tennessee one call system, inc. dbatennessee811
TRANSCRIPT
Tennessee One Call Tennessee One Call System, Inc.System, Inc.
DBADBA
Tennessee811Tennessee811
Board of Director’sBoard of Director’s
Bruce Mangrum, ChairBruce Mangrum, Chair AT&TAT&T
William Russell, V-ChairWilliam Russell, V-Chair SprintSprint
Eddie Andrews, Eddie Andrews, TreasureTreasure NESNES
Ed Kelley, SecretaryEd Kelley, Secretary Middle TN Natural GasMiddle TN Natural Gas
Paul Ramsey, Paul Ramsey, TN Gas PipelineTN Gas Pipeline
Bobby Garner, Bobby Garner, Piedmont Natural GasPiedmont Natural Gas
Bobby Mullens, Bobby Mullens, ComcastComcast
Reggie Bowlin, Reggie Bowlin, MLGWMLGW
Paul Randolph, Paul Randolph, KUBKUB
David Middlebrooks, David Middlebrooks, JEAJEA
Frank Sadler, Frank Sadler, AtmosAtmos
Donnie Mingus, Exc. Donnie Mingus, Exc. Rep.Rep. Team ConstructionTeam Construction
Tennessee811Tennessee811Mission StatementMission Statement
To Provide the Best Possible To Provide the Best Possible Communication and Notification Communication and Notification Service to Prevent Damage to Service to Prevent Damage to Underground Utilities.Underground Utilities.
PurposePurpose(1983)(1983)
Take calls from Excavator’s that are Take calls from Excavator’s that are planning on diggingplanning on digging
Process the information Process the information Transmit this information to Member Transmit this information to Member
UtilitiesUtilities
NeedsNeeds(2008)(2008)
Damage Prevention PartnerDamage Prevention Partner Full Service Contact CenterFull Service Contact Center Ticket ScreeningTicket Screening EducatorEducator EnforcerEnforcer GIS SpecialistGIS Specialist Emergency Responder TrainerEmergency Responder Trainer LobbyistLobbyist Software ProviderSoftware Provider
Not Just A Ticket Taking ServiceNot Just A Ticket Taking Service
811811 Promote Damage Promote Damage
PreventionPrevention Advertise Call Advertise Call
Before You DigBefore You Dig EducationEducation PIPE, Partners in PIPE, Partners in
Protecting EveryoneProtecting Everyone TNDPC, Damage TNDPC, Damage
ReportingReporting
GeoRemoteGeoRemote EticketEticket KorWebKorWeb Positive ResponsePositive Response MSAM, Member MSAM, Member
Service Area Service Area MappingMapping
LegislationLegislation Member VisitsMember Visits Mapping AssistanceMapping Assistance
811811
811 is now available Statewide811 is now available Statewide All promotional material includes 811 vs. All promotional material includes 811 vs.
the toll free number, 1-800-351-the toll free number, 1-800-351-11111111
Approx. 52% of our calls come in on 811 Approx. 52% of our calls come in on 811 811 is available Nationwide, however, you 811 is available Nationwide, however, you
will be directed to the state One Call that will be directed to the state One Call that you are calling from. you are calling from.
811 Logo811 Logo
Promote Damage PreventionPromote Damage Prevention
1 Marketing Manager, Kathy Quartermaine1 Marketing Manager, Kathy Quartermaine 2 Liaison Managers, Holly Austin, Scott 2 Liaison Managers, Holly Austin, Scott
HolderHolder Duties and Responsibilities:Duties and Responsibilities:
Safety PresentationsSafety Presentations TradeshowsTradeshows Tailgate MeetingsTailgate Meetings Member VisitsMember Visits PIPEPIPE Member ServicesMember Services Enforcement EducationEnforcement Education
AdvertisingAdvertising
Utility Association NewslettersUtility Association Newsletters Contractor Association NewslettersContractor Association Newsletters Trade MagazinesTrade Magazines Bill BoardsBill Boards RadioRadio
Major Market and TRNMajor Market and TRN Southern Living MagazineSouthern Living Magazine NewspapersNewspapers BannersBanners
PIPEPIPEPPartners artners IIn n PProtecting rotecting EEveryoneveryone23 Meetings covering the entire 23 Meetings covering the entire
StateState83 Sponsors83 SponsorsTotal Attendance = 2,460Total Attendance = 2,460
TNDPCTNDPCTTennessee ennessee DDamage amage PPrevention revention CCommitteeommittee
Endorsed by the Common Ground Alliance Endorsed by the Common Ground Alliance (CGA) as a Regional Partner(CGA) as a Regional Partner
Chaired by, Bobby Garner, Chaired by, Bobby Garner, Piedmont Natural GasPiedmont Natural Gas
Encourage all Stakeholders to participateEncourage all Stakeholders to participate Meet QuarterlyMeet Quarterly Promote the Use of DIRT (Damage Promote the Use of DIRT (Damage
Information Reporting Tool)Information Reporting Tool) Discuss and Resolve issues pertaining to Discuss and Resolve issues pertaining to
Damage PreventionDamage Prevention
TNDPC Map ResultsTNDPC Map Results
GeoRemoteGeoRemote
Remote Ticket Entry SystemRemote Ticket Entry System Eliminate having to call in your Locate Eliminate having to call in your Locate
RequestRequest Interface with the same server as the AgentsInterface with the same server as the Agents 73 Users73 Users Entered Tickets = 52,000Entered Tickets = 52,000 Benefits:Benefits:
Cost saving to Tennessee811Cost saving to Tennessee811 No agent interactionNo agent interaction User maps their own locateUser maps their own locate Maintain a record of your locate requestMaintain a record of your locate request
eTicketeTicket
Remote Ticket Entry via Remote Ticket Entry via www.tnonecall.comwww.tnonecall.com
Easy to use, fill in the blank.Easy to use, fill in the blank.One Call Agent maps the locate One Call Agent maps the locate
request and emails a copy back.request and emails a copy back.
KorWebKorWeb
Ticket Receiving and Management ApplicationTicket Receiving and Management Application Receives your Locate Request by emailReceives your Locate Request by email Various reporting capabilitiesVarious reporting capabilities Ability to Map your Locate Requests, using Ability to Map your Locate Requests, using
Google MapsGoogle Maps Include automated Positive Response Include automated Positive Response
ComponentComponent 50 Users, receiving more than 200,000 locates50 Users, receiving more than 200,000 locates Available Available FREEFREE to all One Call Members to all One Call Members
Positive ResponsePositive Response
Mandated into Law, January 1, 2008Mandated into Law, January 1, 2008Utilities Required to Respond to all Utilities Required to Respond to all
Locate RequestsLocate RequestsResponse must be done on-lineResponse must be done on-line383 Members Signed up, 72%383 Members Signed up, 72%For more information, Contact Holly For more information, Contact Holly
or Scottor Scott
Positive Response Stats:Positive Response Stats:
Total Member Codes: 533Total Member Codes: 533Total Setup: 383Total Setup: 383
Time Period 1/1/08 – 10/31/08Time Period 1/1/08 – 10/31/08Total Responses – 1,925,199 Total Responses – 1,925,199 (note these are responses, not (note these are responses, not
ticket counts)ticket counts)
Complete (indicates some Complete (indicates some type of response) – type of response) – 1,060,660 (55.09%)1,060,660 (55.09%)
Null (no response) – 864,539 Null (no response) – 864,539 (44.91%)(44.91%)
0
200000
400000
600000
800000
1000000
1200000
Complete Null
MSAMMSAMMember Service Area MappingMember Service Area Mapping
Online access to your Member Online access to your Member Database with Tennessee811Database with Tennessee811
Enables Members to see your Enables Members to see your Database in relation to Database in relation to Tennessee811 Mapping dataTennessee811 Mapping data
Editing Version available soonEditing Version available soonCurrently 32 Utility Users Currently 32 Utility Users
Member Service Area Mapping (MSAM)Member Service Area Mapping (MSAM)
MSAM Grid Member Sample – grids onMSAM Grid Member Sample – grids on
MSAM Spatial Member Sample – grids onMSAM Spatial Member Sample – grids on
MSAM Spatial Member Sample – grids turned offMSAM Spatial Member Sample – grids turned off
LegislationLegislation
Working with the TRA to write new Working with the TRA to write new Enforcement LegislationEnforcement Legislation Create an Advisory BoardCreate an Advisory Board Increase Penalties Increase Penalties Offer Education in lieu of PenaltiesOffer Education in lieu of Penalties Probable Violations of the UUDPA reported to Probable Violations of the UUDPA reported to
the TRAthe TRA Mandatory MembershipMandatory Membership New Sewer Lateral requirementsNew Sewer Lateral requirements
Introduce in the 2009 Legislative SessionIntroduce in the 2009 Legislative Session Information will be distributed to our Information will be distributed to our
MembersMembers
Member VisitsMember Visits
Liaison Staff visits all 535 Utility Liaison Staff visits all 535 Utility MembersMembers
Offering;Offering;Promotion AssistancePromotion AssistanceSafety TrainingSafety TrainingTicket Management, KorWebTicket Management, KorWebTicket Entry, GeoRemote/EticketTicket Entry, GeoRemote/EticketPositive Response TrainingPositive Response TrainingMapping and Database AssistanceMapping and Database Assistance
Tennessee811Tennessee811Center Performance StatisticsCenter Performance Statistics
Call Volume by MonthCall Volume by MonthSpeed of AnswerSpeed of AnswerCall LengthCall LengthCalls Answered within 30 SecondsCalls Answered within 30 SecondsTicket to Transmission RatioTicket to Transmission RatioHistorical Ticket dataHistorical Ticket data
2008 Call2008 Call Volume by MonthVolume by Month
05000
100001500020000250003000035000400004500050000
Tickets
JanFebMarAprMayJuneJulyAugSeptOctNovDecYTD
20082008Average Speed of AnswerAverage Speed of Answer
0:21
0:00
0:02
0:05
0:08
0:11
0:14
0:17
0:20
0:23
0:25
0:28
Months
JanFebMarAprMayJuneJulyAugSeptOctNovDecYTD-Average
20082008Average Call LengthAverage Call Length
5:05
4:19
4:26
4:33
4:40
4:48
4:55
5:02
5:09
5:16
5:24
Months
JanFebMarAprMayJuneJulyAugSeptOctNovDecYTD-Average
20082008% of Calls Answer% of Calls AnswerWithin 30 SecondsWithin 30 Seconds
85.3
74
76
78
80
82
84
86
88
90
92
Months
JanFebMarAprMayJuneJulyAugSeptOctNovDecYTD Average
20082008Ticket to TransmissionsTicket to Transmissions
0
50000
100000
150000
200000
250000
300000
350000
Tickets Transmission
JanFebMarAprMayJuneJulyAugSeptOctNovDec
Tickets to TransmissionsTickets to Transmissions
Includes every TransmissionIncludes every Transmission1 ticket in = 7 transmissions out1 ticket in = 7 transmissions out
Without Positive ResponseWithout Positive Response1 ticket in = 6 transmissions out1 ticket in = 6 transmissions out
Without multiple receiving locationsWithout multiple receiving locations1 ticket in = 4.5 transmissions out1 ticket in = 4.5 transmissions out
Call History LifetimeCall History Lifetime
0
100000
200000
300000
400000
500000
600000
Tickets
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
Ticket Volume ChangeTicket Volume Change
More Than A Ticket TakerMore Than A Ticket Taker
Thank YouThank You
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