tender for name of work : ambernath civilm & r to...

MAHARASHTRA INDUSTRIAL DEVELOPMENT CORPORATION

TENDER DOCUMENT

TENDER FOR

Name of Work : AMBERNATH CIVIL...M & R to Barvi water Works -Procurement of portable type Ultrasonic Flow Meter


Detailed Tender Notice1 1 3

D Form with Schedule 'B'2 4 11

DIRECTIONS FOR FILLING THE TENDER3 12 12

Schedule A4 13 15

Value Added Tax (VAT) Act and Contract Labour, Income Tax Clause5 16 16

SERVICE TAX CLAUSE (For other than maintenance, labour oriented and consultancy works)6 17 17

CLAUSE FOR REIMBURSEMENT OF TAXES/DUTIES7 18 18

CLAUSE FOR PAYMENT OF STAMP DUTY8 19 19

CLAUSE FOR RECOVERY OF ADDITONAL SECURITY DEPOSIT9 20 20

INSURANCE Clause of Work10 21 21

MAINTENANCE GUARANTEE CLAUSE DURING DEFECT LIABILITY PERIOD.11 22 22

DECLARATION FOR NON-EMPLOYMENT OF EX-MIDC EMPLOYEE12 23 23

Certificate From Contractor13 24 24

THIRD PARTY INSPECTION CLAUSE14 25 25

SCOPE OF WORK15 26 26

Schedule B16 27 27

Item Specification17 28 31

• Note : The Amendment’s details for any Tender document are displayed immediately after that document. Thelist of all such Amendments is available at the end of the document.

Index

Sr.No.

Particulars PageFrom

PageTo

Work Name : AMBERNATH CIVIL...M & R to Barvi water Works - Procurement of portable type Ultrasonic FlowMeter

E tenders are invited from eligible Manufactured/Authorised Dealers/Suppliers for the following work. Thedetails of tender are given below.An amount given below towards Earnest Money Deposit (EMD) & cost of blank tender should be paid byseparate Demand Drafts (DD) in favour of the and scanned copy of DDs shall be uploaded at relevantlocations.A copy of EMD Exemption Certificate issued by MIDC may be submitted in lieu of DD for EMD and scanned copyof the same shall be uploaded at relevant location.The tender will be considered only if the enclosures are inproper order.The EMD will be forfeited in case, after the acceptance of the tender, the contractor refuses to pay the SecurityDeposit as noted below, within the specified time limit. Otherwise it will be refunded. The work is to becompleted within the stipulated time as noted below.

DETAILED TENDER NOTICE NO.

1. Name of Work

AMBERNATH CIVIL...M & R to Barvi water Works -Procurement of portable type Ultrasonic Flow Meter

2. Rs 4,65,000.00Estimated Cost

Earnest Money Deposit3.

Rs 4,700.00 by DD of Nationalized Bank / Scheduled Bank/ Bankapproved by Government of Maharashtra OR by RTGS payable atin favour of

4. Security Deposit

Rs 14,000.00 or 3.00% of tendered cost whichever is higher by DDof Nationalized Bank / Scheduled Bank/ Bank approved byGovernment of Maharashtra. S. D. inform of BG will be acceptedwhen amount of S.D. is more than Rs.50,000

Rs 23,300.00 or 5.00% of tendered cost whichever is higherthrough RA bills.

Cost of Blank Tender Form5.Rs 1,000.00 (by DD OR by RTGS) (Non Refundable)

Time Period6.2 Months Including monsoon

7. Availability of blank tender form21/07/2014 to 31/07/2014 (to be downloaded from the MIDC Etendering site www.midcindia.org).

8. Queries of contractorWill be received by E tendering upto 26/07/2014 05:00 PM

9. Reply to queriesWill be published on the website on 28/07/2014 05:00 PM

Last date of submission of Tender10.31/07/2014 upto 11:00 AM hrs. @ MIDC website.

Page 1 Executive EngineerContractor

Date of opening of PQ & tender11.31/07/2014 01:00 PM hrs. (if possible)

12. EligibilityManufacturer/authorized dealer of portable type ultrasonicflowmeter.

Compensation13.Rs 200.00 per day for delay in work execution/ completion ofwork.

Validity of offer14.180 days from the date of opening of the tender. (Fromopening of First Envelope)

1. Important Note: The information regarding the tender & PQ form (if applicable) & the facility to downloadit, will be available on MIDC E tendering portal on website www.midcindia.org. The downloaded & dulycompleted tender form shall be submitted (by eligible contractors only) without making any change in thescript of tender document. If after submission of tender, it is noticed that the tender script is modified in anymanner whatsoever, the tender will be summarily rejected. Contractors may upload their queries beforeexpiry of query period. The replies to the queries received before the due date, will be published on thewebsite which should be downloaded by the tenderer. The document of reply to the queries of the contractorwill form part & parcel of the tender document & the clarifications given in the document will supercede theprovisions of the tender. After the tender is accepted & offer letter is issued to the contractor, agreement shallbe executed with the contractor on the tender copy prepared/printed by MIDC

2. The tenderer shall upload scanned copy / copies, the following documents at appropriate place

Envelope No.1 shall contain:

(i) DD OR by RTGS for EMD / EMD exemption certificate issued by MIDC and separate DD OR by RTGS for costof Tender form. (In case of JV, exemption certificate of lead partner). (ii) Attested copy of certificate as Manufacturer or Authorized Dealer/Supplier (iii) Professional Tax Registration Certificate for employees in E category for tenders without PQ and both i.e.'E' & 'R' category for tenders were PQ is applicable. (iv) Registration Certification with Sales Tax Deptt. under VAT Act 2002, of Govt. of Maharashtra. (v) Certified copy of PAN no. (In case of Joint Venture PAN Card of the Lead Partner) (vi) Experience certificate for single similar work during last 5 years executed in Govt. Deptt. semi Govt. /Local bodies such as MIDC/ CIDCO/ MJP local bodies etc. as specified elsewhere OR PQ form duly completedwith supporting documents and specified therein (if applicable) (vii) Reply to queries of the contractor. (viii) If tenderer desires to form JV, the notarized MOU of JV shall be uploaded as per format enclosed (ifapplicable). (ix) The Technical Bid shall be submitted as per format attached (only for Pumping Machinery only) (x) The photo copies duly attested, of the above certificates will have to be uploaded in Envelope No.1.Original shall be produced in the office of for verification on the day of opening of the tender as mentionedelsewhere. (xi) The tenderer should submit the original DDs towards Tender Fee ,EMD or UTR No(s) of RTGS to theopening authority before/at the time of opening of tenders & if a tenderer fails to submit DDs or UTR No(s) ,his main envelope containing offer will not be opened & his tender shall be summarily rejected.

Envelope No.2 shall contain Price Bid:

3. The Submission of tender shall be done in the manner prescribed by MIDC only.4. If the contents of Envelope No.1 are not found as per the requirements of MIDC, the Envelope No.2 will


Contractor

4. If the contents of Envelope No.1 are not found as per the requirements of MIDC, the Envelope No.2 willnot be opened at all & the tender shall be summarily rejected.5. Tenderer should digitally sign wherever required.6. The tenderer shall be bound to keep open the offer upto 180 Days from the date of opening of thetender. (i.e. from opening of First Envelope of tender)7. The acceptance of the tender rests with the competent authority which does not bind itself to accept thelowest tender & reserves the right to reject any or all tenders without assigning any reason thereof.8. The notes & conditions stipulated in this notice & elsewhere in the tender shall form the part of theagreement.9. If it is found that the information submitted is misleading/ false or if it is found that certain information ishidden, then the contractor will be disqualified during any stage of tender process & even after opening oftender.



(A Government of Maharashtra Undertaking)

'D' FORM

Notes Supply of Materials1. If the tender is accepted, no separate agreementshall be necessary and the tender itself shall be treatedas the contract. 2. For signature on the tender, seeRule 1.

Terms & Conditions

DIRECTIONS FOR FILLING THE TENDER

1. In the event of the tender being submitted by a firm, it must be signed by each partner thereof, or in the event ofthe absence of any partner, it must be signed on his behalf by a person holding a power of attorney authorizing him todo so.

2. Receipt for payments made on account of any work, when executed by a firm, should also be signed by all thepartners except where the contractors are described in their tender as a firm, in which case the receipts shall be signedin the name of the firm by one of the partners, or by some other person having authority to give effectual receipts forthe firm.

3. The amount of Earnest Money to be deposited shall be at the rate of 1% of the estimated cost of the work or atsuch higher percentage as may be fixed by the officer concerned in accordance with the provisions of paras 202 &203 of the PWD Manual. Such Earnest Money should generally be paid by the contractors directly to the MI DCDivisional Office & the receipt obtained therefor should be attached to the tender form.

4. The competent authority of MIDC shall open the tenders in the presence of contractors who have submittedtenders or their representatives, who may be present at the time & he will enter the amounts of the several tenders ina comparative statement in a suitable form. Receipts for the Earnest Money forwarded with the tenders shall be givento the contractor on the day the money is received. In the event of a tender being accepted, the contractor shall, forthe purpose of identification, sign copies of specifications & other documents as may be necessary. In the event of atender being


TENDER FOR SUPPLY OF MATERIALS

I/We ______________________________________________ the undersigned dohereby tender forthe supply of the materials described in the Schedule attached herewith subject to the conditions annexed.

MEMORANDUM

If several sub works are included theyshould be detailed in a separate list.

Name of Work M & R to Barvi water Works - Procurementof portable type Ultrasonic Flow Meter

Estimated Cost Rs. 4,65,000.00

The EMD shall be in accordance with theprovisions of paras 202 & 203 of the PWDmanual.

E.M.D. Rs. 4,700.00 by DD on any NationalizedBank /Scheduled Bank

This deposit shall be in accordance withparas 203 & 209 of the PWD manual.

Security Deposit Initial Rs.14,000.00 or 3.00 % of tenderedcost whichever is higher by DD onNationalized Bank / Scheduled Bank

Rs.23,300.00 or 5.00 % of tendered costwhichever is higher through RA Bills.

Total SD Rs.37,300.00 or 8.00 % of tendered costwhichever is higher

This % where no security deposit is takenwill vary from 5 to 10% according to therequirement of the case. Where securitydeposit is taken, see note to Clause 1 ofConditions of Contract.

Percentage, if any, to be deducted frombills so as to make up the total amountrequired as security deposit required by (d)above.

%

Give schedule where necessary showingdates by which the various items are to becompleted.

Time allowed for the work from the date ofwritten order to commence.

2 Months Including monsoon

Should this tender be accepted, I/We hereby agree to abide by & to fulfill all the terms & the provisions of thespecifications & conditions of contract annexed hereto so far as they may be applicable & in default thereof to forfeit& pay to the Maharashtra Industrial Development Corporation (herein after referred to as "the MIDC") the sums ofmoney mentioned in the said conditions.

Demand Draft No.____________________dated _____________ from the bank

_________________________________ in respect of the sum of Rs.(in figures)


_________________________________ in respect of the sum of Rs.(in figures)

______________________ & (in words) ________________________________

________________________________________________________is herewith

forwarded, towards the cost of blank tender form, which is non-refundable.

Demand Draft No._____________________dated ____________ from the bank

________________________________ in respect of the sum of Rs.(in figures)

_____________________ & (in words) _________________________________

________________________________________________________________

___________________is forwarded herewith, representing the earnest money.

#1 [(a) which may be forfeited to MIDC should I/We do not deposit the full amount of security deposit in accordancewith Clause I(A) of the said conditions of contract; otherwise the said sum of Rs._______________ shall be retainedby the MIDC as on account of Security Deposit as aforesaid] or

#2 [(b) which may be retained by the MIDC on account of the security deposit specified in Clause 1(B) of the saidconditions of contract].

#1 strike out (a) if no cash security deposit is to be taken.

#2 strike out (b) if any cash security deposit is to be taken

Signature of witness : Signature of the contractor,

to tenderer's signature (before submission of tender)

Address : Address :

Date : Date :

The above tender is hereby accepted by me on behalf of the MIDC for Rs.(in

fig.)_________________ (Rupees [in words]_____________________________________

________________________________________________________________________________ )¦ Place :Executive EngineerDate :


Maharashtra Industrial Development Corporation

CONDITIONS OF CONTRACT

CLAUSE 1; Security deposit: The person(s) whose tender may be accepted (hereinafter called the contractor, whichexpression shall unless excluded by or repugnant to the context include his heirs, executors, administrators &assigns) shall A) within 10 days (which may be extended by the Suptd. Engineer concerned upto 15 days if theSuperintending Engineer thinks fit to do so) of the receipt by him of the notification of the acceptance of his tender,deposit with the Exe. Engineer in cash to the Exe. Engineer (if deposited for more than 12months) of sum sufficientwhich will make up the full security deposit specified in the tender or B) Permit MIDC at the time of making anypayment to him for work done under the contract to deduct such as will amount (*% of all money so payable)suchdeductions to be held by MIDC by way of Security deposits) provided always that in the event of the contractordepositing a lump sum by way of security deposit as contemplated at (A) above, then & in such case, if the sum sodeposited shall not amount to 8.00 % of the total estimated cost of the work or tendered cost may whichever ishigher, it shall be lawful for MIDC at the time of making any payment to the contractor for work done under thecontract to make up the full amount of 8% by deducting a sufficient sum from every such payment at last aforesaiduntil the full amount of the security deposit is made up. All compensation or other sums of money payable by thecontractor to MIDC under the terms of his contract may be deducted from or paid by the sale of sufficient part of hissecurity deposit or from interest arising there from or from any sums which may be due or may become due byMIDC to the contractor under any other contract or transaction of any nature, on any account whatsoever & in theevent of his Security deposit being reduced by reasons of any such deductions or sale as aforesaid, the contractorshall, within 10 days thereafter, make good in cash as aforesaid any sum(s) which may have been deducted from (*or raised by sale of his security deposit) or any part thereof.

If the amount of security deposit to be paid in a lump sum within the period specified at (A) above is not paidthe tender/contract already accepted shall be considered as canceled & legal steps taken against the contractor forrecovery of the amount.

* [NOTE: This will be the same percentage as that in the tender at (f)]

[#1 This deposit will vary from 1 to 10% of the estimated cost of the materials to be supplied according totheCircumstances of the case].

[#2 This % where no security deposit is taken will vary from 5% to 10% according to the requirement of the case].

[#3 The amount of this percentage (not exceeding 10%) shall be fixed in every case to suit requirements eg. if it isfixedat 8% & the security deposit only amounts to 5% of the estimated cost of materials to be supplied, then 3% shallbededucted from every payment. If the percentage is fixed at 10% & the security deposit amounts to 6% only, then4%shall be deducted, & so on]


CLAUSE 2; Liability of Contractor for failure in delivery of materials: The contractor shall deliver the materials onor before the dates mentioned in the tender, failing which he shall be liable to pay a sum of Rs.200 Per day as & forliquidated damages for every day that he shall delay the delivery of the said materials.

CLAUSE 3: No Claim to compensation for loss thus sustained: In every case in which the delay mentioned in Clause2 shall continue for consecutive days, the Officer competent to dispose of the tender shall have power either to annulthe contract altogether or to have the supply completed without further notice at the contractor's risk & expense, as hemay deem necessary in the interest of the MIDC & the contractor shall have no claim to compensation for any lossthat he may thus incur on account of the action of the said officer.

CLAUSE 4; No compensation for restriction of work: If at any time after execution of the contract documents, theExecutive Engineer or his authorized representative shall for any reason whatever, not require the whole or any partof the work as specified in the tender to be carried out, the Executive Engineer or his authorized representative shallgive notice in writing of the fact to the contractor(s) who shall thereupon have no claim to any payment orcompensation whatsoever on account of any profit or advantage which he/they might have derived from theexecution of the work in full but which he/they did not derive in consequence of the amount of the work not havingbeen so carried out.

CLAUSE 5; Extension of time: If the contractor shall be hindered in the supply of the materials so as to necessitatean extension of the time allowed in this tender, he shall apply in writing to the Officer-in-charge of the work whoshall grant it in writing to the authority on reasonable grounds being shown for it. In the absence of such writtenauthority of the Executive Engineer or his authorized representative, the contractor shall have no claim to exemptionfrom the fine leviable under Clause 2.

Clause 6: Approval of & receipt of Materials: The contractor shall give notice to the Executive Engineer or hisAssistant of his intention of making delivery of materials & on the material being approved, a receipt shall be grantedto him by the Executive Engineer or by his Assistant, and no material which is not so approved shall be considered tohave been delivered.

Clause 7: Certificate: On the completion of the delivery of materials, the contractor shall be furnished with acertificate to that effect, but the delivery shall not be considered to be complete, until the contractor shall haveremoved all rejected materials, & shall have the approved materials stacked or placed in such position as may bepointed out to him.

Clause 8: Payment for materials: The materials to be supplied shall be of the best quality and in strict accordancewith the specifications and the contractor shall receive payment for such materials only as are approved & passed bythe Executive Engineer or his Assistant. Should the Executive Engineer consider that any of the materials deliveredare not of the best quality or are not in strict accordance with the specifications but that they may be accepted &made use of, it shall be within his full discretion to accept the same at such reduced rates as he may fix thereof.

Clause 9: Action when inferior materials is supplied: In the event of the material being considered by the Officer incharge of the work to be inferior to that described in the specifications. the contractor shall on demand in writing,forthwith remove the same at his own cost & in the event of his failure to so within such period as may be named bythe Executive Engineer or his Assistant, the said Officer may have such rejected material removed at the contractor's


risk & expense. The expense so incurred being deducted from any •sums due or which may become due to thecontractor.

Clause 10: Action for damages: If the contractor or his workmen shall break or deface any building, road, fence,enclosure or grassland or any cultivated land, he shall repair or replace the same & if any damage has been done, heshall make good the same at his own expense; &, in the event of his refusing or failing to do so, the damage shall bemade good at the contractor's expense, by the Officer inviting the tender who shall deduct the cost from any sumsdue or which may become due to the contractor or from his security deposits or the proceeds of sale thereof orsufficient portion thereof.

Clause 11: Supply of tools, plant etc, by contractor for due fulfillment of contract: The contractor shall supply at hisown expense all tools, plants & implements required for the due fulfillment of his contract, & the materials shallremain at his risk till the date of final delivery, except such portion as shall have been in the meantime removed foruse by the Executive Engineer or his Assistant.

Clause 12: Delivery on Sundays: No materials shall be brought to the site of the work or delivered on Sundayswithout the written permission of the Officer in charge of the work.

Clause 13: Subletting of contract: This contract shall not be sublet without the written permission of the ExecutiveEngineer. In the event of the contractor subletting his contract without such permission, he shall be considered tohave thereby committed a breach of the contract, & shall forfeit his security deposit, & shall have no claim for anycompensation for any loss that may accrue on account of the collection of the materials or engagements entered into.

Clause 14: Compensation under the Workmen's Compensation Act: The contractor shall be responsible for & shallpay any compensation to his workmen which may be payable under the Workmen's Compensation Act, 1923 (VIII of1923), hereinafter called the said Act, for injuries suffered by them. If such compensation is paid by the MIDC asprincipal under Sub-section 1 of Section 12 of the said Act on behalf of the contractor, it shall be recoverable by theMIDC from the contractor under Sub-section (2) of the said section. Such compensation shall be recovered in themanner laid down in Clause 10 above.

Clause 15: Decision of Superintending to be final: The decision of the Superintending Engineer for the time beingshall be final binding & conclusive on all questions relating to the meaning of the specification.

Clause 16: No guarantee that materials indicated in the Schedule will be ordered: No guarantee can be given that thetotal number of quantities of material of indicated in the schedule of the contract will be ordered during the period ofthe contract. But the Executive Engineer shall purchase from the contractor all such materials as are detailed in theschedule which he may require to purchase during the period of the contract.

Clause 17: Contactor bound to complete the work at rates mentioned in contract: No claim(s) made by the contractorfor increased rates on the grounds that the market or other rates, included in the contract, have risen during the periodof his contract will be recognized, that is to say, the contractor is bound to complete the work &/or to supplymaterials at the rates mentioned in the contract.


Clause 18: Refund of quarry fee & royalties: All quarry fees, royalties, octroi dues & ground rent for stacking ,materials if any should be paid by the contractor.

Clause 19: Minimum age of persons employed & employment of donkeys or other animals:

i) No contractor shall employ any person who is below the age of 18 years.

ii) No contractor shall employ donkey's or other animals with breeching of string or thin rope. The breeching mustbe at least 3 inches wide & should be of tape (nawar).

iii) No animal suffering from sores, lameness or emaciation or which is immature shall be employed on the work.

iv) The Executive Engineer or his assistant is authorized to remove from the work any person or animal foundworking which does not satisfy these conditions & no responsibility shall be accepted by the MIDC for any delaycaused in the completion of the work by such removal.

v) The contractor shall pay fair & reasonable wages to the workmen employed by him in the works undertaken byhim. In the event of any depute arising between the contractor & his workmen on the ground that the wages paid arenot fair & reasonable the dispute shall be referred without delay to the Executive Engineer, who shall decide thesame. The decision of the Executive Engineer shall be conclusive & binding on the contractor, but the existence ofthe dispute or the decision if any of the Executive Engineer shall not in any way affect the conditions in the contractregarding the period during which the work is to be completed or the payment to be made by the MIDC at thesanctioned tendered rates.

Clause 20: Method of payment: Payment to contractor will be made by cheque drawn on any Bank by the Divisionmost convenient to Division.

Clause 21: Acceptance of conditions compulsory before tendering work: Any contractor who does not accept

these conditions shall not be allowed to tender for works & his name shall be removed from the list of contractors.



(A Government of Maharashtra Undertaking)FORM - D SCHEDULE OF MATERIALS

Name of work:M & R to Barvi water Works - Procurement of portable type Ultrasonic Flow Meter

DescriptionorSpecifications of materialsto besupplied

Total quantities ofeach to be supplied

Place atwhich to bedelivered

Quantities tobe deliveredat each place

Date bywhichdelivery at allplaces mustbe completed

Rate at whicharticles are to besupplied (in Rs.)

Unit Total Cost ofeach articleinclusive ofeverydemand(in Rs.)

Remarks

In figIn words

AS PER SEPARATE SCHEDULE 'B' ATTACHED

Date:

Tender accepted on behalf of Maharashtra Industrial Development Corporation




DIRECTIONS FOR FILLING THE TENDER

1. The tenderer should quote the percentage/rate in words & in figures.2. The tenderer should carefully note the unit for each item. No change in this unit is to be made. In case of

any doubt, the tenderer should get the matter clarified from the concerned Executive Engineer well inadvance so that the submission is made before the specified date & time.

3. All works proposed to be executed by contract shall be notified in a form of invitation to tender put up ona board hung up in the office of the Exe. Engineer & signed by Exe. Engineer. This form will state thework to be carried out, the date for submitting & opening tenders, the time allowed for carrying out thework, the amount of earnest money to be deposited with tender, the amount of security deposit to bedeposited by the successful tenderer & the percentage, if any, to be deducted from bills. It will also statewhether a refund of quarry fees, royalties, octroi & ground rents will be granted. Copies of thespecifications, designs, drawings, estimated & scheduled rates & any other documents required inconnection with the work shall be signed by the Exe. Engineer for the purpose of identification & shallalso be open for inspection by contractors at the office of Exe. Engineer during office hours.Where theworks are proposed to be executed according to the specification recommended by a contractor &approved by a competent authority on behalf of MIDC such specifications, designs & drawings shall formpart of the accepted tender.

4. The tenderer shall fill up the printed form, stating at what percentage above/below the rates specified inSchedule B (Memorandum showing items of work be carried out) he is willing to undertake the work.Only one rate or such percentage on all the Estimated rates/Scheduled rates shall be entered. Tenders,which propose any alteration in the specifications in the said form of invitation to tender, or in the timeallowed for carrying out the work, or which contain any other conditions, will be liable to rejection.

5. No receipt for any payment alleged to have been made by a contractor in regard to any matter relating tothis tender or the contract shall be valid & binding on MIDC unless it is signed by the Exe. Engineer.

6. The Memorandum of work to be tendered for & the Schedule of Materials to be supplied by MIDC &their rates shall be filled in & completed by office of Exe. Engineer before the tender form is uploaded.

7. All the work shall be measured net by standard measure & according to the rules & customs of MIDCwithout reference to any local custom.

8. The contractor is allowed to change his bid till last date of time of the submission of the tender. Only thelast bid will be saved in the system which will be considered for evaluation if the contractor is foundeligible for opening of price bid.



Schedule A

Name Of Work : M & R to Barvi water Works - Procurement of portable type Ultrasonic Flow Meter

Schedule showing (approx) the material to be issued to the contractor for works to be executed on thiscontract, & the rate at which they are to be charged.

M & R to Barvi water Works - Procurement of portable type Ultrasonic FlowMeter

Schedule B

Sr. No. Particulars Quantity

Rate at which theMaterial is to becharged to the

contractor with unit

Place ofDelivery

Unit

NILNIL NIL NIL NILNIL

TERMS & CONDITIONS FOR ISSUE OF MATERIAL UNDER SCHEDULE 'A'

1.Materials required in excess of the quantity may or may not be supplied by the Deptt. If notsupplied, the contractor should make his own arrangements to provide the same, for which no extraclaims will be entertained.

2.All materials remaining unused after the completion of the works should be returned to theDepartment at the Departmental Store. For the materials remaining unused & not returned, recoverywill be effective at twice the issue rate of the materials or the prevailing market rate at the time ofcompletion of work, whichever is higher.

3.Considerable delay is likely to occur in getting the materials required to be conveyed by rail,whether such materials are to be supplied by the MIDC or by the contractor himself. The contractor,therefore, should submit indent for his requirement sufficiently in advance to allow for the periodusually taken for supply of such material.

No responsibility can be accepted for such delays in regard to supply of these materials. Everyassistance will be given to obtain the supplies as quickly as possible.

4.Contractor should check the materials before they are issued to him. Any complaint after thematerial is accepted by him will not be entertained.

5.The contractor should make his own arrangements for storing, the material issued to him, byconstructing a pucca shed which should be leak proof & should protect against moist climates.

6.All other materials not included in the above schedule will have to be procured by the contractorsfrom the open market at his own cost.


from the open market at his own cost.

7.The contractor shall maintain a regular account of consumption of the material issued to him by theDepartment, either at cost or free of cost & shall be produced when asked for.

8.All conveyance charges including loading & unloading operations for bringing the materials issuedfrom the place of delivery to the site of work should be borne by the contractor.

9.Weight of MS rounds that will be issued under Schedule 'A' will be computed on the basis offollowing table.

Dia of Bar in mm. Weight in Kg/RM length of

bar

6 0.22

8 0.39

10 0.62

12 0.89

16 1.58

18 2.00

20 2.46

22 2.92

25 3.85

28 4.83

32 6.31

36 7.99

40 9.87

In case of dispute or delegations in diameters, computation of weights shall be made at a rate of

0.785 Kg/Sq.cm. of cross sectional area.

10.The issue of steel from the stores stipulated in Schedule 'A' shall be on the basis of lengths of MS

rounds measured in metric system to the nearest 10mm. length. The surplus steel after completion

of work shall also be taken back & measured on the same basis. The MS rounds returned to the

departmental store shall be in the form of cut pieces of whole lengths remaining unutilised & will be

accepted as such. Pieces of length one metre & above shall accepted. The percentage waste in the


form of pieces of length below one metre shall not be more than 1% of the tonnage actually used in

work. Any additional loss beyond 1% stipulated above, shall be treated as used in an unauthorized &

wasteful manner, & recovery at double the issue rate or market rate, whichever is more, shall be

effected for such wasteful use of steel.


MAHARASHTRA STATE COMMISSIONER OF SALES TAX

NOTIFICATION NO.VAT-1505/CR-123/TAXATION-1 DT.1.4.2005

MAHARASHTRA VALUE ADDED TAX ACT-2002

1. The tendered rates shall be inclusive of all taxes, rates & cesses & shall also be inclusive of the tax leviable in respect of VATunder the provision of the Maharashtra Value Added Tax Act-2002.

2. The contractors who submit the tenders should necessarily be a Registered Dealer under the MaharashtraValue Added Tax Act, 2002.

3. The contractor shall submit the Registration Certificate as a registered dealer under the above said Act atthe time of submission of tender/at the time of issuing the work order.

4. MIDC will deduct this tax at source at 2% (for registered contractors) & 4% (in other case) of the value ofthe work done as per Section 31 of Maharashtra VAT Act, 2002 & Notification No.VAT-1505/CR-123/TAXATION-1 DT.1.4.2005. TDS certificate to this effect will be issued by MI DC.

REGISTRATION UNDER CONTRACT LABOUR ACT -1970

While submitting the tender, the tenderer should note that he should produce the certified xerox copy ofRegistration in prescribed form issued by Labour Commissioner under Contract Labour Act, 1970, as an employer,as much as they are directly employing the workers for execution of the contract works awarded to them by MI DC& comply with the provision of the Act. After acceptance of tender by MIDC the contractor has to give intimationabout work order & get this particular work registered within a period of 15 days from the date of issue of work orderfrom labour commissioner under Contract Labour Act, 1970 failing which no permission will be granted to continuefurther work under the agreement.

DEDUCTION OF INCOME TAX

The Income Tax including surcharges or percentage in force from time to time or at the rate as intimated bythe competent Income Tax authority shall be deducted from bill amount whether measured bill, advance payment orsecured advance.

NOTE : Clause of deduction of Income Tax is not applicable for this tender

Amendments




SERVICE TAX CLAUSE

(For other than maintenance, labour oriented and consultancy works)

1. The tendered rate shall be inclusive of all taxes, rates & cesses & shall also be inclusive of thetax liable in respect of Service Tax under the provision of Service Tax Act.

2. The contractors who submit the tenders should necessarily be registered under the Service TaxAct, if he is providing services covered under Service Tax Act.

3. The contractor shall submit the registration certificate/ authorized documents under the serviceTax Act at the time of submission of tender.

4. The successful tenderer shall himself be liable/responsible to pay the Service Tax witheducation cess thereon to concerned government authority directly (after receiving the payment)as per the prescribed rate declared by concerned

government authority time to time & within the prescribed period as per Service Tax Act.


CLAUSE FOR REIMBURSEMENT OF TAXES/DUTIES

While submitting the tender, the contractor shall consider the prevailing taxes & duties on the dateof submission. In case there is statutory increase in the taxes/duties, the contractor shall submitdocumentary evidence for the payment of the same. On verification of the documents, the reimbursementwill be made if there is increase. In case there is reduction in the statutory taxes/duties, deduction will beeffected. It may also be noted that this clause is not applicable if there is increase in the octroi duringexecution of the work.

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CLAUSE FOR PAYMENT OF STAMP DUTY

As per Article-63 of Schedule-I of Bombay Stamp Act, 1958, stamp duty charges shall be as follows: Workscontract, that is to say a contract for works & labour or services involving transfer of property in goods(whether asgoods or in some other form) in its execution & includes sub-contract:

a) Where the amount or value set forthin such contract

does not exceed Rs.10 lakhs.

Rs.100/-

b) Where it exceeds Rs.10 lakhs. Rs.100/- plus Rs.100/- for everyRs.1,00,000/- or part thereof, aboveRs.10 lakhs, subject to the maximum ofRs.5,00,000/-

The contractor whose offer will be accepted will be called for execution of the agreement & shall only be liable topay the stamp duty applicable thereon.

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(A Govt of Maharashtra Undertaking)

CLAUSE FOR RECOVERY OF ADDITONAL SECURITY DEPOSIT A) Clause for Recovery of Additional Security Deposit in case tenders ACCEPTED more than 15% below :The tenderer shall note that, in case the tender is quoted and accepted more than 15% below then theadditionalsecurity deposit shall be recovered in the form of cash at the time of execution of agreement .The recovery of additional security deposit shall be as detailed below:

Sr.No.

Offer received below Additional securitydeposit to berecovered

1) For offer between 15.01% upto20% below

1% of estimated cost.

2) For offer between 20.01% upto25% below

2% of estimated cost

3) For offer more than 25.01%below

3% of estimated cost

B) Clause for Recovery of security deposit for quantities Exceeding 125% and Extra Item Rate List (EIRL):

It shall also be noted that security deposit for the quantities exceeding 125% of tendered quantities and/orEIRL shall also be deducted at the % to be recovered through bills (i.e. in cash) as mentioned in the tender text.

C) Refund of above Security deposit:

The security deposit so recovered in above events shall be refunded after satisfactory completion of defectliability period.


MAHARASHTRA INDUSTRIAL DEVELOPMENT CORPORATION(A Government of Maharashtra Undertaking)

INSURANCE OF WORK

The contractor shall take out necessary Insurance Policy/Policies immediately after issuing work order and produce acopy of same prior to payment of first RA bill so as to provide adequate insurance cover for execution of theawardedcontract work for total contract value & complete contract period including defect liability period asstipulated in thetenderpaper and upto the period for which the extension of time limit is granted from the "Directorateof Insurance,MaharashtraState, Mumbai" only. Its postal address for correspondence is "264, MHADA, 1st floor,Opp Kalanagar,Bandra (E), Mumbai-400 051". Tel.26438690 / 26438746 & Fax:26438461. Similarly, all workmenappointed to complete the contract work are required to be insured under Workmen's Compensation InsurancePolicy. Insurance Policy /Policies taken out from any other company will not be accepted. If any contractor haseffected insurance with any Insurance Company, the same will not be accepted.




Maintenance Guarantee Clause during Defect Liability Period .

1. The contractor will have to guarantee the work executed under the agreement for a period of 12 Months from the date of completionof the work. During this period of 12 Months , the contractor willhave to make good all damages caused to the works done by him underthis agreement, to the full satisfaction of Engineer-in-charge, without charging any extra cost. The repairs to defects due to bad workmanshipshall be done.

2. The contractor willhave to maintain the work done by him under this agreement in good condition during the defect liability period. Thelist of defects to be observed and rectified is attached separately in the tender document.

3. The contractor will have to carry out the repairs within 8 days from the date of intimation by MIDC about the damages.

4. If during the guarantee period, the company/contractor's firm gets dissolved or some new partners are introduced, then the responsibilityto maintain the work done under this agreement during the defect liability period will have to be borne by the new Company/Contractor'sfirm.

5. For enforcing this guarantee, 8.00 % Security Deposit of estimated cost or tendered cost whichever is higher, shall be recovered from thecontractor as under:

a) 3.00 % initial security deposit in the form of cash/DD/BG at the time of issue of work order.

b) 5.00 % to be recovered through RA bills.

Out of this 8.00 %, the initial security deposit of 3.00 in the form of BG/DD will be released alongwith the final bill. However, remaining

5.00 % recovered through RA Bills shall be released after completion of defect liability period or after 12 Months from the date of

completion of work.

Before releasing such security deposit after 12 Months or after the defect liability period, the Executive Engineer along with the

representative of the contractor shall inspect the work & if the work is found to be satisfactory then only 5.00 % security deposit shall be

released.

6. Considering the guarantee offered by the contractor, the contractor is requested to thoroughly inspect & study the site conditions beforequoting for this work. No extra claim on this account will be entertained later.7. If certain works are neglected by the contractor, the same shall be carried out by the department at the risk & cost of the contractor. Thecost of the same shall be recovered from the amount balance with MIDC.8. Before starting the work, the contractor will have to give in writing,guarantee on stamp paper of Rs.100/- for free maintenance of workdone by him for the period of 0 from the date of completion of work.9. This Maintenance Guarantee Clause supersedes all clauses regarding security deposit mentioned elsewhere in this tender.




DECLARATION

I/We hereby declare that in the formation of our Company, either by way of partnership or consultant, no MIDC ex-

employee has been on the enrollment of the Company.

It is further to certify that the ex-employee of the MIDC, who has joined the Company, has completed 2 years fromhis date of resignation from MIDC or from the date of retirement from MIDC.

Date :

Place : Signature of Contractor




CERTIFICATE

I/We hereby certify that the rates have been quoted by me/us after:

a) I/We have fully acquainted myself/ ourselves with site conditions &b) I/We have fully read, understood & accepted all terms, conditions, specifications & requirementsmentioned in these tender documents.

Stamped & dated

Signature of the

Contractor



(A Government of Maharashtra Undertaken)

THIRD PARTY INSPECTION

Material such as all type of pipes (of all sizes) R .C.C. / P.S.C. / MS /DI /CI./A.C./ HDPE/PVC/GRP &other, all type of valves (of all sizes), any other materials as per requirements which are supplied by the contractorunder this contract are subject to third party inspection. The charges for third party inspection shall be 0.25% on theactual cost of materials, excluding Excise and freight of materials. The charges for such inspection shall be paid bythe contractor. All the arrangements for inspection i.e. measuring tools, testing equipments and tools, labour requiredfor handling materials during testing etc shall be made available / arranged by the manufacturer / Vendor / contractorin their premises at their own costs. If any particular testing facility is not available at the premises / location ofFactory, then the test shall be arranged by the factory owner / Vendor at his own cost at other locations / testlaboratory. All expenses in this regard shall also have to be borne by the manufacturer /vendor /contractor only.

If the material inspected fails during test on no fault of the inspecting agency, fees are payable to the inspectingagency for the said inspection and for any further re-inspection of the same material.Third party inspection shall be done from one of the following agencies. The name of the agency forthird party inspection shall be informed by Engineer-in-charge.1. M/s. Quality Services and Solutions (QSS), Thane.2. M/s. Dr. Amin Controllers Pvt. Ltd., Khar (West), Mumbai 400 052.3. M/s. Wapcos Ltd., Kalyan4. M/s. Projects and Development India Ltd., Mumbai5. M/s. Gooly Consultancy Services, Bangalore.If it is subsequently observed that there are defects in the quality of material, the contractor shall replacethe material without any extra cost.In addition to third party inspection, the Engineer-in-charge or his representative may conduct inspectionintermittently.Third Party Inspection Report: The third part y inspection report merely in the certificate form statingthat pipes/valves/specialsor any other material inspected are found satisfactory will not be accepted, but it should bein the form of detailed report stating the parameters checked & observations made with comments of the InspectingOfficer in accordance with the respective specifications/detailed item wise specifications / as per Tender notice.


SCOPE OF WORK

Name Of Work :- M & R to Barvi water Works - Procurement of portable type Ultrasonic Flow Meter

1. The work includes supply of Std. make portable type ultrasonic flowmeter at MIDC Civil Division Ambernath.2. The flowmeter shall be suitable for pipe dia. 25 mm to 1772 mm.


Schedule B



Amount And Rate In (Rs)

Sr.No Item DescriptionQuantity Rate Unit AmountRate In Words

Number1.00 Supply of portable clamp on typebattery operated Ultrasonic FlowMeter including all accessories suchas sensors ,sutaible for various dia.pipelines , UFC 400 converterincluding battery charger/ powersupply mounting strip , USB stick ,coupling , grease , signal cable , tapemeasure , back pack , trunk on wheelalongwith pipe , wall thickness gaugeincluding all taxes , duties, packing ,transportation charges , etc completefor Ambernath Civil Division.

1

0.00Total Amount Rs :


Item Specification



Item DescriptionSr.No

Supply of portable clamp on type battery operated Ultrasonic Flow Meter including all accessories suchas sensors ,sutaible for various dia. pipelines , UFC 400 converter including battery charger/ powersupply mounting strip , USB stick , coupling , grease , signal cable , tape measure , back pack , trunkon wheel alongwith pipe , wall thickness gauge including all taxes , duties, packing , transportationcharges , etc complete for Ambernath Civil Division.

1

Specification:

DETAILED ITEMWISE SPECIFICATIONS

NAME OF WORK : M&R to Barvi Water Supply Scheme....;Procurement

of Portable type Ultrasonic Flow Meter.

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Item No.1: Supply of portable clamp on type battery

operated ultrasonic flow meter including all

accessories as per manufacturer's list such as sensors, UFC 400P

converter including battery charger/power supply & mounting strap

USB stick,coupling grease, signal cable, tape measure, back pack,

trunk on wheel, alongwith pipe wall thickness gauge inlcuding all

taxes, import duties,octroi,packing transportation etc complete.

The item rate shall include supply of portable

battery operated ultrasonic flow meter of including

all accessories as per wording of item above. The rate shall include


all material cost including all taxes, import duties, octroi,

transportation etc complete. The flow meter shall conform to

technical specification as enclosed herewith. The item rate shall

include providing necessary training to field staff & also furnishing

calibration certificate from Govt. approved laboratory.

Mode of Measurement: Contract rate shall be per No. basis of portable

flow meter with all accessories.

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TECHICAL SPECIFICATIONS

PORTATBLE ULTRASONIC FLOW METER

Pipe sizes DN 15 to DN 1772

Versio Carrying case with integrated signal

converter, with battery power supply

including charger, signal cable, mounting

rails, straps, sensors & couppling

grease

Measurement channels : Universal Clamping on to any pipe at

any time.

Principal of Operation : Ultrasonic Transit time measurement

Sensors : Clamp on type

Nominal diameter range : DN 25 To DN 1772Possible Pipe Materials : Metal, Plastic & internal & external

coated pipes.

Max. Pipe Wall Thickness : Upto 40mm


Signal Cable : Double shielded, internal triax cable

Sensor Cable length : 3m/10ft.

Mounting rail : Provided.

Fixing strap : Provided.

Media : All clean, homogeneous liquid with not

more than 3% solid/gas content by

volume.

Liquid Temperature : -40 to 120 Deg.C.

Operating Pressure : Any.

CONTRACTOR 19 EXE.ENGR.

Accuracy : +1% of measured value for v>1 m/s.

Repeatability : + 0.2% of measure value.

Recommended flow : 0.5 to 20 m/s.

velocity

Functional Details : Freely programmable.

Measurement information : Volumetric flow rate, totalized flow,

transit time of the sonic waves, flow

direction (forward,reverse). quality

of acoustic signal.

Output : 4-20 mA, DC

Display : TFT with backlit LED display, daylight

readable.

Compter Interface : USB port to download the logged data

Units : Metric, British & US units selectable


Housing : Polypropylene carrying case.

Power Supply : Integrated rechargeable battery pack

for 14 hours of continuous operation &

230 Volt, AC Supply.

IP Protection : For sensor - IP67/NEMA 6

For transmitter - IP65/NEMA 4

For carrying case - IP67/NEMA 6

Quantity : 1 No.


Signed By

Organisation Unit

Signed Date

Rajendra VitthalraoKendre

Government ofMaharashtra

21/07/2014

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:

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List of Amended Documents

Sr. No. Document Name

1 Value Added Tax (VAT) Act and Contract Labour, Income Tax Clause
