thanks for coming! …i know you didn’t have a choice…i know you did not have anything better to...

Thanks For Coming!Thanks For Coming!

……I know you didn’t have a choice…I I know you didn’t have a choice…I know you did not have anything better know you did not have anything better

to do….to do….

Textbook TrainingTextbook Training

August 13, 2009August 13, 2009

Inventory IssuesInventory Issues

……or to quote Jerry Mcguire “Show or to quote Jerry Mcguire “Show me the money”me the money”

Today’s TopicsToday’s Topics

Inventory IssuesInventory Issues LogisticsLogistics Policy ChangesPolicy Changes New ProceduresNew Procedures Language Arts AdoptionLanguage Arts Adoption Procedure ChangesProcedure Changes Open Forum Q&AOpen Forum Q&A


All inventory All inventory issues need to issues need to be resolved by be resolved by 10 September10 September..


Get with me to finalize or pay the bill.Get with me to finalize or pay the bill. The following campuses need to see me:The following campuses need to see me:

WFHSWFHS HHSHHS RHSRHS Southern Hills ElementarySouthern Hills Elementary Lamar ElementaryLamar Elementary Crockett ElementaryCrockett Elementary Burgess ElementaryBurgess Elementary Lamar ElementaryLamar Elementary McNiel Junior High SchoolMcNiel Junior High School Sheppard ElementarySheppard Elementary

LogisticsLogistics

Like UPS or Fedex…we aim for Like UPS or Fedex…we aim for on time delivery…on time delivery…

LogisticsLogistics

New ClassesNew Classes Consumable TextbooksConsumable Textbooks ConsumablesConsumables Shipping PaperworkShipping Paperwork Consumable OrderingConsumable Ordering SurplusSurplus Out of AdoptionOut of Adoption

Logistics – New ClassesLogistics – New Classes

If you have opened, or are going If you have opened, or are going to open new classes I need to to open new classes I need to know.know.

I need to know, if at all possible, I need to know, if at all possible, where those kids are coming where those kids are coming from.from.


Books will be moved between Books will be moved between campuses where we can.campuses where we can.

In some cases that is going to In some cases that is going to mean cutting campuses to the mean cutting campuses to the bone.bone.

In some subjects you will not be In some subjects you will not be allowed to keep any extra allowed to keep any extra books.books.


I anticipate issued with the I anticipate issued with the following subjects:following subjects: Elementary Math – especially 5Elementary Math – especially 5 thth

grade.grade. Elementary Social Studies – Elementary Social Studies –

especially 5especially 5thth grade. grade. Anatomy and Physiology.Anatomy and Physiology.

There may be 1 or 2 other There may be 1 or 2 other subjects as well.subjects as well.

Logistics-Consumable Logistics-Consumable TextbooksTextbooks There are several consumable textbooks in There are several consumable textbooks in

the district.the district. K - 2K - 2ndnd grade math foremost. grade math foremost. As with all textbooks we are limited based As with all textbooks we are limited based

on enrollment. Unlike other consumable on enrollment. Unlike other consumable material there is not a surplus of material there is not a surplus of Consumable Textbooks in the district.Consumable Textbooks in the district.

Because we are limited based on Because we are limited based on enrollment and these books are issued enrollment and these books are issued based on enrollment when the enrollment based on enrollment when the enrollment for these books declines the books must for these books declines the books must move.move.

Logistics-Consumable Logistics-Consumable TextbooksTextbooks When a student transfers to a new When a student transfers to a new

school the consumable textbook school the consumable textbook must follow themmust follow them

The new enrollment campus needs The new enrollment campus needs to contact the district office.to contact the district office.

We need to know which campus the We need to know which campus the student came from.student came from.

We will get a textbook from the 1We will get a textbook from the 1stst campus and deliver to the new campus and deliver to the new campus.campus.

Logistics – ConsumablesLogistics – Consumables

We are still missing several We are still missing several consumable titles and are trying to consumable titles and are trying to get them in as soon as we can.get them in as soon as we can.

Missing consumables are, for the Missing consumables are, for the most part, back ordered from the most part, back ordered from the publishers.publishers.

If you have any extra consumables If you have any extra consumables that were shipped this summer that were shipped this summer please let me know. They will need please let me know. They will need to move.to move.

Logistics – ConsumablesLogistics – Consumables

66thth-8-8thth BK English consumables BK English consumables were printed by the print shop in were printed by the print shop in coordination with the Curriculum coordination with the Curriculum coordinators and teachers.coordinators and teachers.

All BK Consumable titles have All BK Consumable titles have been placed on the District been placed on the District Launcher for campus use.Launcher for campus use.

Logistics-Shipping PaperworkLogistics-Shipping Paperwork

Make sure you are returning one of the 2 Make sure you are returning one of the 2 copies of the yellow shipping paperwork copies of the yellow shipping paperwork you receive.you receive.

I know there have been a few instances I know there have been a few instances where books arrive without paperwork. I where books arrive without paperwork. I apologize.apologize.

Typically I send the paperwork via school Typically I send the paperwork via school mail bags and books come with the drivers mail bags and books come with the drivers when they have room.when they have room.

This means that there is sometimes a day This means that there is sometimes a day between the paperwork and the books between the paperwork and the books arriving either way.arriving either way.

Logistics-Consumable Logistics-Consumable OrderingOrdering

If you need more consumables If you need more consumables on your campus I need to know on your campus I need to know as soon as possible.as soon as possible.

I anticipate another round of I anticipate another round of small scale consumable small scale consumable ordering.ordering.

Again, if you have extra’s let me Again, if you have extra’s let me know.know.

Logistics-SurplusLogistics-Surplus

We will be moving surplus off We will be moving surplus off campuses during the course of campuses during the course of the school year.the school year. We will come out and check for We will come out and check for

surplus.surplus. If you know you have surplus let If you know you have surplus let

me know.me know.

Logistics-Out of AdoptionLogistics-Out of Adoption

Literature is going Out of Literature is going Out of Adoption this year.Adoption this year.

As soon as you have Literature As soon as you have Literature books you are done with for the books you are done with for the year let me know.year let me know.

We will come remove them.We will come remove them.

Policy ChangesPolicy Changes

……or more things to keep track or more things to keep track of…of…


There are a couple of new policy There are a couple of new policy changes for the upcoming school changes for the upcoming school year.year.

Most are small but there are 1 or Most are small but there are 1 or 2 radical departures from 2 radical departures from previous policy.previous policy.

Some of the policy ‘changes’ Some of the policy ‘changes’ reflect active enforcement of reflect active enforcement of current policy.current policy.


Forgiving another campuses Forgiving another campuses finesfines

Withholding RecordsWithholding Records Book ChecksBook Checks Letter CycleLetter Cycle

Forgiving FinesForgiving Fines

Stop taking my candy…Stop taking my candy…

Policy Changes- Forgiving FinesPolicy Changes- Forgiving Fines

Student who have textbook fines are Student who have textbook fines are not eligible to be issued textbooks. not eligible to be issued textbooks. Period.Period.

They are entitled to access to a They are entitled to access to a textbooks.textbooks. After schoolAfter school Study hallStudy hall

They may not take home a textbook, They may not take home a textbook, whether checked out to them or a whether checked out to them or a teacher.teacher.

You may give them a classroom set You may give them a classroom set stamped book if you have one.stamped book if you have one.

Policy Changes-Forgiving FinesPolicy Changes-Forgiving FinesStudent Changes CampusStudent Changes Campus

If the student If the student has a textbook has a textbook fine:fine: DO NOT ISSUE DO NOT ISSUE

TEXTBOOKSTEXTBOOKS Contact campus Contact campus

where the where the student has a student has a fine.fine.

If the student If the student does not have a does not have a textbook finetextbook fine They can be They can be

issued issued textbooks as textbooks as normal.normal.

Policy Changes-Forgiving Policy Changes-Forgiving FinesFines

If you forgive textbook fines at If you forgive textbook fines at another campus your campus another campus your campus will be responsible for paying will be responsible for paying them.them.

Keep in mind this current district Keep in mind this current district policy that will now be enforced.policy that will now be enforced.

Withholding RecordsWithholding Records

The Bark finally got some bite….The Bark finally got some bite….

Policy Changes-Policy Changes- Withholding Records Withholding Records

Previous Policy, based on the Previous Policy, based on the most conservative most conservative interpretations of existing state interpretations of existing state law, forbade campuses from law, forbade campuses from withholding student records.withholding student records.

This is no longer the case.This is no longer the case.

Policy Changes-Policy Changes- Withholding Records Withholding Records From the Texas Legislature House Bill From the Texas Legislature House Bill

1332:1332:……If a textbookIf a textbook, including an electronic , including an electronic textbook, or technological equipmenttextbook, or technological equipment is not is not returned returned in an acceptable conditionin an acceptable condition or paid or paid for, the district or school may withhold the for, the district or school may withhold the student's records. A district or school may student's records. A district or school may not, under this subsection, prevent a not, under this subsection, prevent a student from graduating, participating in a student from graduating, participating in a graduation ceremony, or receiving a graduation ceremony, or receiving a diploma. (HB 1332)diploma. (HB 1332)

Policy Changes-Policy Changes- Withholding Records Withholding Records

This finally give us some teeth This finally give us some teeth to use for those graduating.to use for those graduating.

You You may nomay no longer keep a longer keep a student from walking the stage.student from walking the stage.

You You may notmay not deny them a deny them a diplomadiploma

Book ChecksBook Checks

……more work for the more work for the underappreciated AP…underappreciated AP…

Policy Changes- Book ChecksPolicy Changes- Book Checks

The total dollar value for lost The total dollar value for lost textbooks for the district, as of textbooks for the district, as of Monday of this week is Monday of this week is ~ $52,000.00.~ $52,000.00.

Of that $52,000.00 dollars Of that $52,000.00 dollars ~ $48,600.00 was from the ~ $48,600.00 was from the secondary campuses.secondary campuses.


This is dollar amount represents This is dollar amount represents money and/or textbooks we are money and/or textbooks we are responsible to TEA for.responsible to TEA for.

Contrary to popular belief we Contrary to popular belief we take that responsibility seriously. take that responsibility seriously.


The district spent over $10,000.00 The district spent over $10,000.00 from the lost textbook fund on from the lost textbook fund on consumables and textbooks for consumables and textbooks for various campuses.various campuses.

WFISD replaced nearly $5,000.00 in WFISD replaced nearly $5,000.00 in missing textbooks from the lost missing textbooks from the lost textbook fund.textbook fund.

The district cut a check to TEA for The district cut a check to TEA for over $10,000.00 to have textbooks over $10,000.00 to have textbooks that were lost removed from the that were lost removed from the district inventory.district inventory.


The point is that money The point is that money collected from lost textbooks is collected from lost textbooks is used for the benefit of every used for the benefit of every campus to:campus to: Replace TextbooksReplace Textbooks Buy new or additional textbooksBuy new or additional textbooks Purchase or Print consumables no Purchase or Print consumables no

longer available from the publisherlonger available from the publisher


The district is mandating book The district is mandating book checks for textbooks issued to checks for textbooks issued to students and teachers in an students and teachers in an attempt to stem the tide of attempt to stem the tide of losses.losses.


Book Checks Book Checks are Mandatory are Mandatory for Secondary for Secondary

CampusesCampuses


There are several goals here:There are several goals here: Give campuses a tool to effectively Give campuses a tool to effectively

identify potentially missing textbooks as identify potentially missing textbooks as early in the year as possible early in the year as possible

Give campuses enough time to work on Give campuses enough time to work on tracking down books, kids, and money tracking down books, kids, and money for missing textbooks.for missing textbooks.

Give the campuses a set of tools to Give the campuses a set of tools to enable functional book checks enable functional book checks

Give the campuses an effective set of Give the campuses an effective set of district backed penalties to enable district backed penalties to enable campuses to recover lost textbooks or campuses to recover lost textbooks or receive textbook fines.receive textbook fines.


Book Checks will be performed Book Checks will be performed every 9 weeks at a minimumevery 9 weeks at a minimum

It is recommended they be done It is recommended they be done every 6 weeks.every 6 weeks.

We will discuss just how book We will discuss just how book checks are to be performed in checks are to be performed in the Procedures section.the Procedures section.


Book Checks Book Checks are Mandatory are Mandatory for Secondary for Secondary

CampusesCampuses

The Letter CycleThe Letter Cycle

Or how textbooks become Or how textbooks become truancy…truancy…

Policy Changes – Letter CyclePolicy Changes – Letter Cycle

Lost Textbook PenaltiesLost Textbook Penalties No UILNo UIL No SportsNo Sports No Dances/PromsNo Dances/Proms No Parking PassNo Parking Pass No clubs, or other extra-curricular No clubs, or other extra-curricular

activitiesactivities Loss of work privilegesLoss of work privileges Suspension of any privilege or activity Suspension of any privilege or activity

that is not considered a ‘right’ by the that is not considered a ‘right’ by the state.state.


4 Part Process4 Part Process Issuance LetterIssuance Letter Missed Book Check LetterMissed Book Check Letter Lost Textbook LetterLost Textbook Letter Truancy LetterTruancy Letter


At every stage the language of At every stage the language of the letters escalates.the letters escalates.

Every letter increases penalties Every letter increases penalties a student suffers for missing a student suffers for missing textbooks.textbooks.

The final outcome is Truancy The final outcome is Truancy Court.Court.

Policy Changes – Letter CyclePolicy Changes – Letter CycleIssuance LetterIssuance Letter

The Issuance Letter is the first step The Issuance Letter is the first step in the process.in the process.

The Issuance Letter is sent to The Issuance Letter is sent to parents after textbooks have been parents after textbooks have been issued.issued.

The letter gives parents an overview The letter gives parents an overview of the WFISD Textbook policy as it of the WFISD Textbook policy as it relates to students.relates to students.

The letter details books issued to The letter details books issued to students.students.

Policy Changes – Letter CyclePolicy Changes – Letter CycleIssuance LetterIssuance Letter

Issuance Letter SampleIssuance Letter Sample

Policy Changes – Letter CyclePolicy Changes – Letter CycleMissed Book CheckMissed Book Check

Second step in the Letter Cycle Second step in the Letter Cycle Process.Process.

Books not seen during a book check Books not seen during a book check are declared lost.are declared lost.

The Missed Book Check letter is The Missed Book Check letter is mailed.mailed.

The Missed Book Check letter The Missed Book Check letter notifies parents and guardians that 1 notifies parents and guardians that 1 or more books has been lost.or more books has been lost.

Policy Changes – Letter CyclePolicy Changes – Letter CycleMissed Book CheckMissed Book Check

Missed Book Check Letter Missed Book Check Letter SampleSample

Policy Changes – Letter CyclePolicy Changes – Letter CycleLost Textbook LetterLost Textbook Letter

Third step in the Letter Cycle Third step in the Letter Cycle process.process.

Mailed 10 days after the Missed Mailed 10 days after the Missed Book Check letter was mailed.Book Check letter was mailed.

Only mailed if the student did Only mailed if the student did not bring the book back.not bring the book back.

Letter provides notification that Letter provides notification that the student is restricted from the the student is restricted from the listed activities.listed activities.

Policy Changes – Letter CyclePolicy Changes – Letter CycleLost Textbook LetterLost Textbook Letter

Lost Textbook Letter SampleLost Textbook Letter Sample

Policy Changes – Letter CyclePolicy Changes – Letter CycleTruancy LetterTruancy Letter

Final step of the Letter Cycle.Final step of the Letter Cycle. Refers the student with lost Refers the student with lost

textbooks to Truancy Court.textbooks to Truancy Court.

Policy Changes – Letter CyclePolicy Changes – Letter CycleTruancy LetterTruancy Letter

Truancy Letter SampleTruancy Letter Sample

Policy – Textbook RefundsPolicy – Textbook Refunds

If a student pays for a book and If a student pays for a book and returns that book within 90 days returns that book within 90 days the campus can refund the the campus can refund the money to the student.money to the student.

New ProceduresNew Procedures

This is how we do it…This is how we do it…

ProceduresProcedures

The new school year will bring The new school year will bring two changes to textbook two changes to textbook procedures.procedures.

Both changes relate more to Both changes relate more to secondary campuses than to secondary campuses than to primary campuses.primary campuses. Book ChecksBook Checks Letter Cycle PrintingLetter Cycle Printing

Book ChecksBook Checks

Book Checks will be done using Book Checks will be done using the LM 756 report program.the LM 756 report program.

These reports will print by These reports will print by teacher section.teacher section.

Each report is a separate list for Each report is a separate list for each section with the students each section with the students assigned to the section. assigned to the section.

Book Checks – LM 756Book Checks – LM 756

Action: PAction: P Borrower Type: **Borrower Type: ** For School: For School: Your CampusYour Campus by report code: / Allby report code: / All

Book Check – LM 756Book Check – LM 756


The record will be repeated for The record will be repeated for each student tied to a textbook each student tied to a textbook in a given class for a given in a given class for a given course number.course number.

This should enable relatively This should enable relatively simple book checks.simple book checks.


Running a book checkRunning a book check Schedule the book check, give Schedule the book check, give

student prior notice.student prior notice. Print the reports for the whole Print the reports for the whole

campus.campus. Distribute those reports by Distribute those reports by

teacher.teacher. The teacher can then mark the The teacher can then mark the

report for missing textbooks.report for missing textbooks.


Running Book Checks con…Running Book Checks con… Every book not present during the Every book not present during the

book check must be declared lost.book check must be declared lost. The missed book check letter will The missed book check letter will

be sent home.be sent home.

Book Check-Questions?Book Check-Questions?

Letter CycleLetter Cycle

..killing more trees than we can ..killing more trees than we can plant…plant…

Letter Cycle – Printing LettersLetter Cycle – Printing Letters

Printing all of the various letters Printing all of the various letters is done in LM 716.is done in LM 716.

If you need a custom letter If you need a custom letter written or changes made to a written or changes made to a letter we can do that as well.letter we can do that as well.

We can also create letters for We can also create letters for other purposes.other purposes.


LM 716LM 716 L1L1 / select the letter you wish to print./ select the letter you wish to print.

ISSUANCE-Books checked outISSUANCE-Books checked out BKCHECK-Missing a book during a BKCHECK-Missing a book during a

book check.book check. CHARGES-Money owed for lost booksCHARGES-Money owed for lost books TRUANCY-Truancy Court letter.TRUANCY-Truancy Court letter.


‘‘P’P’ Building: Building: Your building #Your building # Location: Location: OFCOFC Letter/document: Letter/document: as selectedas selected Letter type: Letter type: OUTOUT

These options will print letters for These options will print letters for every student.every student.


The same process is repeated The same process is repeated for each letter type as needed.for each letter type as needed.

Letter Cycle – QuestionsLetter Cycle – Questions

Overdue LettersOverdue Letters

There is a stock letter for There is a stock letter for overdue books.overdue books.

The due date for all textbooks The due date for all textbooks this year 1 May 2010. this year 1 May 2010.

After that date all books are After that date all books are overdue.overdue.

You can generate a letter to You can generate a letter to send home with that information.send home with that information.

Language Arts AdoptionLanguage Arts Adoption

..we finally get to get rid of these ..we finally get to get rid of these things…things…

Language Arts AdoptionLanguage Arts Adoption

There is a textbook adoption this There is a textbook adoption this summer which will be the first summer which will be the first half of the Language Arts half of the Language Arts adoption.adoption.

During the course of the school During the course of the school year we will begin pulling any year we will begin pulling any excess Literature books being excess Literature books being replaced by the first half of the replaced by the first half of the adoption.adoption.

Language Arts AdoptionLanguage Arts AdoptionThese are the books due for adoption during These are the books due for adoption during the 1the 1stst half of the ELA adoption half of the ELA adoption

English Language English Language Arts & Reading K-1Arts & Reading K-1

Spanish Language Spanish Language Arts & Reading K-1Arts & Reading K-1

Reading 2-5Reading 2-5 Spanish Reading Spanish Reading

2-52-5 Reading (Elective) Reading (Elective)

6-86-8 Lit 6-12Lit 6-12 Spanish Lit 6Spanish Lit 6

English for English for speakers of other speakers of other languages 1&2languages 1&2

English language English language proficiency proficiency standards 9-12 standards 9-12 teacher’s editions.teacher’s editions.

AP English AP English Language & Language & LiteratureLiterature

IB Language IB Language studies, standard studies, standard and higher level.and higher level.

Questions and AnswersQuestions and Answers

……or how does all this stuff work?or how does all this stuff work?

What can the district do for you to make What can the district do for you to make life easier?life easier?

Seriously we want to help….Seriously we want to help….

……We’ll take any ideas….We’ll take any ideas….

thanks for coming! …i know you didn’t have a choice…i know you did not have anything better to...

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