terminology workflows and interfaces€¦ · international terminology summer school - cologne , 15...

International Terminology Summer School - Cologne , 15 - 19 July 2013

Terminology Workflows

and Interfaces

Diana Brändle

dbterm terminologieservice


Terminology Workflows / Tools


Terminology Processes

Extract

Import

Validate

Standardize

Manage

Collaborate

Expand

Improve

Use

Integrate

Expand

Improve So

urc

e: K

. F

leis

ch

ma

nn


Example: Project Terminology Workflow


Terminology Workflows – Data Flow Management

ISO 26162 - Systems to manage terminology,

knowledge and content — Design, implementation

and maintenance of terminology management

systems:

Importance of data flow management

Data are

• Created

• Acquired

• Revised

• Processed

• Integrated

• Interchanged

• Made available

Managing the data flow avoids

data duplication

data conflict

inequitable division of labour

inefficient workflow


Life-Cycle Workflow

• Success Factors:

– Collaboration

– New term request,

change request,

feedback

– Voting and approval

– Constant Marketing

for User Buy-In

Source: K. Fleischmann


Terminology Workflow Features and Tools

• Integrated features

- Automatic e-mail notification,

e.g. in [i]-match

- Defined rules about releasing entries,

e.g. in UniTerm Enterprise

- Comments function with e-mail notification,

e.g. in termXplorer

• Add-on Tools

- e.g. quickTerm


Terminology Workflow Feature

Integrated workflow

feature in [i]-match

Term

proposals


quickTerm:

- Collaborative platform

- Add-on for

SDL MultiTerm Online

Terminology Workflow Tool – quickTerm

SDL MultiTerm Online

Source:

http://www.termterm.org


quickTerm – Term Request


quickTerm – Overview of Term Requests


quickTerm

quickTerm –

Term request

details


quickTerm –

created entry

in MultiTerm


quickTerm –

Approval


quickTerm

• Term Requests

• Approvals

– Cascaded or in parallel

– Voting or „first wins“

• Translation Tasks

• Collaborative

• Taskbox and Chat

• Change Management


Workflow Status

- released

- draft

On index/language

level

Terminology Workflow Tools

Usage Status

- preferred

- deprecated

- admitted

On term level

e.g. quickTerm

Terminological entry

in MultiTerm with

workflow and usage

status


Terminology Workflow Tools

Two separate status fields

when setting up a

termbase

Workflow

Status

- released

- draft

On index

(language) level

Usage Status

- preferred

- deprecated

- admitted

On term level


Terminology and Interfaces



Interlinked solutions

and systems

Terminology in the centre


1. CAT-Tools

2. Enterprise Resource Planning (ERP) or Product Lifecycle Management

(PLM) systems

3. Authoring Tools

4. Terminology Workflow Tools

5. Quality Control Tools

6. Electronic dictionaries

7. Machine-assisted translation tools

Future: Knowledge Management – Semantic Web?



Interfaces: CAT Tools

• Fully integrated, e.g. Studio <-> MultiTerm

• Active term recognition

• Active term checks

• On-the-fly term entry

• Collaborate via quickTerm


CAT = Computer-Assisted Translation

Translation Memory Systems; e.g. SDL Trados Studio

Term

Recognition

Window

Hitlist Settings



• Definition

• Status

• Part of Speech

• Usage Register



Source in anonymous form: BIK



Status and Source

Source – public and visible for every one?

Bob Idaho-Kourney



Bibliography short and full form

as “languages“

Termbase definition in MultiTerm with fields for

bibliographic information

Picklist field

Type of entry

- bibliographical entry

- terminological entry



Terminological and bibliographical entries

Hyperlink



ERP = Enterprise Resource

Planning System

PLM = Product Lifecycle

Management Systems

ID (Key)

Limited character space

Capital letters

Interfaces - ERP or PLM systems


Interfaces: Authoring Tools

Terminology

Control

Similar

sentences


Interfaces - Authoring Tools

Status

for each term

Record forbidden or

deprecated terms

SDL Author Assistant


Authoring Tools – Different Status Values

E.g. CLAT (Congree) Acrolinx SDL Author Assistant

Status preferredForm

admittedForm

deprecatedForm

preferred

admitted

deprecated

proposed

non-term

It is possible to define

further status values

Forbidden term

Preferred term

Terminology Import from

external termbase

Internal Terminology

Management System

Import from external

termbase

Local or server based

MultiTerm database


e.g. Acolada or iFinger

Interfaces - Electronic dictionaries


e.g. LinguaTec

Part of speech

- noun

- adjective

- verb

Grammatical gender

- m

- f

- n

Number

- singular

- plural

Interfaces - Machine-Assisted Translation


• New role for terminology: Terminology as the basis for

information and knowledge management / semantic web

www.iglos.de

Terminology :

central

control mechanism

for communication

Future: Knowledge Management - Semantic Web


Terminology and Technical Interfaces


Conclusion


Questions / Comments


References

• Brändle, D., SDL Automn Terminology Webinar Series; From

Chaos to order – A strategy for terminology success; Webinar 3:

Terminology and technical interfaces, 2012

• Fleischmann, Klaus, Terminology Processes

And Interfaces, International Terminology Summer School 2012,

Vienna

• iglos,

http://www.iglos.org/fileadmin/templates/4823/docs/iglos_funnel

_poster_en.pdf TermNet Tools Study; 2013

• Wright, S. E., Real-World Terminology Management


THANK YOU FOR YOUR ATTENTION!

Any questions? Feedback and general impressions!

This presentation is also available online at:

http://www.termnet.org/english/events/tss_2013/presentations.php

terminology workflows and interfaces€¦ · international terminology summer school - cologne , 15...

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