the admissions office krys daniels – deputy academic registrar (admissions) partner college...

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Krys Daniels – Deputy Academic Registrar (Admissions)

Partner College

Admissions Training

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Training Day Programme10am: Introduction

10.05am: Admissions Process

- UCAS Calendar

- Deadlines

- Changes and Fee Assessment

- Waiting Lists

- Withdrawals or other changes

- July, August and September

- Enrolment Timetable & Information

12 noon: Lunch

12.45pm: Training with the Admissions Office

2.30pm: Depart

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Application Timetable

15th January: Closing date for Early Application Cycle

(1st Sept – 15th January)

25th February: EXTRA Application Cycle starts

30th June: Closing date for Late Application Cycle

(16th January – 30th June)

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Application Timetable

Mid July: BTEC results issuedIB results issuedAccess results issuedEU RPA forms available

15th August: A level results available (Monday)

18th August: Clearing Starts (Thursday)

20th August: Clearing Continues (Saturday)

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Decision & Reply Timetable

18th April: Decisions due on applications received by the 15th

January

Please note that this date may change in line with the Easter break.

5th May: Outstanding replies declined by default where last decision made by 31st March

* There is a short window of 7 days to amend the decline – it is very important that applicants reply by the set deadlines

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6th May:Reject by Default for applications received by 15th January, where no decision has been received

* Essential that decisions on pre-15th January applicants are made and sent to Laura/Janet by Thursday 28th April to ensure that applicants are not rejected by default. If they are RBD’d the only way we can then admit them is through Clearing

7th June: Outstanding replies declined by default where last decision made by the 6th May (except for EXTRA applications)

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30th June: Outstanding replies declined by default where last decision made by the 10th June (except for EXTRA applications)

19th July: Reject by default for applications received by 30th June and outstanding EXTRA applications where no decision has been made

Last date to amend application decisions where no reply has been received

26th July: All outstanding replied declined by default.

Amended decisions may no longer be made

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Confirmation Timetable

Mid July: BTEC results published

IB results published

Access results published

15th August: University receive A level results

18th August: Applicants receive A level results

Clearing starts

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Changes Permitted Through UCAS

INITIAL APPLICATION – No decision made

- Change of course

- Change of entry year

- Change of point of entry

- Address changes

- Name changes

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Fees Assessment

The Fee regime for courses studied at HE level is different from the Fee regime for courses studied at HE level.

It is very important that applicants applying for HE courses are assessed by the Admissions Office so that the fee assessment is the correct one for their course level.

Please check with the Admissions Office if you are not sure of the correct procedure.

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INITIAL APPLICATION – Decision made, no reply received

- Reject decisions: can be amended to either conditional or

unconditional provided no offers have been accepted until 15 July

- Conditional offers: conditions may be amended until 15th July

following discussion with the applicant provided offers have not been

accepted. Please let Laura/Janet have a copy of the email

agreeing the changes

- Withdrawals – applicants must contact UCAS if they wish to withdraw

their choice at Oxford Brookes, we cannot withdraw their

applications.

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INITIAL APPLICATION – Decision made, reply received

- Reject decisions: cannot now be amended

- Conditional/Unconditional offers: course changes, condition changes,

year of entry changes permitted until 22 July

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CLEARING APPLICATION – Unconditional offer made/accepted

Change of course is the only change permitted

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Waiting Lists

1st September – 30th June

If you have made all the offers for your course but still have applications awaiting a decision, please note that it is not possible to hold applicants on a waiting list during the ‘live’ application cycle. If you are not able to offer a place then the application must be rejected to enable the applicant to accept/decline other offers.

July, August and September

If applicants, eligible for clearing, are contacting you in relation to a place buy you are still awaiting results for offers already made then it is possible to place applicants onto a waiting list. Please be very clear to applicants as to how realistic their chances are of obtaining a place.

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Summer Admissions ProcessJuly/August/September

It is very important that we are able to contact the College during the above period:

- To confirm, follow up, or request results for an applicant

- To check confirmation decisions if needed

- To receive information about applicants being accepted via the

Clearing/RPA route

Please ensure that your contact in the Admissions Office has contact details for staff able to help with the above issues.

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Clearing Guidelines

IF THE APPLICANT HAS ALREADY APPLIED VIA UCAS, BUT IS NOW IN CLEARING, ANY OFFERS MUST BE MADE VIA THE ELECTRONIC CLEARING PROCESS.

ONCE AN OFFER IS MADE BY THE COLLEGE, PLEASE ENSURE THAT THE APPLICANT HAS THE CORRECT COURSE CODE WITH WHICH TO APPLY.

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Clearing Guidelines

Once an offer is made, they must then:

- Refer themselves to Oxford Brookes via UCAS Track for the

course code quoted in the offer letter

- Once the offer is confirmed they will be sent the formal offer

letter

Applicants already in UCAS CANNOT apply via an RPA.

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Applicants not in UCAS Clearing

A Record of Prior Acceptance (RPA) is used for applicants who only wish to attend Oxford Brookes and have not been in the UCAS application cycle this year.

Follow the previous guidelines for the offer making process.

Advise the applicant that a Record of Prior Acceptance and an informal offer letter will be sent to them.

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Applicants not in UCAS Clearing

Applicants must complete and sign the form and return the RPA to Admissions, ASAP. Local applicants are welcome to come in and complete it.

On receipt of the RPA, the official offer letter will be sent and the form entered onto the UCAS system.

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Enrolment Timetable for September

Courses enrolling at Oxford Brookes University

9 Sept: applicants linked to become students

14 Sept: green enrolment forms printed

19-22 Sept: applicants enrol with the OBU School at agreed time.

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Enrolment Timetable for September

Courses enrolling at their colleges

SEPTEMBER

- Applicants linked as agreed with the relevant OBU Franchise

Administrator/College

- Green enrolment forms collected from Admissions by OBU

Franchise Administrator

- Enrolment forms returned to Systems Team at agreed time for

the course

- Green library cards ready 48 hours later

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Enrolment Information

Enrolment information is sent to applicants once they become UF (Unconditional, Firmly Accepted) on an ongoing basis from mid August until Week 0.

Oxford Brookes Sends:

- Student Payment Instruction Form detailing the cost of course

- Letter detailing the enrolment process at Oxford Brookes

- Use of Student Data leaflet

the admissions office krys daniels – deputy academic registrar (admissions) partner college...

Documents

btec results

access results

ib results

application decisions

outstanding extra applications

level results available

extra application cycle

outstanding replies