terms of reference for transaction advisor(s) /...

TERMS OF REFERENCE FOR TRANSACTIONADVISOR(S) / CONSULTANT(S)

FEASIBILITY REGARDING PUBLIC PRIVATE PARTNERSHIPINITIATIVES FOR DEVELOPMENT OF WILDLIFE IN PUNJAB

PURPOSE OF PLAN

The Department intends to hire the Transaction Advisor / Consultant through

PC-II Project. The Transaction Advisor / Consultant shall explore / conduct the

feasibility of developing wildlife breeding centres of following species on cost sharing /

BOT basis under PPP mode in their relevant habitat or at the close proximity of suitable

habitat on state / forest lands.

i. Common Leopardii. Barking Deeriii. Goraliv. Urialv. Spotted Deervi. Kaleej, Koklas & Monal Pheasantsvii. Grey & Black Partridgesviii. Alexandrine Parakeet

However, other wildlife species may be included on the recommendation of

Consultants / Stakeholders / Department.

The Transaction Advisor / Consultant shall survey the relevant habitat of proposed

wildlife species and suggest at least three options / sites for each species where the

breeding centre can be developed with minimum external development expenditures.

The Transaction Advisor shall also provide transaction advisory services to the

department from conducting feasibility study to the level of signing of agreement by the

private party with the department and financial closure.

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AIMS & OBJECTS

i. Feasibility report for developing Wildlife Breeding Farms on Cost Sharing /BOT basis under PPP mode.

ii. Transaction advisory services to the Department till the signing ofagreement & financial closure.

Scope of Works --- Responsibilities of the Transaction Advisor(s) /Consultant(s)

a) Technical aspects of feasibility study

The scope of work will include but not necessarily limited to followings:

To develop feasibility report to ascertain the viability of proposed plan /Project based on the findings of detailed field survey.

To formulate a bankable investment proposal with costing on appropriateformat to attract private sector.

To ensure that the proposed plan / Project of action is financially sustainableand environment friendly.

Propose various options for development of Wildlife Breeding Centres andmode of financing that can be executed under PPP mode.

Propose plan / Project for establishing Wildlife Breeding Centres at-least forthree sites for each species.

Propose draft detailed TORs and legal framework to operate PPP projects.

b) Request for Proposal (RFP)

In order to conceive a comprehensive investment proposal, the TransactionAdvisor(s) / Consultant(s) shall also develop RFP and EOI that shall include the:

Preliminary investment cost and financing plan Tentative project execution schedule Financial attractiveness of the project Economic and other benefits of the project Proposed PPP modality and duration of the agreement Proposed cost recovering mechanism Preliminary risk identification and allocation Regulatory regime for the PPP project Proposed evaluation criteria Identify the human, physical and financial resources which the government

may commit for the operation of the project.

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c) Transaction Execution Deliverables

Pre-qualification and bidding documents including draft PPP agreement Administration of the tendering process Evaluation of pre-qualification applications and bids, including preparation of

evaluation reports on given evaluation criteria Manage & assist government in contract negotiation Manage and assist the government in signing of PPP agreement and

financial closure.

Schedule of services to be provided by the Transaction Advisor(s) / Consultant(s)

Stage Scope of services Time lines Brake-upPhases %age of

Costi. Feasibility report for developing

Wildlife Breeding Farms on CostSharing / BOT basis under PPPmode and submission of plan /project.

2- Man months Phase-I(Project

Development)

40% of totalconsultancy

cost

ii. Formulation RFP, EOI documents,TORs, Legal Framework, manage /formulate pre-qualification / biddingdocuments, Pre-bid Conference,evaluation of applications for pre-qualification and bids.

2 ½ - Manmonths

Phase-II(Project

Implementation)

60% of totalconsultancy

costiii. Formulate contract documents,

arrange negotiation, signing of PPPagreement and financial closure.

1 ½ - Manmonths

The Phase-II of the PC-II project would be taken in hand after having thefeasibility & Plan / Project approved by the competent authority / department.

Detail of deliverables

Stage Scope of services Brake-upPhases Phases

i. Submission of draft feasibility report based on thefield survey.

Phase-I(Project

Development)

40% of totalconsultancy cost

ii. Submission of final feasibility report based on thefindings & recommendation of the department.

iii. Submission of plan / project for developing WildlifeBreeding Centres and presentations to thecompetent authority.

iv. Formulate RFP, EOI documents, TORs & Legalframework, execute / manage pre-qualification /bidding documents, Pre-bid Conference andevaluation of applications forpre-qualification / bids.

Phase-II(Project

Implementation)

60% of totalconsultancy cost

v. Manage & assist Government in contractnegotiation, signing of PPP agreement & financialclosure.

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TIME LINES

Six months after signing of the agreement

PAYMENT

Punjab Wildlife & Parks Department will pay the consultants on agreed rate followingthe submission of the final reports & completion of given deliverables. The rate will beagreed upon with the consultant prior to signing of the contract.

PERSONNEL REQUIREMENTS

a) Professional & Technical

The Transaction Advisor / Consultant for feasibility study and provision oftransaction advisory services shall possess the following experience and skills.

Wildlife Expert, M. Sc. / Ph.D. preferably in forestry, zoology / wildlifemanagement, natural resource management etc. with minimum 15-yearsdemonstrative experience in similar assignments including provenexperience in preparation, integration, development and management ofplan for Wildlife Parks / Breeding Farms, experience of preparingdevelopment projects on Public-Private-Partnership, especially on WildlifeBreeding / natural resource management, knowledge of wildlife and forestmanagement in Wildlife Parks / Breeding Farms etc.

Financial / Economic Expert, Post Graduate in Economic or Financialdisciplines / C.A with minimum 10-year experience in relevant fields relatingto development of funding mechanism of projects preferably related tonatural resources, experience of developing projects on PPP Mode duediligence of related financial implications, Economic analysis & assurance,formulation of EOI / RFP relating to PPP projects & evaluation criteria,management of pre-bid conference, contract management & negotiation andfinancial closure of PPP Projects.

Legal Expert, LLB / LLM with minimum 10-year experience relating tobusiness / corporate Laws, firm & company laws / ordinances, experience ofarticulating legal provisions in PPP projects, addressing legal implications,providing legal assistance to project team to address legal issues.

b) Administrative / Executive Managerial Staff

The territorial Deputy Director Wildlife, Assistant Director Wildlife & DistrictWildlife Officer of the Department would assist the Transaction Advisor / Consultantduring field survey and provide requisite information under the overall supervision ofPM&E Unit based at Directorate General, Wildlife & Parks Department, Lahore.

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EVALUATION CRITERIA

The proposals received from the bidder will be evaluated on bases of the followingevaluation criteria:

MaxScore

ComponentScore(to be filledin)

1 Education & Qualification 202 Relevant background 653 Interview / presentation 15

Education and Academic Qualifications

Academic Qualification 80%Relevant ProfessionalCertification

20%

Academic QualificationsGrade

(G)Bachelors Degree of equivalent 80%Masters Degree of equivalent 90%Post-graduate/Doctorate Degree ofequivalent

100%

Sub-component score = G of 80%

Relevant Professional CertificationIf the individual has a professional certification by a recognized body that is relevant to his/herrole in the assignment, full score will be given.

Relevant Background

1 Number of Assignments inPast 10 years

25%

2 Value of Similar Assignmentsin past 10 years

15%

3 Role in similar assignments 30%4 Time spent in similar

assignments in past 5 years30%

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Number of Similar AssignmentsThe number of similar projects (N) listed on the individual’s CV for the past 5 or 10 years (asdecided by the Competent Authority) is compared with a base value (TS) decided by theCompetent Authority.

Sub‐component score = N/Ts x 25%

Value of Largest Similar AssignmentThe value of the largest similar assignment listed on the individual’s CV for the past 5 or 10years (as decided by the Competent Authority) is compared to the present assignment. Thegrading is then done according to the following table:

Value inComparison to

past assignments

Grade (G)

80%+ 100%50%-80% 65%

<50% 30%

Sub‐component score = G of 15%

Role in Similar AssignmentsThe role of the individual in previous similar assignments listed on his/her CV is compared tothe proposed role in the present assignment. The grading is then done according to thefollowing table:

Role in Similar ProjectsGrade (G) 2 or More 1

Com

pari

son

of role

Exactly Similar 100 65%Support Role

to Similar65 42.25%

SlightlySimilar

30 19.5%

Time Spent in Similar AssignmentsTime spent by the individual on similar projects in man‐months (N) will be compared with thetotal number of possible man‐months in the past 5 years, i.e. 60 months.

Sub‐component score = N/60 x 30%

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Interview and/or PresentationThe Evaluation Committee/Competent Authority will interview the individual or take apresentation on the consultancy assignment. In case of presentation, the individual should beasked to present aspects such as approach, methodology, understanding of problem, risks,deliverables etc. The individual should be marked on the quality of content, presentation styleand knowledge of topic.

Financial Proposal - Standard Forms

Financial Proposal Standard Forms shall be used for the preparation of theFinancial Proposal

FIN-1 Financial Proposal Submission Form

FIN-2 Summary of Costs

FIN-3 Breakdown of Costs by Activity

FIN-4 Breakdown of Remuneration

FIN-5 Reimbursable expenses

Appendix: Financial Negotiations - Breakdown of Remuneration Rates

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Form FIN-1 Financial Proposal Submission Form

[Location, Date]

To: [Name and address of Client]

Dear Sir,

I/We, the undersigned, offer to provide the consulting services for [Inserttitleof assignment] in accordance with your Request for Proposal dated [Insert Date] andour Technical Proposal. Our attached Financial Proposal is for the sum of [Insertamount(s) in words and figures1]. This amount is inclusive of the taxes, which shall beidentified during negotiations and shall be added to the above amount.

Our Financial Proposal shall be binding upon us subject to the modificationsresulting from Contract negotiations, up to expiration of the validity period of theProposal, i.e. before the date indicated in Paragraph Reference 1.12 of the Data Sheet.

No commissions or gratuities have been or are to be paid by us to agentsrelating to this Proposal and Contract execution.

I/We understand you are not bound to accept any Proposal you receive.

I/We remain,

Yours sincerely,

Authorized Signature [In full and initials]:Name and Title of Signatory:Name of Firm:Address:

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Form FIN-2 Summary of Costs

ItemCosts

Pak Rupees

Total Costs of Financial Proposal 2

1 Indicate the total costs, net of local taxes, to be paid by the Client in local currency. Such totalcosts must coincide with the sum of the relevant Subtotals indicated in all Forms FIN-3 providedwith the Proposal.

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Form FIN-3 Breakdown of Costs by Activity1

Group of Activities (Phase):2 Description:3

Cost component

Costs

Pak Rupees

Remuneration5

Reimbursable Expenses 5

Subtotals

1 Form FIN-3 shall be filled at least for the whole assignment. In case some of the activities requiredifferent modes of billing and payment (e.g.: the assignment is phased, and each phase has adifferent payment schedule), the Consultant shall fill a separate Form FIN-3 for each group ofactivities. The sum of the relevant Subtotals of all Forms FIN-3 provided must coincide with theTotal Costs of Financial Proposal indicated in Form FIN-2.

2 Names of activities (phase) should be the same as, or correspond to the ones indicated in thesecond column of Form TECH-8.

3 Short description of the activities whose cost breakdown is provided in this Form.4 Indicate between brackets the name of the local currency.5 Remuneration and Reimbursable Expenses must respectively coincide with relevant Total Costs

indicated in Forms FIN-4, and FIN-5.

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Form FIN-4 Breakdown of Remuneration1

Name2 Position3 Staff-month Rate4

Local Staff[Home][Field]

Foreign Staff[Home][Field]

1 Form FIN-4 shall be filled in for the same Professional and Support Staff listed in Form TECH-7.2 Professional Staff should be indicated individually; Support Staff should be indicated per

category (e.g.: draftsmen, clerical staff).3 Positions of the Professional Staff shall coincide with the ones indicated in Form TECH-5.4 Indicate separately staff-month rate and currency for home and field work

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Form FIN-5 Breakdown of Reimbursable Expenses

N° Description1 Unit Unit Cost2

Per diem allowances Day

International flights3 Trip

Miscellaneous travel expenses Trip

Communication costs between[Insert place] and [Insert place]

Drafting, reproduction of reports

Equipment, instruments, materials,supplies, etc.

Shipment of personal effects Trip

Use of computers, software

Laboratory tests.

Subagreements

Local transportation costs

Office rent, clerical assistance

Training of the Client’s personnel 4

1 Delete items that are not applicable or add other items according to Paragraph Reference 3.6 of theData Sheet.

2 Indicate unit cost and currency.3 Indicate route of each flight, and if the trip is one- or two-ways.4 Only if the training is a major component of the assignment, defined as such in the TOR.

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Consultant’s Representations Regarding Costs and Charges

(Expressed in [insert name of currency])

Personnel 1 2 3 4 5 6 7 8

Name Position

Basic Salary perWorking

Month/Day/Year

SocialCharges

1

Overhead1 Subtotal Fee2

Away fromHeadquarte

rsAllowance

Proposed FixedRate perWorking

Month/Day/Hour

Proposed FixedRate perWorking

Month/Day/Hour1

Home Office

Field

1. Expressed as percentage of 12. Expressed as percentage of 4

Technical Proposal - Standard Forms

TECH-1 Technical Proposal Submission Form

TECH-2 Consultant’s Organization and ExperienceA Consultant’s OrganizationB Consultant’s Experience

TECH-3 Comments or Suggestions on the Terms of Reference and onCounterpart Staff and Facilities to be provided by the ClientA On the Terms of ReferenceB On the Counterpart Staff and Facilities

TECH-4 Description of the Approach, Methodology and Work Plan forPerforming the Assignment

TECH-5 Team Composition and Task Assignments

TECH-6 Curriculum Vitae (CV) for Proposed Professional Staff

TECH-7 Staffing Schedule

TECH-8 Work Schedule

Form TECH-1 Technical Proposal Submission Form

[Location, Date]

To: [Name and address of Client]

Dear Sir,

I/We, the undersigned, offer to provide the consulting services for [Inserttitle of assignment] in accordance with your Request for Proposal dated [Insert Date]and our Proposal. We are hereby submitting our Proposal, which includes thisTechnical Proposal, and a Financial Proposal sealed under a separate envelope1.

I/We are submitting our Proposal in association with: [Insert a list with fullname and address of each associated Consultant]2

I/We hereby declare that all the information and statements made in thisProposal are true and accept that any misinterpretation contained in it may lead toour disqualification.

I/If negotiations are held during the period of validity of the Proposal, i.e.,before the date indicated in Paragraph Reference 1.12 of the Data Sheet, weundertake to negotiate on the basis of the proposed staff. Our Proposal is bindingupon us and subject to the modifications resulting from Contract negotiations.

I/We undertake, if our Proposal is accepted, to initiate the consultingservices related to the assignment not later than the date indicated in ParagraphReference 7.2 of the Data Sheet.

I/We understand you are not bound to accept any Proposal you receive.

I/We remain,

Yours sincerely,

Authorized Signature [In full and initials]:Name and Title of Signatory:Name of Firm:Address:

1 [In case Paragraph Reference 1.2 of the Data Sheet requires to submit a Technical Proposal only, replacethis sentence with: “We are hereby submitting our Proposal, which includes this TechnicalProposal only.”]

2 [Delete in case no association is foreseen.]

Form TECH-2 Consultant’s Organization and Experience

A - Consultant’s Organization

[Provide here a brief (two pages) description of the background and organization of yourfirm/entity (including organogram) and each associate for this assignment.]

Background:

B - Consultant’s Experience

[Using the format below, provide information on each assignment for which you/your firm,and each associate for this assignment, was legally contracted as a corporate entity or asone of the major companies within an association, for carrying out consulting servicessimilar to the ones requested under this Assignment. Use maximum 20 pages. Pleaseprovide Client’s certification and/or evidence of the contract agreement.]

Assignment name: Value of the contract (in current PKR or US$):

Country:Location within country:

Duration of assignment (months):

Name of Client: Total No of staff-months (by your firm) on theassignment:

Start date (month/year):Completion date (month/year):

Value of consultancy services provided by yourfirm under the contract (in current PKR or US$):

Name of associated Consultants, if any: No of professional staff-months provided byassociated Consultants:

Name of senior professional staff of your firm involved and functions performed (indicate mostsignificant profiles such as Project Director/Coordinator, Team Leader):

Narrative description of Project:

Description of actual services provided by your staff within the assignment:

Form TECH-3 Comments and Suggestions on the Terms ofReference and on Counterpart Staff and Facilities to be

Provided by the Client

A - On the Terms of Reference

[Present and justify here any modifications or improvement to the Terms of Reference youare proposing to improve performance in carrying out the assignment (such as deletingsome activity you consider unnecessary, or adding another, or proposing a differentphasing of the activities). Such suggestions should be concise and to the point, andincorporated in your Proposal.]

B - On Counterpart Staff and Facilities

[Comment here on counterpart staff and facilities to be provided by the Client according toParagraph Reference 1.4 of the Data Sheet including: administrative support, office space,local transportation, equipment, data, etc.]

Form TECH-4 Description of Approach, Methodology andWork Plan for Performing the Assignment

[Technical approach, methodology and work plan are key components of the TechnicalProposal. You are suggested to present your Technical Proposal (50 pages, inclusive ofcharts and diagrams) divided into the following three chapters:

a) Technical Approach and Methodology,b) Work Plan, andc) Organization and Staffing,

a) Technical Approach and Methodology. In this chapter you should explainyour understanding of the objectives of the assignment, approach to the services,methodology for carrying out the activities and obtaining the expected output, andthe degree of detail of such output. You should highlight the problems beingaddressed and their importance, and explain the technical approach you wouldadopt to address them. You should also explain the methodologies you propose toadopt and highlight the compatibility of those methodologies with the proposedapproach.

b) Work Plan. In this chapter you should propose the main activities of theassignment, their content and duration, phasing and interrelations, milestones(including interim approvals by the Client), and delivery dates of the reports. Theproposed work plan should be consistent with the technical approach andmethodology, showing understanding of the TOR and ability to translate theminto a feasible working plan. A list of the final documents, including reports,drawings, and tables to be delivered as final output, should be included here. Thework plan should be consistent with the Work Schedule of Form TECH-8.

c) Organization and Staffing. In this chapter you should propose the structureand composition of your team. You should list the main disciplines of theassignment, the key expert responsible, and proposed technical and support staff.]

Section 3 – Technical Proposal – Standard Forms 1

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Form TECH-5 Team Composition and Task Assignments

Professional Staff

Name of Staff CNIC No./PassportNo. Firm Area of Expertise Position

Assigned Task Assigned

Section 3 – Technical Proposal – Standard Forms 2

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Form TECH-6 Curriculum Vitae (CV) for ProposedProfessional Staff

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the staff]:

3. Name of Staff [Insert full name]:

4. Date of Birth: Nationality:

5. CNIC No (if Pakistani): or Passport No:

6. Education :

Degree Major/Minor Institution Date(MM/YYYY)

7. Membership of Professional Associations:

8. Other Training[Indicate significant training since degrees under 6 - Education were obtained]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]:

10. Employment Record[Starting with present position, list in reverse order every employment held bystaff member since graduation, giving for each employment (see format here below): dates of employment,name of employing organization, positions held.]:

Employer Position From (MM/YYYY) To (MM/YYYY)

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11. Detailed Tasks Assigned

[List all tasks to be performed under this assignment]

12. Work Undertaken that Best Illustrates Capability to Handle the TasksAssigned

[Among the assignments in which the staff has been involved, indicate the following information forthose assignments that best illustrate staff capability to handle the tasks listed under point 11.]

1) Name of assignment or project:

Year:

Location:

Client:

Main project features:

Positions held:

Activities performed:


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Year:

Location:

Client:


Positions held:



Year:

Location:

Client:


Positions held:


[Unroll the project details group and continue numbering (4, 5, …) as many times as is required]

13. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV

correctly describes my qualifications, my experience, and myself. I understand that

any wilful misstatement described herein may lead to my disqualification or

dismissal, if engaged.

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Date:[Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:

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Form TECH-7Staffing Schedule1

Full time inputPart time input

Year: __________

N° Name of Staff Staff input (in the form of a bar chart)2 Total staff-month input

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Home Field3 TotalForeign

1[Home][Field]

2

3

n

SubtotalLocal

1[Home][Field]

2

n

SubtotalTotal

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1 For Professional Staff the input should be indicated individually; for Support Staff it should be indicated by category (e.g.: draftsmen, clerical staff, etc.).2 Months are counted from the start of the assignment. For each staff indicate separately staff input for home and fieldwork.3 Fieldwork means work carried out at a place other than the Consultant's home office.

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Form TECH-8

Work Schedule

Year:__________

N° Activity1Months2

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

12345

n

1 Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim,and final reports), and other benchmarks such as Client approvals. For phased assignments indicateactivities, delivery of reports, and benchmarks separately for each phase.

2 Duration of activities shall be indicated in the form of a bar chart.

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