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Terra State Community College Smart Start PlaybookLetter from the President

Terra State Community College Community:

Terra’s Smart Start Playbook is being provided as a guide for getting back on campus in the “new normal,” as our college recovers from the COVID-19 pandemic. It provides a framework for restarting our campus and class locations with a consistent response and strategy throughout the college, while protecting employees, students, and visitors and making sure everyone stays safe, healthy and confident about returning to campus.

Designed with the help of the Emergency Response Team which consists of representatives from all areas on campus, this go-to resource for COVID-19 pandemic preparedness and response will increase the knowledge and competence of our community by saving time, preventing mistakes, encouraging independence and autonomy, and ensuring a safe campus.

It includes a streamlined set of checklists and practical recommendations based on guidelines from the Centers for Disease Control and Prevention and the World Health Organization.

The playbook covers a wide range of topics, including:

• Campus opening protocols• Communication• PPE requirements/ social distancing• Cleaning and disinfection protocols• Response to suspected or positive cases

While readjusting to campus will pose unique challenges, the Terra Smart Start Playbook is a critical tool to have as we implement and adapt to a “new normal", while continuing to respect everyone’s commitment to a safe and healthy living, learning, and working community.

Sincerely,

Ron Schumacher Ed.D.President, Terra State Community College

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Terra State Community College Smart Start Playbook

Purpose and Intent

The Terra State Smart Start-Up Playbook constitutes a series of recommended higher education best practices, dealing with various Health, Safety, Environmental, and Public Health focused measures, designed to enhance the health and well-being of employees, students, and visitors, living and working in a COVID-19 environment.

These protocols represent our current practices regarding the operation of Terra State Community College during a highly uncertain time and are designed to be a "living" document, recognizing that applicable public health guidance regarding COVID-19 is evolving on almost a daily basis.

The various protocols set out in this document constitute recommendations, based on various guidance provided by the World Health Organization (WHO), the Centers for Disease Control and Prevention (CDC), as well as various county specific public health authorities.

These protocols are designed to fit the needs of Terra State, having regard to unique situations involving institutions of higher learning regarding re- start and return to work situations that may arise. In applying these recommendations, our primary consideration as an organization should always be the safety of our employees, students, and visitors to our campus.

The recommendations set out in this document are standards applicable across the Terra State Community. However, where local public health and/or county/state specific regulatory requirements impose a more rigorous standard, Terra State shall defer to the local legal requirement, as applicable.

Where local situations require it, Terra State Community College should consult with the local Health, Safety and Environmental and Medical advisors, as well as legal counsel, where assistance is required with interpreting or applying these recommendations.

Legal Disclaimer

The information contained in this document does not constitute legal advice and should not be applied arbitrarily to other colleges or universities. Terra State Community College bears no responsibility with respect to third party reliance on the recommendations set out herein. All institutions of higher learning should consult with local legal counsel, medical as well as health & safety advisors specific to their local and state jurisdictions in developing strategies applicable to their unique institutions.

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Table of ContentsLetter from the President 1

Purpose and Intent 2

Table of Contents 3

Start-Up Checklist Introduction 4Administrative Requirements 5Communication/Education & Training 6Pre-screening 7Social Distancing 8Cleaning/Disinfecting/PPE 9Case Response/Management 10

Start-Up Checklist 11Administrative 11Case Response/Management 12

Vulnerable Workers………………………………………..……………………………………..……………………………………………..13Cleaning / Disinfecting /PPE 14-15Communication /Education / Training 16Pre-Screening 17Social Distancing 18-19

Guidance on PPE Use 20

Isolation Guidance 21

Contact Tracing Guidance 22

Decontamination / Cleaning Guidance 23

Pre-Class / Post-Class Area Cleaning Guidance 24

Severe Cleaning Guidance 25

Social Distancing Guidance 26

2020-2021 Academic Calendar………………………………………………………………………………………………………………………………27-28Campus Fall Re-Opening Plan Overview…………………………………………………………………………………………………………………….29Four Phases of Opening………………………………………………………………………………………………………………………………………..30-31Division Operations………………………………………………………………………………………………………………………………………………32-34

Student Affairs and Enrollment Services……………………………………………………………………………………………………….32Academic Service Center………………………………………………………………………………………………………………………………32Records………………………………………………………………………………………………………………………………………………………..32Financial Aid…………………………………………………………………………………………………………………………………………………32Advising…………………………………………………………………………………………………………………………………………………..…..32Admissions…………………………………………………………………………………………………………………………………………………..32Student Activities/SAC & Exercise Loft………………………………………………………………………………………………………….33Veterans Center……………………………………………………………………………………………………………………………………………33IT………………………………………………………………………………………………………………………………………………………………….33Athletics Individual Tryout Protocol……………………………………………………………………………………………………………..33The Landings – Residential Living………………………………………………………………………………………………………………….34

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Terra State Community College Smart Start PlaybookStart-Up Checklist Introduction

One key component of Terra’s response plan is a start-up checklist of shared practices for guidance to help to protect employees, students, and visitors and ensure their health and well-being are cared for.

The following guidelines were developed and supported collectively by institutions of higher education to protect the safety of employees, students and visitors on the campus in relation to COVID-19. Terra State is adopting these practices voluntarily. Other local agencies may have requirements that supersede these recommendations.

The start-up checklist is sorted by category with specific guidance that address employees, students, and visitors to our campus to develop a response plan that addresses and considers requirements for each specific group. Each category provides clear guidance on the requirements for pre-screening when coming onto campus, entry into the building, PPE, cleaning and disinfecting, physical distancing practices, response to positive or suspect cases, education and training.

Communication will be critical to the response plan, so a detailed communication strategy will assist the emergency, employees, students and visitors to understand the complexity of our current environment, and how we will respond, by implementing policies and procedures to address the “New Normal”.

Below are the key sections accepted by the College. Within each section, the Health, Safety and Environmental components have compiled best practices for each department to create a Start-Up Checklist. The practices found in the corresponding sections will offer guidance to ensure employees, students and visitors are aware and equipped with practices to maintain a safe environment for all.

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Terra State Community College Smart Start PlaybookAdministrative Requirements

Requirements for establishing an Emergency Response Team (ERT) and a response plan that involves key members from all essential departments. Instructions identify key response plans that must be created and procedures that must be reviewed and updated.

Key Elements

• Identification of essential and critical work • Review and update cleaning and sanitization procedures• Ensure communication plan

is implemented for employees, students and visitors

• Guidelines to implement remote work where possible

• Establish weekly reporting tracking and metrics

• Establish restrictions for visitors and travel

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Terra State Community College Smart Start PlaybookCommunication / Education & Training

Development of communication, education and training plan to ensure employees, students and visitors have an increased awareness of expectations and are reminded of behavioral changes.

Key Elements

• Who should symptoms or close contacts be reported to

• Communicate what departments are doing to support employees, students and visitors

• What additional controls have been put into place

• What communications employees, students and visitors can expect during the process

• Resources posted• Reminders of EAP and other Mental Health

Supports

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Terra State Community College Smart Start PlaybookPre-screeningTo help reduce potential risk of infection posed by employees, students, contractors & visitors to our campus, proactive screening protocols will be in use.

Key Elements

• Limiting entry points to help ensure screened employees, students, and visitors enter the campus buildings

• Mandatory facial mask/covering• Temporal Temperature Scans • Sign in and out procedures for tracing/accountability• Sanitation• Questions prior to authorized entry (have you… traveled in past 14 days, are feeling ill etc.)

may be asked to leave campus based upon answers• Ensure employees or students who have been ill return to campus when safe for others and as designated

by their supervisor• Limiting or prohibiting non-essential visitors• Limiting or prohibiting non-essential persons on campus

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Terra State Community College Smart Start PlaybookSocial DistancingIn order to decrease the transmission of COVID-19, Terra State will continue practicing physical or social distancing. Social distancing involves taking steps to limit the number of people you come into close contact with, reducing the risk of transmitting the virus.

Key Elements

• Review campus building layout and methods to follow social distancing

• Utilization of separation and layout modification where possible

• Implement visual reminders such as signage and floor markings

• Adjust schedules to reduce crowding

• Review hours of work and class structures to minimize potential overlaps of people

• Review meeting requirements and replace with virtual methods to limit face to face

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Terra State Community College Smart Start PlaybookCleaning/Disinfecting/PPE

There are three key recommendations in place that help reduce the spread of COVID-19:• Handwashing for minimum of 20 seconds• Cleaning and decontamination• Personal Protective Equipment

Key Elements

• Frequency for daily cleaning of high touch & common surfaces

• Establish inventory requirements for PPE and cleaning supplies

• Workspace and classroom cleaning added to daily routine

• Central collection of trash at sanitization stations

• Increase handwashing/sanitizer stations• Decontamination response procedure if positive test

or report of symptoms

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Terra State Community College Smart Start PlaybookCase Response/Management

Outlines considerations for responding to an individual who reports symptoms at the college or how to respond when a person has declared close contact with a positive case, or a person presumed to have the virus.

Key Elements

• Who should symptoms or close contact be reported to • How will the individual be isolated

• How will the person be transported out of the campus

• Who is responsible for conducting contact tracing

• Who is responsible for ensuring cleaning is followed

• Plan for communication

• Follow up plan with symptomatic individual• Return pre-screening for individual who

had symptoms

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Terra State Community College Smart Start PlaybookDetails Activity

Administrative

Establishment of Emergency Response Team (Leadership Team Members) to ensure the appropriate measures are in place for the safety of Terra State employees, students and visitors

A) Identify key team members- post names of team members on communications board

- identify a team member for employee communications (communication is key)B) Establish weekly call schedule & agenda

- Tuesday C) Ensure the Start-up Layered Process is continually evaluated based upon the most current guidance provided by the CDC, WHO and local health department.

Establishment of weekly department reports highlighting status to include:1) Employee/student/visitor attendance2) Best practices implemented3) Employee impacts4) Student impacts5) Visitor impacts6) Cleaning status

A) Create team to assess reports B) Assign responsibilities for documentation requirements

- post documentation (i.e. Reports)C) Establish weekly deadline for reporting outD) Communicate that cleaning schedules are being completedE) Establish touchpoints with Emergency Response Team

Identify critical operations & staffing opportunities

A) Review employee skill sets to identify any cross trained workers or opportunities for cross trainingB) Establish work schedule layout to distance team members as effectively as possible

Complete Full Assessment of Any Planned Travel (including regular commuting)

A) Identify any scheduled upcoming/expected travelB) Review latest information about COVID-19 and areas of spreadC) Assess any business travel to ensure it is essentialD) Encourage employees, students and visitors to avoid public transportation and carpooling where possible. Individual travel is preferred (bike, car, etc.)E) Remind employees, students and visitors of concerns related to personal

travel

Ensure Appropriate Actions are taken to ensure the Safety of all Terra State Employees that are identified for Essential Travel

A) Business Travel to be approved by the PresidentB) Instruct employees to wash their hands regularly and maintain social distancing at all timesC) Ensure employees have information for contacting help for assistance while travelling

Campus Facility Functions Review key activities for continuance of essential facility functions (e.g. preventative maintenance, new repairs and construction, contractors).

Follow State, Region, County, City, Town, Area requirements set by specified governing body.

Start-Up Checklist

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Case Response / Management

Ensure Safety of all Terra State Employees or Students Returning to Campus after Travel

A) Employees or students returning from international and domestic (where applicable) travel must participate in 14 days of self-isolation and monitor for symptoms. Refer to a risk screening tool for specific guidance.B) If symptoms develop persons must seek medical attention and are advised to report recent travel to doctor.

Response plan for symptomatic or confirmed case

A) Develop a response plan (or modify existing emergency response plans) to address where an employee / student:- is / has been on campus with symptoms including screening checks,- has been confirmed to have COVID-19- has been in close contact with a person who is confirmed to have COVID-19- has traveled out of the country- ensure the plan maintains confidentiality

B) Identify local health agency notification requirements and directivesC) Include procedures for having a symptomatic employee who is at work, or student on campus moved to an isolated area (e.g. their car, pre-determined isolation room)D) Provide notifications to Emergency Response TeamE) Procedures for contact tracingF) Protection of employees/students at the college (isolating area, sending employees/students who may have been in close contact for self-isolation)G) Implement cleaning procedures and identify cleaning contractor(s) for areas that may be contaminatedH) Include communication

Identify & Designate Isolation Area (Car/office/room or equivalent)

A) Identify quarantine location (individual's car or office/room if not available or other appropriate isolation room) B) Create a plan for isolation of ill person and how to limit contact with the individual.C) Create notification plan for person in quarantine - allow them to drive home or return to residence hall roomD) Employee shall be directed to call a medical professionalE) Identify plan for thorough cleaning of area after use.F) Posting to communicate that area has been cleaned and sanitized

Establish Return to Work/Campus Procedure A) Identify who will monitor and conduct health risk screeningB) Health Risk Questionnaire to be completed upon initial return

following travel, vacation or quarantineC) Establish monitoring system and record keeping procedure for

tracking health evaluations & ensure confidentialityD) Implement daily screening protocol

Start-Up Checklist

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Terra State Community College Smart Start PlaybookVulnerable Workers1) Age 65 or older2) Pregnant or nursing mothers3) Underlying health conditions:

i) Diabetesii) Chronic respiratory diseaseiii) Cardiovascular diseaseiv) Auto-immune Diseasesv) Hypertension

* Definition of vulnerable workers and applicable accommodation requirements will be subject to local laws

A) Review demographic information for age related vulnerable workersB) Encourage employees to see HR Manager if they identify as a vulnerable workerC) Ensure any medical information is kept strictly confidentialD) Consider accommodation options for those who identify as vulnerable worker

a) Work from home where possibleb) Work in isolation at workplace, including little

to no contact with othersc) Job protected leave where possible or applicable

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Details Activity

Cleaning / Disinfecting / PPE

Hand Washing A) Encourage proper handwashing for at least 20 secondsB) Provide additional portable hand sanitizing stations where neededC) Ensure everyone has access to soap and water. Increase availability of hand sanitizer/disinfecting wipesD) Post visual reminders of proper hand washing in all areas where people wash their hands

Kitchenette Area Safety A) Eliminate the use of coffee counters, serving trays, reusable cutlery, glasses, mugs, silverwareB) Increase cleaning of refrigerators, microwaves, vending machinesC) Provide wipes for cleaning areas subject to general useD) Assess whether the ongoing use of communal kitchen appliances is practical, having regard to the need for additional social distancing and regular cleaning and disinfection

Personal Protective Equipment Use and Selection

A) Establish PPE requirements that will be required as a precautionary measure.B) Ensure people understand new requirements and how to wear the PPE and care for PPEC) Post signage reminding people of requirementsD) Require people to follow requirements for wearing PPE as precautionary measureE) Remove any shared PPE (i.e. safety glasses, face shields)F) Establish PPE inventory requirements at a minimum week by week basis (i.e. masks, gloves, soap, cleaning agents, sanitizer, wipes)G) Establish purchasing schedule to maintain minimum numbers

Personal Protective Equipment Cleaning A) Instruct people to avoid sharing PPEB) Use disposable PPEC) Users shall be trained in the care and cleaning of PPED) Reusable PPE must be cleaned prior to each use and after each useE) Users are trained to safely don / remove/ dispose of PPEF) Provide designated PPE disposal receptaclesG) Where there is a risk of contamination (i.e. 6 ft social distancing cannot be maintained etc.) clothing is adequately laundered

Verify that housekeeping is exercising proper sanitation protocols.

A) Review expectations to ensure any additional requests are documented and agreed upon for daily cleaningB) Ensure capacity for deep clean/decontamination requirements, using ozone machines when possible or identify alternative company if required. C) Ensure proper PPE & proper cleaning chemicals are used by housekeeping for cleaning and disinfecting

Start-Up Checklist

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Cleaning / Disinfecting / PPE

Cleaning and Disinfecting protocols A) Follow Terra State established disinfecting guidelinesB) Establish strict disinfecting practices and timelines for offices, conference rooms, common areas, bathrooms and classroom areas (daily - pre and post usage) using ozone machines when possible C) Provide 75% (minimum 60%) alcohol wipes or hand sanitizer at locations such as - restrooms, reception areas, and common areasD) Post when the area has been cleaned

Food Services Area Safety A) Evaluate temporarily stopping food services such cafeteria services, vending machines, etc.B) Assess whether the ongoing use of communal kitchen appliances is practical, having regard to the need for additional social distancing and regular cleaning and disinfectionC) Provide sanitizing wipes and encourage workers to clean equipment prior to useD) Post confirmation of cleaning area

Other Public Areas A) Establish strict disinfecting practices and timelines (e.g. every 2-4 hours high touch areas) for offices, conference rooms, common areas, bathroomsB) Establish daily pre and post usage wipe down/disinfecting and implement documentation to verify completionC) Follow Terra State disinfectant guidelinesD) Provide 75% (minimum 60%) alcohol wipes or hand sanitizer at locations such as - restrooms, reception areas, and common areasE) Post that the areas have been cleaned

Air Circulation Management A) Air Circulation (HVAC maintenance / Filter Replacement schedules-high efficiency filter use) increased air flow upgraded based on conditionsB) Ensure ventilation rates are adequateC) Increase the percentage of outside air that circulates into the system. Ozone

treatment inside air handlers if needed.

Equipment/material being brought in from outside

A) Equipment being brought onto the campus area is disinfected prior to being brought into the areaB) Mail/packages that are being brought into the campus buildings are handled using appropriate PPE

Start-Up Checklist

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Communication/ Education/Training

Hygiene & Sanitization procedure & posting of additional information

A) Provide Proper hand washing instructions in washrooms and at sink basins.B) Instruct people to wash hands frequentlyC) Place posters throughout areaD) Post instructions for proper method for coughing or sneezing

Establish System to Communicate Regularly A) Establish schedule for Emergency Management Team meetings to standardize communicationsB) Weekly team meetings (in TEAMS) to mitigate panic or concernsC) Written Q&A forum on website to maintain answers to questions

(www.terra.edu)D) Provide updates on Terra State initiatives and information releasedE) Provide summary of government updates and essential servicesF) Postings to show areas that have been cleaned, consider posting cleaning schedule of areas with sign-offs

Increase visual communications - posters and video messages throughout campus to ensure people know how to keep themselves safe

A) Ensure any posting of information is from a trusted source onlyB) Review posters for posting around campusC) Utilize communication TV's to increase information messaging

Topics include, but are not limited to: Common symptoms of COVID-19What someone should do if they experience symptoms Social Distancing remindersHand Washing reminders

Mental Health Support Awareness A) Increase availability of EAP information for employees/studentsB) Acknowledge that employees/students may find changes to daily routine

difficultC) Remind employees/students of mental health and/or community programs

Emergency Team Training on COVID-19 and methods for prevention and control.

A) Review training materialB) Develop training scheduleC) Conduct training

Start-Up Checklist

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Terra State Community College Smart Start PlaybookDetails ActivityPre Screening

Screening Protocols A) Evaluate measures for conducting daily screening (including employees, students, visitors, and contract workers)B) Appropriate PPE and monitoring practices shall be established and followed.

Establish a procedure for managing Visitors (includes Community members and Contractors) to Campus

A) Identify regular visitors and contractors and evaluate if they are critical (Equipment repair, new installations etc.)B) Communicate business critical visitors only permitted on campusC) Identify person responsible for conducting & evaluating visitor questionnaireD) Communicate expectations that all visitors must complete verbal health risk questionnaire to confirm exposure risk prior to entryE) Ensure escort will be provided for all visitorsF) Limit visitors to campus and maintain social distancing

Limiting Entry Points to Buildings for the Safety of all

A) Limit of one entry point on campus to allow for increased surveillance/screening of persons coming onto campus while ensuring social distancingB) Deactivate electronic entry of other doors to require use of designated entrances/exits (ensure to not create fire exit risk)

Procedure for Authorized Entry A) Entrance onto campus Building B- PPE requiredB) Sign In: Name, Position, Building or Classroom, and Time on campusC) Disinfect/sanitize areaD) Approach Safety Desk for temporal temperature scan to be taken and verbal health risk

questionsE) Upon leaving campus, sign time outF) Disinfect/sanitize area

Additional/Future Return to Campus Considerations

A) Require daily screening protocolsB) Self-administered home temperature checks shall be implemented daily. C) Return to campus must be approved

Start-Up Checklist

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Social Distancing

Reducing hand contact where possible

A) Utilize automatic doors open to minimize touching handlesB) Prop Classroom or office doors open to minimize touching door handlesC) Evaluate installation of automatic doors opening (Landings) for entry (touchless)D) Instruct people to avoid handshakes and close contact greetingsE) Where hand contact cannot be avoided, increase access to hand sanitizer/disinfecting productsF) Encourage frequent proper handwashing

Conference/Meeting Room Safety A) Limit access, including locking, to conference and meeting rooms to avoid in-person gatherings, limit number of chairs.B) Require meetings to be online or teleconferenceC) Provide technology installations to support teleconference meetingsD) Post signage limiting meetings to ten people, setting meeting maximum duration of 60 minutes and that PPE masks are required where there is a risk that social distancing cannot be maintainedE) Establish cleaning requirements for after use - wipe down tables/chairs, remotes, screens, switches, etc.F) Post to communicate to people that the area has been cleaned following a meeting

Classroom/Office Safety A) Evaluate changes to stagger office and class timesB) Evaluate if space between people can be increased (ideally greater than 6ft)C) Establish work practice to distance or limit people in same spaceD) Evaluate if barriers can be provided between lab stations where 6ft distance cannot be ensuredE) Use PPE as a precautionary measure

F) Ensure any additional measures taken do not create a safety hazardG) Stagger classroom and office times based on requirements (e.g. cleaning when starting and prior to leaving an area, maintaining social distancing, time to change PPE etc.)H) Deactivate fans and heaters forcing air when in group setting

Social Distancing Communication and Implementation

A) Develop and implement a plan to manage and control social distancing (at least 6ft spacing)B) Post informational posters on how to maintain social distancingC) Controls for social distancing include:

a)Reschedule classes/labs/office hours over 5 days to spread out population and reduce number of people on campus at any given timeb)Staggered times to minimize gatherings at access entry and exit pointc) Staggered lab/class times and establish a class capacity directive based on square footage or layout.d)Markings on floor to assist with distance and spacing of greater than 6 ft in entry and exit areas- Building Be)Review campus walkways to ensure social distancing (i.e. one way, walk on opposite sides of connectors)

Encourage work from home A) Supervisors will identify essential employees required to work on campusB) Identify who is able/preferred to work from home (VPN)C) Inventory of hardware associated with employees (Laptops, etc.)D) Identify a schedule for contact and follow up status reports of employees at home

Reception Area Safety A) Where social distancing cannot be maintained, install clear plastic barrier at receptionB) Provide markings on the floor to promote social distancingC) Request people to use personal pensD) Disinfect sign-in table prior to and immediately after each use, provide disinfectant

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Terra State Community College Smart Start PlaybookSocial Distancing

Bathroom Area Safety A) Communicate strict adherence to prevent gathering in the restrooms for all person’s safetyB) Rearrange or move items in restrooms to maintain social distancingC) Utilizing other visual cues (controlling urinals and sinks to every second one) to maintain social distancingD) Where social distancing cannot be maintained install barriers between urinals, sinksE) Establish strict disinfecting practices and timelinesF) Post written confirmation of cleaning timesG) Utilize disposable paper towels over air dryers

Entry and Exit Safety A) Entry Access through one building (Building B)B) Utilize automatic doorC) Sign in and out (sanitize after use)D) Maintain at least 6ft spaceE) Required PPEF) Temperature scan (Thermal scanner or stand-alone unit, where applicable)G) Pre-screening questions if applicableH) Proper disposal of PPE equipment (if applicable)

Cafeteria/Lunchroom Area Safety A) Ensure strict adherence to prevent gathering in the lunchroom for all workers safety- ABSOLUTELY NO GATHERING.B) Rearrange or move tables / chairs to maintain social distancingC) Utilize other visual cues (covering or removing chairs)D) Reminders to avoid sharing food E) Remove shared items, i.e. cutleryF) Instruct everyone to clean their chair and table when they finish eating.

Smoking Area Safety A) Consider closing smoking shelters, otherwiseB) Encourage strict adherence to not gathering in the smoking areasC) Postings to limit the number of smokers in one shelter at a timeD) Establish more smoking areas or increase the size current area to encourage social distancing

Emergency Evacuation A) Develop or modify existing emergency response plans to address social distancing for:i) plant evacuation and muster / meeting pointsii) tornado shelters

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Terra State Community College Smart Start PlaybookGuidance on PPE Use Mask Use1. Wide scale mandatory mask use is required.2. Mandatory mask use is required in the following circumstances:

a. Where a legal requirement due to government mandate or public health order is in effect.b. When a person becomes ill on campusc. When a member of the emergency response team must stay in continuous close contact with a

person who has become severely ill and emergency services have been called.d. When conducting on-site temperature screenings for anyone that comes on campus.e. When a person who has recovered from COVID-19 returns to campus and has a residual cough,

they must wear a maskf. When persons must work in close quarters and distancing of 6 feet is not possible.g. When housekeeping or maintenance staff are cleaning, working in or decontaminating affected areas.

Eye Protection – Safety Glasses, Goggles, and Face Shields1. Wide scale eye protection is already used in areas as required. Additional wide scale measures are not

required.2. Mandatory eye protection use is required in the following circumstances:

a. When a member of the emergency response team must stay in continuous close contact with a person who has become severely ill and emergency services has been called.

b. When housekeeping or maintenance staff are cleaning, working in or decontaminating affected areas. Face shield use may be required.

Vinyl or Surgical Glove Use1. Wide scale glove use is not required.2. Mandatory glove use is required in the following circumstances:

a. When a member of the emergency response team must stay in continuous close contact with a person who has become severely ill and EMS has been called.

b. When housekeeping or maintenance staff are cleaning, working in or decontaminating affected areas.

Medical Gown/Coverall Use1. Wide scale gown/coverall/boot cover use is not required.2. Mandatory gown/coverall use is required in the following circumstances:

a. When a member of the emergency response team must stay in continuous close contact with a person who has become severely ill and EMS has been called.

b. When housekeeping or maintenance staff are decontaminating or working in affected areas.

Concern has been raised about transmissibility of the virus to employees from various materials. There are very limited reliable studies related to the survivability of the virus on surfaces or in specific environmental conditions. Generally, the belief is that,

• Survival of the virus in air suspended droplets is about 3 hours

• Survival of the virus on plastic and steel is about 72 hours

• Survival of the virus on copper is about 4-8 hours

• Survival of the virus on cardboard is about 24 hours

The times above are established within laboratory conditions and will vary depending on factors includingtemperature, humidity, ventilation and the amount of virus accumulated on the surface.

It is important to note that survivability and infectivity are not the same. Research has yet to show if the virus is still infectious even though it has survived.

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Terra State Community College Smart Start PlaybookIsolation Guidance for Symptomatic Employee

Key Guidance for Isolation of an Individual that arrives on campus or becomes ill while on campus.1. Isolate the individual by asking them to go to their car if available or in a designated

isolation room.2. If severely ill, isolate in designated isolation area and have member of Emergency Response

Team (preferably has first aid experience or training) wear PPE and stay with individual while emergency services are called.

3. Speak to the individual and identify close contacts.4. Send the individual home.5. Have them contact their doctor or public health for further guidance.6. Complete contact tracing at the site.7. Send close contacts home.8. Clean and disinfect potentially affected areas at the site.9. Contact the employee to determine what medical or public health guidance they were given.

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Terra State Community College Smart Start PlaybookDecontamination Cleaning Guidance

This guidance comes into effect only where there is a risk of spread of the COVID-19 virus. To identify a high-risk individual/situation, use the COVID-19 Coronavirus Risk Screening Tool.

Verify that cleaning agents are suitable for the surface they will be applied to (i.e. will not damage or destroy the surface), by reading and following the manufacturer’s recommendations or labeling.

Agents - diluted household bleach

• Household strength bleach that typically contains 5 - 6 % sodium hypochlorite. Refer to themanufacturer’s instructions or guidelines for concentrations higher than 6% sodium hypochlorite.

• Mix bleach with water to make a 0.1% or 1:47 solution suitable for disinfecting surfaces

• Always add bleach to water

• For greatest effectiveness, prepare bleach solutions fresh daily, preferably just prior to use

• Allow all bleach solutions to stand for at least 30 minutes before using

• Do not immerse electrical or battery-operated tools/equipment in solutions; wipe the outside of these objects with a disposable rag soaked with the solution and allow it to dry.

• Use gloves and eye protection when cleaning tools, equipment and surfaces.

• Use respiratory protection when there is a respiratory risk (selection of PPE should be based on a PPE assessment, the manufacturer’s instructions, local regulations (e.g. NIOSH).

• All containers must be labeled with original manufacturers warning label which can be obtained from the manufacturer.

CAUTION: Never mix bleach with products containing ammonia.

Accelerated hydrogen peroxide (AHP) (0.5%) - Used for cleaning and disinfecting surfaces and medical equipment.

CAUTION: Hydrogen Peroxide can cause damage to fabrics, plastics, and untreated metal if left on the surface too long.

Quaternary Ammonium Compounds (QUATs) - Used for cleaning and disinfecting of surfaces (e.g., floors,walls, furnishings).

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Terra State Community College Smart Start PlaybookDecontamination Cleaning GuidanceCleaning and Disinfection Guidelines

• Ensure proper PPE is used and disposed of in accordance with the manufacturer’s instructions and local regulations.

• Disinfect all frequently touched surfaces daily including desks, conference room tables, cafeteria tables,restroom stalls/stall doors, door handles, keyboards/mice and sink fixtures.

• Disinfect after your routine cleaning is complete, including emptying trash, dusting and vacuuming to minimize cross-contamination

• Remove any visible soil from the surface with a detergent-based cleaner before applying a disinfectant.• Disinfect surfaces from high areas to low areas so that any dirt/dust that may contain

microorganisms dislodged from above are removed when you clean the lower surfaces.• Disinfect surfaces from “clean” areas, such as office spaces, to “dirty” areas, such as

bathrooms, to minimize cross-contamination.• For convenience, consider using a one-step disinfectant cleaner instead of a disinfectant that

always requires a cleaning step prior to disinfection. One-step cleaner disinfectants ensure that workers can clean and disinfect in one pass. Do not flush disposable wipes in toilets.

• When disinfecting, ensure surfaces remain visibly wet for the contact time specified on the product label.• Employees should be encouraged to regularly clean their desks, laptops, computer mouse,

phones, PC, phone etc. It’s important to keep your stationery and devices clean. According to the experts, the virus COVID -19 can live on those surfaces for hours.

• Students should be encouraged to regularly clean their desks, laptops, computer mouse, phones, PC, phone etc. It’s important to keep stationery and devices clean. According to the experts, the virus COVID -19 can live on those surfaces for hours.

• CDC advises people to use disposable wipes to clean surfaces regularly. Before touching a public surface, clean it with a disposable wipe and, clean your hands after touching surfaces. Use hand sanitizers and wash your hands with soap and water frequently.

• Increase frequency of cleaning when warranted and as precautionary control.

Disinfecting

Using a recommended agent (see above), follow manufacturer’s instructions for application and proper ventilation. Check to ensure the product is not past its expiration date. Follow manufacturer’s instructions for application and proper ventilation and dermal protection. Never mix household bleach with ammonia or any other cleanser. Unexpired household bleach will be effective against coronaviruses when properly diluted. (CDC)

General use

• Apply a mist of solution from a spray bottle, thoroughly wetting the area or use disposable wipes

• Ensure area remains wet for at least 60 seconds (follow manufacturer’s instructions)

• Wipe with a clean, dry rag or paper towel

• For light switches, electronics, laptops, monitors etc. do not directly spray with the solution. Apply the solution to a rag or paper towel and wipe the surface.

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Pre-class / post-class area cleaningAdditional time should be allotted to students at the beginning of their class/lab and at the end of the class/lab for cleaning.Students should be shown how to clean, including using any required PPE.High-touch points should be cleaned (tools, supplies, table-tops / work surfaces, stools / chairs etc.).Instruct students to clean their assigned area at the start of their class/lab (or when initially assigned to that area), when transferring to a different area and, at the end of their class/lab time in their area.Pre-use safety inspection checklists should be used that identify high-touch points (e.g. add a checkbox that includes acknowledgement that pre-& post cleaning was competed).• Apply a mist of solution from a spray bottle, thoroughly wetting the area or use disposable wipes• Ensure area remains wet for at least 60 seconds (follow manufacturer’s instructions)• Wipe with a clean, dry paper towel and dispose• For palm buttons, touch screens, switches, electronics, laptops, monitors etc. do not directly

spray with the solution. Apply the solution to a rag or paper towel and wipe the surface.

Disinfecting Tools• Tools and Equipment can also be cleaned. It is preferable that soap and clean water be

used when available or Ozone treatment to disinfect tools• Dilute ¼ cup household bleach in 1 gallon of water• Immerse object in solution for 10 minutes

Cleaning and Disinfection PPEIt is highly recommended that PPE not be shared. This includes and is not limited to visitor safety glasses, hard hats, fall arrest equipment, respirators, LASER safety glasses etc. Respiratory protection should be disposable.

CAUTION: Certain types of PPE may become damaged and unsafe if cleaned. Always read and follow the manufacturer’s cleaning and care instructions. If PPE looks damaged, do not use it and report It to your professor.

General Guidelines• Dedicated equipment must be thoroughly cleaned/disinfected prior and after each use• Equipment used to clean and disinfect contaminated areas should be disposable• Particular attention should be paid to high touch areas• Remove eyewear/face shield by tilting the head forward and lifting the head band or earpieces

Note: The outside of protective eyewear/face shields maybe contaminated.

• Avoid touching the front surface of the eyewear/face shield• Gloves should be removed so they are inside-out and properly disposed of• Reusable protective eyewear should be placed into a container and washed in detergent and

water and allowed to completely air dry• Clothing should be washed in hot water and detergent and completely dried in a hot air dryer

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Severe cleaning should be performed only when there is a confirmed case, medical grounds or when directed by a medical professional and, may be conducted by a professional cleaning contractor.

Terra State may decide to temporarily close and allow for the natural deactivation of the virus (depending on the types of surfaces), prior to conducting any type of decontamination.

Disinfect the campus prior to anyone returning to work. It is recommended to close off areas used by the ill persons and wait as long as practical before beginning cleaning and disinfection to minimize potential for exposure to respiratory droplets. Open outside doors and windows to increase air circulation in the area. If possible, wait up to 24 hours before beginning cleaning and disinfection. (CDC)• Housekeeping or professional cleaning contractors should clean and disinfect all areas used by

the ill persons, focusing especially on frequently touched surfaces (CDC) such as:– Desks/Tables– Computers, keyboards, and all high-touch points– Restrooms including countertops, soap dispensers, faucets etc.– Cafeteria– Common / public areas– Doors and door handles, hand rails, elevator buttons

• Surfaces should be disinfected using an approved agent or the following household bleach solution (OSHA)– Dilute 1 1/2 cups bleach in 1 gallon of water– Place the solution in a spray dispenser.

• If surfaces are dirty, they should be cleaned using a detergent or soap and water prior to disinfection• Thoroughly clean surfaces that have heavy deposits of contaminants and allow to stand for 3 minutes• Wipe the contaminants from the surface with a paper towel. Discard the towel• Douse the surface again and wipe off the residual contamination with a paper towel• Cleaning staff should wear an appropriate face mask, disposable gloves and gowns (if

applicable) for all tasks in the cleaning process, including handling trash• Gloves and gowns (if applicable) should be compatible with the disinfectant products being used• Additional PPE might be required based on the cleaning/disinfectant products being used and

whether there is a risk of splash• PPE should be removed carefully to avoid contamination of the wearer and the surrounding area.

Be sure to clean hands after removing gloves• Cleaning staff should immediately report breaches in PPE (e.g., tear in gloves) or any potential

exposures to their supervisor

• Cleaning staff and others should clean hands often, including immediately after removing gloves and after contact with an ill person, by washing hands with soap and water for 20 seconds. If soap and water are not available and hands are not visibly dirty, an alcohol-based hand sanitizer that contains at least 60% alcohol. However, if hands are visibly dirty, always wash hands with soap and water.

•

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Terra State Community College Smart Start PlaybookSocial Distancing GuidanceSocial distancing is a simple yet very effective mechanism to prevent potential infection, that relies on simple distance to avoid infection. In order to decrease the transmission of COVID-19, the Terra State Community members are practicing physical and/or social distancing.

It is a simple and effective prevention measure that can help prevent the transmission of COVID-19. Your efforts will help protect you and Terra community members and, you may be saving lives.

In practice this means:

• Staying 6ft away from others as a normal practice

• Eliminating contact with others, such as handshakes or embracing coworkers, visitors, or friends

• Avoiding touching surfaces touched by others, to the extent feasible

• Avoiding anyone who appears to be sick, or who is coughing or sneezing

This practice of social distancing includes but is not limited to classrooms, cafeteria, common areas, entrance/exit areas, and offices. These are examples, but the principle of social distancing is universally applicable.

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2020-2021 ACADEMIC CALENDARSUMMER SESSION , 2020 First Day of 1st Six-Week Session Monday, May 18, 2020First Day of Twelve-Week Session Monday, May 18, 2020Memorial Day (College Closed) Monday, May 25, 2020Last Day to Select Audit Option for Summer Classes Sunday, May 31, 2020First Day of Eight-Week Session Monday, June 15, 2020Last Day to Academically Withdraw from Classes (1st Six-Week Session) Tuesday, June 16, 2020Last Day of 1st Six-Week Session Friday, June 26, 2020First Day of 2nd Six-Week Session Monday, June 29, 2020Deadline to Apply for Fall Diplomas/Certificates (Degree Audit) Monday, June 29, 2020Grades due for 1st Six-Week Session Monday, June 29, 2020Independence Day Holiday Ends (College Closed) Friday, July 3, 2020Last Day to Academically Withdraw from Classes (Twelve-Week Session) Saturday, July 18, 2020Last Day to Academically Withdraw from Classes (Eight-Week Session) Saturday, July 25, 2020Last Day to Academically Withdraw from Classes (2nd Six-Week Session) Tuesday, July 28, 2020Last Day of Instruction for Summer Classes Friday, August 7, 2020Final Grades due by 5:00 p.m Monday, August 10, 2020

FALL SEMESTER , 2020Faculty Advising Days & Course Prep* Mon-Thur, August 10-13, 2020Move-In Day Sunday, August 16, 2020First Day of Sixteen-Week Session Monday, August 17, 2020First Day of 1st Eight-Week Session Monday, August 17, 2020First Day of Saturday Classes Saturday, August 22, 2020First Day of Sunday Classes Sunday, August 23, 2020Last Day to Select Audit Option for Fall Classes Sunday, August 30, 2020First Day of Fourteen-Week Session Monday, August 31, 2020Labor Day Break Begins (College Closed) Saturday, September 5, 2020Labor Day Break Ends (College Closed) Monday, September 7, 2020First Day of Twelve-Week Session Monday, September 14, 2020State of the College Thursday, September 24, 2020Last Day to Academically Withdraw from Classes (1st Eight-Week Session) Sunday, September 27, 2020Last Day to Resolve Spring/Summer Incompletes Monday, September 28, 2020Last Day of 1st Eight-Week Session Sunday, October 11, 2020Priority Registration Begins Monday, October 12, 2020Grades due for First Eight-Week Session by 5:00 p.m. Monday, October 12, 2020 Fall Break (NO CLASSES) Monday, October 12, 2020Fall Break (NO CLASSES) Tuesday, October 13, 2020First Day of 2nd Eight-Week Session Wednesday, October 14, 2020Deadline to Apply for May Graduation (Degree Audit) Monday, October 14, 2020Registration Begins for Future Semesters Monday, October 19, 2020Veterans Day (College Closed) Wednesday, November 11, 2020Last Day to Academically Withdraw from Classes (Sixteen-Week Session) Thursday, November 12, 2020Last Day to Academically Withdraw from Classes (Fourteen-Week Session)Monday, November 16, 2020Last Day to Academically Withdraw from Classes (Twelve-Week Session) Thursday, November 19, 2020Thanksgiving Vacation Begins (College Closed) Wednesday, November 25, 2020Last Day to Academically Withdraw from Classes (2nd Eight-Week Session) Friday, November 27, 2020

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Terra State Community College Smart Start PlaybookThanksgiving Vacation Ends (College Closed) Sunday, November 29, 2020Last Day of Instruction for Weekday Classes Friday, December 4, 2020Last Day of Instruction & Final Exams for Saturday Classes Saturday, December 5, 2020Last Day of Instruction & Final Exams for Sunday Classes Sunday, December 6, 2020Final Exams Week for Weekday Classes Begins Monday, December 7, 2020Final Exams Week for Weekday Classes Ends Friday, December 11, 2020Fall Semester ends Friday, December 11, 2020Final Grades due by 5:00 p.m*. Monday, December 14, 2020Holiday Break Begins (College Closed) Thursday, December 24, 2020 Holiday Break Ends (College Closed) Friday, January 1, 2021

SPRING SEMESTER , 2021 Faculty Advising Days/Course Prep* Tue-Thur, January 5-7, 2021Move-In Day Sunday, January 10, 2021First Day of Sixteen-Week Session Monday, January 11, 2021First Day of 1st Eight-Week Session Monday, January 11, 2021First Day of Saturday Classes Saturday, January 16, 2021First Day of Sunday Classes Sunday, January 17, 2021Martin Luther King Day (College Closed) Monday, January 18, 2021Last Day to Select Audit Option for Spring Classes Sunday, January 24, 2021First Day of 14-Week Session Monday, January 25, 2021First Day of 12-Week Session Monday, February 8, 2021State of the College Thursday, February 11, 2021Last Day to Academically Withdraw from Classes (1st Eight-Week Session) Sunday, February 21, 2021Last Day to Resolve Fall Incompletes Monday, February 22, 2021Last Day of 1st Eight-Week Session Sunday, March 7, 2021Priority Registration Begins Monday, March 8, 2021Grades Due for First Eight-Week Session by 5:00 p.m. Monday, March 8, 2021Spring Break Week Begins (NO CLASSES) Monday, March 8, 2021Spring Break Week Ends (NO CLASSES) Sunday, March 14, 2021First Day of 2nd Eight-Week Session Monday, March 15, 2021Deadline to Apply for Summer Diplomas/Certificates (Degree Audit) Monday, March 15, 2021Registration Begins for Future Semesters Monday, March 15, 2021Easter Holiday (College Closed) Saturday, April 3, 2021Easter Holiday (College Closed) Sunday, April 4, 2021Last Day to Academically Withdraw from Classes (16-Week Session) Wednesday, April 7, 2021Last Day to Academically Withdraw from Classes (14-Week Session) Sunday, April 11, 2021Last Day to Academically Withdraw from Classes (12-Week Session) Wednesday, April 14, 2021Last Day to Academically Withdraw from Classes (2nd Eight-Week Session) Friday, April 23, 2021Last Day of Instruction for Weekday Classes Thursday, April 29, 2021Final Exams Week for Weekday Classes Begins Friday, April 30, 2021Last Day of Instruction & Final Exams for Saturday Classes Saturday, May 1, 2021Last Day of Instruction & Final Exams for Sunday Classes Sunday, May 2, 2021Final Exams Week for Weekday Classes Ends Thursday, May 6, 2021Commencement-Full-Time Faculty Required on Campus* Friday, May 7, 2021Final Grades Due by 5:00 p.m*. Monday, May 10, 2021Faculty Advising Day Monday, May 10, 2021Current Payment Plan information and payment plan dates for each semester can be found in the FYI Dates

document at: http://terra.edu/apply_aid/paying_for_college/making_payments/index.php

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http://terra.edu/apply_aid/paying_for_college/making_payments/index.php

Terra State Community College Smart Start PlaybookCampus Fall Re-Opening Plan

Terra State will be open to students for fall 2020. The campus will follow the State of Ohio and local health department guidelines to protect all members of our campus community. The entire campus community (students, faculty and staff) will have a role to play in maintaining a healthy and safe campus community. Facial coverings, temperature screenings, social distancing, self-quarantine and campus cleaning protocol will all be key components of our safe-campus plan.

Campus Entrance and Exit:Facial Coverings required for all students, faculty and staff in all campus buildings. Students must sign-in and pass a temperature check with a maximum temperature of 100.3 and check-out. Individuals scanning above this threshold may not re-enter campus till the following day. Temperature scanners will be located at all designated entrances and exits.

Social Distancing:Social distancing is encouraged in all area of campus including, but not limited to, classrooms. With consultation Governor’s office through OACC President Jack Hershey, we will implement the 6 feet social distancing standard. Common spaces, library and dining areas should also be arranged to promote appropriate spacing. Traditional classroom should move desks forward and to the back of the rooms to provide maximum spacing and distance between students. Extra classroom chairs should be removed or if appropriate stacked and moved to the back of the room. Unused computers will be covered. When appropriate, the flex-hybrid model of instruction will be encouraged.

Classroom Hygiene:Students, faculty and staff all have a role to play in the cleaning of each classroom and laboratory. Students and faculty will be encouraged to clean their respective desk space area and equipment after use. The campus ozone units will rotate through classrooms.Each lab and classroom will have a dedicated kit containing:

Disinfectant spray bottle, hand sanitizer (preferable wall mounted), paper towels, spare facial covering and if appropriate, facial shield and rubber gloves.

Each faculty member will be provided their own personal kit including: dry erase markers, eraser, hand sanitizer, face covering and where appropriate face shield and rubber gloves.

Anti-microbial neoprene keyboard covers are to be used on computers.

Student Code of Conduct:The student affairs unit is in the process of modifying the student code of conduct. Students, after warning, who choose not to follow campus hygiene and social distancing practices within a classroom maybe found in violation of the student code of conduct and subject to a student discipline hearing.

Positive Cases:In the event of a positive case of a member of our campus community, we will notify the local health department offices. The local health department office conducts tracing and will contact the individual and those with whom the infected party may have come in contact. We will notify the campus community and close those impacted areas until a thorough cleaning of the spaces has been completed.

Regional Spike, Peaks and Contingency Planning:In the event of a spike resulting in a potential reintroduction of a state wide-stay at home order, every effort will be made to move lectures and lecture-based learning to a remote style pedagogy. In the event of a local outbreak and a request from local health departments lectures may move remotely to limit campus exposure and continue instruction of laboratory, hands-on lecture in social distancing, on our on-campus labs.

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Phase 1: June 15-July 5 Students – Summer I and Summer II continue through remote instruction and in person labs, where

applicable. Spring Boot Camps completed in person through the current schedule. Academics – Summer I and Summer II continue through remote instruction and in person labs, where

applicable. Spring Boot Camps completed in person through the current schedule. Employees – Employees needed to maintain current campus operations and to prepare for an

increase in operations. Check with your supervisor. Faculty on campus with dean approval. Campus hours are Tuesdays, Wednesdays, and Thursdays from 10 AM – 4 PM.

Athletics – Designated staff on campus to maintain current campus operations. Events/Student Activities – No in-person events for students. Approved events following all

suggested and required safety guidelines. Visitors – Must follow state guidelines, wear cloth facial covering and maintain physical distance.

Those experiencing COVID-19-like symptoms should not visit campus.

Phase 2: July 6-Aug. 14 Students – Summer I and Summer II continue through remote instruction and in person labs, where

applicable. Academics – Summer I and Summer II continue through remote instruction and in person labs, where

applicable. Employees – Employees needed to maintain current campus operations. Staggered return of faculty

and staff whose work directly supports the return of students. Campus hours are Tuesdays, Wednesdays, and Thursdays from 10 AM – 4 PM through July 31st. Beginning August 3rd, Campus hours are Mondays, Tuesdays, Wednesdays, and Thursdays from 8 AM – 5 PM. Campus will be closed on Fridays for deep sanitization and cleaning.

Landings Residents – Approved residents of Landings must submit completed Request to Return to Campus Form (in addition to all other required forms and deposits) prior to receiving an authorized move in date and time.

Athletics – Continued staggered of student-athletes. Events/Student Activities – No in-person events. Approved events following all suggested and

required safety guidelines. Visitors – Must follow state guidelines, wear cloth facial covering and maintain physical distance.

Those experiencing COVID-19-like symptoms should not visit campus. Begin scheduled campus tours effective July 1. (virtual tours remain available).

Phase 3: Aug. 14-16 Students – Begin staggered return of students to residence halls. Select student workers on campus. Employees – Employees needed to maintain current campus operations. Staggered return of faculty

and staff whose work directly supports the return of students. Select student workers on campus. Campus normal business hours, Monday through Thursday, 8 AM- 5 PM. Campus will be closed on Fridays for deep sanitization and cleaning.

Landings Residents – Approved residents of Landings must submit completed Request to Return to Campus Form (in addition to all other required forms and deposits) prior to receiving an authorized move in date and time.

Athletics – Continue staggered return of student-athletes.

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Terra State Community College Smart Start Playbook Events/Student Activities – Select events in accordance with state guidelines and the Titan Top 10.

Virtual events ongoing. Visitors – Must follow state guidelines, wear cloth facial covering and maintain physical distance.

Those experiencing COVID-19-like symptoms should not visit campus. Scheduled campus tours (virtual tours remain available).

Phase 4: Aug. 17-Dec. 14 Students – Students on campus for fall semester classes. In-person and remote instruction through

Wednesday, Nov. 25. o Fall Break is October 12-13.o No classes will be held Thursday, Nov. 26, through Friday, Nov. 27.o Classes will resume on Monday, Nov. 30, and majority of classes will be held via remote

instruction excluding in person labs and required in person instruction. End of Fall Semester December 11.

Landings Residents -Information about moving out of residence halls will be forthcoming. Employees – Employees needed to maintain campus operations. Faculty and staff necessary for on-

campus operations and student support. Student workers on campus. Campus normal business hours, Monday through Thursday, 8 AM- 5 PM. Campus will be closed on Fridays for deep sanitization and cleaning.

Athletics – Continue phased return to athletic activities. Events/Student Activities – Select events in accordance with state guidelines and the Titan Top 10.

Virtual events ongoing. Visitors – Must follow state guidelines, wear cloth facial covering and maintain physical distance.

Those experiencing COVID-19-like symptoms should not visit campus. Scheduled campus tours.

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Terra State Community College Smart Start PlaybookDIVISION OPERATIONS

Student Affairs and Enrollment Services Division meetings will continue virtually, even when working on campus; in-person meetings will be

capped at 10 participants and appropriate spatial distancing will be enforced while wearing facial coverings.

Those with increased risk of severe illness / over the age of 65 will continue working remotely. Staff will be invited to return to working on campus beginning July 6, 2020 while maintaining spatial

distancing at workstations and wearing facial coverings. Staff and guests will maintain all campus safety protocol measures. Single occupancy will be maintained in all office spaces / work rooms. Post maximum occupancy in lobby and configure to accommodate appropriate physical distancing. Hand sanitizer available in all high-traffic lobby spaces. Encourage staff to sanitize before and after use of all items in work station.

Academic Service Center Optional virtual Accuplacer testing will continue, especially for students 1.) without appropriate

computer equipment or 2.) who do not meet the minimum requirements for multiple measures guidelines.

To provide for appropriate spatial distancing, Pearson testing will remain closed until September 15, 2020, at which point space will be re-assessed.

Front counter will require Plexiglas.

Records Front counter will require Plexiglas.

Financial Aid Phone / virtual appointments will continue to be offered. One-on-one financial advising will need to take place in a conference / classroom in order to provide for

appropriate spatial distancing.

Advising Phone / virtual appointments will continue to be offered. One-on-one academic advising will need to take place in a conference / classroom in order to provide

for appropriate spatial distancing. Walk-in style advising will be accommodated in a location like the Doepker Center or Neeley Center;

keyboard covers will be required for advising stations; remain in your vehicle until you are called / texted.

Admission Campus tours will be limited (10-person maximum), and guests will be required to follow all safety

protocols as well as complete a pre-screen online questionnaire prior to visiting campus; if one individual in the party does not comply / meet minimum requirements the group will be asked to reschedule.

Orientation sessions will continue with a virtual option. Eliminate reusable kitchen items (flatware, dishes, and cups) and cleaning tools (sponges, brushes,

towels) and replace with single use options in break room. Front counter will require Plexiglas.

Student Activities / SAC & Exercise Loft

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Terra State Community College Smart Start Playbook When students return to campus, and student employees can be hired to staff the space, a plan will be

assessed (target 9.24.2020).

Veterans Center Sign-in clip board at the entrance of the center to track the veterans using the center on a daily basis. Hand sanitizer at the front desk. Tape off every other computer. Tape off every other chair in the lounge area. Ensure there’s antibacterial hand soap at the sink at all times. Provide disinfectant wipes and ensure every space gets sanitized by the end of each day.

IT Purchased a wireless keyboard/trackpad unit for each desktop support technician to allow them to

perform desktop hands-on support without the need to handle the individual system’s keyboard and mouse.

In the event that a technician must use the system keyboard and mouse they will sanitize the unit after work is completed. This will likely be the case when updating an entire lab of computers.

The current arrangement of offices and desks in IT maintain the 6-foot social distancing standard. In the event that we have to provide support in-person to a student or staff member in the IT area, only

one will be allowed in the office at a time to maintain the social distancing standard Rotate support technicians so that only one is on-campus at a time during campus hours whenever

possible. Continue the use of Microsoft Teams for conducting weekly department meetings remotely, even when

some team members are on campus.

Individual Try-Out Protocol- Athletics

The athlete, parents, and coaches will all be required to wear face masks and go through all of the Terra State Community College guidelines when entering the buildings.

Security, Housekeeping, Frank, and Ron will be notified when we schedule a student athlete tryout or visit.

o Name of student athlete and how many family members that will be attending. o Full itinerary from arrival time, if a tour is included, try out time, expected departure time.

Student athlete and parents will wear face masks and go through the temperature scanner at the front door of Building B and all persons will be required to sign in.

If the athlete needs to change, he/she will ONLY be permitted to use Building B bathrooms on the 1st floor.

The coaches will already have the net system and balls ready to go and sanitized appropriately before the athlete(s) gets on the court.

Coaches will continue to wear masks on the court. The athlete is requested to wear a mask at all times. We will only have 10 balls out and 1 ball cart for the tryout to limit the amount of equipment used. After the tryout all of the volleyball equipment used will be sanitized by the coaches and when we leave

we will notify housekeeping that we have finished and which doors were used so it can be sanitized appropriately.

The Landings- Residential Living

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Terra State Community College Smart Start Playbook Single resident per room and ideally per bathroom (if possible). This may be feasible only if the college

has a limited number of students on campus for in-person instruction. When shared bathrooms are used, define the type and frequency of cleaning within the residential housing agreement.

Isolation/Quarantine rooms and floor identified. Procedures for occupancy of those rooms and plans established to completely isolate the floor from other residents.

Requirement of personal face coverings in common areas.

Controlled access into the building, with sign in and temporal temperature scans.

Frequent reminders of proper hand hygiene (verbally, posters, videos) with hand sanitizer widely available in common areas and sanitization stations on each floor in each building.

Enhanced cleaning in all common areas and high- touch surfaces.

Widely shared/posted information in common areas about COVID-19 prevention.

Training on public health measures and signs/symptoms of COVID-19 for all live-in professionals, graduate hall directors, residence advisors (RA), and others in similar roles.

Restrictions on events and social activities as per current physical distancing guidance. Reconfiguring seating in common areas to ensure proper physical distancing. Establish allowable occupancy and develop plans to monitor and enforce.

Restrictions on building access by non-residents, including outside guests, non-residential staff, and others. These restrictions may not apply to some people, such as personal care attendants for students with disabilities.

*** While these plans are subject to change as we monitor developments with the virus, they will guide our continued preparations. Additional details of the plan are forthcoming, including information regarding other division operations, community learning, outside events and conferences, athletic events, employee and student guidance regarding the processes in place for contact tracing, virus testing, and quarantine and isolation protocols.

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