TENDER NOTICE NO: Office Of Accountant General (Audit) Uttarakhand,

Dehradun / Furniture /2013-14

Sealed Tenders under two bid system for supplying & fixing furniture at

Office of Accountant General (Audit) Dehradun, Uttarakhand is invited as

per the specification mentioned in the schedule 1 & 2. All the relevant

documents of tender should be submitted to AO (GD), Office of Accountant

General (Audit) Uttarakhand Vaibhav Palace C-1/105, Indira Nagar, Dehradun

– 248006 .The Agency must have executed Supply of similar nature and

magnitude successfully, prior to the date of opening of technical bid of the

tender otherwise their bids will not be considered.

Last date for Submission of

Tender documents.

9.12.2013

Date of Opening Tender 10.12.2013

EMD Rs 26,000/-

Security Deposit Rs 75,000/-

IMPORTANT :

All the relevant documents as per requirement of the Tender should be

submitted along with the EMD in sealed cover on or before the due date & as

mentioned above.

Office Of Accountant General (Audit) Uttarakhand, Dehradun reserves the

right to reject any OR all tenders without assigning any reasons thereof.

EMD COVER MUST CONTAIN THE FOLLOWING DOCUMENTS:

The financial turnover for the last three Years.

Supply of materials in quantity for the last three years.

The Yearly capacity to manufacture the materials in quantity.

Orders / Certificate of Supply of materials in quantity for the last three

years.

Partnership Deed or Article of Association.

Audited Balance Sheet of the last three years .

Factory License.

In absence of any of the above, technical bid will not be opened / the

opening of tender of the party will be at the discretion of the Office of

Accountant General (Audit) Uttarakhand Dehradun.

Security Deposit

The security deposit is applicable as per Condition of Contract.

Time Limit

Time limit for the completion of work is 25 days from the date of written

order to commence.

DELAYED AND LATE TENDERS :-

NO TENDER AND SAMPLE SHALL BE ACCEPTED / OPENED IN

ANY CASE WHICH ARE RECEIVED AFTER DUE DATE AND TIME

OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAYED DUE

TO POSTAL SERVICE OR ANY OTHER REASONS AND the Office

of Accountant General (Audit) Uttarakhand Dehradun.

SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT

OF TENDER / SAMPLE. ANY CORRESPONDENCE IN THIS

MATTER WILL NOT BE ENTERTAINED.

SCOPE OF ENQUIRY:

The tender calls for Supplying & Fixing of Modular Furniture at Office of

Accountant General (Audit) Uttarakhand, Dehradun. The Bidder has to submit

item wise rates of each item in price bid.

Signature of Tenderer Company's Round Seal

Date:

Place:

IMPORTANT INSTRUCTIONS TO THE BIDDERS :

1. `The bidders shall submit true copies of all the relevant certificates,

documents, etc. in physical form at the Office of The Accountant General

(Audit) Uttarakhand, Dehradun.

2. The Bidder has to submit Detail of each item with detail specification of

item in technical bid.

3. The Bidder has to submit material specification of each item for all

quoted items in technical bid cover.

4. The tenderer is subject to be disqualified, if he is found to have mislead

or furnished false information in the forms/ statements / certificates

submitted in proof of qualification requirements or record of performance

such as abandoning execution of the works, litigation history and or

financial failures and or suppression of material facts and information.

5. If any of the certificates, document, etc. furnished by the tenderer is

found to be false/fabricated/ bogus, the bidder will be disqualified,

blacklisted, and action will be initiated as deemed fit in addition to

forfeiture of the EMD submitted.

PROPOSAL EVALUATION

Proposal will be evaluated initially for Technical bid. Financial Bid of only

technically qualified bidder will be opened.

Qualification Criteria

Bidder must have achieved an Average annual financial turnover of `1.00

crore during last three years in Modular Furniture of similar nature,

type and complexity

Bidder must posses

1. Factory License

2. Excise registration certificate

3. VAT registration certificate

Tenderer should invariably fill up all the details of all the Annexures of

this tender document. This is mandatory. All the Annexures should also be duly

signed by authorized signatories with their rubber stamp and along with

company's Rubber (Round) seal / stamp affixed on each paper.

The following List of Annexures and Documents (available in this tender

document) should be invariably submitted in technical bid:

E.M.D.

Appendix – 1

Annexure – 1 - 2

Technical specification, commercial Conditions and supporting document

required for qualification.

All the above documents duly filled in, signed & stamped with company's seal

should be submitted along with the Technical Bid.

Please note that any additional conditions / deviations, if any, found in the

commercial terms & conditions, then the Price Bid of such tenderer will not be

opened and no further correspondences in the matter will be allowed.

The whole of the works included in any contract shall be executed by the

Supplier whom the work entrusted and the Supplier shall not directly or

indirectly transfer assign or sub let the contract or any part thereof of any

interest therein without the prior written consent of O/o AG (Audit),

Uttarakhand, Dehradun and no undertakings shall relieve the Supplier from the

full and entire responsibilities of the contract.

Signature of Tenderer Company's Round Seal

Date :

Place :

COMMERCIAL TERMS AND CONDITIONS

The tenderer should thoroughly read all clauses before submitting his tender.

The original copy of the Commercial terms and conditions duly signed, stamped

with company's seal must be submitted along with technical bid.

TENDER SPECIFICATIONS :

All technical specification should be as per Specification . No deviation in

specification shall be allowed and decision of O/o AG (Audit), Uttarakhand,

Dehradun, shall be final. Tender should be in two bids.

a) Technical Bid (Including EMD cover) and

b) Price Bid

Incomplete bids and amendments and additions to bids after opening of the bids

will be ignored outrightly.

The price bid of those who are technically qualified shall be opened. After

technical bid is opened, for modification if any required, all bidder shall be

given equal chance.

PRICE EVALUATION:

No price preference shall be given on any account. All tenders will be evaluated

on firm price and cost basis, but without loading VAT, unless otherwise

mentioned in the tender documents. The parties however will have to give cost

for all items

The estimated cost of tender items is notified in the tender notice.

IMPORTANT:

The technical bid should be submitted along with separate EMD cover in the

respective envelopes and super scribing Name and subject of tender, Please

note, that any bid received after the due date and time will not be accepted and

the offer will be ignored outrightly. No LATE TENDER / DELYAED

TENDER SHALL BE CONSIDERED.

PRICES:

Prices quoted should be exclusive of VAT/CST as applicable but inclusive of all

other taxes, duties on F.O.R. destination basis.

The Tenderer should invariably indicate the total unit end cost price considering

all their costs / calculations in the Price bid itself for each item and all sub-items

if any. This is a must. Cost components hidden / furnished elsewhere will not be

considered and will be ignored out rightly.

EARNEST MONEY DEPOSIT:

E.M.D. of ` 26,000 /- is payable by Demand Draft in favour of Pay and

Accounts Officer O/o PAG (A&E), Uttarakhand, Dehradun.

SECURITY DEPOSIT CUM PERFORMANCE GUARANTEE: (should be

paid within 30 (Thirty) days from receipt of order).

The successful tenderer will be required to pay an amount of `. 75,000/- as a

Security Deposit cum Performance Guarantee for satisfactory execution of the

contract. Such Security Deposit will be payable either in Cash /Account Payee

D.D. / Banker's cheque. Bank Guarantees from Scheduled / Nationalized Banks.

It should remain valid for the period of 60 days beyond the date of completion

of all contractual obligation of the supplier including warranty obligation.

Security Deposit if paid will be returned on successful completion of the Order

and only after the Performance Guarantee Condition is fulfilled.

If the full Security Deposit amount is not paid within 30 (thirty) days after the

receipt of the order then the order will be outrightly cancelled at the risk & cost

of the tenderer and without entering into any correspondences and this will be

binding on the tenderer.

SALES TAX/VAT (VALUE ADDED TAX):

The prices should be quoted Exclusive of VAT Tax i.e. without VAT or CST.

The amount / percentage of VAT (VAT or CST) should clearly be indicated

separately.

STATUTORY VARIATION

Any statutory increase or decrease in the taxes and duties subsequent to

suppliers offer if it takes place within the original contractual delivery date will

be borne by the O/o AG (Audit), Uttarakhand, Dehradun, subject to the claim

being supported by documentary evidence. However, if any decrease takes

place after the contractual delivery date, the advantage will have to be passed on

to O/o AG (Audit), Uttarakhand, Dehradun.

PAYMENT TERMS:

No advance payments shall be made.

PENALTY FOR LATE DELIVERY:

In case, the materials are not delivered within the period stipulated (25 days),

penalty shall be levied at 1/2 percent per week on the prices (End cost with

sales tax) subject to maximum 10 percent reckoned on the value of late

delivered supplies.

Due consideration will be given for waival / levy of penalty only for the reasons

absolutely beyond supplies control (Viz. Force Majeure conditions for which

documentary evidence will have to be provided.

FORCE MAJEURE CLAUSE

"If, at any time during the continuance of this contract, the performance in

whole or in part by either party of any obligation under this contract shall be

prevented or delayed by reason of any war, hostility, act of the public enemy,

civil commotion, sabotage fires, floods, explosion, epidemics, quarantine

restrictions, strikes lockouts or acts of God (hereinafter referred to as event)",

then provided notice of the happening of any such event is given by either party

to the other within twenty one days from the date of occurrence there of neither

party shall by reason of such event be entitled to terminate this contract nor

shall either party shall have any claim for damages against the other in respect

of such non-performance of delay in performance, and deliveries under the

contract shall be resumed as soon as practicable after such event has come to

end or ceased to exist.

REPLACEMENTS OF GOODS BROKEN, DAMAGED OR SHORT:

In the event of any stores or part thereof being broken or damaged or received

short during transit or during the testing and trial at site before commissioning

in service the suppliers shall replace the same free of cost.

TENDERERS SHOULD FURNISH THE FOLLOWING DETAILS:

1. A list of the Partners / Directors with the permanent as well as present

address, phone & fax numbers.

2. List of machinery and production capacity and Items manufactured.

3. Performance reports if any.

Revision of prices or any commercial terms affecting the price after opening of

technical bids shall not be considered and will be ignored.

Please give suitable declarations as under:

I / We declare that we are manufacturer for all the tendered items.

Tenderer should specifically mention in the offers and should indicate in Block

letters the name of the Partners / Proprietor who is / are the signing authority.

GUARANTEE:

If the goods, stores and equipments found defective due to bad design or

workmanship the same should be repaired or replaced by you free of charge if

reported within 12 months of their receipt at site or 6 months from the date of

commissioning of equipments whichever is earlier.

You will be responsible for the proper performance of the equipments /

materials for the respective guarantee period.

O/o AG (Audit), Uttarakhand, Dehradun, would prefer the offers from

manufacturers directly. All the manufacturers should quote for those items,

which are actually manufactured at / rolled by their plants. The Tenderer should

ensure that manufacturing facility required for manufacturing of the tendered

products is available in-house. If the same is available elsewhere, then O/o AG

(Audit), Uttarakhand, Dehradun, reserves right to reject the offer out rightly.

O/o AG (Audit), Uttarakhand, Dehradun reserves the right to inspect, suppliers

factory at any time during the prevalence of the contract in case order is placed

on supplier and also to inspect each manufactured lot before testing / packing /

dispatch.

TERMINATION OF CONTRACT:

In case, the supplier fails to deliver the stores / materials /equipments or any

consignment thereof within contractual period of delivery or in case the stores

are found not in accordance with prescribed specification and / or the approved

sample, O/o AG (Audit), Uttarakhand, Dehradun, shall exercise its discretionary

power either:

To recover, from the supplier as agreed, by way of penalty clause above, or

To purchase elsewhere after giving due notice to the supplier on account and at

the risk of the supplier such stores not so delivered or other similar description

without cancelling the contract in respect of the consignment not yet due for

delivery or to cancel the contract.

Signature of Tenderer Company's Round Seal

Date:

Place:

OFFICE OF ACCOUNTANT GENERAL (AUDIT), UTTARAKHAND,

DEHRADUN

APPENDIX- 1

FINANCIAL STATUS

Annual turnover of last three years of the Company.

[Tenderer shall submit the information in the Format detailed here under]

Supporting Documents must be attached.

Sr.No. year Turnover in ` Remarks

1 2 3 4

2010-11

2011-12

2012-13

Supplier's Representative legible signature: -----------------------------

Name of the person: -------------------------------------------------------

Seal of the company

Date & Place:

ANNEXURE – 1

DETAILS OF THE FIRM

Tenderer may MANDATORILY fill all the details in this form.

(These details are necessary to create the database of suppliers)

Supplier Name

Within Uttarakhand / Outside

Uttarakhand

Pvt. Firm / Ltd. Company / State Govt. Under

taking / Central Govt. undertaking /Joint

venture/Individual/partnership

(Indicate the relevant status

with documentary evidence)

Supplier Category Manufacturer/Trader

GST No. and GST Date

Excise No. and Excise

Date

License Type (ISO9001/9002) ISO 9001 /ISO 9002

(Tick Application)

License Validity Period From Date--------- to Date -----------

Signature of Tenderer Company's Round Seal

Date:

Place:

ANNEXURE – 2

Bidders must furnish the below details along with technical Bid.

I. The financial turn over for the last three years.

II. Supply of materials in quantity for the last three years.

III. The yearly capacity to manufacture the materials in quantity.

IV. The order on hand in quantity with delivery schedule.

V. Orders / Certificate of Supply of materials in quantity for the last three

years

VI. Partnership Deed or Article of Association

VII. Audited Balance Sheet of the last three years.

VIII. Factory License

IX. List of Machinery

Signature of Tenderer Company's Round Seal

Date:

Place:

~0!:1"I.1'1 •._I .... .1'1['lIJ~11 -zr

A

1 ALMUNIUM PARTITON WITH PLPB

(i) PANEL (2x L-Shaped & lx Straight panel) 2 Nos(CUBICALS)

B TABLES SINGLE COLOUR

STEEL TABLE 4.5x2.25 2 Noswith both side unit

c COMPUTER TABLE

COMPUTER TABLE 5 NOS

0 STORAGES WITH LIPPED TOPS 18MM

GROUND STORAGES IN PRElAM BRD

900(w)x4S0(d)x1200(h) 12 NOS10S0(w) X 4S0(d) X 1200(h) 12 NOS

STORAGES WITH 6'-0"(HT} 150 SQFT

STORAGES WITH 8'-0"(HT} 230 SQFT

E ROUND MEETING TABLE I'4'-0" DIA 10 NOS

f GLASS PANEL ..

ALUMUNIUM PANNEL WITH GLASS 55 SQFT(LOBBY AREA)

1I E CHAIRS f"'

a. CHAIR FOR STAFF: MODEL-X-103 49 NOS

b. REVOLVING CHAIR FOR CUBICALS MODEL-X-101 2 NOS

REVOLVING CHAIR FOR HIGHER AUTHORITY1 NOSc. MODEL MHB

Total

~

1ftCT .4x .

2

I, rSTORA E

4ft heiSIt

STORAGE 4 ft height