tender document for: supply, erection and … · marked " supply, errection and commissioning...

SECURITY PAPER M ILL, HOSHANGABAD - 461005 (M .P), INDI A

(A Unit of Security Printing and M inting Corporation of India Limited)(Wholly ow ned by Government of India) (M iniratna Category-I CPSE & ISO 9001:2015 & ISO 14001:2015 CERTIFIED) Website:http://spmhoshangabad.spmcil.com E-M ail:[email protected] CIN: U22213DL2006GOI144763 Ph.No:91-7574-255259,Fax No:07574-255170 GSTIN: 23 AAJCS6111J3ZE

PR Number PR Date Indenter Department 11007086 29.04.2019 C S Khatarker CIVIL W ING

Not Transferable

Security Classification: NON SECURIT Y

TENDER DOCUMENT FOR: SUPPLY, ERECTION AND COMMISSIONING OF RIGID POLY VINYL CHLORIDE (PVC) LEAD

FREE SANDWICH COEXTRUDED FOAM SHEET FALSE CEILING IN PAPER MACHINE-5 BUILDING AT SPM, HOSHANGABAD ON

TURNKEY BASIS Tender Number: 6000013240/CW/FALSECEILING/878, Dated: 02.09.2020

This Tender Document Contains Pages.

Details of Contact person in SPM CIL regarding this tender:

Name: Neeraj Kumar Designation: Dy. Manager (T.O.) Address: SPM5 (PM5, SPM Hoshangabad)

India

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1

http://spmhoshangabad.spmcil.com/


mailto:[email protected]

Tender Num ber:6000013240

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 Sec01.1

Sch d. No.

Brief Description of Goods/services

Quantity (w ith unit)

Earnest M oney (In Rupee)

Remarks

1

Supply of sheet for false ceiling 75500.000 FT2 3,91,000.00 INR

2

Erection and Installation Charges

1.000 AU

1

Erection and Installation charges

75500.000FT2

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.)

THREE-BID National Competitive Bid

Dates of sale of tender documents: From 03.09.2020 to 05.10.2020 during office hours. Place of sale of tender documents ADMIN OFFICE, SPM, HOSHANGABAD Closing date and time for receipt of tenders 06.10.2020 11:00:00 Place of receipt of tenders ADMIN OFFICE, SPM, HOSHANGABAD Tim e and date of opening of tenders 06.10.2020 15:00:00 Place of opening of tenders ADMIN OFFICE, SPM, HOSHANGABAD Nominated Person/ Designation to Receive Bulk y Tenders (Clause 21.21.1 of GIT)

Neeraj Kumar Dy. Manager (T.O.)

Section1: Notice Inviting Tender (NIT) 6000013240 /CW /FALSECEILING/878 02.09.2020

(SPMCIL's Tender SI No.) (Date) 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Abbreviation :- "AU" MEANS ACTIVITY UNIT, "FT2" MEANS SQUAREFEET ----------------------------------------------------------- 2. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They m ay also visit our website mentioned above for further details.

3. Tender documents may be purchased on payment of non-refundable fee of per set in the form of account payee demand draft via cashier's cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of SECURITY PAPER MILL payable at HOSHANGABAD as follows :-

a) Rs 1,120/- (Rs. 1000/- + GST @ 12%) in case of purchase of tender physically. b) Rs.1,180/- (Rs. 1,000/- + GST @18%)in case on online download of the tender.

4.Tenderer m ay also download the tender documents from the web site http://spmhoshangabad.spmcil.co m and http://eprecure.go v.in and submit its tender by utilizing the downloaded document, along with the required non-refundable fee. Bid will liable to be rejected in case of non-submission of tender fee or tender fee not submitted as per Security Paper Mill's form at.

5.If requested, the tender documents will be m ailed by registered post/ speed post to the domestic tenderers, for which extra expenditure per set will be Rs.100/- for domestic post. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above.

6.In the event of any of the above mentioned dates being declared as a holiday/ closed da y for the purchase organization, the tenders will be sold/ received/ opened on the next working da y at the appointed time.

7. SUBMISSION OF TENDER: (i) Tender shall be prepared and submitted in SINGLE STAGE (THREE PACKET) System which includes three parts i.e. Part I:"PRE-QUALIFICATION BID" Part II: "TECHNO-COMMERCIAL BID" and Part-III: "PRICE-BID"



http://eprecure.gov.in/



separately in 03 sealed envelopes duly super scribed as :"Pre-Qualification Bid", "Techno-commercial Bid" and "Price-Bid" respectively. The envelope should be Super Scribed our tender enquiry No., Date and m arked "SUPPLY, ERRECTION AND COMMISSIONING OF RIGID POLY VINYL CHLORIDE (PVC) LEAD FREE SANDW ICH COEXTRUDED FOAM SHEET FALSE CEILING IN PAPER MACHINE-5 BUILDING AT SPM, HOSHANGABAD ON TURNKEY BASIS" (upto 11.00 AM). The aforesaid Three envelopes should be put inside an Outer big size envelope duly sealed and this outer envelope again should be super scribed our tender enquiry No., date and marked " SUPPLY, ERRECTION AND COMMISSIONING OF RIGID POLY VINYL CHLORIDE (PVC) LEAD FREE SANDW ICH COEXTRUDED FOAM SHEET FALSE CEILING IN PAPER MACHINE-5 BUILDING AT SPM, HOSHANGABAD ON TURNKEY BASIS " due on 06.08.2019 (upto 11.00 AM) and sent to the General Manager, Security Paper Mill, Hoshangabad- 461005 (M.P.)

Note: Without subscription as above tender shall not be accepted. The tender duly prepared as following and should reach this office by Registered Post/Courier Services/Drop box only, on or before the due date prescribed. Tenders received by Fax/Email will not be accepted and summarily be rejected.

(ii)Quotation will be accepted by INDIA POST/COURIER SERVICE/DROP BOX only. Quotation sent by FAX/E-Mail will not be considered.

(iii) EARNEST MONEY DEPOSIT : Rs. 3,91,000/-.

The earnest money for a total value of INR 3,91,000/- shall be furnished in one of the following forms. a) Account Payee Dem and Draft or b) Fixed Deposit Receipt – (First Beneficiary SECURITY PAPER MILL shall be clearly mentioned in FDR and no hand written name mentioned in FDR, shall not be acceptable and bid will be liable to rejection) or c) Banker’s cheque

The demand draft, fixed deposit receipt or banker’s cheque shall be drawn on any scheduled commercial bank in India, in favour of Account specified in the Clause 3 of NIT. The earnest money shall be valid for a period of Forty five days be yond the validity period of the tender.

(8) In case of order material in your favour for Rs. 1,50,000/- or above, the supplier shall furnish the performance security amount/ Security Deposit(S.D) (10% of the ordered value) before supply of material after issue of Purchase order b y SPM, Hoshangabad in favour of The Security Paper Mill payable at Hoshangabad. The performance security will be return back without an y interest to successful tenderer after the completion of all contractual obligations.

(9) NO EXEMPTION W ILL BE GIVEN FOR DEPOSITING OF SECURITY DEPOSIT (S.D.) TO ANY DIC/SSI/MSME/NSIC REGISTERED FIRM.

(10) EXEMPTION W ILL BE GIVEN DEPOSITING OF ONLY TENDERFEE AND EMD TO ANY DIC/SSI/MSME/NSIC REGISTERED FIRM.

MAKE IN INDIA (DIPP CLAUSE) :

Explanation: As per Vigilance Circular no. 02/18 received vide letter no. SPMCIL/VIG/03/09(Vol V)/752 dated 04.05.2018 the provisions of the Public Procurement (Preference to Make in India) Order 2017 dated June 15, 2017 has been incorporated in this tender as below.

The provisions of the Public Procurement (Preference to Make in India) Order 2017 dated June 15, 2017 (and subsequent amendments, if any) by Department of Industrial Policy and Promotion, GoI shall apply to this tender to the extent feasible. The local suppliers are exempted from experience and past performance criteria, and average annual turnover requirement under financial standing. Local suppliers are not required to provide any proof of supply to other countries/ exports. The bidder com pan y m ay use the financial criteria of its own holding company or its Principal manufacturer in this case. However, the Holding company and/or the Principal manufacturer/ collaborator will have to counter guarantee the financials and/or bank guarantees as issued for the purpose of this tender.



a. Verification of Local Content: 1. The local supplier at the time of tender, bidding or solicitation shall be required to provide self-certification that the item offered m eets the minimum local content and shall give details of the location(s) at which the local value addition is made. 2. False declarations will be in breach of the Code of Integrity under Rule 175(1)(i)(h) of the General Financial Rules for which a bidder or its successors can be debarred for up to two years as per Rule 151 (iii) of the General Financial Rules along with such other actions as m ay be permissible under law.

b. Requirement of Purchase Preference : As per the provisions of this Order, purchase preference shall be given to local suppliers in the manner specified hereunder:

1. In the procurements of goods which are divisible in nature, the following procedure shall be followed: i. Among all qualified bids, the lowest bid will be termed as L-1. If L-1 is from a local supplier, the contract for full

quantity will be awarded to L-1. ii. If L-1 bid is not from a local supplier, 50% of the order quantity shall be awarded to L-1. Thereafter, the lowest

bidder among the local suppliers, will be invited to match the L-1 price for the remaining 50% quantity subject to the local supplier’s quoted price falling within the margin of purchase preference, and contract for that quantity shall be awarded to such local supplier subject to matching the L-1 price. In case such lowest eligible local supplier fails to match the L-1 price or accepts less than the offered quantity, the next higher local supplier within the margin of purchase preference shall be invited to match the L-1 price for remaining quantity and so on, and contract shall be awarded accordingly. In case some quantity is still left uncovered on local suppliers, then such balance quantity may also be ordered on the L-1 bidder.

2. In procurements of goods which are not divisible, and in procurement of services where the bid is evaluated on

price alone, the following procedure shall be followed: i. Among all qualified bids, the lowest bid will be termed as L-1. If L-1 is from a local supplier, the contract will be

awarded to L-1. ii. If L-1 is not from a local supplier, the lowest bidder among the local suppliers, will be invited to match the L-1

price subject to local supplier’s quoted price falling within the margin of purchase preference, and the contract shall be awarded to such local supplier subject to matching the L-1 price.

iii. In case such lowest eligible local supplier fails to match the L-1 price, the local supplier with the next higher bid within the margin of purchase preference shall be invited to match the L-1 price and so on and contract shall be awarded accordingly. In case none of the local suppliers within the margin of purchase preference matches the L - 1 price, then the contract may be awarded to the L-1 bidder.

c. Minim um local content: The minimum local content shall ordinarily be 50%. The Nodal Ministry m ay prescribe a higher or lower percentage in respect of any particular item and m ay also prescribe the m anner of calculation of local content.

d. Margin of Purchase Preference: The margin of purchase preference shall be 20%.

Special Instruction for MSME: -

(I) Micro and Small Enterprises firms are exempted from submitting Tender fees. Please send the copy of valid registration certificate of Micro and Small Enterprises along with your bid / quotation otherwise your offer will not be considered for above exemption.

(II)Price quotation in tenders: (a)In tender, participating Micro and Small Enterprises quoting price within price band of L1 + 15 per cent shall also be allowed to supply a portion of requirement by bringing down their price to L1 price in a situation where L1 price is from someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to suppl y up to 25 per cent of total tendered value.



(b) In case of more than one such Micro and Small Enterprise, the supply shall be shared proportionately (to tendered quantity).

(c) In case of tender item have non-split able or non-dividable, etc. MSE quoting price within price band L1+15% may be awarded for full/ complete supply/service of total tendered value to MSE.

(d) Minim um 3 per cent reservation for W om en owned MSEs within 25 percent mentioned above (i.e. 3 percent out of 25 percent).

(III) Special provisions for micro and small enterprises owned by SC or ST: Out of 25 per cent allowed for procurement from Micro and Small Enterprises, a sub-target of 25 per cent (i.e., 4 per cent out of 25 per cent) shall be allowed for procurement from Micro and Small Enterprises owned by the Scheduled Caste or the Scheduled Tribe entrepreneurs. Provided that, in event of failure of such Micro and Small Enterprises to participate in tender process or meet tender requirements and L1 price, 4 per cent sub-target for procurement earmarked for Micro and Small Enterprises owned by Scheduled Caste or Scheduled Tribe entrepreneurs shall be met from other Micro and Small Enterprises.

(IV) Tender Fee and Earnest Money Deposit (EMD) is exempted for firms having MSME registration for the tendered stores. A cop y of valid MSME is to be submitted alongwith bid and the tendered item must be listed in MSME certificate store list. Non-submission of valid MSME certificate and non-availability of the tendered item in the store list of this certificate shall lead to rejection of the offer.

(V) Relaxation of Norms for startups and Micro & Small Enterprises on prior experience and prior experience an prior turnover criteria. In exercise of Para 16 of Public Procurement Policy for Micro and Small Enterprises Order 2012. Security Paper Mill, Hoshangabad has relaxed the condition of prior turnover and prior experience with respect to Micro and Small Enterprises subject to meeting of quality and technical specifications.

(VI) If required SPM m ay visit the factory during PQB stage, to ascertain the bidder manufacturing capability & quality control methodology. Firm should submit the following:- a) Infrastructure details b) Machinery list c) Organization structure

Note : (1) All other term s and conditions of NIT (including GIT, SIT, GCC & SCC) shall be rem ain as per our procurement manual.

(2) General instructions to tenderer (GIT) and General conditions of contract (GCC) shall also form a part of this tender document. For details regarding GIT and GCC please refer links as below: http://spmhoshangabad.spmcil.co m/spmcil/uploaddocument/GIT.pdf http://spm hoshangabad.spmcil.co m/spmcil/uploaddocument/GCC.pdf

SECTION - II to XIX : APPLICALE, EXCEPT SECTION : XIII & XVIII. SECTION -XIII BANK GUARANTEE FORM FOR EMD : NOT APPLICABLE SECTION XVIII SHIPPING ARRANGEMENTS FOR LINER CARGOES : NOT APPLICABLE

IMPORTANT NOTE:- (1) The tender documents are not transferable. (2) SPMs Right to Accept any Tender and to Reject any or All Tenders SPM reserves the right to accept in part or in full any tender or reject any tender without assigning an y reason or to cancel the tendering process and reject all tenders at any time prior to award of contract, without incurring any liability, what so ever to the affected tenderer or tenderers.

(3)BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG W ITH TENDER IN SUPPORT OF FULFILLMENT OF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD W ILL NOT BE ENTERTAINED FOR ANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY LEAD TO REJECTION OF OFFER.#


Sec1.5

FIRM SHOULD STRICTLY FOLLOW THE CONDTIONS AND ACTS MENTIONED BELOW :-

I) Safety Conditions -----------------

(1) The work has to be carried out under proper supervision and all safety rules and regulations should be followed and also as per direction of our officials.

(2) You have follows all safety norm s and labour law act police verification of your employees, insurance, without which your employees can not permitted for work in our premises.

(3) It will be sole responsibility of the contractor to insure yours workmen against risks of accident and injury while at work as required by the relevant rules and to pa y compensation, if any to them as per workmen#s compensation act. the work will be carried out in a protected area and all the rules and regulations of S.P.M. in that area that are in force from time to time will have to be followed by the contractor.

(4) The contractor shall assign to his workmen task commensurate with their experience and state health condition.

II) Other Important Conditions: ---------------------------

(A) The Contractor shall be abide by the following Acts : 1. Industrial Dispute Act, 1947

2. Workmen's Compensation Act, 1923 3. Payment of Gratuity Act, 1972 4. Maternity Benefits Act, 1951 5. Factories Act, 1948 6. Industrial Employment (Standing Orders) Act, 1946 7. Child Labour (Prohibition and Regulation) Act, 1986 8. Inter-state Migrant Workmen (Regulation of Employment and Conditions of Service) Act, 1979

9. The Building and Other Construction Workers (Regulation of Employment and Conditions of Service) Act, 1996 and Cess Act of 1996.

(B) Along with bill following documents must be submitted b y the contractor.

1. Attendance Sheet certified by User Deptt. 2. W ages Sheet with Bank Transfer details to concerned Contract Labours. 3. PF Challan along with ECR 4. Employee Compensation Policy. 5. Copy of Labour License under The Contract Labour (R&A) Act#1970 if required.

Encl.: Annexure-I (Checklist)

(Neeraj Kumar) Dy. Manager (Material) For Chief General Manager E-m ail : [email protected], purchase.spm @spmcil.com PHONE :- 07574-286842, 286776, 286588

CORRESPONDING ADDRESS --------------------- THE CHIEF GENERAL MANAGER SECURITY PAPER MILL HOSHANGABAD-461 005 (M.P.) W ebsite: http://spmhoshangabad.spmcil.co m E-MAIL:- gm spm @spm cil.com PHONE :- (07574)-255259 FAX :- (07574)-255170 SIGNATURE OF BIDDER W ITH NAME, DESIGNATION & SEAL

COPY TO - M (Safety) Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

mailto:[email protected],%20purchase.spm%[email protected]


mailto:[email protected]



_________________________________________________________ Section II: General Instructions to Tenderers (GIT)

Part 1: General Instructions Applicable to all type of Tenderers

Kindly refer http://spmhoshangabad.spmcil.co m/spmcil/uploaddocument/GIT.pd for further details (GIT contains 32 pages).

SIGNATURE OF BIDDER W ITH NAME, DESIGNATION & SEAL

http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdf



Section II: General Instructions to Tenderers (GIT) Part II: Additional General Instructions Applicable to Specific type of Tenderers

Kindly refer http://spmhoshangabad.spmcil.co m/spmcil/uploaddocument/GIT.pd for further details (GIT contains 32 pages).


http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdf



Section III: Specific Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.)

Sr No GIT Clause

No. Topic SIT Provision

01 4 Eligible Goods and Services (Origin of Goods)

All goods and related services to be supplied under the contract shall have their origin in India or other countries, subject to any restriction imposed in this regard in Section III (SIT) The term 'origin' used in this clause means the place where the goods are mined, grown, produced, or manufactured or from where the related services are arranged and supplied.

02 8 Pre-bid Conference Pre-bid conference will be held on 17.09.2020 a t 11 AM for this tender at SPM Hoshangabad. Bidder should send their query if any before one week of pre-bid conference.

03 9 Tim e Lim it for receiving request for clarification of Tender Documents

A Tenderer requiring any clarification or elucidation on an y issue of the tender documents may take up the same with SPMH in writing or by fax/e-mail/telex. SPMH will respond in writing to such request provided the same is received by SPMH not later wise specified in the SIT) prior to the prescribed date of submission of tender. Copies of the query and clarification shall be sent to all prospective bidders who have received the bidding document.

04 11.2 Tender Currency Supplier is requested to quote price within 2 Decimal place. Quotation with price quote be yond 2 decimal place is ignored.

05 12.10 Applicability of Octroi and Local taxes Applicable - bear by tenderer 06 19 Tender Validity 165 DAYS 07 20.4 Number of Copies of Tenders to be

subm itted SINGLE COPY

08 28.1 Discrepancy in Prices - A If, in the price structure quoted b y a tenderer, there is discrepancy between the unit price and the total price (which is obtained b y multiplying the unit price by the quantity, the unit price shall prevail and the total price corrected accordingly, unless SPMH feels that the tenderer has made a mistake in placing the decimal point in the unit price, in which case the total price as quoted shall prevail over the unit price and the unit price



Sr No GIT Clause

No. Topic SIT Provision

corrected. 09 28.2 Discrepancy in Prices - B If there is an error in a total price, which has been

worked out through addition and/or subtraction of subtotals, the subtotals shall prevail and the total corrected

10 28.3 Discrepancy in Prices - C is a discrepancy between the amount ex pressed in words and figures, the amount in words shall prevail If , as per the judgment of SPMH , there is any such arithmetical discrepancy in a tender, the same will be suitably conveyed to the tenderer by registered /speed post .If the tenderer does not agree to the observation of SPMH, the tender is liable to be ignored.

11 Special GST Return Supplier Should file the GST returns for outward supplies in time. In case of any Input Credit Loss to SPM by way of their failure to files GST Returns in time, SPM reserves the right to withhold the payment of further supplies till production of evidence of filling of Returns



Section IV: General Conditions of Contract (GCC) Kindly refer http://spmhoshangabad.spmcil.co m/spmcil/uploaddocument/GCC.pdf for further details (GCC contains 28 pages).




Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is an y conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit)

Sl.No .

GCC Clause No.

Topic SCC Provision

01 8.2 Packing and Marking The quality of packing, the manner of marking within & outside the packages and provision of accompanying documentation shall strictly com ply with requirements as provided in Technical Specifications and Quality Control Requirements under Section VII and VIII and in SCC under Section V. In case the packing requirements are am ended due to issue of any amendment to the contract, the same shall also be taken care of by the supplier accordingly.

02 11.2 Transportation of Domestic Goods Supplied material only through Registered Common Carriers.

03 12.2 Insurance The supplier shall make arrangements for insuring the goods against loss or dam age incidental to manufacture or acquisition, transportation, storage and deliver as per clause no. 12.3, 12.4, 12.5. The contract would has to take CAR (Contractor's all Risk Policy) to cover all type of risk involved at site.

04 14.1 Incidental Services Applicable 05 15 Distribution of Dispatch Documents for

clearance/ Receipt of Goods Applicable

06 16.2, 16.4 Warrantee Clause Applicable as per Section VI Point no. 5 of this tender document

07 19.3 Option Clause The General Manager Security Paper Mill Hoshangabad m ay reserve the right to increase the ordered quantity by 25% at an y tim e, till final delivery date of the contract, by giving reasonable notice even though the quantity ordered initially has been supplied in full before the last date of Delivery Period.

08 21.2 Taxes and Duties Applicable (Henceforth, every supplier has to indicate the break-up of Tax (GST.) in price schedule/bills. In case Tax is not applicable on supplier, they must enclose relevant Tax Exemption certificate. It is must for availing

09 22, 22.1, 22.2, 22.4, 22.3, 22.6

Terms and Mode of payments As per Section VI Point no. 6 of this tender document

10 24.1 Quantum of LD If the contractor fails to deliver the goods and/or



Sl.No .

GCC Clause No.

Topic SCC Provision

services or an y instalment thereof within the Delivery Period, SPM Hoshangabad shall, without prejudice to other rights and remedies available to SPM, Hoshangabad under the contract, deduct from the contractor price, as Liquidated dam ages, a sum equivalent to the rate of 0.5 Percent of the delivered price of the delayed goods and/or services along with applicable GST of 18%, for each week of delay or part thereof until actual delivery or performance, subject to a maxim um deduction of the 10% + GST of the delayed goods or services

11 33.1 Resolution of Disputes If dispute or difference of any kind shall arise between SPMH and the supplier in connection with or relating the contract, the parties shall make every effort to resolve the same amicably by mutual consultations. If the parties fail to resolve their dispute or difference by such mutual consultation within 21 days of its occurrence, then, unless otherwise provided in the SCC, either SPMH or the supplier may seek recourse to settlem ent of disputes through arbitration act 33.2.



Section VI: List of Requirements

Schedule No.

Breif Description of goods d services (Related

Specifications etc. are in Section-VII)

Accounting Unit Quantity Amount of Earnest Money

Remark

1 Supply of sheet for false ceiling

FT2 75500.000 3,91,000.00 INR

2 Erection and Installation Charges

AU 1.000

1. SUBMISSION OF TENDERS:

Pre-Qualification bid, Techno-commercial bid and financial bid are to be subm itted in three separate doubled sealed envelopes on or before the due date of submission of tenders. It m ay be noted that the price is not to be quoted either in the pre-qualification or in techno-commercial bid. It shall only be quoted in price bid. Non-adherence to this shall be making tender liable for rejection. The envelopes containing bids shall be superscribed #Pre-qualification bid#, #Techno-Commercial bid#, #Price bid#, as the case m ay be, for #Supply, erection and commissioning of rigid poly vinyl chloride (PVC) lead free sandwich coextruded foam sheet false ceiling in paper machine-5 building at SPM, Hoshangabad#. The sealed envelopes shall be again put in another sealed cover and should be super scribed #Tender for Supply, erection and commissioning of rigid poly vin yl chloride (PVC) lead free sandwich coextruded foam sheet false ceiling in paper m achine-5 building at SPM, Hoshangabad# and due date. Late tenders shall not be accepted. Tenderers shall submit their offers only on prescribed form s. Tender by Telegram/Fax/E-mail shall not be accepted. Tender by Post/Hand/courier received on or before the due date and time shall be accepted. Postal delay/ delay by courier service etc. shall not be condoned.

2. Tenders shall be submitted in parts as below: -

PART I # PRE-QUALIFICATION BID:

i. One original Tender document shall be submitted. It should not have any price aspects.

ii. Tender document fee as follows :- a) Rs. 1,120/-. (Rs. 1000/- + GST @ 12%) in case of purchase of tender physically. b) Rs.1,180/- (Rs. 1,000/- + GST @18%)in case on online download of the tender.

Non submission of tender fees or valid MSME certificate for exemption of tender fees, bid liable to be rejected. iii. Earnest Money Deposit INR 3,91,000/-. Non submission of EMD or valid MSME certificate for exemption of EMD, bid liable to be rejected.

iv. Power of Attorney/ Authorization with the seal of the company of person signing the tender documents.

v. Financial Standing of last 3 years i.e. 2017-18, 2018-19 & 2019-20 should be certified by accountants e.g. Chartered Accountants (CA) in India.

vi. Duly filled tender form as per Section-X is to be submitted. No price detail is to be given in this bid. In case if any price detail is given, then the bids are liable to be rejected.

vii. Containing un-priced tender consisting of complete Qualification/ Eligibility of the tenderer as per the form at specified under Section XI in this document.



PART II - TECHNO-COMMERCIAL BID i. The tenderer shall submit detailed techno-commercial offer as per Technical Specifications as per Section VII of this tender document. ii. Required Completion period of work : 10 (Ten) months from the date of issue of Purchase order with supply, erection and commissioning. iii. F.O.R.: SPM, Hoshangabad, door delivery duly unloading with erection and commissioning

iv. Validity: 165 days from the date of opening of tender, offer valid for a shorter period shall be treated as unresponsive & rejected.

v. Confirm the payment terms as per section-VI point no. 6 of this tender document.

vi. Accept the Warranty clause as per Section-VI point no. 5 of this Tender document.

vii. Submit a documents on your letterhead with seal and sign stating "unconditional accepting all the terms and conditions of tender enquiry without an y deviations with acceptance of all section of this tender documents (GIT, SIT, SCC, Quality control requirements, Tender form, Questionnaire, etc.

viii) One format of blank Price bid to be furnished without price/ price elements to know whether the firm furnished clearly all charges as required in our Price Schedule shown at Section: XI of this document. It should not have any price /price elements of the item being offered, otherwise offer shall liable to rejection.

PART III - PRICE BID:

i. The bidders shall quote the price and other elements of price as per the form at given as Section XI of this tender document. Insertion, post script, addition and alteration shall not be entertained with signing and sealing of the bidder firm .

ii. Price quoted b y the tender shall rem ain firm and fixed during the currency of the contract and not subject to variation on any account (As per clause 14.1 of GIT)

iii. Conditional offer shall liable to rejection.

iv. All the details should be clearly mentioned in the price bid.

#BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG W ITH TENDER IN SUPPORT OF FULFILLMENT OF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD W ILL NOT BE ENTERTAINED FOR ANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY LEAD TO REJECTION OF OFFER.#

3. PERFORMANCE SECURITY

i. Within twenty-one days after the issue of purchase order by SPMH, the supplier shall furnish performance security of the value equal to 10% of the value of the contract to SPMH, valid up to sixty days after the date of completion of all contractual obligations by the supplier, including the warrant y obligations.

ii. The performance security shall be denominated in Indian Rupees or in the currency of the contract and shall be in one of the following forms:

(a) Account payee Dem and Draft or Fixed Deposit Receipt drawn on any commercial bank in India, in favour of Security Paper Mill, Hoshangabad as indicate in the clause 3 of NIT.

(b) Bank Guarantee issued by a commercial bank in India, in the prescribed form as provided in Section XV of this docum ent.



iii. In the event of any loss due to supplier’s failure to fulfill its obligations in terms of the contract, the amount of the perform ance security shall be payable to SPM to compensate SPM for the same.

iv. In the event of an y amendment issued to the contract, the supplier shall, within twenty-one days of issue of the amendment, furnish the corresponding amendment to the Performance Security (as necessary), rendering the same valid in all respects in terms of the contract as am ended. 4. SCHEDULE W ISE EVALUATION: The Evaluation of L1 bidder shall be based on the consolidated Grand total offered by the bidder as per section - XI (A+B) of this tender document

5. W ARRANTY: i. The supplier warrants that the goods supplied under the contract is new, unused and incorporate all recent improvements in design and materials unless prescribed otherwise by SPM in the contract. The supplier further warrants that the goods supplied under the contract shall have no defect arising from design, materials (except when the design adopted and / or the material used are as per SPM's specifications) or workm anship or from any act or om ission of the supplier, that m ay develop under normal use of the supplied goods under the conditions prevailing in India.

ii. This warranty shall remain valid for twelve months after the goods or any portion thereof as the case may be, have been delivered to the final destination and installed and commissioned at the final destination and accepted by SPM in term s of the contract or for eighteen months from the date of dispatch from the supplier's prem ises whichever is later.

iii. In case of an y claim arising out of this warrant y, SPM shall promptly notify the same in writing to the supplier.

iv. Upon receipt of such notice, the supplier shall, with all reasonable speed and time, repair or replace the defective goods or parts thereof, free of cost, at the ultimate destination. The supplier shall take over the replaced parts/ goods after providing their replacements and no claim, whatsoever shall lie on SPM for such replaced parts/ goods thereafter.

v. In the event of any rectification of a defect or replacement of any defective goods during the warranty period, the warrant y for the rectified/ replaced goods shall be extended to a further period of twelve months from the date such rectified / replaced goods starts functioning to the satisfaction of SPM.

vi. If the supplier, having been notified, fails to rectif y/ replace the defect(s) within a delivery period, SPM m ay proceed to take such remedial action(s) as deem ed fit by SPM, at the risk and expense of the supplier and without prejudice to other contractual rights and remedies, which SPM m ay have against the supplier.

6. PAYMENT TERMS: The measurement shall be taken by authorised executive / officer of the SPM-Hoshangabad in the presence of the contractor or his authorised representative.

The authorised executive /officer of the SPM-Hoshangabad shall sign the measurements, which shall also be signed by the contractor or his authorised representative as an acceptance of measurements. If the contractor or his authorised representative fails to turn up at the time of taking measurements inspite the notice to do so, the authorised executive /officer of the SPM-Hoshangabad shall be entitled to record the measurements ex-parte and these shall be final and binding on the contractor.

7. Completion Certificate :- As soon as the work is completed, the Contract shall give notice of such completion to SPM-Hoshangabad. SPM-Hoshangabad, within 30 days of receipt of such notice, shall inspect the work and also arrange for carrying out of such tests as may be prescribed under the contract or ordered by SPM-Hoshangabad. If any incomplete item of work or any defect notices, which is to be rectified by the contractor, or if any part of whole of the work fails to pass the specified tests, SMP-Hoshangabad shall furnish to the contractor, the list of all such incomplete items of work, deficiencies, defects, failure to pass tests, etc., and may refuse to issue a certificate of Completion to the Contractor.



If the work has been satisfactorily completed then and has satisfactorily passed final test or tests that may be prescribed, the SPM-Hoshangabad shall issue a certificate of completion, showing the date of completion in respect of work. The warranty period shall commence from the date of completion indicated in such certificate.

The Certificate of Completion of works shall not absolve the Contractor from his liability to make goods defect, imperfections and shrinkages or faults, which may appear during the warranty period specified in the contract. These shall be rectified and made good by the Contractor at his own cost. In case of the default on the part of the Contractor, to so make good the defects or deficiencies, SPM-Hoshangabad may employ labour, plant and machinery and materials or appoint another agency or contractor, to make good such defects, imperfections, shrinkages and faults, and all express consequent and incidental thereto, shall be recovered from any money due to the contractor under the contract including the performance security amount or from any money payable to the Contractor by SPM-Hoshangabad, under any other contract.

8. Subcontracting :- The Contractor shall not subcontract the whole of the works. Except where otherwise provided in the Contract, the Contractor shall not subcontract any part of the works without the prior consent of SPM-Hoshangabad in writing. Any such consent shall not relieve the Contractor from any of his liability or obligation under the contract and he shall be responsible for the acts, defaults and neglects of any subcontractor, his representative, servants or workmen as fully as if they were the acts, defaults or neglects or the Contractor.

Provide that the Contractor shall not be required to obtain such consent for

a) The provision of labour, or b) The purchase of materials which are in accordance with the specifications / standards specified in the contract, or c) The subcontracting of any part of the works for which the subcontractor is named in the contract. d) The purchase of plants and Equipment for execution of the works. e) The hiring of Plant and Equipment for execution of the works. Any breach of the above conditions shall entitle the SPM-Hoshangabad to rescind the contract. 9. Clearance of site on completion:

On completion of works, the Contractor shall clear and remove from site all constructional plant, surplus materials, rubbish and temporary works of every kind, and leave the whole of the site of work clean, tidy and in workman like condition. This will be one of the pre-conditions for making the final payment to the Contractor. Such clearance may be made by SPM-Hoshangabad through any other agency at the expenses of the contractor in the event of the Contractor's failure to comply with this provision within 7 days after receiving notice to that effect from SPM-Hoshangabad.

OTHER TERMS AND CONDITIONS 1. (A). Labour Compliance:- In dealing with labour and employees, the contractor shall comply fully with all laws and

statutory regulations as follows:-

1. Industrial Dispute Act, 1947 2. Workmen's Compensation Act, 1923 3. Payment of Gratuity Act, 1972 4. Maternity Benefits Act, 1951 5. Factories Act, 1948 6. Industrial Employment (Standing Orders) Act, 1946 7. Child Labour (Prohibition and Regulation) Act, 1986 8. Inter-state Migrant Workmen (Regulation of Employment and Conditions of Service) Act, 1979 9. The Building and Other Construction Workers (Regulation of Employment and Conditions of Service) Act, 1996 and Cess Act of 1996.



(B) Supply of Water and Electricity Power :-

The contractor shall be responsible for making arrangements at his own cost to obtain supply of water and / or electrical power, necessary for execution of works and during warranty period. In the event of supply of water or electrical power or both by the SPM-Hoshangabad, such supply shall be given only at one point. The cost of making necessary arrangements for the distribution system and lying of necessary pipe line, valves, meters etc. for water supply or the laying of underground / overhead conductor, circuit protection, electrical power meters and transmission structures in case of electrical power shall be borne by the contractor. The contractor shall also bear the running cost of water and power supplied, the rates for which shall be determined and notified by SPM-Hoshangabad. The decision of SPM-Hoshangabad on such cost shall be final and binding. Any increase in water / power tariff by supplying agencies shall also be borne by the contractor.

2 The Contractor shall submit periodical returns as may be specified from tim e to tim e. 3 The Contractor shall m aintain com plete official records as per aforesaid labour laws/Acts in respect of all the contract labour deplo yed in SPMH Prem ises.

4 The Contractor shall m aintain a personal file in respect to fall their staff who are deplo yed in SPMH office. The personal file shall invariably consist of personal details such as nam e, address, date of birth, sex, residential address (Tem porar y/ Perm anent) and all grievances recorded by the staff vis-a-vis action taken etc.

5 Each m onthly bill m ust accom pany the following duly sealed and signed b y the contractor/proprietor:

(a) Attendance sheet (b) Paym ent sheet/wages sheet (c) Bank transfer details/Statem ent of W ages (d) ESI Challan (e) PF Challan (f) ECR by EPFO

6 Contractor shall follow the shift tim ings as defined under; Shift #A# = 06.00 AM to 02.00 PM Shift #B# = 02.00 PM to 10.00 PM Shift #G# = 08.00 AM to 05.00 PM

However, SPM m ay be changing the tim ings for the day and night shift at its discretion, from tim e to tim e and sam e will be intim ated to the contractor.

7 Agency should provide Police Verification of the deployed labour.

8 The Contractor firm shall have to furnish a Perform ance Securit y valid for 14 m onths after awarding of contract which is returnable after successful execution/completion of the contract. The Earnest Mone y deposited b y successful bidder shall only be refunded after he has furnished perform ance guarantee.

9 The Securit y Deposit shall be returned to the contractor on the expiry of the contract period on (contractor/ agenc y) furnishing the usual clearance/ No Dem and Certificate.

10 The General Manager, Securit y Paper Mill, Hoshangabad in his sole discretion unconditional and without having to assign any reason, reserves the right:

(a) To accept or reject the lowest tender or an y other tender or all the tenders. (b) To accept any tender in full or in part. (c) To apportion the total services am ongst different tenders.



(d) To enforce Fore-closure clause after placement of job orders by giving due notice of l5 da ys i.e. "if at any tim e during contract, the contract can be terminated b y the General Manager, Security Paper Mill, Hoshangabad." for any security reasons or unsatisfactory performance by the contractor, without giving any right to the contractor for any claim or dam ages or loss to be lodged against Security Paper Mill, Hoshangabad.

11 The tender shall rem ain open for acceptance for a period of not less than 165 days from the date of opening of tenders.

12 The rates quoted shall be for the entire period of the contract. Any am endment there to shall be at the sole option of Security Paper Mill, Hoshangabad. The said rate shall be quoted keeping in the m ind that the statutory com pliance of all labour laws / regulations m ust be compliance by the contractor/agency.

13 The paym ent(s) shall be m ade to the contractor are subject to deduction of tax(s), Cess liveable by any Governm ent as per rules from tim e to tim e and will be m ade after the com pletion of every month on completion of the assigned work and after certification by user departm ent. The bill m ust be subm itted in triplicate. Further, the agenc y shall furnish a copy deposition of m onthly EPF challans/ returns etc. with next bill, failing which amount as deem ed fit by Securit y Paper Mill, Hoshangabad shall with hold in the next subsequent bill. The required strength of manpower for various works shall be as per actual m anpower deploym ent and any increase/decrease there by in the actual m anpower deplo yed shall increase/reduce the paym ent to be m ade proportionately as per rates given in the agreem ent. 14 The agenc y shall claim their commission in the form of Adm inistration and service charges for providing services at a rate quoted by it in the price tender docum ent and contract.

15 The Contractor should make suitable arrangem ent for supervision of the m anpower deplo yed and other related works.

16 The agenc y shall ensure that their staff deployed for service in Security Paper Mill, Hoshangabad prem ises shall be available during their duty hours and the y shall not leave their place of duty without authorization of supervisor of the contractor.

17 That the agency shall deplo y suitable personnel at all relevant tim e for rendering services and shall further maintain a list of the reserves police verification duly com plied for replacem ent and supplem ent the strength at short notice as per work experiences. The agency shall furnish such list to the officer authorized by Securit y Paper Mill, Hoshangabad every m onth.

18 The Contractor shall not engage an y sub-contractor or transfer the contract to any other person.

19 Securit y Paper Mill, is not responsible for any dispute of m anpower deplo yed by the contractor, and the manpower so deplo yed shall not be in an y way is the employees of Security Paper Mill, Hoshangabad.

20 Contractor will be responsible for m aking the pa yment directly to the deplo yed m anpower through bank transfer only by 10th of every m onth.

21 The Contractor firm shall be responsible for all injuries and accidents to persons em ployed b y him . In the event of injury, illness or m is-happening to an y worker, Security Paper Mill, Hoshangabad(MP)(the com pany) will not be liable to pa y any com pensation.

22 Contractor shall have to engage the required num ber of manpower and in case required num ber is not available on an y da y without proper and acceptable reason SPM can im pose penalt y on Contractor firm as per clause 6.

23 If the contractor repeatedly violates the term s and conditions of the contract or fails to suppl y required num ber of unskilled m anpower despite Securit y Paper Mill, having served him proper notices, the contract shall be liable to be term inated and security so deposited shall be forfeited.



24 In case of disputes for non-pa ym ent of wages to the deplo yed m anpower or any other, the pa ym ent due to the Contractor firm can be withheld till settlem ent of the disputes on the orders of the court of law.

25 Com panies Act, Tax deduction liabilities, welfare measures of its em ployees and all other obligations that enjoin in such cases and are not essentially enum erated and defined herein, though any such onus shall be the exclusive responsibility of the contractor and it shall not involve Securit y Paper Mill, Hoshangabad in an y way whatsoever. Com pliance of these provisions shall be ensured at the tim e of m aking monthly paym ents.

26 The earnest m oney of the tenderer whose tender is not considered will be refunded without an y interest thereon within m onth of award of the contract.

27 The contract can be term inated by the Security Paper Mill, Hoshangabad by giving a m onth notice. The contractor/agenc y can terminate the contract by giving three m onths# notice.

28 In case the contractor/ Agency leaves the job before com pletion of the period of contract Securit y Paper Mill, Hoshangabad shall be entitled to forfeit the security money deposited by the contractor/agenc y for the execution of this contract. The same shall be over and above the liquidated dam ages suffered on such account by Securit y Paper Mill, Hoshangabad. If an y.

29 In case of any loss or theft, it shall be made good by the agency and failure on the part of the contractor/agenc y part to do so within a period of 30 da ys, the loss shall be m ade by good b y the encashm ent of bank guarantees, and if the am ount of loss or damage exceed the am ount of bank guarantee then remaining am ount shall be recovered form am ount standing due and pa yable to the contractor/agency. 30 Any controversy of dispute arising out of this contract shall be referred to the sole arbitrator for adjudication of dispute to be appointed by Securit y Paper Mill, Hoshangabad and/or an y other officer authorized b y Security Paper Mill, Hoshangabad it on an application m ade to it within 3O da ys of the arising of the dispute. To entertain ability of an application m ade after the period of thirty da ys shall be at the discretion of Security Paper Mill, Hoshangabad and/ or any other officer authorized by Securit y Paper Mill, Hoshangabad. The arbitration and conciliation act, 1996 shall appl y and the venue of the arbitration shall be Hoshangabad. The cost of arbitration shall be shared equally by both the parties.

31 Any individual/firm/company/register societ y/registered co-operative societ y presently engaged by this institution and whose perform ance has not been found satisfactory shall not be eligible for offering tender even if the individual firm/com pany/ registered societ y/registered co-operative society subsequently changes the character/style/nomenclature/compositions of the tenderer and such tender shall be rejected out rightly.

32 The tenderer shall disclose in writing all relevant facts as to ownership of the agenc y and constitution of the business. If it is propriet y concern, the nam e of the proprietor, if it is a firm, the nam es of all the partners and attested cop y of the partnership deed: and if it is a com pany, the nam es of all the directors, shall be disclosed. Further, if the said proprietor/an y of the partners/any of the directors has/have substantial interest in any other agenc y, the said fact and the nature of the said interest shall also be disclosed. If the concerned agency has any associated concern/subsidiary/principal/holding compan y/holding firm , the sam e shall be disclosed with full particulars.

33 Contractor be responsible to ensure high integrity of the m anpower deplo yed by it. An y personnel deplo yed by the agenc y, caught m aking theft shall be handed over to the local police as per law in addition to actions liable as contained in the terms and condition of the tender/contract. Contractor should ensure that all adm inistrative & security rules of the Security Paper Mill m ust adhere by the personal deplo yed by the agenc y.

34 The Security Paper Mill, Hoshangabad, reserves the right to accept or reject any or all tenders without assigning any reason and will not be bounded to accept lowest tender.

35 The terms and conditions contained herein shall form part of and shall take as if they were included in the contract agreement to be entered in to between Security Paper Mill, Hoshangabad with contractors.

Note:- If an y of the term s& conditions(2 .1) to (2.40) above is not found fulfilled during the work contract, Securit y Paper Mill, Hoshangabad reserves the right to discontinue the contract and forfeit the Perform ance Securit y without assigning any reasons thereof by providing a hearing to the contractor, if he wants so.



(2) OBLIGATION OF CONTRACTOR

2.1 Contractor m ust provide to its em ployees their photo identit y cards properl y displa yed during duty tim e. No extra paym ents shall be claim ed by the Contractor or its deplo yed staff from SPMH for such item .

2.2 Contractor m ust em ploy adult personnel with relevant skill and qualification only. Em ploym ent of child labour shall lead to the termination of the contract at the risk and cost of the Contractor.

2.3 Be it private or public areas, the Contractor's emplo yees shall be liable to be frisked checked by the security personnel at SPMH prem ises or on dut y at an y tim e during perform ance of their duties.

2.4 Contractor's em ployees shall perform their duties at the prem ises with due diligence and take all precautions to avoid an y loss or dam age to the SPM propert y/person.

2.5 Contractor shall be solely responsible for any indiscipline, theft, loss or damage to any or persons/ property at the prem ises on account of acts of om ission and commission by the staff deployed b y him .

(3) PENALTIES 3.1 The Contractor shall disburse m onthly pa ym ent to its deplo yed m anpower latest by 10th of every m onth, failing which penalt y to forfeited service charges of that particular m onth m ay be im posed and thereafter the contract shall liable to be term inated subject to approval of the com petent authorit y. Accordingly Securit y Deposit /Perform ance Bank Guarantee shall also be forfeited and Bank guarantee will be encashed and in such case SPMH will have the power to appoint an y other agency to carry out works as per scope of work under this contract at the risk and cost of the Contractor. 3.2 Whenever and wherever it is found that the assigned work is not performed up to the entire satisfaction of the SPMH, it will be brought to the notice of Contractor by the SPMH and if no action is taken immediately, service charges m ay be forfeited for that particular m onth by invoking penalty clause.

3.3 The Contractor has to maintain adequate num ber of m anpower as per this contract and also arrange a pool of standby m anpower of requisite qualifications. If the required num ber of persons is less than the specified num ber as mentioned in the contract, a penalt y of Rs.100/- per absentee per da y from monthly service charges shall be deducted from the bill(s)

3.4 In case the Contractor fails to fulfill the m inimum statutory requirem ents as per the conditions of the tender docum ent and fails to produce the concerned documents, it shall be treated as breach of the Contract and the Contractor is liable to be blacklisted by the SPMH, in addition to forfeiting of the m onthly bills and Perform ance Securit y Deposit.

3.5 In case of breach of any conditions of the contract and for all t ypes of losses cause including excess cost due to hiring services in the event of Contractor failing to provide requisitioned number of m anpower, the SPMH shall make deductions at double the rate on pro rata basis from the bills preferred by the Contractor or that m ay become due to the Contractor under this or any other contractor from the security deposit or m ay be dem anded from him to be paid within seven da ys to the credit of the SPMH.

3.6 Non-compliance of any tender conditions m ay also lead to deduction of service charge for the m onth and decision of SPM m anagement shall be final and binding.



(4) Safety Conditions:

4.1 The manpower supplied by the contractor will work under their supervisor and will obe y all the instructions given by supervisors.

4.2 All contractor must appoint their supervisor to look after the da y to day activity of their labour at site.

4.3 Any injury/accident occurred at work place shall immediately be reported to the safety department of SPM/respective section .

4.4 The charges of such medical treatment will be borne by the contractor is addition to the various provisions under the ESI Act.

4.5 Safety helm et, belt and other safety appliances as per the requirement at the working places shall have to be provided b y the contractor.

----------------------------------- SIGNATURE OF BIDDER W ITH NAME, DESIGNATION & SEAL



Material Description Section VII: Technical Specifications

1. Supply of PVC lead free sandwich coextruded foam Sheet False Ceiling, 2. Detailed specification of the false ceiling: a. Thickness : 5 mm +- 5 % b. Density : 0.5 gm /cc +-5% c. Shore hardness : above 30 D d. Elongation : less than 5% e. W ater absorption %age : Less than 3% f. Vical softening point : Above 650 # 70o D g. Cent Im pact Strength : 20-25% Joule/m eter +-3% h. Outer top & bottom PVC skin thickness : Minim um 190 m icron each i. Cell Structure : Fine j. Surface finish : Glossy Sm ooth k. Color : As per SPM confirm ation l. PVC vergin grade : 45-55% m. Processing additives : 14%- 17% n. Com posite fillers : Not more than 35%, No change in

Diluted Acid test o. Fire Retardenc y : Self Extinguishable p. Lead Free : Confirming to IS 4985 q. It should be fire retardant, water proof, term ite proof, lead free and eco-friendly.

DESCRIPTION OF W ORK:

Installation, execution, erection and comm issioning of false ceiling with supply of all the required accessories & fram es, attachm ents on the inner ceiling of the roof at a height of approx. 33 feet (10 m eter) from 1st floor in the industrial plant building at SPM, Hoshangabad on turnkey basis.

REQUIRED TERMS OF COMPLETION OF W ORK: W ithin 10 m onths from the date of issue of Purchase Order.

W ORKING CONDITIONS: 1. Total working area of ceiling is approx. 75500 sq. feet under the roof sheet. 2. W orking height from the first floor in the industrial building is approx. 33 feet (10 m eter). 3. The installed top roof sheets are in curve shape. For illum ination purpose, lights holders are hanged in the ceiling of the roof. Overhead Crane (capacity 6.3 Ton) is installed below the ceiling of the roof and the top m aximum and minim um distance between crane top to bottom of roof sheet are approx. 2.5 m eter and 1.0 m eter respectively.

SCOPE OF W ORK: 1. Installation and comm issioning of PVC lead free sandwich coextruded foam Sheet False Ceiling, hangers, GI wires, MS fram e, nuts, bolts, etc. all the required accessories, m aterial for the work. For holding of PVC false ceiling alum inium frame of 5mm thickness and GI wire of thickness 5 mm will be used. 2. Rate:- The rate shall include the cost of all labour and m aterials involved in all process required to installation of false ceiling work including all taxes. 3. Quantit y of work: SPM authorit y reserve the full rights to increase or decrease the quantities of item , at the tim e of award tender and any time during execution of contract period or extended period of contract as per its actual requirem ent. 4. Installation of false ceiling including welding, GI wire fixing, fram e work, fixing, m aking opening for light holders, cut-outs m ade with fram e, etc. in all com plete at the ceiling. 5. The ceiling of the roof is in curve shape, so the false ceiling shall also be installed in curve shape. 6. All the necessar y equipment#s, m achiner y, tools and tackles, PPE#s, etc. required in the installation work shall be



in the scope of supplier/contractor.

SAFETY MEASURES: 1. The work has to be carried out under proper supervision and all safety rules and regulations should be followed and also as per direction SPM. 2. Supplier/contractor have follows all safety norm s and labour law act police verification of your em plo yees, insurance, without which your em ployees can not permitted for work in our prem ises. 3. It will be sole responsibility of the contractor to insure yours workm en against risks of accident and injury while at work as required by the relevant rules and to pa y compensation, if any to them as per workmen's com pensation act. the work will be carried out in a protected area and all the rules and regulations of S.P.M. in that area that are in force from tim e to tim e will have to be followed by the contractor. 4. The contractor shall assign to his workm en task commensurate with their experience and state health condition. 5. Labours shall not be allowed to work without required PPE#s for the work. Any loss incurred due to this will be in the scope of supplier/contractor. 6. At the tim e of installation, any m aterial, workm en should not be fall down. Proper net should be installed beneath the working area prior to start the work and all the required safety m easures should be taken prior to start the work. Any loss due to the work shall not be acceptable at an y cost.

SPECIAL CONDITIONS: 1. After com pletion of job, any m aterial should not fall down. All the installed m aterials should be firm fixed. 2. The contractor has to subm it the detailed procedure of application, m aterials as per Product Catalogue and get it approved by SPM before execution of the job. 3. The above is the general scope of work; however, bidder is supposed to acquaint him self of various item s. 4. The successful bidder shall subm it test certificate of materials. 5. Police verification shall be required for individual labour at the tim e of starting the work. 6. All the labour com pliance should be ensured b y the contractor at the tim e of work. 7. All the Safety PPEs shall be ensured by the contractor at the tim e of work. 8. As the plant shall run 24 hrs. basis 7 da ys, All the works shall be pre-planned in parts accordingly so that production should not be ham pered. Planning of the works should be approved from SPM authorit y before starting the work and while running. 9. SPM shall preserve the right for closure of the contract at an y tim e if the work shall not found suitable at any tim e of work. 10. W arrant y period: 1 year from the com pletion of work. 11. Installation of false ceiling m ay be in curve shape as per the shape of the ceiling of the roof. Supplier/contractor may visit the site before the date of subm ission of the tender. 12. The area of false ceiling is approx. 75500 sqft. and vendor should suppl y, installed & commission false ceiling based on actual m easurement.

----------------------------------- SIGNATURE OF BIDDER W ITH NAME, DESIGNATION & SEAL



Section VIII: Quality Control Requirements

Details mentioned in Section VII



Section IX: Qualification/Eligibility Criteria

1. Experience & Past Performance:- Experience of having successfully complete "similar works" during last 7 years ending last day of month previous to the one in which applications are invited should be either of the following:

Three similar completed works costing not less than the amount equal to Rs. 78,19,000/-. OR Two similar completed works costing not less than the amount equal to Rs. 97,73,000/-. OR One similar completed works costing not less than the amount equal to Rs. 1,56,37,000/-. Note: Local suppliers are exempt under the “Make in India” Scheme for experience and past performance criteria.

2. Capability-Equipment & Manufacturing Facilities:- Bidder Firm including the local supplier must have an annual capacity to suppl y, install and commission at least min. 22650 square feet rigid poly chloride (PVC) lead free sandwich coextruded foam sheet false ceiling.

3. Financial Standing:- (a) The average annual turn-over of the Bidder during the last three (3) years, ending 31st March 2020, should be more than 58.64 Lacs INR.

Note: Local Manufacturers are exempted from Average annual turnover requirement under “Make in India” Scheme.

(b) The Bidder firm including the local supplier should not have suffered any financial loss for m ore than one (1)

year during the last three (3) years, ending 31st March 2020.

(c) The net worth of the Bidder firm including the local supplier should not have eroded by more than 30% in the last three (3) years, ending 31st March 2020.

NOTE:- 1. All experience, past perform ance and capacit y/capabilit y related data should be certified by the authorized signatory of the Bidder firm. The credentials regarding experience and past perform ance to the extent required as per the above eligibility criteria as subm itted by the Bidder m ay be verified from the parties for whom work has been done.

2. All financial standing data should be certified by certified accountants# e.g. Chartered Accountants (CA) in India and Certified Public Accountant/ Chartered Accountant of other countries. However for FY 2019-20, CA certified unaudited / provisional docum ents m ay be subm itted in case audited CA certified docum ents are not finalized during the tender subm ission time. Subsequently audited CA certified docum ents needs to be subm it once the sam e are finalized.

3. MSME firms shall be exempted from financial standing and past experience.

4. In support of experience and past performance, the contractor is required to submit the documentary proof such as completion certificates from client clearly indicating the nature / scope work, actual completion cost and actual date of completion for such work, in case of work executed for Govt./PSU/Autonomous bodies/state govt. etc.

In case the work is executed for private client, copy of work order, bill of quantities, bill wise details of payment received

certified by C.A., TDS certificates for all payments received and copy of final / last bill paid by client shall also be submitted. The offer submitted without this documentary proof shall not be evaluated.



5. "Similar work" define as – Similar Work shall means firm must have successfully completed and having experience in installation of Rigid Poly Vinyl Chloride (PVC) lead free sandwich coextruded foam sheet false ceiling work in any industrial or manufacturing unit/Public Sector Unit along with drain system. The firm establishment must have sufficient number of experienced professionals and competent to execute such work.

(Documentary proof for the same shall be enclosed in the offer such as work completion certificate/work orders, value of works and date of work completion shall be mentioned).

6. MOST IMPORTANT NOTE:- BIDDER TO FURNISH STIPULATED DOCUMENTS IN SUPPORT OF FULFILLMENT OF QUALIFYING CRITERIA. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY LEAD TO REJECTION OF OFFER.

---------------------------------------- SIGNATURE OF BIDDER W ITH NAME, DESIGNATION & SEAL



To, Securit y Paper Mill, Hoshangabad A Unit of Security Printing & Minting Corporation of India Lim ited (W holly Owned by Govt. of India) Hoshangabad

Section X: Tender Form Date:

Ref: Your Tender document No.6000013240 /CW /FALSECEILING/878 dated 02.09.2020

W e, the undersigned have examined the above mentioned tender enquir y docum ent, including amendm ent No............., dated.......... (if an y), the receipt of which is hereb y confirm ed. W e now offer to supply and deliver ........................................ (Description of goods and services) in conform ity with your above referred docum ent for the sum of as per price bid (total tender am ount in figures and words), as shown in the price schedule(s), attached herewith and m ade part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as m entioned above, in accordance with the delivery schedule specified in the List of Requirem ents. W e further confirm that, if our tender is accepted, we shall provide you with a perform ance security of required am ount in an acceptable form in terms of GCC clause 6, read with m odification, if an y, in Section V - 'Special Conditions of Contract', for due perform ance of the contract. W e agree to keep our tender valid for acceptance for a period up to 165 Da ys, as required in the GIT clause 19, read with m odification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period, if any, agreed to b y us. W e also accordingly confirm to abide by this tender up to the aforesaid period and this tender m ay be accepted any tim e before the expiry of the aforesaid period. W e further confirm that, until a form al contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. W e further understand that you are not bound to accept the lowest or an y tender you m ay receive against your above-referred tender enquiry.

................................... (Signature w ith date)

............................... ....... (Name and designation) Duly authorized to sign tender for and on behalf of

...................................................

...................................................



Section XI: Price Schedule

A : PRICES FOR SUPPLY OF PVC SHEET ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- S. No. Price Break Up AMOUNT (RS.) ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- HSN DESCRIPTION OF ITEM (08 DIGIT NO.) ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 1. Com plete prices of rigid poly vinyl chloride (PVC) lead free sandwich coextruded Rs. foam sheet false ceiling with supply of all the required accessories & fram e attachm ents in the inner ceiling of the roof as per Section VII of the tender document upto FOR SPM, Hoshangabad, duly unloaded in Per FT2 ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 2. GST in percentage (%) Rs. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- TOTAL (1+2) = A Rs. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 3. Total Price (F.O.R, SPM, HOSHANGABAD) (in figures only) = A Rs. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 4. Total Quantit y : 75500 FT2 ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 5. Total Price (F.O.R, SPM, HOSHANGABAD) (in figures only) (3 X 4) Rs. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

B : PRICES FOR ERECTION AND COMMISSIONING : ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- S. No. Price Break Up AMOUNT (RS.) ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- SAC DESCRIPTION OF ITEM (06 DIGIT NO.) ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 1. Complete Erection & Commissioning Charges as per Section VII of the

tender document in Per FT2. Rs. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 2. GST in percentage (%) as applicable (if any) Rs. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 3. Total price of Erection & Commissioning (1+2) Rs. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 4. Total Quantity 75500 FT2 ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 5. Total amount (in figures only) (3X4) Rs. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- GRAND TOTAL (A+B) (in figures only) Rs. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- GRAND TOTAL (A+B) (in words only) Rs. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

1.Conditional price & Variable Price in Tender are liable to be rejected.

2.Bidder should m ention separately regarding Duties/Taxes otherwise tax exem ption Certificate m ay be enclosed.



3.Quote your rates in your quotation as per the given above price schedule format only and accept our condition i.e. F.O.R., VALIDIT Y, DELIVERY PERIOD, PAYMENT TERMS AND ALL OTHER TERMS AND CONDITION INCLUDING G.C.C. & G.I.T. OF TENDER without any deviation otherwise your offer will be rejected without an y comm unication.

4. The m ethod of evaluation of L1 criteria for awarding the contract shall be on consolidation offer by the bidder and be decided taking into consideration of total offered price (A+B).

5. Please Provide your GSTIN No.

6. Mode of Paym ent: Pa yment will be m ade through RTGS/ NEFT (Please provide the details as required)

S.no. Details 1. Nam e of supplier ............................ 2. Account No ............................ 3. Account T ype ............................ 4. Nam e of the Bank ............................ 5. Branch ............................ 6. City ............................ 7. Branch Code ............................ 8. MICR Code ............................ 9. IFSC Code ............................ 10. GSTIN No. ............................

SIGNATURE OF BIDDER (W ITH NAME, DESIGNATION AND SEAL)



Section XII: Questionnaire The tenderer should furnish specific answers to all the questions / issues m entioned below. In case a question / issue does not apply to a tenderer, the sam e should be answered with the rem ark "not applicable". W herever necessary and applicable, the tenderer shall enclose certified cop y as docum entar y proof / evidence to substantiate the corresponding statem ent. In case a tenderer furnishes a wrong or evasive answer against an y of the under m entioned question/ issues, its tender will be liable to be ignored. 1. Brief description and of goods and services offered: 2. Offer is valid for acceptance up to ..................................................... 3. Your perm anent Income Tax A/ C No. as allotted by the Incom e Tax Authority of Governm ent of India: Please attach certified cop y of your latest/ current Income Tax clearance certificate issued b y the above authorit y. 4. Status : a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / or the National Sm all Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate of Industries of the concerned State Governm ent for the goods quoted ? If so, indicate the date up to which you are registered and whether there is any m onetary lim it im posed on your registration. b) Are you currently registered under the Indian Companies Act, 1956 or any other sim ilar Act? Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is in affirmative. 5. Please indicate nam e & full address of your Banker(s) : 6. Please state whether business dealings with you currently stand suspended/ banned b y an y Ministry/ Deptt. of Governm ent of India or b y any State Govt.

................................ (Signature with date)

..............................

.............................. (Full nam e, designation & address of the Person duly authorized sign on behalf of the tenderer) For and on behalf of

...............................

................................ (Nam e, address and stam p of the tendering firm )



To, Section XIV: Manufacturer's Authorization FORM

Securit y Paper Mill, Hoshangabad A Unit of Security Printing & Minting Corporation of India Lim ited (W holly Owned by Govt. of India) Hoshangabad

Dear Sirs,

Ref.: Your Tender docum ent No..................................................... dated..............

W e............................................................ ......... who are proven and reputable m anufacturers of ................................... (name and description of the goods offered in the tender) having factories at ......................................... here b y authorize Messrs........................................... (nam e and address of the agent) to subm it a tender, process the sam e further and enter into a contract with you against your requirem ent as contained in the above referred tender enquiry docum ents for the above goods m anufactured by us. W e further confirm that no supplier or firm or individual other than Messrs................................. (nam e and address of the above agent) is authorized to subm it a tender, process the sam e further and enter into a contract with you against your requirem ent as contained in the above referred tender enquiry docum ents for the above goods manufactured by us. W e also hereby extend our full warrant y, as applicable as per clause 16 of the General Conditions of Contract read with m odification, if an y, in the Special Conditions of Contract for the goods and services offered for supply by the above firm against this tender docum ent. Yours faithfully,

.............................................

.............................................. [Signature with date, nam e and designation]

Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by a person com petent and having the power of attorney to legally bind the m anufacturer.



Section XV: Bank Guarantee Form for Performance Security ....................................................[insert: Bank's Nam e, and Address of issuing Branch or Office] Beneficiary: .............................. [insert: Nam e and Address of SPMCIL] Date:......................... PERFORMANCE GUARANTEE No.: .................................. W HEREAS................................................................................... (nam e and address of the supplier) (hereinafter called "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply (description of goods and services) (herein after called "the contract").

AND W HEREAS it has been stipulated b y you in the said contract that the supplier shall furnish you with a bank guarantee b y a scheduled commercial bank recognized by you for the sum specified therein as security for com pliance with its obligations in accordance with the contract;

AND W HEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of .............................................................................. (am ount of the guarantee in words and figures), and we undertake to pa y you, upon your first written dem and declaring the supplier to be in default under the contract and without cavil or argum ent, any sum or sums within the lim its of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your dem and or the sum specified therein.

W e hereb y waive the necessit y of your dem anding the said debt from the supplier before presenting us with the dem and. W e further agree that no change or addition to or other m odification of the term s of the contract to be perform ed thereunder or of any of the contract documents which m ay be m ade between you and the supplier shall in any way release us from any liability under this guarantee and we hereb y waive notice of any such change, addition or m odification.

W e undertake to pay SPCMIL up to the above am ount upon receipt of its first written dem and, without SPMCIL having to substantiate its dem and.

This guarantee will rem ain in force for a period of Sixty da ys after the currency of this contract and an y dem and inrespect thereof should reach the bank note later than the above date.

.............................................................. ........... (Signature with date of the authorized officer of the Bank)

.............................................................

............................................................. Nam e and designation of the officer

............................................................. Seal, nam e & address of the Bank and address of the Branch

............................................................ Nam e and designation of the officer

............................................................

............................................................ Seal nam e& address of the Bank and address of the Branch



Section XVI: Contract Form Contract No..............dated.......... ... This is in continuation to this office' Notification of Award No................... dated .................... 1. Nam e & address of the Supplier: .......................................... 2. SPMCIL's Tender document No........... dated...........and subsequent Am endment No............ dated........... (If any), issued by SPMCIL 3. Supplier's Tender No............. dated...........and subsequent communication(s) No.............. dated......... (If any), exchanged between the supplier and SPMCIL in connection with this tender. 4. In addition to this Contract Form , the following docum ents etc, which are included in the docum ents mentioned under paragraphs 2 and 3 above, shall also be deem ed to form and be read and construed as part of this contract: (i) General Conditions of Contract; (ii) Special Conditions of Contract; (iii) List of Requirem ents; (iv) Technical Specifications; (v) Qualit y Control Requirements; (vi) Tender Form furnished by the supplier; (vii) Price Schedule(s) furnished by the supplier in its tender; (viii) Manufacturers' Authorization Form (if applicable for this tender); (ix) SPMCIL's Notification of Award Note: The words and expressions used in this contract shall have the sam e m eanings as are respectively assigned to them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated under clause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender docum ent shall also apply to this contract. 5. Som e terms, conditions, stipulations etc. out of the above-referred docum ents are reproduced below for read y reference: (i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under: (ii) Delivery schedule (iii) Details of Perform ance Securit y (iv) Qualit y Control (a) Mode(s), stage(s) and place(s) of conducting inspections and tests. (b) Designation and address of SPMCIL's inspecting officer (v) Destination and dispatch instructions (vi) Consignee, including port consignee, if an y (vii) W arranty clause (viii) Paym ent term s (ix) Paying authorit y ...................................... (Signature, nam e and address of SPMCIL's authorized official) For and on behalf of.............. Received and accepted this contract....................... ........................... (Signature, nam e and address of the supplier's executive duly authorized to sign on behalf of the supplier) For and on behalf of ........................................... (Nam e and address of the supplier) .................................. (Seal of the supplier) Date: Place:



Section XVII: Letter of authority for attending a Bid opening The General Manger, Securit y Paper Mill, Hoshangabad.

Subject: Authorization for attending bid opening on 06.10.2020 in the Tender of SUPPLY, ERECTION AND COMMISSIONING OF RIGID POLY VINYL CHLORIDE (PVC) LEAD FREE SANDW ICH COEXTRUDED FOAM SHEET FALSE CEILING IN PAPER MACHINE-5 BUILDING AT SPM, HOSHANGABAD ON TURNKEY BASIS.

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of

(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures 1. 1. Alternate representative Signatures of bidder or

Officer authorized to sign the bid

Docum ents on behalf of the bidder.

Note:

1. Maxim um of two representatives will be perm itted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be perm itted when regular representatives are not able to attend. 2. Perm ission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not recovered.



Section XIX: Proforma of Bills for Payments (Refer to Clause 22.6 of GCC)

Nam e and Address of the Firm ................................................................................................. Bill No............................................................ ........Dated....................................................... Purchase order..................................................No...................................Dated...................... Nam e and address of the consignee.........................................................................................

S.No Authority for Purchase Description of Stores No.or qty.

Rate Rs. P.

Price per Rs. P

Amount

1. G.S.T. Am ount and Rate

2. Freight (if applicable)

3. Packing and Forwarding charges (if applicable)

4. Others (Please specif y)

5. PVC Am ount (with calculation sheet enclosed)

6. (-) deduction/Discount

7. Net am ount pa yable (in words Rs.)

8. GSTIN No.

9. HSN/SAC Code

10. Shipping Address

11. Place of Suppl y

12. Billing Address

Despatch detail RR No. other proof of despatch....................... ........................ Dated............................................................(enclosed)

Inspection Certificate No............................. ...............Dated..................(enclosed)



Incom e Tax Clearance Certificate No...........................Dated..................(enclosed)

Modvat Certificate No...........................................................................(enclosed)

Place and Date

Received Rs..............................(Rupees).........................................................

I hereby certif y that the pa yment being claim ed is strictly in terms of the contract and all the obligations on the part of the supplier for claim ing that paym ent has been fulfilled as required under the contract.

Revenue stam p Signature and of Stam p Supplier

ANNEXURE - I THREE BID, SINGLE STAGE (THREE PACKET ) TENDER BIDDER’S CHECK LIST BEFORE TENDER SUBMISSION

Part I : - PRE-QUALIFICATION BID S.No. Tender Submission Check Points Check before

submission Tick ( )

1 Tender Fee Rs. 1,120/- or Rs. 1,180/-

2 Earnest Money Deposit Rs. 3,91,000/-

3 Power of Attorney/ Authorization with the seal of the company of person signing the tender documents.

4 Financial Standing of last 3 years i.e. 2017-18, 2018-19 & 2019-20 should be certified by accountants in India

5 Duly filled tender form as per Section-X of this Tender document

6 Containing un-priced tender consisting of complete Qualification/Eligibility of the tenderer as per the format specified under Section XI in this tender.

Part II : - TECHNO-COMMERCIAL BID MSME & NON MSME

S.No. Tender Submission Check Points Check before submission Tick ( )

1 The tenderer shall submit the acceptance of Technical specification as per Section VII of this tender document.

2 Required Completion period of work as per section VI of the tender enquiry

3 FOR: SPM Hoshangabad Door Delivery with erection and commissioning

4 Payment terms as per section VI point no. 06 of the tender enquiry

5. Tender Validity i.e. 165 days from the date of opening of tender

6. Warranty Clause as per section VI point no. 05 of the tender enquiry

7. Blank Price Bid without mentioning any price element in it

8. Unconditional accepting all terms and conditions of the tender enquiry without any deviation

Part III : - PRICE BID MSME & NON MSME

S.No. Tender Submission Check Points Check before submission Tick ( )

1 Price Bid as per Section XI (Price including all taxes & other charges )

Note: BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF FULFILLMENT OF QUALIFYING CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD WILL NOT BE ENTERTAINED FOR ANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY LEAD TO REJECTION OF OFFER. …………………………. (Bidder’s Seal & Sign)