commercial particulars of BidderAnnexure- 7

b. Information with respect of the Bidder Technical experienceAnnexure 8

c. Information with respect of the Bidders Financial experienceAnnexure - 9

D. 2 Earnest Money Deposit-EMD

(1) The bid must be accompanied by bid security/ EMD for an amount Rs10,00,000/- (Rupees Ten lacs only). The bid guarantee shall be denominated

in the currency of the bid and shall be in any one of the following forms

a) Demand draft of any Scheduled Commercial Bank drawn in favour of theSenior Manager (F&A), Bihar State Power Generation Company Ltd.

payable at Patna.

b) Bank Guarantee from a Scheduled Commercial Bank irrevocable andoperative 30 days after the validity of the offer (as per standard proforma

attached).

(2) Any bid not accompanied by the EMD in the above form may be rejected bythe Owner as non-responsive.

(3) Bid Security/ EMD of successful Bidder will be returned after submission ofthe performance guarantee amount. Bid Security/ EMD of unsuccessful

Bidders will be returned within 60 days from the date of acceptance of bid of

the successful Bidder.

7/29/2019 Tender Document-16.09.2013

30/100


Barauni TPS


(4) The Bidder, by submitting its Bid pursuant to this Bid Document, shall bedeemed to have acknowledged and confirmed that BSPGCL will suffer loss

and damage on account of withdrawal of its Bid or for any other default by the

Bidder during the Bid validity period. No relaxation of any kind on Bid

Security shall be given to any Bidder.

(5) The EMD shall be forfeited and appropriated by BSPGCL without prejudiceto any other right or remedy that may be available to BSPGCL hereunder or

otherwise, under the following conditions:

a) If a Bidder engages in a corrupt practice, fraudulent practice, coercivepractice, undesirable practice or restrictive practice as specified in Clause

D29 of this Tender document

b) The Bidder submitting any wrong information or making anymisrepresentation in his Bid.

c) If a Bidder withdraws its Bid during the period of Bid validity as specifiedin this Tender document and as extended by BSPGCL from time to time;

d) In the case of Selected Bidder, if it fails within the specified time limiti. to sign the Consultancy Service Agreement and/orii. to furnish the Performance Guarantee within the period

prescribed therefore in the Consultancy Service Agreement; or

(6) In case the Selected Bidder, having signed the Consultancy ServiceAgreement, commits any breach thereof prior to furnishing the Performance

Guarantee.

(7) No interest shall be payable by the Owner on the above bid securityD 3 Standard of Ethics

(1) It is BSPGCL policy to require that the bidder shall observe the higheststandard of ethics during the selection and execution of such contract

(2) BSPGCL shall ensure that the rules for the bidding proceedings for theProject are applied in a non-discriminatory, transparent and objective

manner. BSPGCL shall not provide to any Applicant information with regardto the Project or the bidding proceedings, which may have the effect of

restricting competition

D. 4 Contents of Tender Documents

(1) The Tender documents are arranged as follows:Section A General Information

7/29/2019 Tender Document-16.09.2013

31/100


Barauni TPS


Section B Scope of the Consultancy Work

Section C Reporting

Section D Instruction to Bidders

(2) Failure to furnish all information required as per the Tenderdocuments or submission of a bid not substantially responsive to the

bidding in every respect will be at the bidders risk and may result in

the rejection of his bid

(3) The bidder shall bear all costs associated with the preparation andsubmission of the bids. The submission of any bid connected with

these documents and specifications shall constitute an agreement that

the bidder shall have no cause of action or claim against the Owner

for rejection of his bid or if the Owner may elect to withdraw the

invitation to bid. The Owner shall always be at liberty to reject or

accept any bid or all bids at its sole discretion and any such action

shall not be called into question and the bidder shall have no claim in

that regard against the Owner. The Owner is not bound to give anyreasons for the rejection of the bid

(4) The bidder shall note the following:(a)Not more than one bid for the work shall be submitted by one

bidder

(b)If the bidder deliberately gives wrong information in its bid tocreate circumstances for the acceptance of its bid the Owner

reserves the right to reject such bid and/or cancel the order

(c)Bid documents submitted shall be the property of the Owner(d)Bids shall be submitted for the complete scope of work as

envisaged and bid submitted for partial scope of work may be

rejected

(e)Every page of the bid document should be initialed by theauthorized person and stamped.

D. 5 Bidder to inform himself fully

(1) It is the responsibility of bidders to get acquainted themselves with theProject before submission of bid proposals. All costs and expenses

incurred directly or indirectly with respect to preparation & submission

of bids, attending to pre-bid/post-bid meetings or seeking clarifications

etc shall entirely be on their own costs and risks. BSPGCL shall not

take any responsibility or held responsible in this regard.

(2) The bidders are also required to familiarize themselves with theincome tax, service tax and such other local laws and conditions

7/29/2019 Tender Document-16.09.2013

32/100


Barauni TPS


(3) Bidders are also required to familiarize themselves with the siteconditions. This shall be without any cost or liability to owner.

D 6 Pre-Bid Meeting

(1) Though enough care has been taken while issuing Tender document,bidder should satisfy himself that document is complete. Intimation of

any discrepancy shall be given to this office immediately.

(2) Clarifications/ Doubts, if any, on Tender document may be submittedto BSPGCL at the address mentioned below as performat enclosed at

Annexure 14 of this Tender Document. BSPGCL will make all

efforts to respond to the same in the Pre Bid Meeting at Patna. A

compiled list of such questionnaire and BSPGCLs response will be

uploaded on the website of BSPGCL for information of all concerned

in www.eproc.bihar.gov.in. All are requested to remain updated

with the website. No separate reply/ intimation will be givenelsewhere.

(3) Enquiries/clarifications may be sought by the Bidder from:Chief Engineer (Generation)



Patna 800021, Bihar

Phone: 0612-2504780

Fax: 0612-2504780

(4) For the avoidance of any doubt, it is clarified that there shall be noextension in the Bid deadline on account of clarification sought inaccordance with this Clause. Further, BSPGCL is not under any

obligation to entertain/respond to suggestions made or to incorporate

modifications sought for.

D 7 Amendment of Tender Document

(1) BSPGCL may modify the Tender Document by issuing an Addendumbefore bid submission date.

(2) Any Addendum thus issued shall be part of the Tender Document andshall be hosted on the BSPGCLs website.

(3) To give prospective Bidders reasonable time in which to takeAddendum into account in preparing their bids, BSPGCL may, at its

sole discretion, extend the bid submission date.

7/29/2019 Tender Document-16.09.2013

33/100


Barauni TPS


D 8 Language of the Bid

All information given in the bid shall be in English language. Information in

any other language shall be accompanied by its translation in English.

Failure to comply with this requirement may disqualify the bid. In the event

of any discrepancy in meaning, the English language copy of all documents

shall govern

D 9 Preparation of Bid

The bid to be submitted by the Bidder online shall comprise of the following:

(1) Technical Bid (Part 1) shall include following information:(a) Covering Letter as perAnnexure 1;(b) Power of Attorney to be provided by the Bidding

Company/Lead Member in favour of its representative as per

Annexure 2.

(c) In case of a Bidding Consortium, a Power of Attorney in favourof the Lead Member issued by the other Member of the

Consortium shall be provided in original as per format attached

hereto as Annexure 3.

(d) DD/Bank Guarantee towards EMD @ Rs. 10 Lacs as perAnnexure 4

(e) Draft of Performance Guarantee (to be submitted at the time ofsigning of Contract Agreement) in the form as perAnnexure 5;

duly signed as acceptance.

(f) In case of a Consortium, the Consortium Agreement betweenthe Members in the Consortium as perAnnexure 6;

(g) General financial and commercial particulars of BidderAnnexure 7

(h) An outline of experience on assignments in the fields asmentioned in Section D Clause D 1 of this Tender document.The outline of experience shall be relevant to the above

specified type and capacity, and shall contain details of full

address of the Project, exact scope of Consultant, brief of the

project, year of commissioning etc as per format at Annexure-

8.

7/29/2019 Tender Document-16.09.2013

34/100


Barauni TPS


(i) Format for fulfillment of Financial Requirements as mentionedin Section D Clause D1 of this Tender document as per

Annexure 9

(j) A particular description of: Conceptual approach and methodology Work-plan for scope of service, service to be provided by

others, division of work, manpower planning, etc.

Copy of the declaration of co-operation with nominatedpartners.

(k) Proposed staff Proposed staff organization charts, (names and name list)

and assigned tasks and sub-tasks

Brief and detailed curricular vitae of the individual staffmembers to be assigned to the work and of the seniorofficer in the home office who would be responsible for

supervision of the team. The curricular vitae should be as

perAnnexure 10

Indicate separately the staff for supervising the constructionactivities. (5 persons minimum)

(l) Any comments or suggestions of the bidder(m) Technical & Commercial deviation in the enclosed format as

perAnnexure 11

(n) Initialed Tender documents including anycorrigendum/amendment duly signed as acceptance.

(2) Financial bid (Part 2) shall include following information:(a) The Bidder should quote their consultancy rates as lump sum

fee for each stage of work (i.e. Technical Consultancy, Owners

Engineering & Project Management) separately for the works

and in accordance with the scope as defined in Section B of this

Tender Document.

(b)

The above quoted rate shall be inclusive of all taxes & dutiespayable in India except service tax that shall be payable by

BSPGCL to the TC at actual against the submission of

documentary evidence. The Consultant shall use the Formats at

Annexure 13 for quoting their bid prices.

7/29/2019 Tender Document-16.09.2013

35/100


Barauni TPS


D 10 Deviations

(1) The Owner desires that the bidder shall perform the work strictly inaccordance with the Tender documents. However, should any bidder

require deviations, the same shall be tabulated in the appropriate

deviation schedules as per Annexure 11. In case of no deviations

also, the bidder shall indicate Nil in the Format. In the Annexure

12, the bidder shall also indicate the financial implications for

withdrawing the technical as well as commercial deviations.

(2) Only those deviations which are listed out in the Schedules shall beconsidered and deviations indicated elsewhere shall be evaluated on

the basis that the same would be withdrawn by the consultant without

any financial implications to the Owner

(3) In case a deviation cannot be withdrawn, the same must be indicatedseparately in the Annexure 11. The decision on the same would betaken after looking into the deviation and its implication on BSPGCL.

D 11 Submission of Bids

(1) Bidders are required to submit their bid online. However, the originalDemand Draft towards the Tender Document Fee & Bid security/ EMD

in form of Demand Draft/ Bank Guarantee will be submitted in sealed

envelope to the address mentioned below before the due date and time

(i.e. 31.08.2013 upto 13:00 Hrs) for submission of online Bid:


Bihar State Power Generation Company Ltd.


Patna 800001 (Bihar)

Email id: [email protected]

Tel.: 0612- 2504780

(2) The sealed envelope containing the DD/BG should be super scribedthereon BID PROPOSAL FOR CONSULTANCY SERVICES FOR

BARAUNI THERMAL POWER PLANT and shall further provide

details such as NIT, time & date of submission and Bidders full

correspondence address.

(3) If the envelopes are not sealed and marked as instructed above,BSPGCL no responsibility for the misplacement or premature opening

of the contents of the Bid and consequent losses, if any, suffered by the

Bidder.

(4) Bids submitted by hard copy, fax, telex, telegram or e-mail shall not beentertained and shall be rejected.

7/29/2019 Tender Document-16.09.2013

36/100


Barauni TPS


D 12 Deadline for Submission of the Bids

(1) The Bidders are required to submit their Bids online only on or beforethe time and date as specified in Clause D11. In the event of the

specified date for the submission of bids being declared a holiday, the

Bids will be received up to the specified time on the next working day.

(2) BSPGCL may extend the deadline for submission of bids by issuing anamendment, in which case, all rights and obligations of the BSPGCL and

the Bidders previously subject to the original deadline will then be

subject to the new deadline. The intimation for extended deadlines will

be sent to Bidders preferably one week prior to the original deadline.

D 13 Late Proposals

Any Proposal received by BSPGCL after the Due Date mentioned at Clause

D11 above will not accepted.

D 14 Modification and Withdrawal of Bids

(1) Bidders may modify or withdraw their bids online before the deadlineprescribed in Clause D11 above.

(2) No bid shall be modified after the deadline for submission of Bids.(3) Withdrawal or modification of a Bid between the deadline for

submission of bids and the expiry of the original period of bid validity as

in Clause D15 or as extended may result in the forfeiture of the Bid

security/ EMD pursuant to Clause D2 of this Tender Document.

D 15 Period of validity of the Bids

The bids shall be valid for 180 days from the date of opening of bids as

mentioned in the Section A. A bid valid for shorter period may be rejected by

the Owner as non responsive.

D 16 Extension of Bid Validity period

In exceptional circumstances, prior to expiry of the original Bid Validity

Period, BSPGCL may request the Bidders to extend the period of validity of

the Bid and the EMD for a specified additional period. The request and theBidders responses shall be made in writing. BSPGCL reserves the right to

reject the Bid submitted by any Bidder who fails to extend the period of

validity of its Bid in line with the provisions of this clause.

D 17 Bid Opening

7/29/2019 Tender Document-16.09.2013

37/100


Barauni TPS


(1) Part 1 of all the bids received online, including modifications madepursuant to Clause D14 of Tender Document in presence of the Bidders

representatives who choose to attend. In the event of the specified date

for Bid opening being declared a holiday, the Bids will be opened at the

appointed time on the next working day.

(2) If any Bid does not contain Tender Document Fee & Bid Security/ EMDas per Clause D2 in the manner prescribed in the Tender document, then

such Bid(s) will be rejected. All other valid Bids shall be considered for

evaluation.

(3) The Bidders name and such other details as BSPGCL may considerappropriate, will be announced at the time of opening.

(4) BSPGCL shall prepare minutes of the Bid opening, including theinformation disclosed to those present in accordance with the Sub-clause

above.

(5) The part II of tender shall be opened after evaluation of part I. Thebidders meeting the prequalification criteria shall be informed of the date

of opening of Price part of the tender.

D18 Clarification of Bids

(1) To assist in the examination and comparison of Bids, BSPGCL may, atits discretion, ask any Bidder for clarification of his Bid. The request for

clarification and the response shall be in writing or by email / fax, but no

change in the price or substance of the Bid shall be sought, offered, or

permitted.

(2) Subject to the Clause D18 of NIT, no Bidder shall contact BSPGCL onany matter relating to its bid from the time of the bid opening to the time

the contract is awarded.

(3) Any effort by the Bidder to influence the BSPGCLs bid evaluation, bidcomparison or contract award decisions, may result in the rejection of its

bid.

D 19 Examination of Bids and Determination of Responsiveness

(1)

Prior to detailed evaluation of Bids, BSPGCL will determine whether theBid meets (a) the minimum requirements as defined in Clause D1 of

NIT; (b) has been properly signed by an authorised signatory holding

Power of Attorney in his favour, (c) is accompanied by the required

Tender Document Fee and Bid security/ EMD and; (d) is responsive to

the requirements of the Bidding documents.

(2) A responsive Bid is one which conforms to all the terms, conditions andspecification of the Bidding documents, without material deviation or

7/29/2019 Tender Document-16.09.2013

38/100


Barauni TPS


reservation. A material deviation or reservation is one (a) which affects

in any substantial change in scope, quality or performance of the Works;

(b) which limits in any substantial way, the BSPGCLs rights or the

Bidders obligations under the Contract; or (c) whose rectification would

affect unfairly the competitive position of other Bidders presenting

responsive Bids.

D 20 Correction of Errors

(1) Bids determined to be responsive will be checked by the BSPGCL forany arithmetic errors. Errors will be corrected by BSPGCL as follows:

a) When there is a difference between the amount as quoted by the Bidder in

figures and in words, the amount which corresponds to the words

mentioned in the Priced Bill of Quantity Schedule, shall be taken as

correct.

(2) The amount stated in the Bid will be adjusted by BSPHCL in accordancewith the above procedure for the correction of errors and shall be

considered as binding upon the Bidder. If the Bidder does not accept the

corrected amount the Bid will be rejected, and the Bid security/ EMD

may be forfeited.

D 21 Bid Evaluation Criteria

(1) The bidder shall be qualified as per the qualifying criteria indicated inthis Bid Document. In case the bidder does not fulfill qualifying

criteria, his bids shall be liable for rejection

(2) If necessary, any or all Bidders may be required to make thepresentation to BSPGCL on their proposal at their cost.

(3) The BSPGCL reserves the right to accept or reject any or all bidswithout assigning any reason.

(4) In evaluating the Bids, the BSPHCL will determine for each Bid, theevaluated Bid Price by adjusting the Bid Price by making any

correction for errors pursuant to Clause D20 of NIT (Correction of

errors) and by making any adjustment for deviations pursuant to

Clause D10 of NIT (Deviations).

D 22 Award of Contract

(1) BSPGCL shall award the Contract to the Bidder whose evaluated bidhas been determined to be the technically suitable and financially

lowest and is substantially responsive to the Bidding Document,

provided further that the Bidder is determined to be qualified to

execute the Contract satisfactorily.

7/29/2019 Tender Document-16.09.2013

39/100


Barauni TPS


(2) Notwithstanding anything contained in this document, the Ownerreserves the right to accept or reject any bid, and to annul the bidding

process and reject all bids, at any time prior to award of contract,

without thereby incurring any liability to the affected bidder or

bidders or any obligation to inform the affected bidder or bidders the

grounds for the Owners action

(3) Notification of award of contract shall be made in writing through aNotice of Award, i.e. Letter of Intent (LOI), to the successful

bidder. This letter of intent may be in writing by registered letter or

by cable or telex or FAX to be confirmed in writing by registered

letter or courier service or by speed post that its bid has been

accepted

(4) Till such time the formal contract is signed, the LOI issued by theOwner to the successful bidder and its acceptance by the bidder shall

be construed as a contract document and conditions of contract

contained in these documents shall become applicable

D 23 Signing of Contract

(1) The Selected bidder (Consultant) shall have to sign a formal contractagreement with the Owner within 30 days from the date of LOI.

Under certain circumstances, the Owner may give an extension of

time for signing of contract

(2) If the Consultant fails to sign contract within stipulated time, the sameshall constitute sufficient ground for the annulment of the award of

consultancy work. In such an eventuality, the Owner may make theaward to the next evaluated responsive bidder or call for new bids.

(3) The Work Order will constitute the formation of the Contract subjectonly to the furnishing of a Performance Guarantee within 30 days of

Work Order.

(4) The Agreement shall be made and signed by both the parties. TheAgreement will incorporate all correspondence between the BSPGCL

and the successful Bidder.

Upon furnishing of the Performance Guarantee by the successful Bidder,

BSPGCL will release Bid security/ EMD of all unsuccessful bidders.

D 24 Time Schedule

(1) The basic consideration and the essence of the Consultancy contractshall be the strict adherence to the time schedule by the Consultant.