tender for lab equipments correctedmpagro.org/tenders/tenderlabequipmentsnew.pdf · 9/26/2018 ·...

1

THE M.P. STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION LIMITED

PANCHANAN, 3rd FLOOR, MALVIYA NAGAR, BHOPAL

PHONE - 0755-2551652, 2551756, 2761392 FAX 0755-2557305,

EMAIL: [email protected]

WEBSITE: www.mpagro.org

ONLINE

TENDER DOCUMENT

FOR SUPPLY OF

LAB - EQUIPMENTS WITH INSATALLATION AND

TRAINING FOR SOIL TESTING LABS

DUE ON 26.09.2018

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THE MADHYA PRADESH STATE AGRO INDUSTRIES DEVELOPMENT Corporation LIMITED

"PANCHANAN" 3rd FLOOR, MALAVIYA NAGAR, BHOPAL

Phone (0755)- 2551652, 2551756, 2761392, Fax: 0755-2557305

HO : MKTG/LAB EQPT./2018/ Dated: 05.09.2018

E-TENDER NOTICE

Online Tenders are invited for the various items for the rates of "LAB -EQUIPMENTS

WITH INSATALLATION AND TRAINING FOR SOIL TESTING LABS" at 265 locations

within Madhya Pradesh. Tender documents for above tender can be purchased by paying

tender fee online at www.mpeproc.gov.in through Demand Draft by 26.09.2018 up to

14.00 hrs, and can be submitted by 15.00 hrs on the same day. The detailed tender and

other information can be seen at Corporation's website www.mpagro.org and

www.mpeproc.gov.in. Amendments, if any, will be published only on above websites. No

further notification will be made in the newspapers.

DY. GENERAL MANAGER (MKTG)

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This document contains 32 pages as below:

Sno Particulars Annexure no Page No

1 E - Tender Notice

- 2

2 Meaning of the words used in document

- 4

3 Disclaimer & Time Schedule

- 5 - 6

4 List and Technical Specifications of Lab Equipment

Annexure I 7 - 12

5 Eligibility Conditions

Annexure II 13

6 Mandatory Documents

Annexure III 14 - 15

7 Financial Bid

Annexure IV 16 - 18

8 General Terms and Conditions

Annexure V 19 - 28

8 Details of the Bidder

Annexure VI 29

9 Affidavit

Annexure VII 30

10 Format of Authorization certificate in case of Authorized Distributor/ Dealer

Annexure VIII 31

11 Draft Agreement

Annexure IX 32

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MEANING OF THE WORDS USED IN THIS DOCUMENT

1. The Corporation / MPSAIDC

- M.P. State Agro Industries Development Corporation Ltd.

2. Beneficiary/ Consignee

- Dy. Director Agriculture & Sr. Agri. Devp. Officer (all locations are 265 within state of MP)

3. Application forms/ the document

- Application forms and all other relevant annexure/ documents

4. Labs - Total 265 Soil Testing Labs owned by State Agriculture Departments.

5. The Bid/Tender The Bid or tender submitted by the Bidder

6. Bidder/Tenderer - The Manufacturer/ Authorized Distributor who submit Bid for supply of Items as per document.

7. The Supplier - The successful Bidder from whom agreement is executed.

8. Documents - The Tender/Bid documents with all attached Annexure.

9. Authorized person -

- The person who signs the bid documents and who

is authorized to bind the bidder to the contract. (Proof of authorization shall be furnished in the form of registered power of attorney, which shall annex with the documents).

10. EMD - Earnest Money Deposit

11. Department - Madhya Pradesh Kisan Kalyan Evam Krishi Vikas Directorate Bhopal.

12. The Corporation M P State Agro Industries Development Corporation Ltd Bhopal

13. Managing Director - Managing Director of M P State Agro Industries Development Corporation Ltd Bhopal

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DISCLAIMER AND TIME SCHEDULE

A. DISCLAIMER

1. Though adequate care has been taken in the preparation of this TENDER

document, The Bidder should satisfy himself that the document is complete in

all respect. Intimation of discrepancy, if any, should be informed to the

Corporation before 19.09.2018 up to 2.00 pm through email or in writing. In

case of non-receipt of such intimation, it shall be deemed that the Bidder is

satisfied that the document is complete in all respects.

2. Information received against any discrepancy (up to due date and time as

mentioned above) will be examined and if any amendments required same will

be uploaded as Corrigendum with TENDER document. If no amendments are

required the Bidder will have no right to raise objection.

3. The Corporation reserve the right to reject any or all of the Bids submitted in

response to this Tender at any stage without assigning any reasons whatsoever.

4. The Corporation reserve the right to change any or all of the provisions of this

Tender. Such changes would be intimated to prospective bidders on portal.

B. DOCUMENT FEE, EMD AND SCHEDULE OF TENDER BIDDING

PROCESS

NO EXEMPATATION IS APPLICABLE FOR TENDER DOCUMENT FEE AND EMD

The Tender Document (TENDER) is invited under E- Tender system. Bidding process will have following steps:

Tender Document Fee

(Non Refundable)

1. Group A - Rs. 50,000

2. Group B - Rs. 50,000

3. Group C - Rs. 15,000 Tender Document is one & same for all

the Groups but if bidder applying for

more than one Group tender fee shall be

paid Online by Demand Draft, total for

each Group.

Note : Tender fees calculation for more than one Group. A+B = 1,00,000

A+C = 65,000, B+C = 65,000, A+B+C = 1,15,000

Earnest Money Deposit (EMD) 1. Group A - Rs. 10 Lacs (Ten Lacs)

2. Group B - Rs. 16 Lacs (Sixteen Lacs)

3. Group C - Rs. 3 Lacs (Three Lacs)

Bidder applying for more than one

Group EMD shall be paid total for

each Group.

Note : EMD calculation for more than one Group. A+B = 26,00,000, A+C =

13,00,000, B+C = 19,00,000 A+B+C = 29,00,000

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Date and time of start of purchase and

submission of Tender Documents 2:00 PM ON 06.09.2018

Date and Time of Pre-bid Meeting 12.00 Noon on 19.09.2018 at

Corporation's Head Office, Bhopal

Date and time of end of submission of

Bids(Technical/Financial Bids both ) UP TO 3:00 PM ON 26.09.2018

Date and time of opening of Technical

Bid 3.30 PM ON 26.09.2018

Tentative date and Time of opening of

Financial Bids of qualified Bidder

Will be published on Notice Board

and WEBSITE of the Corporation.

C. Pre-bid meeting will be held on 19.09.2018 at 12.00 Noon, in the office of Managing

Director or Officer Authorized M.P. State Agro Industries Development Corporation

Limited, Panchanan, 3rd Floor, Malviya Nagar, Bhopal. During Pre-bid Meeting

prospective bidder may seek clarification regarding tender or may put forward their

quires before corporation in writing. Corporation will take suitable decision to issue

corrigendum (on website only) if found necessary on or before 20.09.2018.

D. Opening date of financial bid of eligible Bidder will be published on Notice Board

and uploaded on website of the Corporation as Corrigendum. Each stage of bidding

process will take place as scheduled in B above on the due date and time. However

if there is any change in the date and time, information will be uploaded on

Corporation’s web site as corrigendum and will be informed to the bidder through e

mail address as given in Annexure VI.

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ANNEXURE I

LIST AND TECHNICAL SPECIFICATIONS OF LAB EQUIPMENTS

ITEM

GROUP S.N. PARTICULARS

QUANTITY

NOS

1 MICRO PROCESSOR BASED DOUBLE BEAM SPECTRO

PHOTOMETER 265

2 FLAME PHOTOMETER 265

3 PHMETER 530

4 DIGITAL CONDUCTIVITY METER 530

5 PHOTOELECTRIC COLORIMETER 265

6 ELECTRONIC BALANCE 265

A

7 ANALYTICAL ELECTRONIC BALANCE 265

1 MECHANICAL SHAKER MACHINE WITH TIMER 265

2 HOT PLATE 265

3 VOLTAGE STABLIZERS 265

4 DOUBLE DISTILLED WATER UNIT 530

5 HOT AIR OVEN 265

6 AUTOMATIC NITROGEN DISTILLATION UNIT 265

B

7 SOIL SAMPLE GRINDER 265

1 FLASK STAND 2650

2 FUNNEL STAND 2650

3 BEAKER STAND 2650

4 BURETTE STAND 1325

5 MOTAR AND PESTLE 530

6 SIEVES 795

C

7 TRAYS 26500

REMARKS

1. In financial bid, bidder is required to give price of each item and specify

make. Group wise (for all the items in the Group) price offered will be

treated as lowest 1(L-1) for Group A, B & C exclusively. Item wise price

will not be considered as criteria for selection.

2. Bidder needs to install all laboratory equipments, give trial/test run of all

equipments (raw material will be provided by the Bidder for Trial run of all

the equipments supplied) and give training to staff.

3. Bidder may quote for one Group or more Groups but all the items under

each Group are to be covered.

4. If it is found that Bidder has not quoted rates for all the item in the Group for

which he has bided, Offer will be rejected automatically.

5. In addition to rates of instrument, Bidder has to quote comprehensive

maintenance charge in the space provided in the financial bid as per details

given in the Annexure - V.

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DETAILED TECHNICAL SPECIFICATIONS

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ANNEXURE II

Eligibility Criteria

1. The bidder must be a Original Equipments Manufacturer (OEM), In case the OEM doesn't bid directly, their Authorized channel partner/distributor/dealer may participate in the bid. 2. In case of Authorized channel partner/distributor/dealer, the Bidder should produce exclusive Authorization certificate (As per Annexure VIII) from the OEM for items in Group-A, Group - B & Group - C (Bid can be made for Single Group or multiple Group) 3. The Bidder should have a minimum turnover of Rs. 27.5 Crores in the last 3 financial years for applying in all 3 Groups. Individually requirement for turnover will be Rs. 10.00 Crores for Group A, Rs. 16.00 Crores for Groups B & Rs. 1.5 Crores for Groups C for last three financial years. The Turnover in the supplies of lab equipment only will be considered for three year (15-16, 16-17 & 17-18). CA Certificate to Certify turnover figure of LAB EQUIPMENT must be enclosed. 4. Bidder should have supplied such instruments in any State or Central Govt. Departments/Institutes/Universities for Soil Samples analysis in any one of the last three years. (15-16, 16-17 & 17-18). Copy of Purchase Orders issued in the name of Bidder along with copy of completion/Performance Certificate for such orders shall be submitted. 5. The Bidder should have capacity and financial resources to supply all equipments under Group for which bid is given. Three years Balance-sheet & Profit & Loss Accounts must be enclosed. For financial capability and strength CA Certificate to this effect must be enclosed. 6. The Bidder should have capacity to supply, install and give training to operate all equipments at all 265 locations within 180 days from the date of supply order.

7. The Bidder should submit EMD for Group - A Rs. 10 lacs, for Group - B Rs. 16 lacs & for Group - C Rs 3 lacs.

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ANNEXURE III

Mandatory Documents

Envelope A (Technical Documents)

All the Mandatory Documents listed below are to be uploaded on or before 26.09.2018

upto 03:00 PM (in JPG or PDF format only, in minimum resolution of 100 DPI.) (Self

Certified copy of required documents with Seal and signature). Document uploaded in

any other format will not be considered.

In accordance with the procedure, the sealed cover containing hard copies of the

following documents should be dropped in the tender box separately kept in MKTG

section on 26.09.2018 up to 03:00 PM

1. Entity : Certificate of Incorporation for Registered Companies, Partnership Deed

for Partnership Firm/GST or Service Tax Registration Certificate for Sole

Proprietorship Firms. (Any one)

2. Authorization Letter : Bidders should be either Original Equipment Manufacturers

(OEM) or authorized dealer/distributers/Channel Partner of the lab equipments for

the items in which they are Bidding. In case of dealer/distributer/ Channel Partner

Certificate of dealership/ authorization letter of OEM should be attached as per

Annexure-II (2).

3. Undertaking For Warranty : In case Bidder is not an OEM, then an authorized

undertaking on Rs. 500 Non Judicial Stamp Paper will be required from the OEM

stating that OEM will discharge all responsibilities under warranty for the period

indicated in the contract, if dealer/distributers/Channel Partner fails to do the same

for any reason. Authorized undertaking from the OEM to be submitted.

4. EMD Demand Drafts : The Bidder should submit EMD for Group - A Rs. 10 lacs,

for Group - B Rs. 16 lacs & for Group - C Rs 3 lacs. by way of Demand Draft

drawn in favour of "MP STATE AGRO INDUSTRIES DEVELOPMENT

CORPORATION Ltd" payable at Bhopal is to be submitted in original with other

document in the tender box as per clause 5.

(Note : EMD calculation for more than one Group. A+B = 26,00,000, A+C =

13,00,000, B+C = 19,00,000 A+B+C = 29,00,000)

5. CA Certificate for Turnover : The Bidder should have a minimum turnover of Rs.

27.5 Crores in the last 3 financial years for applying in all 3 Groups. Individual

requirement for turnover will be Rs. 10.00 Crores for Group A, Rs. 16.00 Crores

for Groups B & Rs. 1.5 Crores for Groups C for last three financial years. The

Turnover in the supplies of lab equipment only will be considered for 3 years (15-

16, 16-17 & 17-18). CA Certificate to certify turnover figure of LAB EQUIPMENT

must be enclosed. Turnover of the Bidder's firm shall only be considered.

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6. Performance Certificate : Bidder should have supplied such instruments/

equipments in any State or Central Govt. Departments/Institutes/Universities for Soil Samples analysis in any one of the last three years. (15-16, 16-17 & 17-18). Copy of Purchase Orders issued in the name of Bidder any copy of the completion/Performance Certificate for the such Purchase Orders shall be submitted.

7. CA Certificate For Capacity : The Bidder should have capacity and financial resources to supply all equipments under Group for which bid is given CA Certificate to this effect be enclosed. 8. Three years Balance-sheet & Profit & Loss Accounts must be enclosed.

9. Proof of authorization to sign the documents. Original notarized power of

attorney.

10. Copy of GSTIN No. and Registration Certificate issued by Government of India of

the Bidder.

11. Copy of PAN Card of the Bidder.

12. Copy of Aadhar Card of Authorized signatory

13. Complete tender document duly filled in, signed and stamped page 1 to 15 and 19

to 31. (Financial Bid page no 16 - 18 to be uploaded separately).

Those Bidder who become eligible during the verification of their technical documents, will be eligible for opening of FINANCIAL BID.

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ANNEXURE - IV (A)

FINANCIAL BID - (GROUP - A)

FOR SUPPLY LABORATORY EQUIPMENTS, INSTALLATION AND TRAINING

The price is to be quoted in the proforma given below through online (i.e., the price bid is

to be uploaded through e-portal). The price should be quoted for one unit F.O.R.

destination.

NAME OF THE BIDDER : ................................................................................................

ITEM

GROUP S.N. PARTICULARS

HSN

Code MAKE

Quantity BASIC

PRICE GST @

---- % TOTAL

1 MICRO PROCESSOR

BASED DOUBLE BEAM

SPECTRO

PHOTOMETER

1

2 FLAME PHOTOMETER 1

3 PHMETER 2

4 DIGITAL

CONDUCTIVITY

METER

2

5 PHOTOELECTRIC

COLORIMETER 1

6 ELECTRONIC

BALANCE 1

A

7 ANALYTICAL

ELECTRONIC

BALANCE

1

Total

Amount in words Rs (A)........................................................................................................

...................................................................................................................................... only)

Comprehensive Maintenance Charge for One year in % of total

Group value inclusive of all taxes (As per Clause 22).

01. The above rates are inclusive of all taxes and duties FOR destination 02. The rate includes installation /commissioning and training charges. 03. The rate must be for quantity indicated against each item.

SIGNATURE OF THE BIDDER

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ANNEXURE IV - (B)

FINANCIAL BID - (GROUP - B)




destination.


ITEM

GROUP

S.N. PARTICULARS HSN

Code

MAKE Quntity BASIC

PRICE

GST @

---- %

TOTAL

1 MECHANICAL SHAKER MACHINE WITH TIMER

1

2 HOT PLATE 1

3 VOLTAGE STABLIZERS 1

4 DOUBLE DISTILLED WATER UNIT

2

5 HOT AIR OVEN 1

6 AUTOMATIC NITROGEN DISTILLATION UNIT

1

B

7 SOIL SAMPLE GRINDER 1

Total


...................................................................................................................................... only)

Comprehensive Maintenance Charge for One year in % of

total Group value inclusive of all taxes (As per Clause 22).



18


ANNEXURE IV - (C)

FINANCIAL BID - (GROUP - C)




destination.


ITEM

GROUP

S.N. PARTICULARS HSN

Code

MAKE Quntity BASIC

PRICE

GST @

------- %

TOTAL

1 FLASK STAND 10

2 FUNNEL STAND 10

3 BEAKER STAND 10

4 BURETTE STAND 05

5 MORTAR AND PESTLE 02

6 SIEVES 03

C

7 TRAYS 100

Total


...................................................................................................................................... only)

Comprehensive Maintenance Charge for One year in % of

total Group value inclusive of all taxes (As per Clause 22).



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ANNEXURE V

GENERAL TERMS AND CONDITIONS

1. GENERAL

1.1 All the items are required to be supplied at the destination within the period of 180

days from the issue date of order.

1.2 For installation and trial run maximum 180 days will be allowed from date of supply

order.

1.3 The bid must only be signed by a person duly authorized to bind the bidder to the

contract (all pages of the bid documents are to be signed and submitted). Proof of

authorization shall be furnished (in original) as notarized power of attorney.

1.4 The Tender is invited under e-tendering system from the Manufacturer or

their Authorized Distributor/Dealer/Channel Partner.

1.5 Bidders are required to read carefully the terms and conditions of the

document and submit documents / relevant information mentioned in

TENDER document which is available on website only after affixing their

digital signatures as a token of acceptance.

1.6 Any amendment / amendments in the document including extension of date

etc., such amendment / amendments will be uploaded on the Corporation’s

website www.mpagro.org. & on www.mpeproc.gov.in. No further notification

will be published in the news paper. Therefore, interested bidders are

advised to visit Corporation's website regularly for any update. It is also to

be noted that any such amendments will be part of the Bid.

1.7 The Bidders will have to get registration with www.mpeproc.gov.in for e-

tendering, without registration Bid cannot be uploaded on portal. To

participate in Online TENDER interested Bidder will require Registration at

Portal and valid class 3 digital signature certificates. Any charge/fee

required for registration by www.mpeproc.gov.in is to be paid online by

Bidder.

1.8 The TENDER document is available on website www.mpagro.org of the

corporation & on www.mpeproc.gov.in

1.9 TENDER Document can be downloaded by paying on-line payment as

indicated on www.mpeproc.gov.in as the price of document.

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2. TENDER SUBMISSION:

2.1 The applicant should pay tender document fee online portal

www.mpeproc.gov.in by Demand Draft. On payment of application fee, the

tender document can be downloaded from website www.mpstateagro.org.

But the application fee is to be paid online only through

www.mpeproc.gov.in by Demand Draft.

2.2 All the documents which are uploaded are to be submitted in the form of

hard copy duly self-attested, stamped in the Tender Box kept in the office of

MPSAIDC Ltd, Panchanan, 3rd Floor, Malviya Nagar, Bhopal on

26.09.2018 at 3.00 PM. The sealed envelope should be super scribed with

"SUPPLY OF LAB - EQUIPMENTS WITH INSATALLATION AND

TRAINING FOR SOIL TESTING LABS"

2.3 No Bid shall be considered valid if a manufacturer submits more than one

Bid or authorizes the submission of more than one Bid on its behalf.

2.4 The Bid will be valid for a period of Three Month (90 days) from the opening

of Financial Bid.

3. TERMS OF PRICE QUOTE:

3.1 The rates is to be quoted in the prescribed proforma through online (i.e.,

the price bid is to be uploaded through e-portal).

3.2 The rates quoted is applicable for "SUPPLY OF LAB - EQUIPMENTS WITH

INSATALLATION AND TRAINING FOR SOIL TESTING LABS"

3.3 The rates should be inclusive of all taxes and duties FOR destination

3.4 The rates should be inclusive of Supervision, installation, Insurance,

Training, Warranty, Packing and forwarding Charges or Expenses.

3.5 In addition to rates of equipments/instrument, Bidder has to quote

comprehensive maintenance charge in the space provided in the financial

bid as per details given in the Annexure - V.

3.6 It is clarified that no other charges will be paid except the rate given in

annexure IV (A, B & C) (Financial Bid).

4. NEGOTIATION :

It is clarified that normally, no rate negotiation will be done; therefore Bidder should

quote their lowest prices only. The Managing Director of the Corporation reserves

the right to give counter offer as decided by the Committee to the eligible lowest

Bidder or ask all eligible Bidders to resubmit their offers of lab equipment in closed

envelop at such place, date and time as may be determined in this regard (This

process shall be called Snap Bidding).

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5. EARNEST MONEY DEPOSIT (EMD) :

1. Group A - Rs. 10 Lacs (Ten Lacs)

2. Group B - Rs. 16 Lacs (Sixteen Lacs)

3. Group C - Rs. 3 Lacs (Three Lacs)

EMD calculation for more than one Group. A+B = 26,00,000, A+C = 13,00,000, B+C = 19,00,000 A+B+C = 29,00,000

5.1 On Earnest Money Deposit, no interest will be paid.

5.2 The Earnest Money Deposit Demand Draft should be in favour of "THE M.P.

STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION LTD"

payable at Bhopal. In the absence of EMD, tender will not be accepted.

5.3 EMD will be adjusted with performance security only after work is allotted,

agreement signed and necessary Bank Guarantee is submitted as required

as per clause 14.

5.4 Earnest Money Deposit of unsuccessful Bidder will be refunded as early as

possible.

6. OPENING OF TENDER :

6.1 The Sealed envelop super scribed with "SUPPLY OF LAB -EQUIPMENTS

WITH INSATALLATION AND TRAINING FOR SOIL TESTING LABS"

(physical copy of the tender) will be received in the tender box in the office

of MPSAIDC Panchanan, 3rd Floor, Malviya Nagar, Bhopal up to 03:00 PM

on 26.09.2018

6.2 The uploaded technical bids of tenders will be opened online through

e-tender system at 03:30 PM on 26.09.2018 in the presence of Bidders or

their authorized representatives.

6.3 In case, the technical bids are not opened on the schedule date & time, due

to some reason, the next date and time of opening of technical bid will be

displayed on the notice board of the Corporation or it will be informed

through portal to all Bidders or their representatives.

6.4 The date of opening of Financial Bid of only qualified Bidders will be

displayed on the notice board of the Corporation, uploaded on the

Corporations WEBSITE and will be informed by email ID as informed by the

bidder as per Annexure VI.

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7. PROCESS OF OPENING OF THE TENDERS :

7.1 The technical bids received shall be opened on the due date and time as

notified. All documents submitted therein shall be examined by the

Competent Authority. During such scrutiny if any additional information is

required, the same shall be asked for.

7.2 The Competent Authority shall, while doing scrutiny, refer to both the online

documents received and also physical (hard copies) submitted by the

bidder.

7.3 Such bidders who qualify the technical criteria laid down in this tender shall

be notified about the date and time of opening of the financial bids.

7.4 The financial bids shall be opened online through e - portal in the presence

of bidders or their authorized representative if they chose to represent.

7.5 The chart of the price bids received shall be prepared lab equipments group

wise.

7.6 The competent authority shall first examine the rates received and where it

considers that revised bids needs to be called for. It shall take reference to

clause 3 of Annexure - V for that particular lab equipments.

7.7 If after opening price bids and where applicable taking reference of clause 3

of Annexure - V, the competent authority considers the rates to be

unreasonable bids of the same bidder shall be rejected.

7.8 L - 1 shall be considering on the basis of lowest price given in the price bid

for a particular group. Total three L-1 shall be selected for group A, B & C

individually, as per Clause 4.

8. THE EARNEST MONEY DEPOSIT (EMD) WILL BE FORFEITED UNDER THE

FOLLOWING CIRCUMSTANCES:

Earnest Money shall be forfeited if the Bid is withdrawn:-

8.1 At any time prior to its rejection.

8.2 Before or after the acceptance is communicated to the Bidder.

8.3 If the successful Bidder fails to execute the agreement within 10 days of

date of letter of acceptance.

8.4 In case, it is found that the Bidder has given wrong information or submitted

wrong documents in the tender, the concerned firms will be De-barred for a

period of three years from participation in the tenders called by the

Corporation, besides forfeiture of EMD.

23

9. EXECUTION OF AGREEMENT:

9.1 Corporation will intimate the successful Bidder regarding acceptance of his

offer and inform him to execute an agreement. In case the Bidder fails to

execute agreement within time limit the EMD deposited by Bidder shall be

forfeited.

9.2 The successful Bidder shall have to execute an agreement as per Annexure

IX with the Corporation. The agreement will be executed on non-judicial

stamp paper of Rs. 1000/-, the cost of the same will be borne by the Bidder.

9.3 After execution of Agreement the Bidder will be called supplier.

10. PROCEDURE & TIME SCHEDULE FOR SUPPLY OF MATERIAL:

10.1 As per the time schedule stipulated by the Corporation, it is necessary that

the all the materials and equipments (herein after called as the equipment)

are to be supplied at the destination within 180 days from the date of order.

Further no time will be allowed for installations i.e total 180 days will be

allowed for a trial run from the date of order subject to clause 29.

10.2 It is the responsibility of the supplier to effect quality supplies as per the

order.

10.3 In case, the supplies are delayed by the supplier, the loss caused to the

Department /Corporation due to delay, the supplier will be made responsible

for which the recovery of the loss amount will be made from security deposit

and/or Bank Guarantee of the supplier, depending upon the cost of the

material. The amount to be recovered will be decided by the Managing

Director of the Corporation and it would be binding on the supplier.

11. ORDER PROCEDURE :

11.1 The orders issued by the Corporation for supply of the lab equipment are

subject to change regarding date. If any changes are there, they will be

communicated to the supplier. According to new schedule, the supplier has

to supply the lab equipment at the approved rate. If unexpected changes

take place, the Corporation will not be liable to pay extra amount for the

equipment.

11.2 Any damages / breakdowns or losses caused during transportation of

material or loss occurred due to theft, fire accident, breakage etc. the

supplier will responsible and will bear the loss and the Corporation will not

be responsible. Supplier have to replace the same item without any cost to

the corporation. It is advised that Bidder should take necessary insurance

coverage.

24

12. AUTHORITY FOR ACCEPTING/ NON-ACCEPTING OF THE ITEMS OF THE

EQUIPMENT :

It is necessary that the supplier has to abide the instructions for supply of the items

of the equipment within time stipulated. A committee for quality inspection will be

formed, whose decision will be final. As per decision of the committee the supplied

item can be rejected in the following conditions:

12.1 If the supplied items are not in accordance with specifications or ordered

quantity.

12.2 In case, the consignment is received after expiry of time schedule. In the

above circumstances, if the consignment is not accepted, the supplier has

to take back the same as per the time schedule indicated by the Corporation

at its own cost. Under any circumstances, the Corporation will not be

responsible for any loss occurred due to return of goods.

13. WARRANTY

13.1 The successful bidder will be responsible for the comprehensive

maintenance of the supplied equipment and its related accessories free of

charge during the comprehensive warranty period of 03 years.

13.2 The said comprehensive warranty shall be deemed to commence from the

date of issue of the letter for successful installation/training/completion and

successful running of the equipment at the premises of indenting

department.

13.3 It shall be the responsibility of the successful bidder to keep the equipment

in good working condition for proper functioning of the instrument by

providing timely service/repairs/maintenance during the comprehensive

warranty period; otherwise it shall be treated as a non performance on the

part of the vendor for penalty.

13.4 The comprehensive warranty shall cover repair/replacement of all defective

parts, if any, with the same or equivalent make for any part removed.

Maintenance will be provided at site. Limited / conditional comprehensive

warranty will not be accepted. The successful bidder will provide after sale

service during the comprehensive warranty period from Madhya Pradesh.

Bidder has to provide a helpline number where complaints will be addressed

for necessary rectification.

13.5 The warrantee shall also include at least 2 preventive maintenance in a

year. First preventive maintenance should take place within 90 days from

the date of Trial Run.

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14. PERFORMANCE SECURITY

14.1 The successful bidders will be required to submit performance security for

an amount equivalent to 10% of the supply order value after inspection of

the equipment before the committee as per clause 15 and before the issue

of purchase order.

14.2 The successful bidders shall have to submit with M.P. State Agro Ind. Dev.

Copn. Ltd. a performance security for an amount equivalent to 10% of the

supply order value at the time of issuance of supply order for ensuring

timely and successful completion of supplies effected and comprehensive

warranty for a period of three year. The performance security must be in

from of DD/FDR/BG issued by nationalized Bank, if the performance

security given by bidder in form of BG, then it should be on suitable non-

judicial stamp paper valid for the period of three years. The performance

security if in the form of DD/FDR must be in favour of M.P. State Agro

Industries Development Corporation. In case any discrepancy or violation in

the terms and condition of the supplies is noticed the submitted

performance security will be forfeited/encased.

14.3 The performance security will be discharged by the MPSAIDC and returned

to the supplier on completion of the supplier's performance obligations

including the warranty/guarantee, under the tender/contract.

14.4 Amount of Earnest Money deposit of the successful bidders shall be

returned after receiving the performance security as detailed in 14.2 above.

15. INSPECTION

Inspection by the designated technical committee constituted by Directorate of

Farmer Welfare and Agriculture Development in Bhopal will be carried out for all

the materials / equipments of the successful bidder. Bidder will demonstrate the

material/equipments before said committee and purchase order will follow after the

inspection and satisfactory report by the technical committee.

16. TECHNICAL LITERATURE

Successful bidder of the Equipment / instruments should provide adequate

literature/catalogue of quoted model of Equipment / instrument from Original

Equipment Manufacturer with the Equipment / instrument being purchased/

installed.

17. TENDER OPENING SCHEDULE:

The schedule date for opening of tender is as per the Point B in Disclaimer and

time schedule section. In case, above schedule date is announced as a holiday,

the next working day will be the date of opening of tender as per schedule time of

03.30 PM.

26

18. PRICE FALL CLAUSE :

18.1 Prices charged for supplies under this tender by the supplier should in no

event exceed the lowest prices at which he offers to sell or sells the stores

of identical description to any other State Government/DGS&D/Public

Undertaking during the period of the contract.

18.2 If at any time during the period of contract, the price of tendered items is

reduced or brought down by any law or Act of the Central or State

Government, the supplier shall be bound to inform corporation immediately

about such reduction in the contracted prices. Corporation is empowered to

unilaterally effect such reduction as is necessary in rates in case the

supplier fails to notify or fails to agree for such reduction of rates.

18.3 If at any time during the contract period, the supplier reduces the sale price

of such item sells to any other State Govt./DGS&D and Public Undertakings

at a price lower than the price chargeable under the rate contract he shall

forthwith notify such reduction to corporation and the prices payable under

the tender for the items supplied from the date of coming into force of such

price shall correspondingly reduced. The above stipulation shall however

reduction shall not apply to :-

( i ) Export by the supplier

( ii ) For all contracts entered into prior to the date of the tender or for any

backlog of pending orders.

19. PURCHASE FROM SC/ST CATEGORY ENTREPRENEURS:

As per the state Govt. Policy, if the SC/ST entrepreneur participate in the tender

and submits certificate of special caste category of SC/ST from concerned

Departments and fulfills the terms & conditions of the tender, they will get a

minimum 30 percent work, if they agree to accept lowest price received in financial

bid.

20. PACKING

The supplier shall provide such packing of the Goods as is required to prevent their

damage or deterioration during transit to their final destination as indicated in the

contract. Supplier must ensure, that supplied equipments are delivered and

installed at the Soil Testing Lab without any damage and are in good/proper

conditions.

27

21. PRE- DELIVERY INSPECTION

Pre-delivery inspection of each Equipment / Instruments to be done by technical

Inspection Agency (Third Party) before dispatch as per the bid technical

specification. The inspection report should be submitted along with delivery of the

material at the Laboratories. Inspection charges shall be borne by the supplier.

22. COMPREHENSIVE MAINTENANCE CHARGE

The seller must indicate CMC (Comprehensive Maintenance Charge) including

spares in % (Percentage) on quoted price inclusive of all taxes. To be quoted for

1 year and the same rate would be applicable for 5 years after the warranty period.

Suitable space has been given in the price bid for mentioning CMC. The CMC shall

be applicable only after expiry of the 03 years warrantee schedule. Availability and

supply of spare parts and Accessories of Equipment / instruments for next 10

years shall be ensured by the successful bidder.

23. TRAINING

The bidder will be required to provide three days training for Group A, B & C.

Equipment / Instruments & one day training for Group A, B & C Equipment /

Instruments on site decided by the indenting department at the divisional head

quarters of the M.P. State to the officials of the Soil Testing Lab. Audio Video

CD/Material in Hindi & English should be provided in Training. Expenses of the

Training shall be borne by the Successful bidder.

24. Once the Bidder submits the tender, it is understood that Bidder has gone through

all the terms & conditions of the tender and accepted by them. The Bidder should

sign all the documents of the tender.

25. The Managing Director of the Corporation reserves the right to amend/modify

partially/completely or repeal the terms & conditions of the tender if required doing

so without any notice, any time before the bid due date.

26. SETTLEMENT OF DISPUTES :

Any disputes or differences which may arise between Bidder and Corporation, it is

to be amicably settled and the Managing Director of the Corporation will be the

arbitrator.

28

27. FORCE MAJEURE CLAUSE :

If at any time during the currency of contract the performance in whole or in part by

either party or any obligation under this contract is prevented /delayed by reasons

of any war, hostility, acts of the public enemy, civil commotions sabotage, fire,

floods, explosions, epidemics, quarantine, restrictions, strike. lockouts or acts of

God (hereinafter referred to as eventualities) then neither party will be way of such

eventuality be entitled to terminate this contract nor shall have any claim for

damages against the other in respect of such nonperformance or delay in

performance (provided notice of the happening of any such eventualities is given

by either party to the other within 21 days from the date of occurrence thereof)

Deliveries under this contract shall be resumed as soon as practicable after such

eventualities has come to an end or cease to exist.

28. DE - BARRING :

Bidder is not eligible to participate in this tender if at the time of bidding, the bidder

is black-listed/ debarred in participating in any procurement process undertaken by

any procuring entity or debarred by Center or any of the State Government.

29. PENALTY ON DELAY IN DELIVERY:

If the supplier fails to deliver or dispatch any consignment within the period

prescribed for such delivery or dispatch stipulated in the supply order, the delayed

consignment will be subject to 2% penalty per consignment per month recoverable

on the value of the stores supplied. However Managing Director of the Corporation

will take final decision to charge penalties for the delays in supplies.

30. Please note that Annexure VII i.e. Affidavit is to be submitted on non judicial

stamp of Rs 500/-.

31. For all legal proceedings, the District Court Bhopal will have jurisdiction.

DY. GENERAL MANAGER (MKTG)

29


ANNEXURE VI DETAILS OF THE BIDDER

To Managing Director M P State agro Industries Development Corporation Ltd 3rd Floor, Panchanan Bhawan Malviya Nagar Bhopal

Subject:- DETAILS ABOUT THE BIDDER

Dear Sir, We are submitting our bid for "SUPPLY OF LAB - EQUIPMENTS WITH

INSATALLATION AND TRAINING FOR SOIL TESTING LABS". Our other relevant

details are as under:-

Name & Address of the Applicant Firm .........................................................

If Proprietorship a) Name of Proprietors

......................................................

...

b) Full Address .........................................................

c) PAN number d) GSTN No

..............................

............................. If Partnership a) Name of all the partners and their address b) Is partnership deed registered If yes then date of registration (attach copy of deed)

Yes / No Date..................................................

If Limited or Pvt. Limited Company under Indian Companies Act 1956.

.

Limited or Private Limited Name and address of all Directors as on 31.08.2018

Registered Office of the Company Date of Certificate of Incorporation Memorandum & article of Association (submit copy)

Location of Production units

Year of Establishment of the units. E-mail address for all future correspondence Name of Person Singing the TENDER (as per Power of Attorney submitted)

……………………………………………

I here by confirm that all the above information is true to the best of my knowledge & belief. All the documents as required in the documents as enclose. Date

Seal & Signature of the Bidder or their authorized Representative

Note: Separate sheet may be used if necessary

30

ANNEXURE VII

AFFIDAVIT

We ................................................. hereby offer for the supply "SUPPLY OF LAB -

EQUIPMENTS WITH INSATALLATION AND TRAINING FOR SOIL TESTING LABS"

conforming to the Specifications as mentioned in TENDER. We undertake to supply such quantities of material as per Specification as

mentioned in TENDER, as we may be called upon to supply and under the conditions

here-to enclosed during the allotted period from the date of execution of the agreement

on the rates agreed upon, at the places specified by the M.P. State Agro Industries

Development Corporation Limited within the specified delivery period.

We undertake that our firm has neither been Blacklisted/Debarred by any

Government / Government Undertaking /Bank nor penalized on the same ground. We

also undertake that no legal proceeding is pending in any Courts on the same grounds.

We undertake that the rates given to the Corporation are the lowest price, in

accordance to the prevailing rates of the Company / their other authorized dealer &

market condition. In case of any dispute or discrepancy in the submitted rates we will be

solely responsible. In such case the Corporation will be free to recover the losses or

impose penalties as decided by the Managing Director of the Corporation.

We hereby agree to abide by and fulfill all the terms and conditions of tender

document and annexure there to. In case of any default, the Corporation will be free to

forfeit EMD as per clause 8 of annexure V.

The sum of Rs. --------------------------- (In word -------------------------------------------------

--------------------------------) in the form of Demand draft is herewith enclosed as Earnest

Money Deposit which shall be retained by The MP State Agro Industries Development

Corporation Limited till satisfactory completion of order.

I have read and fully understood the terms and conditions of supplies etc.

mentioned in the documents.

Name :.................................

Designation:.........................

(Signature with Office Seal..)

Witness:

1.

2.

Note: To be submitted on non judicial stamp of Rs 500.00

31

ANNEXURE VIII

Authorization Certificate

(On Manufacturers letter Head)

This is to certify that M/s ---------------------------------------------------- having registered office at ------------------------------------------------------------ is our authorized distributor for Madhya Pradesh for product ------------------------------------------------------------------------- manufactured by this company.

We have gone through the terms and condition of Tender Document invited by this corporation which is due on ..............2018 and M/s -------------------------------------------------------------------------------------------- only is authorized to submit Tender Document for supply of "SUPPLY OF LAB -EQUIPMENTS WITH INSATALLATION AND TRAINING FOR

SOIL TESTING LABS" on behalf of our company.

We undertake that as a manufacturer, we are also responsible for the quality of material supplied against this contract through authorized distributor.

Authorized Signatory

Seal

Name and Designation

Note :

• To be submitted in original.

• In Case of Company it should be supported with board resolution. In other case it should be issued by Proprietor/ Managing Partner.

32

Annexure IX

DRAFT AGREEMENT

This agreement made at Bhopal this ............ day of .............between Madhya Pradesh State Agro-Industries Development Corporation, ‘Panchanan, 3rd Floor, Malviya Nagar, Bhopal, MP hereinafter referred to as the ‘Corporation’ which expression shall unless repugnant to the context or meaning there of includes its successors and assigns on the one part.

AND

M/s. ......................................... having its office at ................................................. through Shri .................................... designation ................................(hereinafter referred to as the Supplier whose expression unless repugnant to the context and meaning thereof includes its assigns, successors and administrations on the other part.

WHEREAS the Corporation invited Tender Document (TENDER) for "SUPPLY OF LAB -

EQUIPMENTS WITH INSATALLATION AND TRAINING FOR SOIL TESTING LABS"

on the terms and conditions envisaged in the terms schedule issued with the Tender

Document and purchased by the supplier.

AND WHEREAS the supplier has accepted each and every term and condition contained in the Tender Document, while submitting his offer.

AND WHEREAS the Corporation accepted the offer submitted by the supplier vide its letter of acceptance no. ..............dated ..................... in consideration of the promises and the mutual promises and undertakings hereinafter specified and for other good and valuable consideration this agreement witness and is hereby agreed on the conditions of the Tender. The following documents shall form and be constructed a part of the Agreement Deed:-

a. The Tender submitted by the supplier including all the annexure attached thereto. b. Schedule of specifications for supply of ---------------------- c. The letter of acceptance dated --------- issued by the Corporation. d. The offer submitted by the supplier. e. The rates mentioned in annexure to agreement.

The aforesaid documents shall be taken as complementary and mutually explanatory of one another but in case of discrepancies and ambiguities shall take precedence in the order set out above. In this regard the decision of Managing Director, M.P. State Agro-Industries Development Corporation Limited shall be final.

IN WITNESS WHEREOF the parties hereto have signed this agreement on the day and year referred to above.

For Supplier ....................................................

.........................................................

For

M.P. STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION LIMITED

Signature with Office Seal

Dy.General Manager (Marketing)

Witnesses

1

2

Witnesses

1

2