the a-z guide to iris outsourced payroll

IRIS. Look forward

The A-Z Guide to IRIS Outsourced PayrollComplex payroll made as easy as ABC

IRIS. Look forward

A to Z Guide to IRIS Outsourced Payroll

1 1.0. Introduction

Payroll is a challenging and ever changing responsibility. With frequent updates to existing legislation and the Government’s ‘Good Work Plan’ set to bring additional amendments, payroll can often seem a little overwhelming.

Some people love running payroll – and that’s okay, we do too! But if payroll isn’t for you, we’ve created our A to Z Guide to IRIS Fully Managed Payroll, so you can see if our outsourcing service is what you’ve been searching for to take your payroll worries away.

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So what does BACS Approved actually mean?The BACS Approved Bureau Scheme is a computer bureau that submits transactions through the BACS service on behalf of third party organisations.

What requirements did we have to meet?A BACS Approved Bureau inspector came on site to perform a thorough review of our location, processes and systems. We were assessed on numerous categories, such as organisation and policy, physical security and our computer facilities and networks.

Why is it important to choose a BACS Approved Bureau?Choosing a BACS Approved Bureau comes with a number of benefits. First of all, BACS Approved means that our Bureau can pay your employees on your behalf, ensuring that each month all you need to do isapprove your employees’ pay. Secondly, our Bureau has been vetted by a BACS inspector, confirming that we adhere to the highest standards of data security and understand our responsibilities as a data processor. Furthermore, we maintain compliance with current GDPR legislation, which in turn keeps your organisation’s payroll processes on the right side of the law.

B is forBACS Approved Bureau

IRIS is a BACS Approved Bureau, which means that we can pay your employees on your behalf via BACS.

Each organisation receives their own dedicated Account Manager to run their payroll. Our experts are highly qualified and together, they boast a combined experience of over 100 years!

If you have any questions, or simply need tomake a change to your payroll run, just pick up the phone and give them a call.

Your Account Manager will always keep you in the loop – if they’re away, they’ll let you know who’s taking over whilst they’re gone, so you never need to worry about what’s going on with each monthly payroll run.

A is forAccount Manager

Whatever the size of your organisation, IRIS has a solution for you.

https://www.bacs.co.uk/Access/BacsApprovedServices/BacsApprovedBureaux/Pages/BacsApprovedBureauScheme.aspx

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What this means for you, is that every single payroll run you can be confident that your payroll is being tended to by an industry expert, qualified to the highest standards. Our teams really do know payroll, inside and out.

C is forCIPP Accredited

Every member of our Account Management Team is either Chartered Institute of Payroll Professionals (CIPP) Accredited or currently working towards their Accreditation.

Whether it’s voluntary deductions, such as Cycle to Work Schemes or mandatory payroll deductions (for example Student Loan repayments), our Bureau is able to process them all. Payroll deductions are complex, with different deductions applying to different members of staff; it can be a challenge to keep on top of who pays what.

By outsourcing your payroll to IRIS, you can avoid lengthy calculations and keep on top of policy changes.

D is forDeductions

IRIS Fully Managed Payroll is able to handle all of the deductions from your monthly pay run.

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At IRIS, we believe in streamlined processes and simple solutions for running payroll – and IRIS Fully Managed Payroll is our simplest solution of all.

E is forEasier

What’s the easiest way to run your payroll? By getting someone else to run it for you!

With over 1,400 UK organisations using IRIS Fully Managed Payroll to run their payroll each month (and we’re still growing) it’s clear to see why our pain-free payroll solution is so popular.

F is forFantastic UK businesses of all sizes

Whether you’re a sole trader or a construction company with thousands of employees, a General Practice or in the education sector, our IRIS Fully Managed Payroll Team can run your payroll.

If you’re already convinced that IRIS Fully Managed Payroll is right for you and your organisation...

Request yourpersonalised quote now

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When you outsource to us, your payroll immediately becomes GDPR compliant. At IRIS, we take data protection seriously - we even provide GDPR training courses and free webinar updates.

G is forGDPR

Our service, and the software we use to run your payroll, are both compliant with the General Data Protection Regulation (GDPR).

H is forHoliday Pay

Holiday Pay calculations have been changed. But don’t worry, we can handle it all for you.

As of April 2020, the way Holiday Pay is calculated has been changed with the reference period for Holiday Pay calculations increasing from 12 weeks to 52 weeks.

What this means for your payroll is you need to ensure the new way of calculating Holiday Pay is in place. This is no easy or simple task and requires a lot of work on behalf of the payroll team.

However, the IRIS Fully Managed Payroll service processes these changes and amendments for you – just let us know who went on holiday and for how long!

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6 I is forIt’s our own software

We’re so confident in our systems that we use our very own software to run your payroll!

J is forJoin the outsourcing revolution

Why DIY? Join the revolution, don’t do your own payroll.

Arvato UK Outsourcing Index revealed that Government and private sector outsourcing increased during 2018, with UK businesses signing outsourcing contracts worth £1.5billion between July and September 2018. But which areas were being outsourced the most?

Business process outsourcing was the strongest area for spending. During Q3 2018, the total deal value of business

process outsourcing stood at £1.33 billion, compared to Q3 2017 where it was £286 million. Furthermore, the growth of the outsourcing industry itself expanded by 20% in FY17/18.

So why not join the thousands of other UK businesses who are outsourcing their payroll – and do more for your business, by doing less of the tasks you don’t love.

We use our comprehensive and customisable payroll software designed for bureaux, handling thousands of employees each payroll run.

So, how does this benefit you? Not only can you rest assured that the software being

used to run your payroll is reliable, secure and compliant, there’s also the added benefit that the monthly costs of your outsourced service don’t need to cover the overhead costs of software licenses – as we use our own.

Arvato UK Outsourcing Index

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7 K is forKeep control of your payroll

“How does that work?” We hear you ask. Well, it’s actually verysimple. You call the shots, we run your payroll.

L is forLegislation

At IRIS, we pride ourselves on keeping up to date with thelatest legislation, to ensure those that put their trust in usare kept compliant.

You can rest assured that the IRIS Fully Managed Payroll service is compliant with all current UK legislation, such as GDPR and Automatic Enrolment. Through our close working relationshipwith HMRC and The Pensions Regulator, we are able to adapt to and respond quickly when new legislation is enforced.

We’ll never do anything you haven’t specified or signed off, and if you need to add a new starter, just send us their details and we can do the rest. If you want to change your payroll policy, employee bank information or even the day you pay your employees – just let yourAccount Manager know.

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The report will cover how much each employee is being paid and contributions to their pension and to HMRC. Once you’re happy with the information, and you approve the payroll run, we will process your payroll and submit the relevant information to HMRC and The Pensions Regulator.

M is forMonthly reports

Before we process your payroll, we’ll send you a report for youto approve – just to make sure everything is perfect.

Which is why we won’t blindside you with additional costs. Your contract is fixed for 12 months, which means no alterations to the cost of your payroll during this time. We charge per employee – and our IRIS OpenPayslips delivery portal comes as standard.

N is forNo hidden costs

We believe that what you see is what you get.

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9 O is forOpenPayslips

We use our very own IRIS OpenPayslips software to deliver encrypted payslips directly to your employees.

P is forPayroll Year End

Do you find Payroll Year End overwhelming?

Even if you just don’t fancy doing all the paperwork – our IRIS Fully Managed Payroll service is for you. We’ll complete your Year End requirements and send them directly to HMRC.

When we take over your payroll run, we also take over your reporting requirements. With over 40 years of experience in payroll, and our team of CIPP Accredited Payroll Managers at the helm of our operations, you can be confident that we will expertly navigate Year End on your behalf.

The online delivery portal is compliant with current GDPR legislation and provides a secure way to deliver your employees’ pay information each month.

How does it work? Once your payroll run has been completed, our Bureau team will

publish your employees’ payslips to the IRIS OpenPayslips software. From there, youremployees can access current and historic payslips in their personalised portal via the IRIS OpenPayslips App. Payslip information is accessible 24/7, and employees are able to print payslips if they need. It’s a simpler and much more effective way to get your employees’ payslips over to them.

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As a result, we are able to assure you that for as long as you are an IRIS customer, your payroll solution will be of the highest standard and accuracy.

Q is forQuality assurance

The IRIS Fully Managed Payroll Service has a world class NPS score of 67, and we are proud to maintain our 99.9% Accuracy Rating.

Our IRIS Fully Managed Payroll service is RTI compliant, so you don’t have to worry aboutsending the correct information to HMRC each month. We will take care of it for you.

R is forRTI Compliant

RTI reporting was the biggest change to ever happen to PAYE payroll.

If you need to add an employee, just inform your Account Manager of the change and add their details into your employee spreadsheet, send that over to the team and we will adjust your monthly billing accordingly and include your new starter in the standard payroll run. If you need to create a leaver – just let us know!

S is forStreamlined processes

We work hard to streamline our processes. If you need to make a change, we make sure it’s simple.

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By outsourcing, you’ll have more time to do what really matters to your organisation.We’ll run your payroll, so you can get back to running your business.

T is forTime

It’s no myth that running payroll is a time consuming and arduous task.

Whether it’s a monthly PAYE payroll run with 95% of your employees Automatically Enrolled, or a timesheet based hourly pay with NHS reporting requirements – we can run the payroll to suit your organisation.

U is forUnique to your organisation

Every payroll is different, and we recognise that. Which is why we customise our outsourcing service to your organisation’s needs.

If you’re already convinced that IRIS Fully Managed Payroll is right for you and your organisation...

Request yourpersonalised quote now

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We’ll run your payroll, and you’ll reap the benefits.

V is forValue for money

At IRIS, we stand by the belief that great services should begreat value.

W is forWorkplace Pensions

Enrolling eligible employees into a pension scheme and meeting your communication requirements is no small task, so we’ll pick it up for you.

We use our IRIS AE Module™ when running your payroll, automatically ensuring that you remain compliant with Automatic Enrolment legislation.

How does it work?The Module runs through your employees’information each payroll run and identifies if anyone has become eligible for Automatic

Enrolment. It will then process the correct communication documents and add the eligible employee to your selected pension scheme. Saving you time, effort and makingsure you stay compliant.

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Perfect payroll matters to us, and our Bureau. Our CIPP Accredited team genuinely enjoy running payroll. So, if you don’t, they’re more than happy to take it off your hands.

X is forKisses xxx

Because we love what we do and we do what we love.

As a result, it’s fair to say we really do know our stuff. If you want to know more, please get in touch on 0344 815 5656.

Y is forYears of experience

At IRIS, we have over 40 years experience in running payrollfor thousands of UK organisations.

Sit back, relax and watch your employees get paid through the magic of IRIS Fully Managed Payroll .

Z is forZzzzz (no more sleepless nights)

Knowing your payroll is in safe hands means you can rest easy.

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With over 40 years’ experience, IRIS provides business critical software and services to the UK SME sector and accountants in practice. Over 90.000 small and medium sized companies, including 18,000 Accountancy Practices, rely on IRIS every day to run their business – with over 850,000 employees being assessed for Automatic Enrolment each pay period using the IRIS AE Suite™.

IRIS Software Group is a leading provider of Automatic Enrolment software for businesses, Accountancy Practices and GPs in the UK. IRIS Software is used by 14% of UK businesses that operate under PAYE to pay their employees. All customers receive the greatest choice of payroll software and servicesmanaged under the brands IRIS, Earnie and KashFlow.

IRIS is renowned for ensuring that all software and services are completely up to date with the latest legislation, allowing your business to consistently meet compliance requirements.

To see how IRIS can help your business thrive, get in touch today.Call us on 0344 815 5656Visit iris.co.ukFollow us on Twitter @IRISSoftwareGrp

IRIS Software GroupHeathrow Approach 470 London Road Slough Berkshire SL3 8QY

iris.co.uk

IRIS, IRIS Software Group, IRIS OpenSpace & IRIS OpenResourcing are trade marks.© IRIS Software Group Ltd 09/2020. All rights reserved.

the a-z guide to iris outsourced payroll

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