texas realtors conference · bfs home warranty buyers protection ... the texas realtors®...
TRANSCRIPT
1408007
Contact Through September 14, 2014 - Todd Eckman: e-mail [email protected] phone 410-584-1963 fax 410-584-1998
TEXAS REALTORS® CONFERENCE
2015Fort Worth, TX | August 31-September 3, 2015 | Trade Expo Date: September 2nd
The Biggest Networking Event of the year for REALTORS® in Texas…Don’t Miss It!
1408007
Contact Through September 14, 2014 - Todd Eckman: e-mail [email protected] phone 410-584-1963 fax 410-584-1998
REALTORS IN TEXAS TAKE OVER FORT WORTH!
CONFERENCE DATES:August 31-September 3 TRADE EXPO DATE: Wednesday, September 2nd
WHERE: Fort Worth Convention CenterFort Worth, Texas
SNAPSHOT OF ATTENDEE PROFILE: Real estate professionals visiting the Trade Expo are independent contractors who are essentially running their own business.
Real estate management – broker/owners, designated REALTORS®, and office managers
Real estate sales agents
Other attendees include students of real estate and other industry specific groups such as appraisers, inspectors, and commercial real estate brokers
Join us in Fort Worth for the biggest event in the Texas real estate market!
The Texas REALTORS® Conference is the biggest event of the year for REALTORS®
in Texas. This is your opportunity to meet face-to-face with the best the real
estate industry has to offer—your top prospects/clients. Every year this
conference attracts thousands of real estate agents, brokers/owners, top
producers, and association executives throughout the state.
ABOUT FORT WORTHA famously walkable downtown, world-class convention facilities like the Fort
Worth Convention Center, the true Texas experience of the Stockyards District
and a wide range of delicious dining options make Fort Worth an ideal location
to meet with REALTORS® from all over the state of Texas!
The easily accessible Dallas-Fort Worth area, home to one of the strongest
housing markets in the country, makes this location very attractive for
REALTORS looking to connect with companies to help their business grow!
50%
40%
Contact: Heather Troast • Account Executive • The YGS Group • 717.505.9701x 2224 • Direct: 717.430.2224 • email: [email protected]
1408007
Contact Through September 14, 2014 - Todd Eckman: e-mail [email protected] phone 410-584-1963 fax 410-584-1998
PREVIOUS EXHIBITORS & SPONSORS2014 SPONSORS
Previous Exhibitors Include:1-800-The-Sign2-10 Home Buyers Warranty8touches MarketingAdobe Title, LLCAllegiance Title Allied Home WarrantyAmbit Energy Association Benefits BackAgentBFS Home WarrantyBuyers Protection GroupCapital Farm Credit Capital TitleCartaviCentralized Showing ServiceCentury21Champions School of Real EstateconnectnowCourthouseDirect.comCRE Credit ServicesCreditmend247.comCRES Insurance Services, LLCCS Innovative Insurance SolutionsCustomize365.comCUTCO Closing GiftsDepartment of Housing and Urban
DevelopmentDiscover Home Loansdiscownts.com from FA Business
ServiceseCommission Financial ServiceseREHIEXIT Realty Corp. International
Farm CreditFidelity National Home WarrantyFirst American Home Buyers
ProtectionFirst Southwest CompanyFirst United Bank MortgageFloorPlanOnlineGreen TreeGuidance Residential, LLCHerbert H. Landy Insurance
Agency, Inc. Heritage Land BankHome Warranty of AmericaHomes.comHubzuIGNITE SOCIALINS/MARK OF AMERICA Inc.IscentialKaplan UniversityKB HomeLPS MLS SolutionsLone Star Ag CreditLone Star ASHILowen Sign CompanyMain Street Alternative Asset
PlannersMetroTex Association of REALTORSModel My HomeMr. RekeyNAR GlobalNational Association of Residential
Property ManagersNational Tenant NetworkNations Home WarrantyNorth American Title Company
NuOfferOakley Signs & GraphicsOfficeMax North America, Inc.Old Republic Home Protection On the Move, Inc.ONEprop Leasing & Property
ManagementPearl Insurance PeirsonPatterson, LLPPlanet Sign ShopPoint2PoorMeSweets.comPremier Nationwide LendingPrimeLending, A PlainsCapital
CompanyPropertyInfoPropertywarePROS (Property Reports On Site)RBD Power Solutions, Inc.RE/MAX of Texas Real Estate Brokerage Policy and
Procedures Manuals/ComplianceRealEstateExpress.comRPR® Realtors Property ResourceRealty Executives InternationalRealty Gifts TXREO ADVISORSRising Point Solutions, LLCRitenergy International LLCSEI/Navica MLSSentriLock, LLC SheMartiniShowingTimeSilpada DesignsSprint Nextel
Su King’s FASHION COLLECTIONSupra Supreme Lending SWBC MortgageTaser International, Inc.Teldon Texas Association of REALTORS®Texas CURENTexas Department of Housing and
Community AffairsTexas Home Service Contract
AssociationTexas Lone Star CRS ChapterTexas Real Estate CommissionTexas REALTORS® Land Institute Texas State Affordable Housing
CorporationTimbered Art, LLC Time Warner Cable TouchPoll SolutionsTransUnionTravelersTREPAC/Texas Association of
REALTORS® Political Action Committee
Unibind, Inc.UPS Urban Financial Group, Inc.Utility ConciergeVeterans United Home LoansWilliam Davis RealtyWise AgentWorld Class CoachesZillow
Contact: Heather Troast • Account Executive • The YGS Group • 717.505.9701x 2224 • Direct: 717.430.2224 • email: [email protected]
1408007
Contact Through September 14, 2014 - Todd Eckman: e-mail [email protected] phone 410-584-1963 fax 410-584-1998
SPONSORSHIP OPPORTUNITIES
Make a Long Lasting Impact!
The Texas REALTORS® Conference brings together REALTORS®, brokers, and industry
professionals from across the state. Sponsorship of this annual event will enable your company to
boost your recognition before, during, and long after the event! Take advantage of the opportunities
listed below to maximize your presence and solidify your status as a market leader with REALTORS®
in Texas!
4 Available • $10,000Choose one of the following:
Trade Expo Lunch VIP Dinner Exclusive Note Pad Sponsor Official Conference Pen Sponsor
5 Available • $8,000 Choose one of the following:
Association Presidents’ Breakfast Inspiration Breakfast Exclusive Conference Water Bottle Sponsor* Coffee and Beverage Break held on 3 mornings for attendees Snack Break in the Expo Hall
• Standard 10’ x 10’ booth space on the Expo floor
• Signage at booth denoting sponsor status
• Placement of company logo on Conference
Web site and exposure as a sponsor through
the end of the year
• Logo and recognition on Sponsor page in August
Issue of Texas REALTOR® targeting the 84,000
members prior to the Conference
• Logo on sponsor page in Conference Program
3 Available • $15,000Choose one of the following:
Major Conference Keynote Trade Expo Closing Reception Chairman’s Installation Entertainment
Platinum Conference Partner
Gold Sponsor
Silver Sponsor
Bronze Sponsor
All Platinum Partners receive:• Premium/Front Entrance 10’ x 20’ booth
placement on the Expo floor
• Post show mailing list of attendees (only
available for Platinum Sponsors)
• Full color page ad in Conference Program
• Signage at booth promoting Conference Partner
Status
• Two Complimentary Full Conference
Registrations that can be transferred to
REALTOR® clients
• Recognition as Platinum sponsor in Conference
Promotion (inserted in the June Issue of Texas
REALTOR®)
• Two sponsor positions in Texas REALTOR® Focus,
TAR’s exclusive eNewsletter
• Top placement of company logo on Conference
Web site through end of 2015
• Top placement of company logo on the sponsor
page of the August issue of Texas REALTOR®
targeting the 84,000 members prior to the
Conference
• Top Placement of company logo in
Conference Program
• VIP Exhibitor Badge Holders denoting
sponsor status
All Gold Sponsors receive:• Prominent placement with a 10’ x 20’ booth
space on the Expo floor
• Signage at booth denoting sponsor status
• Placement of company logo on Conference Web
site and exposure as a sponsor through the end
of the year
• Logo and recognition on sponsor page
in August Issue of Texas REALTOR®
targeting the 84,000 members prior
to the Conference
• Logo and recognition on sponsor page of the
Conference Program
• VIP Exhibitor Badge Holders denoting
sponsor status
All Silver Sponsors receive:• Standard 10’ x 20’ booth space on the
Expo floor
• Signage at booth denoting sponsor status
• Placement of company logo on Conference Web
site and exposure as a sponsor through the end
of the year
• Logo and recognition on sponsor page in August
Issue of Texas REALTOR® targeting the 84,000
members prior to the Conference
• Logo and recognition on sponsor page of the
Conference Program
• VIP Exhibitor Badge Holders denoting
sponsor status
$4,000 All Bronze Sponsors receive:
*Sponsor Responsible for Providing
Contact: Heather Troast • Account Executive • The YGS Group • 717.505.9701x 2224 • Direct: 717.430.2224 • email: [email protected]
1408007
Contact Through September 14, 2014 - Todd Eckman: e-mail [email protected] phone 410-584-1963 fax 410-584-1998
SPONSORSHIP OPPORTUNITIES
All sponsor items within sponsor packages can be a la carte. Contact Heather for pricing.
Exclusive Tote Bag Sponsor: $8,500
Exclusive Badge Wallet Sponsor: $7,500
Exclusive Education Session Sponsor: $3,500 Two Available Sponsorship consists of being the exclusive sponsor of 5 different education sessions taking place throughout the Conference. Sponsorship includes signage at sessions, recognition in Program, and the option of providing notepads to attendees at the sessions
*Conference Sports Water Bottles: $4,000
*Official Conference Pen Sponsor: $2,500
*Conference Note Pad Sponsor: $2,500
Treasure Hunt Contest! $750 (limited to 15 exhibitors)
What: This is an exciting opportunity that will help maximize attendee traffic to your booth
Who Benefits: 15 exhibitors
How Does It Work: The 15 treasure hunt sponsors will each have their logo and booth number included on the game card that will be given to every conference attendee. Attendees must visit all 15 participating exhibitors to complete their card and qualify for a number of great prizes. Completed cards are put in a raffle drum and names will be drawn at 5:30 p.m. on the Trade Expo Day.
Result: Maximum booth traffic for your company
Item Sponsorships Available
Sponsorship Items and events are subject to change
*Sponsor responsible for providing
CUSTOMIZE IT!We can customize the perfect sponsorship package for your budget. Please contact Heather Troast at 717-430-2224 to discuss. In addition, most items above are available a la carte and are interchangeable with other sponsor packages.
Booth Efficiency increases 104%
for companies that invest in
sponsorshipsSource: CEIR Guru Report: Leveraging Your Sponsorships
Contact: Heather Troast • Account Executive • The YGS Group • 717.505.9701x 2224 • Direct: 717.430.2224 • email: [email protected]
1408007
Contact Through September 14, 2014 - Todd Eckman: e-mail [email protected] phone 410-584-1963 fax 410-584-1998
EXHIBIT OPPORTUNITIES AND RATES
Step #1: Fill out booth and sponsorship reservation form enclosed. Be sure to include up to three possible booth choices. Questions about finding the best available spot for your company can be directed to Heather Troast at 717-584-1963.
Step #2: Fax or email reservation form to Heather Troast at 717-430-2224 or [email protected].
Step #3: Heather will contact you directly to confirm receipt of your agreement and your assigned booth number/sponsorship.
Step #4: You will receive an email asking for listing information for your company. Submit your information to be included on the
Texas REALTOR® Expo website and in the Conference Program.
Exhibitor manuals with shipping information will be sent to exhibitors July 2015.
2014 EXPO DAY SOLD OUT EARLY – Reserve Your Space Today FOR 2015!
Booth Amenities:• 10’ x 10’ booth• Pipe and drape (8’ back drape, 3’ side dividers)• 1 skirted 6’ table, 2 chairs• 7” x 44” identification sign• Vendor Badges – each booth comes with four badges and additional
badges can be purchased for $10 each.• Recognition on the Texas REALTORS® Conference and Trade Expo
Web site• Recognition in the August issue of Texas REALTOR® magazine
reaching 84,000 REALTORS® and Affiliates throughout Texas –deadline July 1st
• Company name and description in the Texas REALTORS® ConferenceProgram – deadline July 1st
Exhibit Opportunities and Rates
Premium Corner 10’ x 10’ Booths $995
Standard 10’ x 10’ Booths $875
Clear your calendar for early September 2015 and secure your booth/sponsorship today!
For More Information Contact:Heather Troast phone 717-430-2225email [email protected]
Contact: Heather Troast • Account Executive • The YGS Group • 717.505.9701x 2224 • Direct: 717.430.2224 • email: [email protected]
1408007
2015
FL
OO
RP
LA
NFo
rt W
orth
Con
vent
ion
Cen
ter
Spon
sor
Pack
age
Boo
ths
Floo
r Pl
an s
ubje
ct to
cha
nge
at a
ny ti
me
Con
tact
Thr
ough
Sep
tem
ber
14, 2
014
- Tod
d Ec
kman
: e-m
ail t
eckm
an@
netw
orkm
edia
part
ners
.com
ph
on
e 41
0-58
4-19
63 f
ax 4
10-5
84-1
998
EDU
CAT
ION
SES
SIO
NS
AND
F&B
909
913
Con
tact
: Hea
ther
Tro
ast
• A
ccou
nt E
xecu
tive
• Th
e Y
GS
Gro
up •
717
.505
.970
1x 2
224
• D
irec
t: 71
7.43
0.22
24 •
em
ail:
heat
her.t
roas
t@th
eygs
grou
p.co
m
1408007
THROUGH SEPTEMBER 14, 2014, FOR MORE INFORMATION, PLEASE CONTACT: Todd Eckman Network Media Partners, Inc., 307 International Circle, Suite 190Hunt Valley, MD 21030 phone 410-584-1963 fax 410-584-1998 email [email protected] www.TexasRealtors.com
FOR MORE INFORATION, PLEASE CONTACT:Heather TroastAccount ExecutiveThe YGS Group 3650 West Market Street | York, PA 17404 phone: 717.505.9701x 2224direct: 717.430.2224email: [email protected]: 717.825.2171
1408007
Booth SelectionChoice #1________ Choice #2________ Choice #3________ Choice #4________
LEASED BOOTH SPACE: Prior to completing this item, call AGENT/Todd Eckman at 410-584-1963 to determine the availability of booth preference. Available selections will be held through September 14, 2014, pending AGENTS’ receipt of contract requirements. Full payment via credit card or check must be returned with this contract. Email signed contract to AGENT at [email protected] or Fax it at 410-584-1998. If you prefer to mail it, mail to: Network Media Partners, Inc., Attn: Todd Eckman, 307 International Circle, Suite 190, Hunt Valley, MD 21030. Mailed or emailed contracts must be postmarked/received by Sept. 14, 2014.
Products/Services to be Exhibited: Exhibitor shall exhibit, demonstrate, or show the following types of products / services in the booth space:
Payment Full payment is enclosed in the amount of $____________________ PAYMENT METHOD: Check #______ American Express MasterCard Visa Discover
Name on Card
Credit Card Number Expiration Date Security Code
Address of Card: Street Address City/State ZIP
Authorized Signature Print Name & Title
This contract is effective upon the date the last party signs the final and complete negotiated contract.
Exhibitor’s Authorized Signature Date Signed
Print Name & TitleI hereby acknowledge that I am authorized on behalf of the exhibitor to enter into this contract. I have read, understand, and agree to the terms, conditions, and procedures on both pages (see Terms and Conditions-Page 2) of this contract.
Todd Eckman, for the Texas Association of REALTORS®, Inc., Date Signed
Exhibit Booth Rates Early Bird Discount: Book Now and Save!
➡➡
Company Name
Contact Name E-Mail Address
Alternate Contact Name E-Mail Address
Mailing Address City, State, Zip
(Area Code) Phone Number (Area Code) Fax Number
Web Address
________________________ Sponsorship @ $ _____________________
10’ x 10’ Corner Booth: $995 $875 until 9/7/2014 $ _____________________
10’ x 10’ Standard Booth: $875 $750 until 9/7/2014 $ _____________________
___ # of additional 10’ x 10’ Booths @ $______ $ _____________________
Treasure Hunt Participant @ $750 $ _____________________
$ _____________________ TOTAL
Contract for Exhibit Space and Sponsorships
Texas REALTORS® ConferenceFort Worth Convention Center1201 Houston St.Fort Worth, TX 76102
Conference Dates: Aug. 31 - Sept. 3Expo Date: Sept. 2
PARTIES: The Texas Association of REALTORS®
(TAR) (hereafter referred to as “AGENT”) agrees to lease exhibit space in the form of an exhibit booth as described in this contract in the designated Exhibition Area of the Fort Worth Convention Center, 1201 Houston St. Fort Worth, TX 76102 by individual(s) or company named below (hereinafter referred to as “Exhibitor”). Network Media Partners, Inc. is working on behalf of the AGENT named above through Sept. 14, 2014. Included in and made a part of this contract are the terms and conditions appearing on page 2.
Cancellation Policy: Sponsorships are non-cancelable. Sponsors are liable for 100% of the Sponsorship free from the time the contract is entered into. Exhibitors canceling booth space on or before June 1, 2015 will still be liable for 50% of booth fee. Booth cancellations after June 1, 2015 will be liable for the entire booth fee, even if the booth space is resold.
Exhibitor Description: Exhibitors will be asked to submit a 25 word description. 25 word description to be posted on the conference web site and published in the conference program.
Each 10’ x 10’ Booth Includes:• 4 Expo only badges• 7” x 44” identification sign• 1 skirted 6’ table, 2 chairs• Pipe and drape (8’ back drape, 3’ side dividers)• Recognition on Conference Web site• Recognition in August issue of Texas Realtor®
(deadline to submit listing: July 1)• Recognition in Conference Program (deadline
to submit listing: July 15)
Internet, Phone, Electric, Shipping:No phone, internet, electric, decorations, or shipping is included with your exhibit space. Forms for ordering these, as well as other items for your booth, will be available in July 2015.
Heather Troast, for the Texas Association of REALTORS® , Inc.,
$995 $875
PARTIES: The Texas Association of REALTORS® (TAR) (hereafter referred to as “AGENT”) agrees to lease exhibit space in the form of an exhibit booth as described in this contract in the designated Exhibition Area of the Fort Worth Convention Center, 1201 Houston St. Fort Worth, TX 76102 by individual(s) or company named below (hereinafter referred to as “Exhibitor”). The YGS Group is working on behalf of the AGENT named above. Included in and made a part of this contract are the terms and conditions appearing on page 2.
LEASED BOOTH SPACE: Prior to completing this item, call AGENT/Heather Troast at 717-430-2224 to determine the availability of booth preference. Full payment is due with application. All applications must include a check or credit card information to receive abooth assignment. Any faxed orders must include credit card information to hold your space assignment. Email signed contract to AGENT at [email protected] or Fax it to 717-825-2171. If you prefer to mail it, mail to: The YGS Group, Attn: Heather Troast, 3650 West Market Street, York, PA 17404.
Products/Services to be Exhibited: Exhibitor shall exhibit, demonstrate, or show the following types of products / services in the booth space:
Sponsor
Booth/Sponsor Rates
1408007
RATES AND TERM for Exhibit Space: Rental fees for booth space shall be: $995.00 for premium booth locations and $875.00 for all other booth locations. The lease term of this contract shall commence at 11:00 a.m. on Tuesday, September 1st (commencement date) and shall terminate at 9:00 p.m. on Wednesday, September 2nd, 2015 (termination date).
Through September 14, 2014, Exhibitor shall submit all contracts, payments and insurance requirements to Network Media Partners, Inc. 307 International Circle, Suite 190, Hunt Valley, MD 21030. Exhibitor shall make all checks payable to Network Media Partners, Inc. through September 14, 2014. AGENT will assign booth(s) in the order requests are received by AGENT. AGENT will not confirm booth assignment(s) until Exhibitor has satisfied all requirements under this contract.
BOOTHS: Attached hereto is a floor plan of the exhibition area of the Fort Worth Convention Center, Fort Worth, TX depicting booth locations and rental rates. The map is hereby made part of this agreement for all purposes. All booths shall be approximately 10’ X 10’ and furnished with an identification sign (7”x44”) including company name and booth number; one 6’ skirted table, two chairs and one wastebasket; one 8’ high booth backdrop, and 36” high side dividers. Exhibitor shall not occupy space or erect any display for the marketing of products and/or services beyond the approximately 10’ X 10’ designated booth location(s) or obstruct the view of or interfere with other exhibits or exhibitors during the lease term of this contract.
EXHIBIT DATE/SHOW HOURS: The Trade Expo at the Fort Worth Convention Center will be open to attendees Wednesday, September 2nd, 2015 from 10:30 a.m. until 6:00 p.m. (Hereafter referred to as “show hours”.)
INSTALLATION OF EXHIBITS: All booth units will be ready for Exhibitor occupancyon Tuesday, September 1st at 11:00 a.m. Exhibitor may move into assigned booth(s) from 11:00 a.m. - 5:00 p.m. Tuesday and continue on Wednesday, September 2 from 8:00 - 9:30 a.m. Exhibitors must be ready for show by 10:30 a.m. on Wednesday, September 2nd. Move-in is not permitted during show hours.
DISMANTLING/PACKING OF EXHIBITS: Exhibitor shall not pack equipment, literature, or other materials or dismantle exhibits until exhibit hall officially closes. Exhibitor shall remove all personal property from the exhibition area of the Fort Worth Convention Center by 9:00 p.m. on day of Trade Expo.
ON SITE CHECK-IN/PERSONNEL/BADGES: Exhibitor must “check in” at the Exhibitor registration booth in the Fort Worth Convention Center by an hour before the Trade Expo opens. Exhibitor will receive identification badges upon “check in.” Four complimentary exhibitor identification badges will be available per booth. Additional or replacement badges will be available for a $10 per badge service fee at the Exhibitor registration area in the Fort Worth Convention Center. If Exhibitor representatives wish to attend conference functions, tickets may be purchased in advance or on-site (if available). Each Exhibitor representative, while in the Fort Worth Convention Center, MUST wear an exhibitor identification badge. No one will be admitted or re-admitted to the exhibition area without an exhibitor identification or conference registrant badge.
CONTRACTOR: Freeman is the official service company for the Trade Expo. Beginning July 2015, Freeman will forward an official Exhibitor Service Kit to Exhibitor address as indicated on page 1 of this contract. Kits include fees and instructions for receiving/shipping, for securing additional furniture, individually designed signs, A/V equipment, special lighting, floral decorations, carpet, telephone, and electrical connections. Using Freeman and their suggested services will eliminate problems on-site.
Freeman will have skilled craftsmen to assist Exhibitors who wish to hire labor to perform services. Exhibitor shall make any and all arrangements for all labor (other than full time employees of Exhibitor) through Freeman. If Exhibitor hires exhibit service firm(s) (other than Freeman) to unpack, construct, assemble, dismantle, and pack displays/equipment, Exhibitor must: (1) notify Freeman by August 3, 2015, with the name of the exhibit service firm, address, telephone number, and attending supervisor; and (2) insure that the exhibit service firm notify Freeman by August 10, 2015, of the name of Exhibitors the exhibit service firm will service, the names of employees who will work, and insurance certificates evidencing workman’s compensation and liability insurance. Payment for services provided to Exhibitor by exhibit service firms is the responsibility of Exhibitor. All exhibit services not ordered in advance of the commencement of this contract shall be provided only by Freeman and ordered during show hours through the Freeman Desk in the exhibition area of the Fort Worth Convention Center.
BOOTH REFUND AND CANCELLATION POLICY: AGENT reserves the right, upon cancellation or forfeiture by Exhibitor, to reassign and lease booth(s) assigned to Exhibitor to any other applicant or exhibitor. In the event Exhibitor cancels or forfeits this contract on or before June 1, 2015, AGENT shall refund the rental rate, less fifty percent (50%), for each booth contracted. In the event Exhibitor cancels or forfeits this contract after June 1, 2015; AGENT shall not refund any portion of the rental rate for the booth(s). All deductions made to the rental rate are to compensate AGENT as liquidated damages. AGENT and Exhibitor agree that the actual amount of damages resulting from a cancellation or forfeiture by Exhibitor would be difficult to determine and that the amounts specified in this paragraph are reasonable estimates of damages associated with a cancellation or forfeiture. All notices of cancellation must be in writing. No refunds for payments to any third party including service contractors will be made or are the responsibility of AGENT. If Exhibitor fails to arrive at booth location(s), set up and occupy booth(s) an hour before the exhibit hall opens, Exhibitor shall forfeit any and all rights and interest in the booth(s). Sponsorships are non-cancelable and sponsor is liable for 100% of the sponsorship fee from the time the contract is entered into.
INSURANCE, HOLD HARMLESS: Exhibitor shall provide and maintain worker’s compensation, public liability and property damage insurance for its operations in the booth(s) during the term of this contract. On or before August 1, 2015, Exhibitor shall provide to AGENT evidence of insurance, in the form of a Certificate of Insurance for Public Liability and Property Damage in the minimum amount of $300,000 per occurrence. Failure by Exhibitor to provide evidence of insurance by the date specified in this paragraph or to maintain insurance coverage through the term of this contract or to provide a HOLD HARMLESS statement is in default of this contract. A HOLD HARMLESS STATEMENT, executed by the Exhibitor and acknowledged by AGENT, will be accepted in lieu of a Certificate of Insurance.
INDEMNIFICATION: Exhibitor shall protect, defend, hold harmless and indemnify AGENT for any loss, damage, expense, or penalty arising from any action, including an action based upon strict liability or negligence, on account of personal injury or property damage to Exhibitor, its employees, guests, licensees, conference attendees, or property. Exhibitor shall assume all risk of any loss, damage, or injury.
ATTORNEYS’ FEES: If Exhibitor or AGENT is a prevailing party in any legal proceeding brought as a result of a dispute under or related to this contract, such prevailing party shall be entitled to recover from the non-prevailing party all costs of such proceeding and reasonable attorneys’ fees.
SAVINGS CLAUSE, ACKNOWLEDGMENT, ENTIRE CONTRACT, AND ASSIGNABILITY: Should any clause of this contract be found invalid or unenforceable by a court of law, the remainder of this contract shall not be affected, and all other provisions of this contract shall remain valid and enforceable. Exhibitor acknowledges that Exhibitor has read this contract together with attachment and understands its contents. This contract together with attachment contains the entire contract between AGENT and Exhibitor and cannot be changed except by written agreement. AGENT and Exhibitor acknowledge that there are no other contracts or conditions other than as set forth in this contract. This contract may not be assigned by either party without the written approval of the other party.
SPACE AGREEMENT: AGENT adopts the International Association of Exposition Managers guidelines for Display Rules and Regulations. AGENT reserves the right to modify attachment, the exhibition area plan, and modify booth locations for any reason deemed necessary by AGENT at its sole discretion. No Exhibitor may assign the contract or permit any other person or entity to use any part of booth(s). Providing for the safeguarding of Exhibitor’s products is the responsibility of Exhibitor from the time such products are moved into the booth(s) until they are removed by Exhibitor. The exhibit hall in the Fort Worth Convention Center will be closed at night and perimeter guard services provided. However, AGENT shall not be responsible for, or guarantee to Exhibitor, the safety of any property against fire, accident, theft, or loss or against persons for injury.
AGENT reserves the right to require Exhibitor to terminate for the duration of show hours any and all activities conducted within the Fort Worth Convention Center and/or Exhibitor’s booth location(s) that AGENT, at its sole discretion, determines is inappropriate, disruptive or offensive.
CARE OF BUILDING: Exhibitor shall not permit any property, article, or item to be brought into, or permit any act to be done in the Fort Worth Convention Center that will increase or void policies of insurance held by AGENT. Exhibitor shall not permit any act by its employees or independent contractors that shall in any manner mar or deface the premises. Exhibitor is responsible for damage done to any part of the Fort Worth Convention Center by Exhibitor, its employees, or independent contractors.
Terms and Conditions Page 2
Through August 28, 2015, Exhibitor shall submit all contracts, payments and insur-ance requirements to The YGS Group, Attn: Heather Troast, 3650 West Market Street, York, PA 17404. Exhibitor shall make all checks payable to The YGS Group. AGENT will assign booth(s) in the order requests are received by AGENT. AGENT will not conἀrm booth assignment(s) until Exhibitor has satisἀed all requirements under this contract.
Refund and cancellation policy: AGENT reserves the right, upon cancellation or forfeiture by Exhibitor, to reassign and lease booth(s) assigned to Exhibitor to any other applicant or exhibitor. In the event Exhibitor cancels or for-feits this contract on or before June 1, 2015, AGENT shall refund the rental rate, less fifty percent (50%), for each booth contracted. In the event Exhibitor cancels or forfeits this contract after June 1, 2015; AGENT shall not refund any portion of the rental rate for the booth(s). All deductions made to the rental rate are to compensate AGENT as liquidated damages. AGENT and Exhibitor agree that the actual amount of damages resulting from cancellation or forfeiture by Exhibitor would be difficult to determine and that the amounts specified in this paragraph are reasonable estimates of damages associated with a cancellation or forfeiture. All notices of cancellation must be in writing. No refunds for payments to any third party including service contractors will be made or are the responsibility of AGENT. If Exhibitor fails to arrive at booth location(s), set up and occupy booth(s) an hour before the exhibit hall opens, Exhibitor shall forfeit any and all rights and interest in the booth(s). Participation in the Treasure Hunt is considered a level of sponsorship. All sponsorships are non-cancelable and sponsor is liable for 100% of the sponsorship fee from the time the contract is entered into.