tender management 2
DESCRIPTION
Tender ManagementTRANSCRIPT
TENDER
TABLE OF Contents
1)Terms & Def init ions2)Ethics & Principles3)Regulations4)Tender Process5)Contract6)Content of the Contract7)Reference
3
REGULATIONSRegulations
8
YOUR COMPAN
Y
PTK 007/Rev-2
REGULATIONS
Perpres 54/2010
TENDER Process
9
Preparation
ExecutionContract
Procurement Plan Choosing the Selection Method Qualification Method Scheduling Plan Document Preparation and OE Determination
Distribute Tender Document Aanwijzing Submit Quotation Evaluation Negotiation Winner Selection Debrief unselected participant
Based on Term of Payment
Based on Period of Contract
Content of the Contract
TENDER Preparation
10
PreparationProcurement
PlanChoosing the
selection method
Qualification Method
Scheduling Plan
Document Preparation &
OE Determination
• Preparation
• Execution• Contract
•Considering the needs of operational•Considering some factors:
• Optimize procurement process• Type of Contract, quantity, quality and deadline• The procurement workflow• Cost Risk• Technology
• Maximize product consumption and competency in result.• Considering the rule of K3LL
Procurement Plan
•Public Tendering•Limited Tendering•Direct Selection•Direct Appointment
Choosing the selection method
•Pre-qualification•After-qualification
Qualification Method
Pre-qualification
PRE & AFTERQualification
11
≥ 1Advertise the Open Tendering
Prequalification
≥ 3Pre bid
Meeting/Aanwijzing
Arrange BAP/ADDM
Submit & Open Quotation
≥ 3Arithmetic Correction
Administration Evaluation
≥ 1
NO
Technical Evaluation
≥ 1
Price Evaluation
2nd NO
2nd NO
NO
2= Direct Selection≤ 1Direct
Appointment
Winner Selectio
n
• Preparation
• Execution• Contract
After-qualification
PRE & AFTERQualification
12
Advertise the Open TenderingRegister and
Collect Document
Pre bid Meeting/Aanwijzi
ngArrange
BAP/ADDM
Submitting and Open Quotation
≥ 3Arithmetic Correction
Administration Evaluation
≥ 1
NO
NO
Technical Evaluation
≥ 1
Price Evaluation Verify the Qualification Document
≥ 1
≥ 1
2nd NO
2= Direct Selection≤1Direct
Appointment
≥ 32nd NO
NO
Winner Selectio
n
• Preparation
• Execution• Contract
TENDER Preparation
13
PreparationProcurement
PlanChoosing the
selection method
Qualification Method
Scheduling Plan
Document Preparation &
OE Determination
• Preparation
• Execution• Contract
• Creating the schedule from beginning to end
Scheduling Plan
• Preparing for document• Determine Owner Estimation
Document Preparation and OE Determination
TENDER Execution Process Execution
• Preparation
• Execution• Contract
• Register/Invited to the tender
Distribute Tender Document
• Explaining and describing tender specifications
Aanwijzing
• Submitting the quotation within stated period• One Envelope• Two Envelope• Two Stage
Submit Quotation
Collecting Tender
Document
Aanwijzing
Submit Quotation Evaluation Negotiati
onWinner
Selection
Debrief Unselecte
d Participa
nts
14
TENDER Execution Process
15
ExecutionCollecting
Tender Documen
t
Aanwijzing
Submit Quotation Evaluation Negotiati
onWinner
Selection
Debrief Unselecte
d Participa
nts
• Preparation
• Execution• Contract
• Elimination System• Scoring System• Lifecycle Cost (TCO)
Evaluation
• Reconditions the submitted quotation
Negotiation
• Winner could be announced from website or public media
Winner Selection
Debrief Unselected Participants
Contract
16
Based on Term of Payment
• Preparation
• Execution• Contract
• The work should be accomplished within period of time
Lump-Sum
• The work should be accomplished within period of time
• Fixed price
Unit Price
Cost Plus Fee
• Refers to something that is ready for immediate use
Turn key
Contract
17
Based on Period of Contract
• Preparation
• Execution• Contract
Single Year
Multi-Year
CONTENT OF THE
18
1) Identifying the parties
2) Description of the goods/services/capital investment
3) Contract price
4) Delivery
5) Inspection by the buyer
6) Retention of title
7) Payment conditions
8) Documents
9) Liability for late delivery, non delivery and remedies
10) Limitation of liability for nonconforming goods
11) Claims in product liability or otherwise
12) Force majeure
13) Applicable law
14) Resolution of disputes
15) Language of the contract
• Preparation
• Execution• Contract
Contract
19
16) Conditions to the entering into force of the contract
17) Definitions
18) Notices and communications
19) Exclusion of headings
20) Merger
21) Modification of the contract
22) Changes in the parties
23) Assignment
24) Termination for cause
25) Insurance
26) Warranty claims
27) Void ability of the contract or part or it
28) Intellectual or industrial property
29) Taxes
30) Performance bonds, advance payment, and/or completion bonds
• Preparation
• Execution• Contract
ContractContent of the
Thank
END
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