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TENNISLINK JR. TEAM TENNIS

HELP GUIDE

www.centralindianatennis.com

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Table of Contents

Topic Page

Table of Contents 2

Getting Started 3

TennisLink Home Page 4

Become a Program Coordinator 5

Create a New Program 6-10

Program Coordinator Menu Options 11

Create a New Flight 13-14

Creating Teams 19-21

Scheduler 15

Match Listings 16

Become a Coach/Captain 17

Coach/Captain Menu Options 18

Creating Teams 19-21

Registration 22-24

Score Entry 25-26

Parents and Players 27

Stats, Standings & Schedules 28

Registration 22-24

My Teams 29

TennisLink Robo Demos 29

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Getting Started

Step 1:

Go to http://teamtennis.usta.com. This will take you directly to the TennisLink Home page. See Page 3 for more information on the Home Page.

OR

Step 1:

Go to www.centralindiana.usta.com. (Shown in diagram below)

Step 2:

Click on TennisLink along the left side of the screen.

Step 3:

Click on Team Tennis.

Click TennisLink to

get started

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TennisLink Home Page

This is the TennisLink USTA Jr. Team Tennis Home Page. It is important to familiarize yourself

with this screen as you will be using it often. Here are a few of the important options you will

find down the center of the home page.

Robo Demos

My Teams

Stats & Standings

Along the right side of the home page you can register for a team, become a program coordinator,

become a coach/captain, and login. More information on these sections can be found in this help

guide. Please see the table of contents for specific pages.

Registration

Becoming a Program Coordinator

Becoming a Coach / Captain

How to Login

Register for a team

Become a

Program

Coordinator or a

Coach/Captain

Program

Coordinators and

Coaches/Captains

log in here. Enter

your USTA# or

Team Tennis ID#

and your

password. Click

“Logon”.

Click here to search without

specific information.

Look up stats &

standings by team

number or match

number.

Look up

standings,

stats, or

schedule by

team name.

Look up

standings, stats,

or schedule by

player name.

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Becoming a Program Coordinator

The Program Coordinator or Local League Coordinator is responsible for defining

the characteristics of the league (target audience, rules and regulations, dates/times, format

and fees) as well as securing courts for matches, creating programs, and setting up flights,

teams, and schedules on TennisLink. League Coordinators assist Coaches/Captains with

any issues or concerns.

Step 1: Click on “Become a Program Coordinator” on the TennisLink Homepage.

Step 2: If you have a USTA Number, enter it and click on “Get.” If you do not have a USTA

Number, fill out the required fields to receive a Team Tennis #.

NOTE: The information you have on your USTA membership will appear for you if you use

your USTA Number. If you want different information, DO NOT enter your USTA

Number. To correct personal information please contact USTA member services at

www.memberservices.USTA.com.

Step 3: Once the information has been filled in, choose a password. Using the drop down menu,

select a password hint, fill in your answer, and click “Submit.”

Step 4: You are now signed on as a program coordinator.

To become a Program

Coordinator, enter your USTA #

and click “Get”.

Non-USTA members can fill

in the * fields to receive a

Program Coordinator Team

Tennis #.

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Create New Program

Step 1: Log-on to the TennisLink System. Click on “Create New Program” on the right

side of the screen.

Step 2: Enter in Program Name (Remember it must say USTA Jr. Team Tennis somewhere

in the name).

Step 3: Fill in the correct location information and dates for the program. All * items must

be completed.

Step 4: Click on “Allow Online Team Creation” if you want Team Captains to register their

own teams.

Click on “Allow Open Registration” if Coordinator is going to place all players on

teams.

Do not click either box if players are to register after Coordinator has assigned

teams.

Step 5: Enter the coordinators USTA # or Team Tennis # and click “Get.”

Program name must have

USTA Jr. Team Tennis in the

title.

Choose

Spring/Summer or

Fall/Winter if

program is

advancing; choose

non-advancing if

league is a

recreational only

and will not move

on to Districts.

Enter your USTA # or Team

Tennis # and click “Get”.

All * items must be

completed.

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Details & Divisions

Step 1: Enter the Match Criteria (Games won, Sets won, or Individual Matches won).

Step 2: Enter the number of matches to be played at each position as well as the Scoring Format

used for each match. (For example: Male Singles 1 / Scoring Format Total Games)

Step 3: Click whether the fees will be collected locally by the Coordinator or by the TennisLink

System.

Step 4: Click on the boxes that pertain to the included fee.

Step 5: Click on all divisions that will be playing in the league. Next, enter the fee in dollar

amount such as $50.00. (The entered fee should be the amount the program receives

for running JTT. DO NOT include the cost of the uniform or the TennisLink

registration fee. Those will be added to the program fee at check-out. The uniform

fee is $11.50; the TennisLink fee is $3.00 for program fees under $40.00 or 7.5% plus

50 cents for program fees over $40.00 ).

Step 6: Click “Next” when finished.

Enter the Scoring

Format to be used

for the program

such as: Total

Games won, 2 of 3

Sets, 6 Game Pro

Set, etc.

Be sure Program

Type is set to “Jr”.

Use the Singles

and Doubles

option if

matches will

be played by

players of the

opposite sex or

a mix such as 3

girls and 1 boy

in doubles.

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Payee & Organization Information

Step 1: Click on “Search Here” to locate your organization. You will be prompted to enter the

following information: School/Organization Name, State, and Organization Type

(Facility, School, NJTL, CTA).

Step 2: Click “Search”.

Step 3: Click on correct highlighted organization to fill in Organization name and type.

Step 4: Complete Registration Fee Payee Information with name of coordinator, billing

information, and account information only if theTennisLink system will be collecting

the fees online.

Step 5: Click “Next.”

Fill in Payee Information here.

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Site Facilities

Step 1: Click on “Search Here” to select one or more sites for your USTA Program.

Step 2: Fill in Facility Name, State, and Zip and click “Find Facilities.” Next, click on correct

facility.

Step 3: If facility is not entered in the TennisLink system, click “Add Facility”, complete the

information, and click “Submit.”

Step 4: If only one facility is being used for play, click “Next”. If additional facilities will be used,

click on “Search Here” to find the facility then click “Next”.

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Application Summary

Step 1: Verify and/or correct information then click on “Submit.” Your information will be

sent for review and approval by your District Coordinator. Once program is

approved, you may begin creating flights.

Verify all information is correct.

Please make any necessary

changes to your information

at this time before you hit

“Submit.”

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Program Coordinator Menu Options

Here is a list of options as

a Program Coordinator.

Click on “Programs” to locate correct Local

League Program .

Click on the

“Jr” next to

your Program

name to

access

program

information

and to create

team flights.

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Program Administration

Click “Modify Program” to make

changes to program information.

Click here to Create New Flight. When

created, flights will appear below. See next

page on how to create flights.

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Create a Flight

Step 1: Create Flight Name. The flight name should have the age division within the name.

Step 2: If you have more than one flight in a division, state the age division in the description.

Step 3: Select Division for flight.

Step 4: If needed, make changes to Season and Registration dates.

Step 5: Enter the number of matches to be played at each position and the Scoring Format (such

as 2 of 3 Sets, Total Games won, etc.)

Step 6: Indicate gender of team (mixed or single gender) and winning Match Criteria (Games

won, Sets won, Individual Matches won)

Step 7: Click on “Save.”

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Flights Continued

Return to the Program Administration page to view all created flights, add teams to a flight, see

team count per flight, begin scheduling matches per flight, and to view stats and standings.

If the Program Coordinator is going to create teams in a flight, please

go to pages 19-21 of this help guide to view how to create a team

before matches are scheduled.

Click on

“Scheduler” to

begin scheduling

matches for each

flight.

Click on the “X”

to delete entire

flight.

Click here to view

stats and standings of

individual flights.Once flights are created, click on flight

name to view individual teams, team

numbers, number of players per team, etc.

Click on “View All” to see all divisions

or select individual age division.

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Scheduler

Step 1: Once flights are entered in the system, click on Scheduler under Administration to

schedule the matches. If several different sites are being used for match play, the

Facility Management option under Administration can be used to help schedule these

matches.

Step 2: Keep Schedule Level at

“Program”.

DO NOT CLICK ON

“Generate Schedule”.

Step 3: Enter

Schedule Settings:

Start of Play,

Comp. Round

Robins, Match

Duration, Courts

Required, &

Round Robin

Type.

Step 5:

Click on

“New Days” and

enter information.

Click on disc on

the left hand side

to save

information.

Step 6: Choose a

Division under

Schedule Level.

Step 7: Click on

“Get Program

Settings”. Changes

can also be made at

this time. Next,

click on “Save

Settings” to fill in

schedule settings.

Step 10: Click on

“Generate Schedule”.

Step 9: Click on

“New Skip Days” if

match days need to

be skipped due to

holidays,

tournaments, etc.

Step 8: Enter Start

Time & click on

Days of Week

matches are to be

played.

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Schedule/Match Listings

Click on “New

Match” to add

additional matches.

Click on the “X”

to delete a match

such as a bye.

Click on “Publish

Schedule” when you want

matches to be published

and viewed by players on

TennisLink.

Click on match ID# to

edit match information

such as date, site, etc.

Edit Match

Settings

information to

override generated

schedule. Click on

“Save” to see

corrected schedule.

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Become a Coach/Captain

A Coach/Captain is responsible for recruiting team members, possibly registering team

members, sharing information with team members (team number, rules & regulations,

schedules, fees, etc.), confirming match dates & times, rescheduling matches in case of

cancellations, setting up team practices, managing logistics of each match (such as line-

ups), and entering scores in TennisLink.

Step 1:

Click on “Become a Coach / Captain.” See the TennisLink Homepage if you have questions about where this is located.

Step 2:

If you have a USTA Number, enter it and click on “Get.” If you do not have a

USTA Number, fill out the required fields to receive a Team Tennis #.

NOTE: The information you have on your USTA membership will appear for you if you use

your USTA Number. If you want different information, DO NOT enter your USTA

Number. To correct personal information please contact USTA member services at

www.memberservices.USTA.com.

Step 3:

Once the information has been filled in, choose a password. Using the drop down menu, select a password hint, fill in your answer, and click “Submit.”

Step 4:

You are now signed on as a coach / captain. The first screen it will take you to is to create a team. See Creating Teams / Team Numbers for more information.

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Coach / Captain Menu Options

As a coach / captain, you will have the following menu options:

• Score Entry:

This option allows you to enter a score after a match has been completed or confirm or dispute scores for your team that have already been entered. See Score Entry for more information.

• Teams:

This option will pull up a list of your teams along with other useful information.

• Create New Team:

This option will allow you to create new teams in the program. See Creating Teams/Team Numbers.

• Register Players:

This portion takes you to the registration screen. See Registration for more information.

Here is your list of options

as a coach / captain.

Click on USA Team

Tennis any time to

return to this page.

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Creating Teams / Team Numbers

Step 1:

Choose Create New Team under My Options on the home page.

Step 2:

Using the drop down menus, select Midwest Section, Central Indiana District, and the

appropriate area such as Indianapolis or Terre Haute. Click “Go.”

Step 3:

If prompted, click on the word “Youth” next to the specific program for which you would

like to create a team.

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Creating Teams Continued

Fill in team name and

select site facility.

Enter USTA # or Team

Tennis # and click “Get”

to obtain information.

Click on at least one affiliation.

Identify the team uniform color

and indicate shipment address and

contact information.

Coaches/captains can also order

and pay for shirts for themselves

and co-captains (though this may

be done at a later date)

Note: Co-Captain information

must be indicated in order to

purchase shirts for co-captain.

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Creating Teams Continued

Once all information is

filled out; system takes

you to the standard check

out screen: (Only if shirts

are ordered).

Once processed,

coach/captain has option

to the following areas; go

back to the team home

page or register players.

If the captain chooses the

Register Player link, then

they are brought to the

player registration screen.

System auto populates the

team number to make

things easier. Since

coach/captain is

registering the player, the

uniform size must be

picked out and paid for at

this time.

Note: At anytime, the

captain or the player can

go to player registration

from the Team Tennis

Home Page.

Captains can also link

directly to their teams by

choosing the My Teams

link under My Options.

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Registration

Before beginning registration, it is very important to have ALL information for the

players you are registering. You can add additional players later if you need. Once you have

started entering player information,

DO NOT HIT THE BACK BUTTON!

IF YOU HIT THE BACK BUTTON ALL INFORMATION YOU HAVE ENTERED

WILL BE LOST. THERE IS NOW WAY TO RECOVER THIS INFORMATION IF IT IS

LOST...

In order to purchase a USTA membership for a player, please obtain the information

below on your registration sheets:

Required Fields Optional Fields (Requested)

First Name Zip E-Mail

Last Name Date of Birth

Phone Number

Address Gender Ethnic Group

City

State

Click here to add more

players.

Click “Submit”

when you are

finished entering

players.

Click here to

remove a player.

Click here if you need to purchase

a USTA Membership or need a

Team Tennis Number.

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Registration Continued

Step 1:

From the home page, click on “Register for a Team.” See the screen diagram on Registration if you need assistance finding these options.

Step 2:

Enter the team number you wish to assign this player to. If you are entering team numbers manually, be sure you have the correct team number.

Input the Player’s USTA # or Team Tennis ID # in the first box. If the player does not have a USTA Number, click on the words, “Don’t have a number?” See Step 5 (below) for more information.

Step 3:

Input the Player’s USTA # or Team Tennis ID # in the first box. If the player does not have a USTA Number, click on the words, “Don’t have a number?” See Step 5 (below) for more information.

Step 4:

Select a uniform size.

Step 5:

Repeat this process until all players have been entered. If you need more lines, click on “+ Add More Players.”

Step 6:

Once all players have been entered, click on “Submit.”

Step 7:

You may be prompted to select the ethnic group for some players who have been in the system. You can select “Prefer Not to Provide” if you don’t know or don’t want to answer.

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Registration Continued

Step 8:

Enter the credit card information. Double check the Detail Summary to make sure you

have registered everyone and in the right Division. If any of the information is incorrect,

click on the Back button that is located next to the Submit button.

Step 9:

Once you are sure that all information is correct, Click on the Submit button. The screen

will refresh (this will be your receipt). Be sure to print a copy of this screen and save it

for your records.

Enter Credit

Card information

Click “Submit”

when finished.

If any player information

is incorrect, click “Back”Double check all your

players’ information

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Score Entry

Step 1:

Start off by logging in. Once logged on, select “Score Entry” under My Options. See the

Coach / Captain Menu Options section if you need information on the location of My Options.

Step 2:

Enter the match number and click Next. You will see the screen shown below. If this is the

correct match, click Next again. If not, you can click Re-enter to change the match number.

Note: You can print a scorecard here also. If you don’t have the match number, see your

schedule. The match number will be on the far left side of the screen.

If this is the correct match,

click “Next”

Enter the

match number

and click

“Next”

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Score Entry Continued

Step 3:

Enter the Date of the match.

Step 4:

Using the drop down menus, select the players for each position. Next, enter the score for

each match, select the result of the match, and select the winner.

Step 5:

Click “Next.” A confirmation screen will appear next. Verify the accuracy of the

matches played and the scores. If correct, click on “Finish.” If anything is incorrect,

click on “Re-enter.”

After you click on finish, you will see the same screen.

Note: Depending on the scoring format, if a match goes to a third set (a tiebreaker is played

in lieu of 3rd set), enter the score as 1-0. Otherwise it will say that an invalid score has been

entered.

Select the correct

players from the

drop down menu.

Enter the winning

score first.

Enter Match Date.

Choose match

result: completed,

retired, default,

double default, or

timed match.

Choose the

winning

team.

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Parents and Players

Look up

standings, stats,

and schedule by

player name.

Register for

a team

(See pages

22-24 for

assistance).

Click to become a

USTA Member or to

renew your

membership.

Look up stats and

standings by team

number or match

number.

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Stats, Standings & Schedules

Step 1:

From the home page, enter the required information under either:

“Search by Player Name”

“Search by Team Name”

“Search by Team Tennis Number, Team Number, Match Number”

Step 2:

From the Team Summary page, you can click on the Players’ Names to see

individual match statistics. The team standings are listed in the center of the

screen,

with the team match record at the bottom.

Step 3:

Click on Match Schedule to get the selected team’s schedule. Be sure you

have

the correct team selected before you click on Match Schedule. The team

name

will be listed at the top left corner above the Team Summary button.

Note: Team standings criteria are league specific. Please contact CITA if you

Click on team players name to

find out individual match

statistics.

Team

Summary

Match Summary

Match Schedule

Click here to print a

blank scorecard

Player Roster

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My Teams

My Teams is a very easy way to pull up the schedule, stats, and standings for any number

of teams. First, you must set up My Teams:

Step 1:

Open up the team(s) Standings page. (See Stats, Standings, & Schedules Page for help)

Step 2:

Click on Add to My Teams, located near the top, right side of the screen. (See Stats,

Standings, & Schedules Page for help)

Step 3:

Once you have selected all your teams, go to the home page. You will see all your teams

in the middle of the screen. You can click on the team name to get to stats & standings

more quickly and easily.

TennisLink Robo Demos

The TennisLink Robo Demos are animated and offer assistance in several areas

in TennisLink. These may be helpful, however, this help guide is meant to be a

comprehensive tool to assist you with TennisLink USA Team Tennis.

Step 1:

To access the Robo Demos, click where you see “click here” under Welcome

to TennisLink USA Team Tennis.

Step 2:

Once you get to the next screen, the available Robo Demos will be listed in

the center of the screen. After clicking on the one you wish to see, you will

have to maximize your screen for better viewing. The controls to play, fast forward,

rewind, and pause are located at the bottom of the browser window.

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This help guide was prepared by Jana Swigart for the Central Indiana Tennis Association to assist

in answering many of the routine questions that arise. Should you encounter any problems while

using TennisLink, please call Jana Swigart at 317-846-4560. CITA is committed to assisting you

throughout this process and can seek assistance from the USTA TennisLink Team, if any

problems occur with their program. Thank you to the USTA Colorado Tennis Association for

their assistance with this project.