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S A F E G U A R D I N G G R O U P

The ABCs of Live Video Conferencing for Education and Engagement

www.ineqe.com© Ineqe Group Ltd 2020

THE ABCs OF LIVE VIDEO CONFERENCING FOR EDUCATION AND ENGAGEMENT

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S A F E G U A R D I N G G R O U P

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S A F E G U A R D I N G G R O U P

The ABCs of Live Video Conferencing for Education and Engagement

www.ineqe.com© Ineqe Group Ltd 2020

SECURITY• Checkyourbroadcastplatformissecureandthatyouhave

appliedallofthesafetysettingsavailable

• Ensureallthelinkstoyoureventhavebeensharedwithindividualsassecurelyaspossible

• Makesurethatparticipantscannotentertheroombeforethehostgrantsthempermission

PERMISSIONS• Checkthatyourleadershipteam/governingbodypermit

youtouseyourplatformofchoice

• Ensureyouhavereceivedinformedconsentfromparents/carersofthechildren/youngpeopleattendingyourevent

• CheckyourapproachtopersonaldatacollectionanduseisfullycompliantwithGDPR

• EnsureyoutakeaccountofagerestrictionswithintheTermsandConditionsofuseofyourchosenplatform

SAFEGUARDING• Ensureyourjoininginstructionsincludeinformationfor

children/youngpeople,theirparents/carersandanyotherparticipantsonthestandardsofbehaviourandhowtoreportanysafeguardingconcerns

• Circulateinformationtoparents/carersabouttheplatformyouwillbeusingwiththeirchildren,includinghowtheydownloadtheapplicationandanykeyissuestheyneedtobeawareof

PRACTISE• Properlyrehearsewhatyouaregoingtosay

• Ensurethatthelearningfollowsthesamestructureasintheclassroome.g.clearlearningobjectivesanddiscussionpoints

• Testthesafetyandprivacysettingsoftheplatform

• Practisemutingorremovingauser

• Testtheequipmentyouintendtouse

• TestthebandwidthofyourWiFiandtoavoidcongestion,askotherswhouseitnottoforthedurationofyoursession

• Reviewtheaccessibilityregardinglanguageandsupportingmaterial

BACKGROUND• Ensureyourbackgroundisneutral,freefromdistractions

andanyinappropriateoridentifiableinformation

• Whensharingyourscreen,considerwhatparticipantswillbeabletoseee.g.filesonyourdesktop

A ADVANCED PREPARATION

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S A F E G U A R D I N G G R O U P

The ABCs of Live Video Conferencing for Education and Engagement

www.ineqe.com© Ineqe Group Ltd 2020

SETTING GROUND RULES• Useatemplateslidetobeginallofyourpresentations.Thisslideshouldexplaintherulesforallparticipants-e.g:

• whentheycanspeak/contribute• howtheyshouldpresentthemselvesonscreen(i.e.dressedappropriately)• howtointeractwithothers• howandwhentheycanleavethe‘room’

MANAGING YOUR BROADCAST• Alwaysconsiderplayingaprerecordedvideoofyourteachinginput.Thismeansyoucanmanagethelivestreamand

answerquestionswhilebroadcasting

• Haveanothermemberofstaffavailabletoco-presentorsupport

• Ifpossible,haveanothermemberofstaffvirtuallypresenttomonitorthebroadcastandcommunication

• Neveraskanyonetosharepersonalinformationincludingcontactdetailsduringthesession

• Thinkabouthowyoupresentyourselfandrepresentyourorganisation,leadbyexample

SAFEGUARDING• Remindchildren/youngpeople,theirparents/carersandanyotherparticipants,howtoreportanyconcernsattheend

ofthebroadcast

B BROADCAST

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S A F E G U A R D I N G G R O U P

The ABCs of Live Video Conferencing for Education and Engagement

www.ineqe.com© Ineqe Group Ltd 2020

EVALUATION• Provideastructuredmechanismforparticipantstoprovidefeedbackonthesession.Thisshouldincludethequality

oftheengagementandaspecificquestiononanysafeguardingconcerns

• Undertakeadebriefwithcolleaguesonthecontentanddeliverytoestablishhoweithercouldbeimproved

ACTIONS• Consideranytechnicalissuesandwherepossible,seekhelpandestablishfuturecontingencyplans

• Whereappropriate,providearesponsetospecificfeedbackfromindividualparticipants

• Amendcontentanddeliverybasedonfeedbackanddebriefwhererequired

• CompileFrequentlyAskedQuestionsforfutureuse

SAFEGUARDING• EnsureyouhavereferredallidentifiedorsuspectedsafeguardingissuestoyourSafeguardingLead

• Ensureanyincidentinvolvinginappropriatebehaviourisrecordedandrespondedtoinlinewithyourorganisation’spolicies/procedures

• ProvidetheappropriatesupportforSEND/ASLchildren/youngpeople

• Provideaccesstolearningforanychildren/youngpeoplewithoutaccesstotheinternet

• Whereappropriate,providechildren/youngpeopleandparents/carerswithaccesstoanymaterialsfromthelearningafterwards

• Ensurethatadditionalorsupportingresourcesareavailableonyourwebsiteoronanyotherlearningplatforms

C CRITICAL REVIEW

S SPECIFIC NEEDS

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S A F E G U A R D I N G G R O U P

The ABCs of Live Video Conferencing for Education and Engagement

www.ineqe.com© Ineqe Group Ltd 2020

LIVE VIDEO CONFERENCING Platform Specification List

Allplatformsthatbringpeopletogether,especiallythosewhichmixadults,childrenandothervulnerableyoungpeoplehavethepotentialtopresentarisk.

Whencomparingandcontrastingthesepopularplatformswehaveconsideredthespecificfunctionsandsettingstheyprovidetohelpmanageasaferonlinesession.However, it is for the presenter to consider the appropriateness of the platform they choose when measured against the needs of their specific audience.

Thechartoverleafcomparesthesettingsavailablefor5ofthemostpopularplatforms.

• A specific platform for education: Doesthisplatformhaveaspecificversionwhichcanbeusedbyeducators/safeguardingprofessionalsandchildren/youngpeople?

• Admin/host user management:Cantheadmin/hostmuteusers?Canusersbeplacedina“waitingroom”sothattheycannottalkorseeothersuntilthehostispresentandpermitstheiraccess?

• Restrictions on screen sharing:Doestheplatformrestrictthesharingofscreenstoonlytheadmin/host?

• Password protected meetings: WhenyousharethelinkorIDforthemeeting,canyoulockthemeetingwithapassword?

• Maximum number of participants: Howmanyliveviewersdoestheplatformpermit?

• End-to-end encryption: Arefiles,messagesorimageswhicharesharedencryptedforallusers?

NOTE:Werecommendacontemporaryopensourcesearchinrelationtosafetyandsecurityconcernsfortheplatformyouchoose.Thisshouldbecarriedoutatleastadaybeforebroadcasttoenableyoutoconsideranyissuesandpossiblealternatives.

Panel3_2483mmx1588.5mm_100%.pdf 3 10/01/2020 09:59

S A F E G U A R D I N G G R O U P

The ABCs of Live Video Conferencing for Education and Engagement

www.ineqe.com© Ineqe Group Ltd 2020

For specific information on these platforms, chose from the buttons below.

Zoom Microsoft Teams• Google

Meet Webex GoToWebinar

Specific provision for education

Admin/host user management

Restrictions on screen sharing

Password protection

Maximum number of participants*

Session recording facility

End-to-end encryption

100(includinghost)

250

250

1,000

1,000

ZoomforEducation

365forEducation

GoogleClassroom

*Dependent upon chosen plan

WebexforTeachers

https://oursafetycentre.co.uk/zoom/https://oursafetycentre.co.uk/microsoft-teams/https://oursafetycentre.co.uk/google-meet/https://oursafetycentre.co.uk/cisco-webex/https://oursafetycentre.co.uk/gotowebinar/

Panel3_2483mmx1588.5mm_100%.pdf 3 10/01/2020 09:59

S A F E G U A R D I N G G R O U P

The ABCs of Live Video Conferencing for Education and Engagement

www.ineqe.com© Ineqe Group Ltd 2020

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