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  • Slide 1
  • Tennessee Dept. of Labor and Workforce Development EMILE Feasibility: The Story of Change and Permanence in the Volunteer State By Dan Holton Workforce Development Program Coordinator Division of Employment and Workforce Development 615.741.5326, dan.holton@state.tn.us U.S. Dept of Labor Employment and Training Administration Common Measures: Common Message Program Reporting and Performance Management Conference 2006 GOV TENNESSEE.
  • Slide 2
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Objectives Today - Overview of EMILE Feasibility Study in the light of Tennessee. Look at the purposes of EMILE Feasibility Study inTennessee Explore the organization in place to participate. Trace the interim results of Tennessees participation. Identify what has been done and where we can go from here. Looking ahead.
  • Slide 3
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Details on EMILE Feasibility Study. Analysis of goals of the study. Discuss Tennessees responses to study questions. Assess the interim results. Address the future of innovation in reporting. Discuss Why it makes Sense. What To Expect In This Session
  • Slide 4
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. The EMILE Feasibility Study Team Representatives of Capital Research Corporation The Lewin Group Johns Hopkins University Steve Wandner, Project Officer U.S. Dept of Labor
  • Slide 5
  • GOV TENNESSEE. Tennessee At A Crossroads Of Change
  • Slide 6
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. The Tennessee EMILE Feasibility Team Administrative Team Commissioner Deputy Commissioner Executive Assistant, Planning & Continuous Improvement Administrator, Division of Employment & Workforce Administrator, Division of Employment Security Administrator, Information Systems Assistant Administrators (2), Employment Security Director, Performance and Compliance Director, Field Operations and Career Centers Director, Information Technology Operations, ES Director, Job Service/TAA/VETS Project Manager, Information Systems Director, Information Services, NCAC Middle-TN Grants Analyst
  • Slide 7
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. The Tennessee EMILE Feasibility Study Team Coordinating Team Executive Assistant, Planning & Continuous Improvement Director, Job Service/TAA/VETS Administrator, Information Systems Assistant Director, SBBER, U. of Memphis Project Manager, Information Systems Director, Information Services, NCAC LWIA 9 Manager of Performance, Workforce Essentials, LWIA 8 MIS Analyst, AB&T, Inc., LWIA 1 Manager, Information Systems, Employment Security DB Administrator, eCMATS Director, Information Technology Operations, ES Analyst (2), WIA and Employment Security
  • Slide 8
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. EMILE Feasibility And Things That Never Change Turf Issues. Funding Issues. Integration/Consolidation Issues. Implementation Issues. Past Business Relationships. Whether It Makes Sense Issues
  • Slide 9
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Tennessee ExploredThe Pros and Cons of Change? 1.Workforce Development and Public Need/Demand. 2.Common Measures and Common Reporting. 3.Being Proactive, not Reactive. 4.What is Feasible? 5.The Path of Least Resistence? 6. The Future of Economic and Workforce Development.
  • Slide 10
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Purposes of the study. Review Database Architecture Identify Feasible Data Elements Identify Obstacles to Implementation Identify and Report Start-Up Costs Develop Timeframe for Implementation as they relate to WIA, ES, TAA, and NEG
  • Slide 11
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. The overall goal was to assess, from a State and Local perspective, the changes necessary and information- burden costs likely to be incurred to fully implement the: Quarterly Summary Report A Job Seeker Standardized Individual Record An Employer Standardized Individual Record The Overall Goal
  • Slide 12
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Answers To The State-Level Questions: From A Single Voice Our Understanding of EMILE Our understanding is that the EMILE reporting systems is intended to address certain inconsistencies and lack of data standards and report procedures in ETA-funded programs. Evidently EMILE will consist of an interface with Tennessees eCMATS records management system, in order to produce a single record, across multiple programs, for upload to the federal government.
  • Slide 13
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Answers To The State-Level Questions: From A Single Voice Where are the ETA-funded Programs in Tennessee? All of the listed programs are in the Department of Labor & Workforce Development. (WIA & NEG are under the direction of our Division of Employment and Workforce Development. ES (VETs) and TAA are under the direction of our Division of Employment Security and Job Service)
  • Slide 14
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Answers To The State-Level Questions: From A Single Voice What are the feasibility challenges? One feasibility challenge is identifying possible system and data element issues for modification or addition. The implementation challenge is configuring the system to capture core services, as well as continuous assessment of start-up and on-going costs. Another challenge is that proper inclusion of all the groups and satisfactorily documention and understanding of the administration; systems used. This will be one of the greatest feasibility challenges; considering time and resource implications
  • Slide 15
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Answers To The State-Level Questions: From A Single Voice What is the current hardware/software? Our current system is housed on Sun servers using Oracle 9i database and JAVA. We currently collect data from WIA, NEG, HI-B, WP, VETS and Adult Education. We will be collecting Rapid Response data by the end of Aug. Within the next 8-10 months we will be collecting all data needed for reporting TAA. It is planned to have the system collect MSFW and Youth offender within the next 18 months also. Our system will also house our departments Marketing department that will be able to share the services they have provided to employers.
  • Slide 16
  • 12 Steps For Tracking a Case 1) Registration 2) Application 3) Eligibility 5) Assessment 6) Goals (Youth) 8) Activity 9) Authorization 10) Employment 12) Participant Follow-Up 11) Closure 7) Plan 4) Enrollment GOVTENNESSEE.
  • Slide 17
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Common Login
  • Slide 18
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. WIA
  • Slide 19
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Job Services
  • Slide 20
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Rapid Response
  • Slide 21
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Administration
  • Slide 22
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Answers To The State-Level Questions: From A Single Voice What is the process for participant data integration? 1. Already eCMATS processes participant data from several ETA-funded programs, and it needs to further integrate common application processes, as well as add additional programs, such as the NFJP program. 2. Finalizing the common application screen. 3. Coordinate integration/common screens with training in LWIAs. 4. Submit and analyze extracts. 5. Analyze and approve performance reports based upon the integrated system.
  • Slide 23
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Answers To The State-Level Questions: From A Single Voice What is the process for employer data integration? We currently have access to our states Employer accounts system. Being able to get the basic employer information is not a problem. However, we will need information from the program areas to let us know how they currently track/receive the requested data elements and how they would like to track them in our consolidated system. Employer data is currently shared between ESCOT (UI) and eCMATS. eCMATS can process employer data from several ETA-funded programs, and it needs to further integrate common employer data entry procedures and definitions, as well as add additional programs
  • Slide 24
  • Tennessee Dept. of Labor and Workforce Development GOV TENNESSEE. Answers To The State-Level Questions: From A Single Voice What is the States experience with data partners? WIA, ES, NEG, TAA: We currently are sharing data, and we began discussing again data sharing when EMILE first was announced and published. One of the biggest confidentiality issues came up surrounding the sharing of wage data. State law permits sharing of wage data in very limited circumstances. This is best addressed by the EMILE Feasibility Administrative group. We currently do data-sharing with Adult Education internally. Also, we currently have agreements with The Departm

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