text begins here - act alliance · 2017-03-07 · audit report and management letter 31 march, 2018...

SECRETARIAT: 150, route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switz. TEL.: +4122 791 6434 – FAX: +4122 791 6506 – www.actalliance.org

Preliminary Appeal

Kenya

Drought Response in Kenya- KEN 171

Preliminary Appeal Target: US$ 2,391,922

Balance Requested: US$ 2,391,922

Nairobi, 7 March 2017

Dear Colleagues,

Kenya’s President, Uhuru Kenyatta, declared on 9th February 2017, the on-going drought in Kenya as being a national disaster. The drought is affecting 23 out of 47 counties reported to be at alarm stagei. The current drought situation is predicted to last until July 2017. It comes with an urgent plea from government and community leaders for local and international assistance to respond to immediate emergency needs, followed by an early recovery phase of rebuilding pastoral and farmer’s lost livelihoods. Causes of drought are attributed to a late start of short rains between the months of October and November 2016. These rains were also very brief and inadequateii. As a result, there has been a persistent and widespread deficit of water and food for humans and scarce water and pasture for livestock resulting in livestock mortality rates of 5%. In addition, poor 2016 short rains affected proper growth of marginal crop producing regions which have predicted crop failure of up to 70 % (compared to a 5 years average already resulting in an increase of food prices). Population numbers of people affected by drought stress are increasing and currently stand at 2.7 million (February 2017)iii. Most affected populations are pastoral communities residing in Arid and Semi-Arid counties of Northern Kenya and marginal farming communities especially those whose livelihood income is based solely on agriculture. A drought response coordination meeting called by Cabinet Secretaries and Governors on 16thJanuary 2017, attended by government, national and county stakeholders, indicated that Kenya’s current drought situation may become worse than it was in 2011, if interventions are not timely. The ACT Kenya Forum plans on responding to the drought emergency via ACT members Church World Service, Finn Church Aid, Lutheran World Federation and National Council of Churches of Kenya, by providing humanitarian assistance on WASH, Food Security, Protection and Disaster Risk Reduction.

Drought Response in Kenya: KEN 171. 2


I. EXECUTIVE SUMMARY

TITLE: Drought Response in Kenya ACT PRELIMINARY APPEAL NUMBER: KEN171 PRELIMINARY APPEAL AMOUNT REQUESTED (US$): 2,391, 992 DATE OF ISSUANCE: 7 March 2017. NAMES OF ACT FORUM AND REQUESTING MEMBERS:

ACT FORUM ACT KENYA FORUM

ACT

REQUESTING

MEMBERS

CHURCH WORLD SERVICE (CWS), FINN CHURCH AID (FCA), LUTHERAN WORLD FEDERATION –

WORLD SERVICE (LWF) &NATIONAL COUNCIL OF CHURCHES OF KENYA(NCCK)

THE CRISIS Kenya has declared drought a national disaster and is appealing for local and international assistance. Kenya’s National Drought Management Authority (NDMA), from its recent short rains assessment report (January 2017) confirmed that the last short rains performance was erratic and below average in most parts of the county. The country also experienced warmer than normal land surface temperatures and severe depletion of rangeland and vegetation resources caused by cumulative effects of previous poor rainfall seasons especially in Coastal areas. As a result there has been a decline of crop yields (Maize by 50%, Beans by 40-50% & Sorghum by 30 %iv) compared to same seasons in 2015. As a result, food prices have increased; livestock and crop pests have become more common. Resource based conflict between communities that share common water and pasture resources have been reported in drought affected areas. PRIORITY NEEDS WASH and Food Security PROPOSED EMERGENCY RESPONSE

by ACT members within the Preliminary Appeal

KEY PARAMETERS:

ACT Member Church World

Service

ACT Member Finn Church Aid

ACT Member Lutheran World

Federation- World Service- Kenya-

Djibouti

ACT Member National Council of Churches of Kenya (NCCK)

Project Start/Completion Dates

March 2017 – December 2017

March 2017 – December 2017

March 2017-December 2017

March 2017-December 2017

Geographic areas of response

Baringo, West Pokot, Tana River, Kitui (Nzambani Sub County)

Garissa (), Turkana ( East &South – Lokichar, KatiluKaputir and Lopokat) and

Garissa ( Dadaab&Fafi), Turkana (West)

Kwale, Kilifi, Kitui (Kitui Rural) Nairobi, Kisumu,



Marsabit (Laisamis&Loiyangalani)

&Turkana(south – Loperot, Kangikabur and Naakalei sub-locations).

Sectors of response& projected target population per sector

WASH (Water Trucking). Purchase of water tanks for schools. + Cash for Work on water pans + Expanding water pans (DRR) PROTECTION Conflict resolution forums.

WASH (Water trucking). Conduct community sensitization about hygiene practices such as hand washing Procure and distribute water to school children

PROTECTION Conflict resolution forums.

WASH (Water trucking) Repair and rehabilitation of water sources Provision of water storage facilities. PROTECTION Community / staff trainings on conflict resolution DRR Training on disaster management, advocacy. FOOD SECURITY Food for fees. (Livestock recovery support)

WASH (Water Trucking)

FOOD SECURITY Cash/Voucher distribution DRR Distribution of farm inputs PROTECTION Conflict Resolution and peace building Support to Income Generating Activities Support Groups

TABLE 1: SUMMARY OF PRELIMINARY APPEAL REQUIREMENTS BY ACT MEMBER AND SECTOR:

Preliminary Appeal Requirements

ACT Member CWS

ACT Member FCA

ACT Member LWF

ACT Member NCCK

Total Requirements

Total requirements US$

994,017 500,000 259,992 637,909 2,391,918

Less: pledges/contributions US$

0 0 0 0 0

Balance of requirements US$

994,017 500,000 259,992 637,909 2,391,918



TABLE 2: REPORTING SCHEDULE

Type of Report ACT Member CWS

ACT Member FCA

ACT Member LWF

ACT Member NCCK

Situation reports Bi-monthly Bi-monthly Bi-monthly Bi-monthly

Interim narrative and financial report

July 30 2017 July 30 2017 July 30 2017 July 30 2017

Final narrative and financial report

29 February , 2018 29 February, 2018 29 February, 2018 29 February,2018

Audit report and management letter

31 March, 2018 31 March, 2018 31 March ,2018 31 March, 2018

Please kindly send your contributions to either of the following ACT bank accounts: US dollar Euro Account Number - 240-432629.60A Euro Bank Account Number - 240-432629.50Z IBAN No: CH46 0024 0240 4326 2960A IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT Alliance UBS AG

8, rue du Rhône P.O. Box 2600

1211 Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A

For earmarking of pledges/contributions, please refer to the spread sheet accessible through this linkhttp://reports.actalliance.org/. The ACT spread sheet provides an overview of existing pledges/contributions and associated earmarking for the appeal. Please inform the Head of Finance and Administration, Line Hempel ([email protected]) and Senior Finance Officer, Lorenzo Correa ([email protected]) with a copy to the Regional Programme Officer, Arnold Ambundo([email protected]) of all pledges/contributions and transfers, including funds sent direct to the requesting members. We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation. For further information please contact:

ACT Regional Representative – Africa, Gezahegn K. Gebrehana ([email protected])

ACT website address: http://www.actalliance.org

Florine Jobin ACT Alliance Humanitarian Officer

http://reports.actalliance.org/

mailto:[email protected]




http://www.actalliance.org/



II. NARRATIVE SUMMARY DETAILS OF THE EMERGENCY Kenya is facing a drought emergency confirmed by early warning information sources. Food and water scarcity has reached levels of concern and this scarcity is predicted to intensify into early 2017v.Immediate causes of drought in Kenya include a late onset of 2016 short rains, which were also brief and weak. Many of those affected include elderly persons, the sick, mothers and children under the age of fivevi. Experts also express concern that Kenya’s drought is worsened by the fact that most pastoral communities did not get a chance to recover from 2014-2016 continuous dry spellsvii. Health and nutrition status of children, though seemingly stable in some counties, is likely to deteriorate since most families are experiencing poor food consumption. Within pastoral communities, for example, milk from livestock is becoming less available. Resource based conflict between communities that share common water and pasture resources have been reported in drought affected areas. The food security situation in Kenya has continued to worsen over the past two months. For counties where both the long rains and the short rains were below normal, conditions are already very poor. For all other counties, particularly the arid, conditions will deteriorate sharply now that there is no prospect of further rainfall until March or Aprilviii. According to a recent NDMA Drought resilience newsletterix the number of those affected by drought has risen from 1.3 million in August 2016 to 2.7 million in February 2017 following below average performance of 2016 short rains. According to acute malnutrition of children under five classifications (Integrated Phase Classification IPC) conducted in February 2017, three counties were classified as having malnutrition rates above emergency thresholds (over 30 % GAM).

Integrated Phase Classification Counties classification

Very Critical Nutrition GAM ≥ 30 Turkana North, North Horr-Marsabit & Mandera

Critical Nutrition Situation GAM 15.0-29.9 East Pokot , Isiolo, Turkana (South, West, Central)

Serious Nutrition Situation GAM 10-14.9 Tana River, Tharaka Nithi.

Acceptable GAM <5 % Kitui, Kilifi.

National Governments and other development stakeholder’s priority areas of response are focused on 23 most affected counties already in alarm and alert phasex: in Alert Phase (Isiolo, Mandera, Samburu, Tana River, Turkana, Embu (Mbeere), Wajir, Kajiado, Kitui, Makueni , Meru (North), Narok, Taita Taveta, West Pokot & Tharaka. Counties classified at Alarm stage include Marsabit, Garissa, Kilifi, Kwale, lamu, Nyeri. Laikipia and Baringo. The current drought phase classification indicates that the trend is worsening in most counties. According to findings of the just - concluded assessment of the 2016 short rains, the most affected sectors remain food, livestock and water. The situation continues to deteriorate rapidly particularly in nine arid counties namely; Turkana, Marsabit, Samburu, Tana River, Isiolo, Mandera, Garissa, Wajir and Baringoxi. ACTIONS TO DATE, AND EMERGENCY NEEDS The Kenya government has set up a drought response coordination mechanism and identified priority areas as food assistance, hunger safety nets (social protection scheme- where the government pays drought emergency scale up payments to selected vulnerable households) and water trucking as



immediate emergency response needs. The government has also called for interventions in the area of repair of boreholes, subsidizing fuel for borehole generators, water and food for livestock. In addition, health and nutrition emergency services, peace and security, emergency education services have been identified as other priority areas among other areas. Overall national emergency needs per sector as per Ministry of Devolution and planning (National Drought Early Warning Bulletin -January 2017) are as follows: WASH- provide water to communities and institutions without permanent sources safe water for household and livestock use, repair and maintenance of water points, Food- maximise the benefits of any short rains harvest by supporting proper post-harvest storage. Urgently scale up the provision of relief transfers to those in need, whether food or cash. Livestock-livestock feed supplements, disease surveillance and vaccination, facilitate livestock marketing, preferably through commercial channels, so that herders can destock before the value of their animals falls further. Health and Nutrition- scale up integrated health outreach programmes, nutrition surveillance and provision of essential health and nutrition supplies. Education-provision of food for fees or scale up school feeding programs to help students continue with education Peace Building -Intensify Peace building and conflict management in dry season areas likely to experience unusual livestock migration, Promote inter county and international coordination and negotiation in order to ensure conflict is prevented. An assessment conducted from January 16-27, 2017 by Kenya Food Security Steering Group - a multi-sector and multi-agency body that brings together relevant government sectors, UN agencies and technically qualified NGOs under the leadership of the National Drought Management Authority (NDMA) proposed development agencies to upscale relief transfers, expand water trucking, and conduct livestock off take programs among other emergency interventions. Coordination of drought response is currently being done by the National Drought Management Authority (NDMA), which is a State Corporation established by the National Drought Management Authority Act, 2016. The Authority is a semi-autonomous and specialized agency in the Ministry of Devolution and Planning mandated to coordinate drought risk management and establish mechanisms, either on its own or with stakeholders, to end drought emergencies. Kenya’s government drought management agency, National Drought Management Authority, (NDMA) has field monitors who collect information every two weeks to collect information at sentinel sites across 23 arid and semi-arid counties. This information is complemented by information from other sources, including satellite data and assessments conducted by development partners in each County. NDMA continues to hold the mandate to improve synergies among stakeholder’s efforts, and ACT Kenya forum emergency working group members actively participate in coordination mechanisms within the UN cluster system while ACT Kenya forum local partners and office branches work closely and coordinating their efforts with NDMA sub county offices to fill gaps in interventions that support the intervention. ACT members have been involved in various forums and assessments coordinated at county level regarding the drought. For example, among ACT Kenya Forum members, LWF participated in need assessments in Dadaab, their areas of work. In Dadaab also, where LWF and NSSF work, both agencies on 15/Feb 2017 participated in a Multi-stakeholders forum convened by Garissa Governor to address issues on the on-going drought situation in Garissa county. LWF Dadaab also participated in a food security assessment conducted for Garissa county from 16th - 21st January 2017. This assessment has informed LWF concept as they develop a drought response plan. In addition, LWF Kakuma Sub Program participated in a Drought Response Plan- Water supply Stakeholders meeting between 23rdand



25thJanuary, 2017 and also conducted a Rapid Water, Livelihood, Food Security, Animal health and Drought Assessment with the aim of understanding the current situation and impact of the drought in Turkana West. ACT Kenya forum (Emergency Working Group) has held several coordination meetings to discuss Kenya’s drought situation and has since raised an alert late 2016 and followed by submitting an updated alert in February 2017. Among agencies who have begun responding to the drought, World Renew, a member of ACT Kenya Forum is currently supporting 1,500 households in Magarini Sub-County of Kilifi County in a project between Feb-May 2017. Locally available food stocks have been donated by local churches and distributed in various places. Government interventions are also on going although amidst constrains of availability of fuel to transport food and water to distant places. Under advocacy related to the drought, LWF within the Interagency Working Group on Disaster Reduction submitted a Regional Call to Action at the AU Summit in January 2017. ACT Kenya members are working with government county governments while developing response plans, to complement their efforts and ensure there is no duplication of work. Members have also conducted field visits to potential project areas to map out with government officials project areas and verify information provided by NDMA drought updates and bulletins. In Turkana county ACT members have been actively participating in thematic peace and education sector working groups. PROPOSED EMERGENCY RESPONSE OVERALL GOAL: To reduce and mitigate the effects of drought in Kenya OBJECTIVE(S) OF THE EMERGENCY RESPONSE: Objective 1: To improve access to water and food among drought stricken communities in 11 counties (WASH and Food Security) Objective 2: To promote peaceful co-existence among the communities affected by drought (Protection) Objective 3: To strengthen community resilience to emergencies and disasters (DRR) This appeal has focussed on emergency response and DRR as follows: Emergency Response:

Emergency Water Trucking (water for schools, health centres, communities & livestock).

Food Assistance (either direct food supply or cash for work).

Repair of Boreholes and repair of wells (Fuel subsidies, replacement of spare parts). Disaster Risk Reduction:

DRR- Cash for work on expansion/ de-silting of water storage facilities e.g. water pans.

Training on Disaster Management.

Conflict Resolution.

Advocacy on disaster reduction and response. A total of 335,792 beneficiaries affected by drought will benefit from the planned interventions.



PROPOSED ASSISTANCE: Goal: To reduce risks to drought disasters in Kenya by December 2017

Objectives Activities Outputs Indicators

Objective 1: To improve access to water and food among drought stricken communities in 11 counties by December 2017.

-Conduct mapping of water access points (water pans)

-10 Water points mapped ( water pans)

# of water points identified.

-Water trucking and installing water tanks within schools, community centres, and health dispensaries

Water supplied to schools and community centres including refugee hosting communities 13,540 jerry cans procured and distributed.

-Percentage of households reporting improved access to quality water within the project implementation site -# of villages provided with water # of schools supplied with water. # of community centres supplied with water. -Average distance to the nearest water points # of jerry cans distributed.

-Hire of water trucks 192 trips made by water trucks.

# Of trips made by water trucks.

-Purchase of water 1.628 million litres of water supplied.

# of litres of water supplied.

-Construction of water tanks in selected counties

42 water tanks installed in selected counties and in school.

# of water tanks installed in selected Counties.

-Installation of water tanks (Purchase of 10 Cubic Litres& Construction of base slab)

10 tanks installed # of tanks installed

-Installation of water tanks (Portable)

20 water tanks supplied to the villages

# of water tanks per village

-Tanks accessories purchased.

Tank accessories purchased for 40 water tanks.

# of tanks fitted with accessories.

-Purchase of water tanks. 80 water tanks purchased.

# of water tanks purchased.

-Subsidize GOK water boozers to deliver water schools

40 water boozers subsidized to deliver water in schools

# of water boozers subsidized

-Expand water pans in selected counties

4 water pans constructed in selected counties.

# of water pans constructed in selected counties.

-Conduct community consultation meetings on

4 consultative meetings conducted

# of consultative meetings held on mapping of water



mapping water pans. on mapping water pans.

pans.

-Fencing of water points. 4 water points fenced. # No of water points fenced.

Conduct hygiene and sanitation sensitizations

6 sensitization session conducted on hygiene and sanitation

# of sensitization sessions conducted on hygiene and sanitation.

-Provide food and cash transfers to enable affected communities to purchase water, food, access education and health care.

1Cash for work and fees program rolled out in selected counties. 300 HH receive cash/vouchers for 3 months. 2,857 persons receive food transfer for 6 months.

# of Cash for work program rolled out in selected counties. # of students benefiting from food for fees Proportion of HHs in the targeted who report improved food consumption.

Provide food for fees to improve retention in schools in pastoralist community where the main source of livelihood even for paying fees is livestock that are threatened by the drought

200 pupils’ fees paid up for

#of pupils benefiting from food for fees program

Cash Programming training of local partners.

4 local partners trained on cash for work programming.

# Local partners trained on cash for work programming.

Purchase of tools 6000 HH receive work tools

# HH that receive work tools.

Beneficiary cards production.

6000 HH assigned cash for work beneficiary cards.

# HH with assigned cash for work beneficiary cards.

Cash disbursements 6000 HH receive cash disbursements.

# HH receiving cash disbursements.

-Establish water management committees

12 water management committee established

# Water management committee established.

Repair of hand water pumps

10 hand water pumps repaired

# of hand water pumps repaired

Repair and Rehabilitation of water 4 boreholes

4 boreholes rehabilitated

# of boreholes rehabilitated

-Conduct community sensitizations on hygiene.

6 communities sensitized on hygiene.

# Of communities sensitized on hygiene.

Objective 2: To promote peaceful co-existence among the communities affected by drought by December 2017.

Conduct peace trainings to peace management committees

4 Peace trainings conducted.

# of peace trainings conducted.

Hold peace forums in selected counties

11 peace forums held in selected counties

# of peace forums held in selected counties



Hold dialogue forums in selected counties

8 dialogue forums held in selected counties.

# Of dialogue forums held in selected counties.

Objective 3: To strengthen community resilience to emergencies and disasters by December 2017.

-Conduct CMDRR training in Tana River County

2 CMDRR trainings conducted in Tana River county

# of CMDRR trainings conducted in Tana River county

Staff training on conflict management and response mechanism during disasters.

2 Staff training conducted on security/ conflict management during disasters

# of staff trainings conducted on conflict management and response mechanism. # of staff members trained on security/ conflict management

Training on advocacy on basic human rights

-Community members imparted with knowledge and skills on basic human rights --2 advocacy engagement sessions held

# of community members trained basic human rights # of right holders and duty bearers participating

Recruitment and contracting of women into VSLA groups

160 persons recruited for the women organized into VSLA groups

# of women recruited to VSLA groups

Training of women on VSLA groups

160 women in VSLA groups trained

# of women trained on VSLA groups

Support women in recovering in drought affected areas

Women IGA supported in informal settlements

# of IGA women supported

Disbursement of cash/ IGA items

40 VSLA groups provided with cash and IGA items

# of VSLA groups provided with cash/ IGA items

Treatment and vaccination of Livestock (Purchase of drugs)

Livestock in 3 zones treated and vaccinated

# of livestock treated and vaccinated per zone

Community Mobilization & Awareness during treatment exercise

3 zones supported with livestock recovery initiatives

# number of community members supported with livestock recovery initiatives # of zones reached

Support communities restart their farming activities after drought.

1000 HHs in Kwale/Kilifi receive farm inputs( maize seeds, cassava cuttings)

# of farmers supported with farm inputs.

Other activities 1.Project Launch 2. Beneficiary Selection & Verification. 3. Baseline assessment. 4. End-line assessment 5. Communication /Visibility materials installed. 6. Provision of Fuel subsidy for boreholes



TARGET POPULATIONS: The appeal will target 335,792 individuals broken down as follows:

M F M. F M F M F M F M F M F M F M F

0-5 7600 4900

6-18

(schools)19756 4677 2599 2126 21900 32000 6400 5900

19-65

(teachers)240

Community

Members 40,776 49,147 62900 49900 288 72 1184 2103 567 1323 720 1080 1024 3620 744 1746

Health

centres4600 5900

60532 53824 2599 2126 22140 32000 81500 66600 288 72 1184 2103 567 1323 720 1080 1024 3620 744 1746

Turkana Marsabit Kilifi KwaleGarissa WPokot/Baringo Tana River Kitui Nairobi Kisumu

Target Populations per Organization.

Organization/Location Male Female Total

CWS (Kitui, West Pokot, Baringo, Tana River)

89,767 61,980 151,747

FCA (Marsabit, Turkana, Garissa)

41,310 39,690 81,000

LWF (Turkana & Garissa)

38,686 47,217 85,903

NCCK (Kitui, Nairobi, Kisumu, Turkana, Kilifi, Kwale)

6,340 10,802 17,142

TOTAL 176,103 159,689 335,792

Locations targeted: (In more detail)

Organization County Sub-County

CWS Tana River Garsen

Baringo East Pokot.

Kitui Chulluni

West Pokot West, Central and North Pokot.

FCA Marsabit Turkana and Garissa Ijara/Masalani –Garissa.

LWF Turkana Turkana West

Garissa Dadaab and Fafi

Turkana Turkana East and Turkana South

Garissa Ijara and Masalani

Marsabit Laisamis and Loiyangalani

NCCK Kitui Kitui Rural

Kisumu Nyando

Kilifi Ganze

Kwale Kinango

Turkana Turkana South

Nairobi Mathare, Kibera, Dagoreti, Makadara



IMPLEMENTATION ARRANGEMENTS: The emergency response will be led by Church World Service and implemented jointly with other ACT Alliance Emergency Working Group members (Lutheran World Federation, Finn Church Aid and National Council of Churches of Kenya). Members will develop Memorandum of Understanding on a case by case basis depending on the issues at hand. FCA, NCCK, LWF and CWS will be implementing directly in all locations. Through a local partnership approach, CWS will work with Anglican Development Services-Pwani in Tana River; Farming Systems Kenya (FSK affiliated to Africa Inland Church) in Baringo and Yangat (a CBO) in West Pokot. CWS partners which have strong community and faith linkages on ground and expertise in various sectors of emergency response. These partners have been long term church and non-church partners of CWS long term programs in the sectors of water, education and DRR. Respective agencies project staff will facilitate implementation of activities against planned objectives and ensure adherence to project plans measuring against log frame and matching achievements against international standards including CHS and SPHERE. A complaint handling mechanism will also be established to ensure beneficiary accountability is adhered to. COORDINATION: ACT Kenya Emergency Working Group will meet regularly to coordinate emergency response and share updates regularly. ACT Kenya forum members will also work closely with national stakeholders especially National Drought Management Authority and UN cluster coordination mechanisms at National levels. ACT Forum Emergency Working Group members will also coordinate with County coordination mechanisms in place to ensure efficient flow of emergency response and DRR support. In addition, joint meetings with a wider stakeholder group from ACT Alliance (including Kenya ACT Kenya Head of agency forum) will be held to update ACT alliance members on progress made on drought response for information sharing and better coordination including with UN cluster system. COMMUNICATIONS: In line with the ACT communication policy, CWS, being the lead agency in this appeal, boasts of a competent department in charge of communication and external relations that will assist submitting the ACT Kenya Forum members with communications and media activities. CWS and each submitting agency communication team will use various platforms including organizational websites, social media (twitter and Facebook) and blogs at their disposal to enhance awareness and visibility of the appeal activities. Projects sites will have visibility by using signs, stickers that promote ACT alliance affiliation or distribute tee shirts to local partners if planned for. Project launches will be carried out through organizing locally to raise awareness and visibility at points of emergency response sites. PRINCIPLES AND STANDARDS: Members in this appeal will work with local partners and train /refresh staff on SPHERE and Red Cross Code of conduct to ensure it is adhered to prior to implementation of emergency response. No major constrains to elements of the Code of Conduct are foreseen. CHS will be used as a reference tool and projects will aim to achieve international standards in humanitarian assistance. To ensure adherence to principles and standards, staff will be trained on CHS standards to ensure that CHS is applied in all response areas. Part of staff training will be dedicated to have discussion and agreement on CHS standards to ensure that CHS is mainstreamed in all responses. Accountability will also be emphasized to ensure a complaint handling mechanism is applied through all project areas. A complain handling mechanism will be indeed established to encourage beneficiaries to safely provide feedback on the project.



PLANNED IMPLEMENTATION PERIOD: The project will be implemented from March – December, 2017. The first 3-4 months will be focused on emergency response while the next 6-7 months will help rebuild eroded livelihoods of beneficiaries. January 2018 will be used to compile final reports. Activities Plan (Feb 2017 –January 2018)

Emergency Phase

Early Recovery Phase Final

Activities Agency Feb March

Apr May

June

July Aug

Sept

Oct Nov

Dec Jan

Start Up Activities

Project Launch at all project sites. All

Rapid needs assessment through visits to targeted FCA schools

FCA

Recruitment of project staff FCA

Registration of direct beneficiaries: schools pupils/HHs

FCA

Map out existence of Water boozers for fuel subsidy

FCA

Supply water through Water trucking and installing water tanks within schools, community centres including refugee hosting communities and health dispensaries

All

Training SPHERE/Red Cross partners CWS

Subsidize GOK water boozers to deliver water schools

FCA

Registration of direct beneficiaries (HH).

All

Formation of community level relief committees

NCCK

Coordination with local authorities. All

Objective 1: To respond to the effects of drought among the affected communities in 10 counties by December 2017.

Emergency water supply to schools, community centres, dispensaries.

All

Purchase and installing water tanks All

Repair of hand water pumps

Repair and Rehabilitation of water 4 boreholes

Provision of Fuel subsidy for boreholes

Emergency Food Support

Emergency food support (purchase and distribution)

NCCK

Provide food for fees to improve LWF



retention in schools

Procurement of food items NCCK

Distribution of food in project sites NCCK

Monitoring of food – post basket monitoring.

NCCK

Cash for food vouchers NCCK

Contracting of stores to redeem vouchers

NCCK

Disbursement of cash / vouchers to beneficiaries

NCCK

Reconciliation of cash/ vouchers NCCK

Procurement and distribution of farm inputs

NCCK

DRR-Cash for Work-Increasing Water Pan Capacity

Hold 4 consultative meetings to determine best location of water pans.

CWS/NCCK

Hold 4 project launch identification mapping of water ponds.

CWS/NCCK

Cash for Work- Removal of soils CWS/NCCK

Fencing using local available fencing material

All

Formation/training of water user committee.

CWS

Procurement and erecting of 4 project sign posts.

All

Three DRR and Resilience Building Community Training (CMDRR).

CWS

Purchase and distribute Jericans to 13500 pupils for water

FCA

Installation of water storage facilities.

LWF

Repair and rehabilitation of the water sources

LWF

Objective 2: To promote peaceful co-existence among the communities affected by drought by December 2017.

Peace Building forums. All

Training on conflicts, early warning and response

NCCK

Conflict resolution meetings among women at water points.

All

Training water user committee on peace building.

CWS

Uniting peace building Committees All



Objective 3: To strengthen community resilience to emergencies and disasters by December 2017.

Coordination with local authorities. All

Staff training on conflict management and response mechanism during disasters.

LWF

Training on human rights and advocacy

LWF

Facilitate advocacy sessions for community and Duty bearers

LWF

Training women on VSLA groups NCCK

Provision of IGA items NCCK


LWF


LWF

Monitoring of project activities

Documentation and reports production

All

End of project evaluation All

HUMAN RESOURCES AND ADMINISTRATION OF FUNDS: Church World Service is leading the process for this appeal. CWS will be responsible for the overall coordination, management, monitoring and reporting to the ACT Alliance on activities implemented within this drought response. All humanitarian aspects will be coordinated by a team of Emergency Project staff in country to ensure humanitarian standards are adhered to. CWS has systems and procedures for successful project management in delivering project success supported by administration, logistical, financial and human resources that are competent and have the experience in implementing humanitarian projects according to international standards. A detailed MOU stating the implementation agreement, areas of support and division of funds will be signed between the agencies, before the beginning of the appeal. Human resources will use already existing administrative structures. For example, for LWF funds will be administered through LWF World Service Kenya-Djibouti Nairobi office and directed to the specific Sub Program (Dadaab and Kakuma) accordingly. LWF will adhere to the LWF global accounting policies and financial management as well as the Procurement Policy manual which covers all aspects of the procurement process in full detail. The Country Representative, who is in control of LWF operations (of LWF World Service Kenya-Djibouti) will offer overall supervision. The Finance manager will ensure that funds are used for their intended purpose, and accurate reporting of financial transactions. The financial manager will also ensure that all the documents relating to fund transfers are in place, and funds are transferred to LWF field offices immediately it is received in LWF Nairobi office for each sub-program activity. Each respective Program Manager will ensure that LWF project/activities will be implemented as per LWF work plan and any adjusted are reported on. The



overall supervision at LWF Sub-Programs (LWF Kakuma & Dadaab) and control rests with LWF Sub- Program Manager. Each field report will be sent to Nairobi and consolidated into one Kenya-Djibouti report of the operation with the support of the Program Management Teams (PMT). MONITORING AND EVALUATION: ACT members monitoring and evaluation staff, will conduct monitoring and will use their already established Monitoring and Evaluation (M&E) system for its program activities that greatly informs service delivery and program quality. These processes will use the agreed upon emergency response program indicators and guidelines outlined in the M&E plan. Each agency will work with monitoring and evaluation teams to ensure the right information is collected and analyzed. Monthly visits to document most significant change (MSC) stories will be done and shared through regular situation reports/updates to ACT members.

Data collection; CWS Monitoring and evaluation Coordinator will oversee members monitoring and support respective organizations fulfill their M & E responsibilities (assisted by other program personnel on ground from each partner organization).

CWS have an online data collection platform work programme that will assist in data collection even in remote areas. Hard copies of collected data will be stored safely in partners’ cabinets within their respective offices. Online data collection platform is only accessible to certain cadre of officers assigned hence will be highly confidential.

Data analysis; this will be done monthly, quarterly and annually at the end of the project. This will be done by comparing targets in their performance on log frame/indicator tables against their achievement in each and every month and quarter. The qualitative data will be analyzed into themes.

Program performance and results will be monitored and reviewed using both qualitative and quantitative approaches. Regular monitoring will be conducted by respective agencies supervisors. Community leaders will report regularly to respective project officers who will be reporting to respective Project Coordinators regularly. Each agency Project Coordinators will conduct regular meetings with their supervisors and compile monthly narrative situation and financial reports to be submitted to CWS and ACT Alliance Secretariat. Other agencies in this appeal will use the same procedure, except an online data collection tool that CWS will apply in collecting real time information.

III. FINANCIAL SUMMARY/BUDGET

Church World Services Budget Requesting ACT member: Church World Service

Appeal Number: KEN171

Appeal Title: Drought Response in Kenya 2017

Implementing Period: March – December, 2017

Type of No. of Unit Cost Appeal Appeal

Budget Budget

Unit Units KES KES USD

DIRECT COST (LIST EXPENDITURE BY SECTOR)

Water, sanitation & hygiene

Community consultative Meetings on mapping water pans.

Meetings 16

35,000

560,000 5,600



Purchase of water for distribution in 4 counties within schools, health centres and communities.

Per truck 192

5,000 960,000 9,600

Purchase of water tanks (Schools) Tank 40

120,000 4,800,000 48,000

Tank accessories e.g connection pipes per site 40

5,000 200,000 2,000

Construction of tank support per site 40

35,000 1,400,000 14,000

Designing Cash for work program with staff/Partners @ Ksh 480,000 per 3 day workshop

Workshop 4

480,000 1,920,000 19,200

Cash disbursements for cash for work (water pans)

HH 6,000

9,000 54,000,000 540,000

Program monitoring Cards (beneficiary) / Cash For Work.

HH 6,000

100 600,000 6,000

Purchase of work tools (hoes, rakes) for expansion of water pans

HH 6,000

1,500 9,000,000 90,000

Purchase & Distribution of 20 Litre jerricans

2/HH 6,000

500 3,000,000 30,000

Other Sector Related Direct Costs (List expenditure by sector)

Local partner staff & office costs

Partners 4

850,000 3,400,000 34,000.00

Local partner Field Allowances Partners 4

225,000 900,000 9,000.00

Project Assistant @ 100% Months 11

113,050 1,243,550 12,435.50

Beneficiary Selection & Verification Lumpsum 4

75,000 300,000 3,000

Communication/visibility cost

Sign Boards & Branding Pieces 8

50,000 400,000 4,000.00

TRANSPORT, WAREHOUSING & HANDLING

Hire of Water Trucks from county offices & National Drought Management Authority

Trips 192

16,000 3,072,000 30,720

Fuel & vehicle maintenance for local partner field visits

Month 11

200,000 2,200,000 22,000.00

Wages for off-loaders Per Site 4

225,000 900,000 9,000.00

Transport of tanks, Jerry Cans and Tools. Per Site 4

200,000 800,000 8,000.00

Truck Driver and turn boy allowances trips 192

8,000 1,536,000 15,360.00

TOTAL DIRECT COST 91,191,550 911,916

INDIRECT COSTS: PERSONNEL, ADMINISTRATION & SUPPORT

e.g. Staff salaries

Regional Representative-5% Months 11

58,628 644,904 6,449.04

Senior Program Coordinator (5%) Months 11

20,283 223,113 2,231.13

Finance Coordinator (CWS Regional Months 76,030 836,330 8,363.30



Office)-15% 11

Monitoring and Evaluation project Officer (CWS Regional Office)-15%

Months 11

42,893 471,823 4,718.23

Emergency Response and DRR Coordinator (CWS Regional Office)-25%

Months 11

71,488 786,368 7,863.68

Communication Officer-5% Months 11

4,988 54,868 548.68

Office Operations

Bank charges Month 11 4,000.00 44,000 440.00

Contribution office rent @ 10% Month 11

23,278 256,058 2,560.58

Contribution Office Utilities @ 10% Month 11

3,000 33,000 330.00

Contribution Office stationery at 10% Month 11

4,000 44,000 440.00

Communications

Telephone and Internet Month 11

24,000 264,000 2,640.00

TOTAL INDIRECT COST: PERSONNEL, ADMIN. & SUPPORT

3,658,464 36,585

AUDIT, MONITORING & EVALUATION

Audit of ACT appeal Estimate 446,505 4,465

Monitoring & Evaluation( Baseline, Endline & regular monitoring)

Estimate 4

1,210,000 12,100.00

TOTAL AUDIT, MONITORING & EVALUATION

1,656,505 16,565

TOTAL EXPENDITURE exclusive International Coordination Fee

96,506,519 965,065

INTERNATIONAL COORDINATION FEE (ICF) - 3%

2,895,195.56 28,951.96

TOTAL EXPENDITURE inclusive International Coordination Fee

99,401,714.16 994,017

BALANCE REQUESTED (minus available income)

99,401,714.16 994,017

EXCHANGE RATE: local currency to 1 USD

Budget rate 100.00

PROPOSED DISPOSITION OF CAPITAL ASSETS at Completion date

ITEM - (List each over US$500) Actual cost

Disposition

FINN CHURCH AID – BUDGET

Requesting ACT member: Finn Church Aid

Appeal Number: KEN 171

Appeal Title: Drought Response Kenya 2017

Implementing Period: March– December, 2017

Type of No. of Unit Cost

Appeal Appeal

Budget Budget





Water, Sanitation & Hygiene

Procure and distribute 13500 jericans for water Pcs 13,500

160 2,160,000 21,600

Fuel subsidy for GOK water boozers Trips 600

8,000 4,800,000 48,000

Procure and install 40 water tanks for schools (10,000 litres each)

tanks 40

240,000 9,600,000 96,000

Hire/ Rental of water boozers to truck water Trips 648

35,000 22,680,000 226,800

Baseline survey Days 20

25,000 500,000 5,000

Beneficiary Selection Trips 5

100,000 500,000 5,000

Conduct monthly house to House hygiene and sanitation monitoring to facilitate community sensitisations.

Trips 6

100,000 600,000 6,000

Communication/visibility cost Times 40

5,000 200,000 2,000

Other Sector Related Direct Costs (List expenditure by sector)

e.g Salaries & benefits for direct staff (e.g. nutritionist, engineers, program

Officer / coordinator, driver of nutritionist etc.)

Project Officer (100%) monthly 6 250,000 1,500,000 15,000

TOTAL DIRECT ASSISTANCE 42,540,000 425,400


Transport (of relief materials)

Hire of Vehicle during Initial baseline survey in Garissa, Turkana and Marsabit

Trips 20

15,000 300,000 3,000

Fuel for hired Vehicle during Initial baseline in Garissa, Turkana and Marsabit

Trips 20

8,000 160,000 1,600

Fuel for teams during Monitoring of the exercise Fuel 54

8,000 432,000 4,320

Handling

Facilitation for Drivers of the Vehicle trucking Water

Trips 600

2,000.0 1,200,000 12,000

Facilitation for Data entry persons Days 200

2,000.0 400,000 4,000

Allowances for the District Water Officer during initial assessment

Days 30

3,000.0 90,000 900

Chiefs allowances during the baseline survey of the water structures

Days 100

1,500.0 150,000 1,500

Facilitation for the casuals engaged during baseline survey of the target areas

Days 250

2,000.0 500,000 5,000

TOTAL TRANSPORT, WAREHOUSING & HANDLING

3,232,000 32,320

CAPITAL ASSETS ( over US$500)

Computers and accessories 0 0



Printers 0 0

Office Furniture 0 0

Vehicles 0 0



Country Director (10%) monthly 6

50,000 300,000 3,000

Program Coordinator (30%) monthly 6

120,000 720,000 7,200

Finance Coordinator (10%) monthly 6

35,000 210,000 2,100

M&E Officer (20%) monthly 6

60,000 360,000 3,600

Shared office Rent (10%) monthly 6

6,000 36,000 360

Stationery Monthly 6

15,000 90,000 900

Office Supplies Monthly 6

50,000 90,000 900

Bank charges Monthly 6

5,000 30,000 300

Communications equipment phones and internet Phone 1

28,000 28,000 280

Internet for 6 months Monthly 6

10,000 60,000 600


1,924,000 19,240


Audit of ACT appeal Lumpsum 1

500,000 500,000 5,000

Monitoring & Evaluation Lumpsum 1

347,670 347,670 3,477

TOTAL AUDIT, MONITORING & EVALUATION 847,670 8,477


48,543,670 485,437

INTERNATIONAL COORDINATION FEE (ICF) - 3% 1,456,310 14,563


49,999,980 500,000


Budget rate 100.00



Disposition



LUTHERAN WORLD FEDERATION- WORLD SERVICES BUDGET

Requesting ACT member: LWF KENYA -DJIBOUTI PROGRAMS

Appeal Number: KEN171

Appeal Title: Drought Response in Kenya 2017

Implementing Period: March- December, 2017

Type of No. of Unit Cost Appeal Appeal

Budget Budget



WATER, sanitation and hygiene 0

Supply of water through water trucking

Trips 150

30,000 4,500,000 45,000

Installation of water tanks (Purchase of 10 Cubic Litres & Construction of base slab)

Tanks 10

200,000 2,000,000 20,000

Installation of water tanks (Portable)

Tanks 20

31,000 620,000 6,200

Repair of hand water pumps Pumps 10

85,000 850,000 8,500

Repair and rehabilitation of boreholes

Boreholes

4

250,000 1,000,000 10,000

Fuel subsidy for boreholes litres 3,000 110 330,000 3,300

FOOD Security

Food for fees learners 200

5,000 1,000,000 10,000

DISASTER MANAGEMENT TRAININGS

0

Hostile environment training x 2 locations

Persons 60

10,000 600,000 6,000

Travel and communication expenses x 2 locations

Lump sum 2

65,000 130,000 1,300

PROTECTION

Training on human rights and advocacy x 2 locations

Trainings 2

125,000 250,000 2,500

Facilitate advocacy sessions community and Duty bearers x 2 locations

Forums 2

87,500 175,000 1,750

Travel and communication expenses x 2 locations

Lump sum 2

65,000 130,000 1,300

Early recovery & livelihood restoration


Locations / Zones

3

460,000 1,380,000 13,800

Facilitation of Veterinary team carrying out treatment exercise

Teams 3

280,000 840,000 8,400

Vehicle hire for the treatment of livestock exercise

Vehicles 3

250,000 750,000 7,500


Locations / Zones

3

150,000 450,000 4,500

Other Sector Related Direct Costs (



e.g. Salaries & benefits for direct staff (e.g. program staff..)

0

Security Officer-1 Month 9 125,000 1,125,000 11,250

Drought monitors-6 temporary staff Months 3

50,000 150,000 1,500

Drought Emergency Temporary staff - Water supply coordination

Months 6

125,000 750,000 7,500

Drought Emergency Temporary staff - Animal Health Recovery

Months 6

125,000 750,000 7,500

Technical Advisor Months 9

50,000 450,000 4,500

Communication/visibility cost Lump sum 2

300,000 600,000 6,000

Per diem/trainings/workshops/communication charges x 2 locations

Months 12 65,000 780,000 7,800


TRANSPORT WAREHOUSING AND HANDLING

Transport of relief material

Vehicle hire & Security Escort Days 60 15,000 900,000 9,000

Share of vehicle costs (support only) 2%

Month 6

104,305 625,830 6,258

Share of vehicle costs (support only) Nairobi 10%

Months 6

129,023 774,138 7,741

Handling

Logistics and Procurement Officer (6.7%)

Months 9

15,000 135,000 1,350

Total transport warehousing and handling

2,434,968 24,350



0

e.g Staff salaries 0

Share of salaries & benefits, Nairobi (partly)

Months 9

110,000 990,000 9,900

Share of salaries & benefits, Dadaab (partly)

Months 9

55,000 495,000 4,950

Share of salaries & benefits, Kakuma (partly)

Months 9

55,000 495,000 4,950

Office Operations 0

Share of office /compound costs, (partly)

Month 6

100,000 600,000 6,000

Share of office costs, Nairobi (partly) 3%

Month 6

35,000 210,000 2,100

Communications 0

Communication (internet & tel) Months 9

20,000 180,000 1,800

Bank charges Month 9

3,000 27,000 270


2,997,000 29,970




Audit of ACT appeal Estimate 1

100,000 100,000 1,000

Monitoring & Evaluation Estimate 2

50,000 100,000 1,000

TOTAL AUDIT, MONITORING & EVALUATION

200,000 2,000


25,241,968 252,420

INTERNATIONAL COORDINATION FEE (RCF) - 3%

757,259 7,573


25,999,227 259,992

BALANCE REQUESTED (MINUS AVAILABLE INCOME

EXCHANGE RATE: Local currency to 1 USD

Budget rate 100

PROPOSED DISPOSITION OF CAPITAL ASSETS AT COMPLETION DATE

ITEM: (List each over US$500 Actual cost Disposition

NATIONAL COUNCIL OF CHURCHES OF KENYA BUDGET

Requesting ACT Member National Council of Churches of Kenya

Appeal Number KEN171

Appeal Title Drought Response Kenya 2017

Implementation Period March - December, 2017

Type of

Unit

No. of Units

Unit Cost Total Total

DIRECT COST KES KES USD

Water, sanitation & hygiene

Water trucking-Hire water bowser to make 2 deliveries per area per month for the 4 areas for 2 months

Trips 16 30,000 480,000 4,800

Food Security

Distribute food to 2,857 HHs once per month for 6 months

Beans Kg 72,924

100 7,292,400 72,924

Dry Maize/ Maize Flour Kg 274,698

60 16,481,880 164,819

Rice Kg 33,816

100 3,381,600 33,816

Cooking Oil Litres 33,792

160 5,406,720 54,067

Salt kg 15,342

50 767,100 7,671

Uji Mix kg 54,324

100 5,432,400 54,324

Sugar Kg 120 514,800 5,148



4,290

Distribute cash/voucher to 300 HHs for 3 Months

HHs 300 18,600 5,580,000 55,800

Early recovery & livelihood restoration

Distribution of Farm Inputs-Maize seeds: Average of 2pkts each of 2kg per farmer for 1,000 HHs, Cassava Tajirika cuttings (2,500 pcs per acre for 20 acres)

Pkts 2,000 450 900,000 9,000

Pcs 50,000 2 100,000 1,000

Support to Women in recovering from drought impacts-Support to Income Generating Activities among women groups in informal settlements in Nairobi - in-kind support

Lump sum 1 1,100,000 1,100,000 11,000

Conflict Resolution and Peace building

Community Dialogue Forums-5 in Turkana, 1 in Kwale/Kilifi and 2 in Kilifi/Tana River counties

No. 8 100,000 800,000 8,000

Training on Conflict Early Warning and Response-Train County Coordinating Committees of Kilifi, Tana River and Kwale on Conflict Early Warning and Response

2

100,000 200,000 2,000

Other Sector Related Direct Costs

Salaries & benefits for direct staff

Regional Coordinator - 25% (5 regions) Months 6

125,000 750,000 7,500

Field Officer - 60% (5 regions) Months 6

150,000 900,000 9,000

Driver - 30% (5 regions) Months 6

75,000 450,000 4,500

Administrative Secretary - 50% (5 regions)

Months 6

125,000 750,000 7,500

Programme Officer - Emergency Response (50%)

Months 6

50,000 300,000 3,000

Programme Accountant (40%) Months 6

40,000 240,000 2,400

Needs Assessment/Beneficiary Selection

Community Planning and Review Meetings-Community meetings to introduce intervention, agree on beneficiary list and other modalities of assistance

Lump sum

1

1,421,000 1,421,000 14,210



Transport (of relief materials)

Hire/ Rental of Vehicles for for transportation of food items and farm inputs

Lump sum 1 2,280,000 2,280,000 22,800

Fuel Km 100

24,480 2,448,000 24,480

Warehousing



Wages for Security/ Guards Lump sum 1

246,000 246,000 2,460

Space for handling and distribution-Drop-off and Distribution Points (Hall Hire)

Lump sum 1

150,000 150,000 1,500

Handling

Wages for loaders/off-loaders Lump sum 1 516,000 516,000 5,160

TOTAL TRANSPORT, WAREHOUSING & HANDLING

5,640,000 56,400



Staff salaries

Programmes Director @ 10% Months 6

25,000 150,000 1,500

Finance Manager @ 15% Months 6

25,000 150,000 1,500

Senior Programme Officer @ 15% Months 6

25,000 150,000 1,500

Office Operations

Office Utilities Months 6

75,000 450,000 4,500

Office stationery Months 6

100,000 600,000 6,000

Bank Charges Months 6

10,000 60,000 600

Communications

Telephone Months 6

37,500 225,000 2,250

Internet Months 6

25,000 150,000 1,500


1,935,000 19,350


Monitoring Estimate 12 80,000 960,000 9,600

Audit Estimate 1

150,000 150,000 1,500

TOTAL MONITORING & EVALUATION 1,110,000 11,100


61,932,900 619,329

INTERNATIONAL COORDINATION FEE (ICF) - 3%

1,857,987 18,580


63,790,887 637,909

BALANCE REQUESTED (minus available income)

63,790,887 637,909


Budget rate 100.00



Disposition



iSee link for details: http://www.president.go.ke/2017/02/10/government-declares-drought-a-national-disaster/ iiData from NDMA Drought Affected Counties and their Status. iiiData as per the latest Kenya Short Rains Assessments, February 2017 iv2.7 in need of relief assistance as drought ravage ASAL counties. Drought resilience January 2017 Issue vThomas Reuters Foundation Drought to Intensify in Kenya in 2017, new early warning systems shows Dec 13,2016 viDrought Resilience National Drought Management Authority January 2017. viiDrought to intensify in Kenya in 2017, new early warning system shows Relief Web Thomas Reuters Foundation 13 Dec 2016 Katy Migiro viiiMinistry of Devolution and Planning National Drought Early Warning Bulletin January 2017 ixNDMA Drought Resilience Newsletter January 2017. xCreated on 9th February 2017 Source: Kenya Food and Nutrition Security Seasonal Assessments For feedback please contact Gladys Mugambi, Head Nutrition and Dietetics Unit at [email protected] , Lucy Gathigi at [email protected] or Victoria Mwenda at [email protected] MAM – Moderate Acute Malnutrition, SAM – Severe Acute Malnutrition xi2.7 in need of relief assistance as drought ravages ASAL counties. Drought resilience January 2017 Issue.

http://www.president.go.ke/2017/02/10/government-declares-drought-a-national-disaster/

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