the anson county board of commissioners convened for their

THE ANSON COUNTY BOARD OF COMMISSIONERS convened for their regular monthly meeting on Tuesday, May 11, 2010 at 6:00 P.M. in the Board Room, Suite 209 of the Anson County Government Center.

Commissioners present: Anna H. Baucom, ChairRoss Streater, Vice ChairBobby SikesDr. Jim SimsClaude Spencer

Jarvis Woodburn

Staff members present:Vance Gulledge, County ManagerBonnie M. Huntley, CMC, NCCCC, Clerk to the

BoardRobert Thomas, Finance OfficerRita James, Data ProcessingLawrence Gatewood, Human Resources

Director Jennifer Baptiste, PlanningLarry Newton, AssessorMarvin Deese, Building InspectorEvonne Burr, Health Dept.Carol Gibson, Health Dept.

Others present: George C. Bower, Jr., County Attorney

Chairman Baucom called the meeting to order welcoming those present. Reverend Andrew Chambers from Pleasant Hill AME Zion Church in Wadesboro delivered the Invocation.

Approval of the Agenda by Commissioners: Chairman Baucom noted the following additions to the Agenda: Deed of Easement between the county and HCM Properties was added under Administrative Matters, appointments to Centralina Workforce Development Board and the Board of Health under Appointments and a closed session to consult with the Attorney. Vice Chair Streater added a discussion of a road closing to Commissioner Concerns. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve the Agenda with the additions. Motion carried unanimously.

Chairman Baucom reminded Board members of the retreat scheduled for Friday, May 14 here in the Board room. Chairman Baucom added that it was yet to be decided but felt the retreat would continue on Saturday. Chairman Baucom announced the service tomorrow at noon at the

Courthouse for Fallen Officers in hopes Board members would attend. Chairman Baucom encouraged Board members to look over items placed at their desk. Chairman Baucom mentioned the invitation from EMS to attend their event on Sunday afternoon at Little Park. Chairman Baucom asked Board members to let them know if they plan to attend.

Appearances:Tyler Fitzgerald – Waste Connections: Mr. Fitzgerald stated that

it had been about a year since he was here to introduce himself and Waste Connections to the Board. Mr. Fitzgerald stated that their relationship with the county was important and he feels they have a good relationship. Mr. Fitzgerald stated that they strive for constant improvement at their facility and one of the benefits of Waste Connections was that it allows him to work with contractors in the county. Mr. Fitzgerald shared that with the arrival of spring they had bids out for work at the landfill and they focus on using Anson County vendors. Mr. Fitzgerald stated that it was important to sponsor programs in Anson County such as Little League and Field of Dreams. Mr. Fitzgerald noted that they operate 6 convenience centers at no cost to the county and they are improving these sites. Mr. Fitzgerald shared that in meeting with Sheriff Allen and Mr. Gatewood today it was determined that signage was not what it needed to be and they came up with a solution to the problem and new signs will be designed and installed. Mr. Fitzgerald referred to the host fee agreement with Anson County and presented the Board with the first quarter check of just over $127,000. Commissioner Sims asked if the landfill accepts appliances with Mr. Fitzgerald answering yes. Mr. Fitzgerald explained that appliances with Freon have to be tagged by someone who recovers the Freon but they do accept white goods and then they get recycled.

Al and Phyllis Griffin – Building Code for Poultry Houses: Mr. Griffin was suffering from laryngitis and Mrs. Griffin presented his concern, reading from his typed message as if he were speaking. Mr. Griffin brought a concern hoping to show the Board that sometimes written codes are completely out of line. Mr. Griffin voiced a concern for the new, or should he say the old electrical wiring code for poultry houses. Mr. Griffin voiced that he had not seen the code in writing so he was relying on what he was told by an electrician, the local inspection department and Ron Tilton, a state electrical code engineer. Mr. Griffin stated that the wiring code as written was passed about 25 years ago and just recently began being enforced by the Anson County inspector. Mr. Griffin voiced no ill will toward the inspection department but he does have an issue with the newly enforced old code. Mr. Griffin feels this code has chicken houses being wired to almost commercial code with vapor proof globes over each and every light bulb and using underground cable rather than romex cable. Mr. Griffin stated that these two requirements had added thousands of dollars to the cost of building a new chicken house. Mr. Griffin shared his fear that this was

the next step to making poultry farms a commercial operation. Mr. Griffin stated that 5 years ago he build 4 new houses that were inspected and approved but he has now learned that they were not wired to the code set forth 25 years ago. Mr. Griffin explained that if he wanted to sell his houses they would not pass the wiring code being enforced now and he wondered if all poultry houses in the county would be grandfathered in or if they could be condemned until they meet code. Mr. Griffin wondered if the county was setting itself up for liability by beginning to demand the requirements of the old wiring code. Mr. Griffin added that in talking with many people and Mr. Tilton no one could remember a poultry house burning down due to an electrical problem. Mr. Griffin asked the Board to look into the fact that poultry houses built in Anson County for the past 25 years were not built according to the 25 year old wiring code. Mr. Griffin asked that all new poultry houses built in Anson County only be held to the same wiring standard enforced in years past. Commissioner Sims asked Mrs. Griffin if the code was county or state with Mrs. Griffin answering they understand it is state wide. Mrs. Griffin shared that Tyson was looking to build 90 new poultry houses this year to be in operation next spring. Commissioner Sims asked if there was a deadline for the code to be enacted. Mrs. Griffin answered that in the process of obtaining the cost to build new houses they were told by an electrician that they had started to enforce the code and it would add several thousands of dollars to his bid. Mrs. Griffin feels they began enforcing the code in the last 3-4 months. Chairman Baucom thanked Mrs. Griffin for bringing this to their attention and they would gather more information and follow up with a letter from the County Manager. Chairman Baucom noted that Economic Development was one of her big issues for our community.

Randy & Traci Smith – Appraisal Field Work: Mrs. Smith wanted to know the standard operating procedure for the Assessor’s office to assess property. Mrs. Smith stated that if there was not a policy what could be done to put one in place. Mrs. Smith explained that they were in the process of building a new home and shared the following event with Board members: On April 22 they had a man at the new house pouring a concrete pad and front walkway. The only way to gain entrance to the house was to either climb over the wet concrete and go in through the unlocked garage door or have a key to the other locked doors. Mrs. Smith shared that someone from the Assessor’s office came to walk around and take measurements of the house and asked about entering the house. Mrs. Smith shared that the person pouring the concrete informed the lady that he did not own the house. Mrs. Smith questioned why she needed to measure inside the house. Mrs. Smith stated that the man pouring the concrete was trying to be a good guy so he unlocked the back door so she could come in and measure the garage telling her to lock the door when she came out. The lady then thought she could jump the concrete padding to measure the front porch and the man asked her why she did not open the front door to measure while she

was in the house. The man then gets her back in the house to measure the front porch. Mrs. Smith asked why she had to get inside the house and why she could not take her measurements like any other place. Mrs. Smith noted that she did not have the permission of the homeowner or the general contractor to enter the house. Mrs. Smith felt like the lady was trespassing. Mrs. Smith stated that in her phone conversation with Mr. Newton about the situation, he apologized for Mrs. Smith being upset but never apologized for the lady entering her house. Mr. Newton did remark that he would not tell her to turn a blind eye to what she saw. Mr. Newton also commented that she should blame the guy pouring concrete because he let her in. Mrs. Smith stated that in checking around she found that the lady that entered her house was a tax appraiser. Mrs. Smith was of the opinion they only wanted a foot in the door and again voiced that they did not have permission to enter her house. Mr. Smith stated that they were told by law enforcement they could file trespassing charges. Mrs. Smith added that the office felt they had done nothing wrong. Commissioner Sims felt this was an illegal act and asked Mr. Gatewood how he would deal with this as a personnel matter. Mr. Gatewood apologized on behalf of the county for the fact that she felt she was violated. Mr. Gatewood stated that he would follow up both from a legal standpoint as well as a personnel standpoint. Chairman Baucom voiced that she had never had a brand new house that she designed and could imagine how they felt having the event marred. Chairman Baucom shared that they do not know the answer but they will work with the County Manager and the Assessor’s office to see what policies are in place. Chairman Baucom apologized stating they would not have done anything to ruin this big event for them.

Public Addresses to the Board: Lynn Whitlock, representing the Town of Lilesville, stated that she came before the Board two years ago to talk about sewer rates and was told there was not a quick answer. Mrs. Whitlock stated that she did not know the Board’s definition of quick. Mrs. Whitlock stated she last appeared before the Board in May and June 2008 voicing their concern that the sewer rates were going up and the fact that Lilesville, Wadesboro and Morven’s sewer was all metered and Peachland and Polkton was not. Mrs. Whitlock shared a handout of information with Board members. Mrs. Whitlock stated that if they had been billed according to their pre-billing report from July 08 – April 10 they would have paid around $40,000. Mrs. Whitlock stated there was a $50,000 difference in this and what they were billed from the county. Mrs. Whitlock stated that Mr. Gulledge told her sewer rates would probably increase because they had a loss of revenue of about $300,000. Mrs. Whitlock stated that they do not think it is fair that Lilesville, Morven and Wadesboro are basically taking the bulk of it. Mrs. Whitlock stated that she was told 2 years ago there was not a quick answer and it would have to be studied. Mrs. Whitlock stated that at the June 2008 meeting Mr. Lucas stated it would require tough funding on the part of the Board and hoped to present the information within 60-90

days. Mrs. Whitlock stated that as of today the Town of Lilesville has not heard a word. Vice Chair Streater asked the cost to meter Peachland and Polkton with County Manager Gulledge answering approximately $100,000. Commissioner Sims stated that he represents Peachland and Polkton and he does not think it’s right to come out of nowhere without Peachland and Polkton having any knowledge of this and disagreed strongly with what they were doing. Commissioner Sims stated that he does not mind if good things happen to Lilesville but he was not going to let bad things happen to Polkton and Peachland. Commissioner Sims added that Peachland does not wish to be metered. Mrs. Whitlock stated that Lilesville does not wish to be metered either. Commissioner Spencer stated that her appearance two years ago was talking about the unfairness of the issue and asked why Lilesville could not be treated the same as Polkton and Peachland. Mrs. Whitlock stated that Lilesville had nothing again Peachland or Polkton but it’s all about being treated fairly. Vice Chair Streater felt if we were not going to meter Peachland and Polkton we should take the meters off the other towns. Chairman Baucom stated that they assumed a response had gone on between administration and Lilesville. Chairman Baucom stated that in the appearance section they cannot make a decision but gave her word that Lilesville would get a response in 30 days. Commissioner Sims apologized to Mrs. Whitlock if he had said anything unkindly towards her and he hopes she understands that he represents all those people up there that want things done a different way. Mrs. Whitlock asked Commissioner Sims if he was being metered and Lilesville was not would he be here like her fighting for his people to be metered fairly. Commissioner Sims answered that he thinks each person in each district should do those things that the people in that district want. Commissioner Sims stated that he does not represent himself but the people in his district. Commissioner Spencer voiced that he would like Lilesville to be treated just like the other towns. Mrs. Whitlock stated for the record that she wants Peachland and Polkton to know there is nothing against them it is just about being fair. Chairman Baucom voiced that she sees her job as doing what is best for the county as a whole. Chairman Baucom voiced that she was elected by District 5 but she works for everybody. Chairman Baucom stated that she hears that we need an equitable system so everybody pays their fair share. Commissioner Sims voiced that he wants the Mayors and town councils of his area to be involved in any decision that is made. Chairman Baucom told the Clerk to place this on the Agenda for Saturday’s retreat.

Administrative Matters:Banking Proposals 2010-2011: Mr. Thomas noted this was

presented a month ago and the Board was to review the information. Mr. Thomas stated that the administrative staff was recommending staying with RBC Centura since there was a $7,301.50 cost savings. Mr. Thomas stated that they also suggest diversifying our investments by putting funds in another local bank to help share with the community. Chairman Baucom

asked Mr. Thomas how he would decide what to put where. Mr. Thomas stated that they thought Anson Bank since they were next in line with their proposal. Chairman Baucom asked Mr. Thomas if he would make that a part of his proposal with Mr. Thomas answering yes. Vice Chair Streater asked for an amount. Ms. James shared that they have to pull in the General Statutes in lateralization methods and they have to be sure the bank has the collateral to cover our investment. Ms. James stated that all banks in the county qualify. Vice Chair Streater asked if they would present an amount Saturday morning. Ms. James stated that it would probably be a money market account since funds could be readily available. Ms. James shared that currently Anson Bank offers the highest rate on money markets. Board members agreed to hold this matter until Saturday morning.

Fee Increase at the Health Department: Evonne Burr stated that currently there was no charge for oral contraceptives and they are proposing a flat rate of $10.00 per pack. Ms. Burr noted the rate was subject to the sliding fee scale under the Family Planning Program which means that if a patient has Medicaid or any kind of insurance then the rate would be billed at $10.00. Mrs. Burr stated that if a patient is at zero percent they would not pay for the pills. Chairman Baucom stated the other increases were completion of college application paperwork $10.00, Pregnancy test $25.00 and the poverty scale General Health Services would change from 100-250% to 100-200%. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve. Motion carried unanimously.

Dr. Kateh – Health Department Update and Revised Health Educator Position. The Clerk noted this would be discussed during the retreat Friday. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to table this and the banking proposal until Friday. Motion carried unanimously.

Marvin Deese – Inspection Department New Policy for Electrical Plan Review: Mr. Deese felt this might eliminate some of the problems discussed earlier. Mr. Deese explained that currently when an electrician gets a permit for a farm he gives the number of buildings, the size of the service, if there will be a generator building and things of that nature. Mr. Deese feels if they could review the plans with the electrician prior to obtaining the permits it would help.

*Commissioner Woodburn joined the meeting at this point.

Chairman Baucom asked how this would impact the vapor shield with Mr. Deese stating that was a state rule that could not be waived. Mr. Deese added that he understands some in Rockingham waive the code but it’s according to the inspector. Mr. Deese stated that it was up to each county inspector to know all the rules and regulations. Commissioner Sims asked

how they can waive the code and we cannot with Mr. Deese answering it could be young inspectors that have not been in the business long enough. Chairman Baucom asked what this was changing from with Mr. Deese stating that currently there is no plan review up front for farm buildings. Chairman Baucom asked if they had been inspecting buildings on farms with Mr. Deese answering they do not inspect they only have a plan review for the electrical. Chairman Baucom asked if they had been getting electrical with Mr. Deese answering they have been getting electrical permits but sometimes the barn is built before they apply. Mr. Deese feels a plan review upfront would eliminate some of the confusion. Mr. Deese explained that they do an electrical plan review on residential and commercial buildings but not agricultural. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve. Motion carried 5 to 1 with Commissioner Sims voicing that he did not have enough information to vote. Commissioner Sims stated that he needed more information especially hearing that we may lose 90 poultry houses. Vice Chair Streater stated that this would help us get them with Mr. Deese added it should. Commissioner Sims then requested permission to ask more questions of Mr. Deese. Chairman Baucom stated that the Board was in the voting session with Commissioner Sims feeling there was never a discussion period. At this point, Vice Chair Streater withdrew his motion so Commissioner Sims could ask questions of Mr. Deese. Commissioner Spencer then withdrew his second. Commissioner Sims then asked how this would benefit us economically. Mr. Deese explained that the electrician would come to his office for plan review of materials, devises and what type of wire to use making everyone on the same page up front. Mr. Deese added that some electricians are from out of the county. Commissioner Sikes asked if this was the policy Mr. Griffin was concerned about with Mr. Griffin stating that the standards written 25 years ago that we are enforcing today has increased his bid $18,000 to build a new house. Vice Chair Streater asked why would they have passed 5 years when it was on the books and if we just started enforcement? Mr. Deese answered that it has been enforced as long as he can remember and he enforces it when he inspects. Mr. Deese stated that he has an inspector that handles everything in the county and he handles commercial work around town. Chairman Baucom voiced that Mr. Deese was enforcing the code but the guy that works for him may not. Mr. Deese answered to his knowledge he was. Mr. Deese explained that 5 years ago we had a different inspector in the county. Vice Chair Streater asked if any chicken houses in Anson County have the things being discussed with Mr. Deese answering yes. Mr. Griffin asked the number with Mr. Deese answering he did not have that information with him. Commissioner Woodburn voiced that he needed to see things in perspective and he doesn’t have a handle on the issue. Commissioner Woodburn stated that it sounds like we’ve had something in place for years but the gentlemen is saying he has built barns before at x number of dollars and apparently not per this code. Commissioner Woodburn stated that now that we are ready to enforce this code those dollars are going up exponentially. Commissioner

Woodburn feels a lot of the expense is related to the statute so apparently barns have been built in Anson County not per the statute and all of a sudden we want to put a burden on entrepreneurs in the county. Commissioner Woodburn stated that something doesn’t seem exactly right and he needs to get a good feeling about it in order to make a vote. Commissioner Sikes would like to know if Richmond County is not enforcing this code why would we have to enforce it. Mr. Deese stated that he doesn’t get everything right all the time but when he knows something is wrong don’t ask him to change it. Mr. Deese stated that he can’t do anything about this code and he agrees with Mr. Griffin that it puts a burden on these folks. Commissioner Woodburn noted that Mr. Deese does a great job but wondered how we’ve gotten to this point when we knew about it and somehow let things happen. Commissioner Woodburn stated he just doesn’t have a good feeling about the whole thing. Commissioner Sims stated that he’d like to see how the other counties are getting by not enforcing the code. Chairman Baucom stated that she worries that five years ago this statute was not being enforced. Vice Chair Streater asked Mr. Deese to check with Richmond to see if there was a loop hole we could use to not enforce. Mr. Deese stated that he was told several months ago that Union County was not using the globes on the lights but he now understands they don’t clean the buildings out as much as they used to. Motion by Commissioner Woodburn, seconded by Vice Chair Streater, to table this matter to the June meeting and ask the County Manager and staff get more information on what is the standard and what other counties are doing and how they are dealing with this issue. Motion carried unanimously.

Avigation Easement for Runway 16-34. County Manager Gulledge noted this was dealing with the airspace approaching the runway. Chairman Baucom noted this was about granting aircraft the right to fly, land and take off at the airport. County Attorney Bower shared that this was a 3 dimensional easement with width, depth and height. Vice Chair Streater asked the County Manager his recommendation with the County Manager answering the recommends approving. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve. Commissioner Woodburn stated that this is tied to the instrument landing system (ILS) and working out easements with surrounding property owners. Motion carried unanimously.

Janitorial Services Contract FY 2010-2012: Mr. Gatewood shared that we have 11 old buildings with the average age of 46 years and we need a professional janitorial service and not a cleaning person. Mr. Gatewood stated that our current contract expires June 30, 2010 and over the last 2 months, Bonnie Huntley, the County Manager and Mr. Gatewood served as the janitorial services contract team. Mr. Gatewood stated that after considering a number of factors including experience, reputation and financial status we recommend the current vendor, Janitorial Consultants, for

the 2 year contract beginning July 1, 2010. Mr. Gatewood stated bids were as follows:

Janitorial Consultants: $105,780Thomas Burr Landscape and Cleaning Service: $102,000Simon’s Contracting Service $191,406

Mr. Gatewood explained that the bid from Thomas Burr Landscaping and Cleaning Service was incomplete and therefore disqualified. Mr. Gatewood also noted that the bid from Simon’s Contracting Service was incomplete and turned in late, thus it was also disqualified. Commissioner Sims stated that he was the Board representative on the Library Trustee Board and at their last meeting the cleaning contract was discussed and they were unhappy with their performance. Mr. Gatewood voiced that we were aware of their concern and shared with this the company and have corrected the situation. Mr. Gatewood told Board members to please share any feedback they get from department heads or our customers and we will follow up in rapid order. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve. Motion carried unanimously.

Water/Sewer Rates for FY 2010-2011: Chairman Baucom asked if this could be handled at retreat with County Manager Gulledge stating he needed to get these rates out to the towns. County Manager Gulledge announced that Mr. Sessions was in school and could not be here tonight. County Manager Gulledge stated that the metering problem would not make Lilesville’s rate go down and it could make Polkton and Peachland go up. County Manager Gulledge presented each Board member a packet of information related to water and sewer.

Chairman Baucom called for a 10 minutes break.

After the break, the discussion returned to Water and Sewer Rates. County Manager Gulledge stated that the first three pages show the rate changes. County Manager Gulledge stated that the base rate in water would increase approximately 6%. County Manager Gulledge noted the primary reason for the increase was chemical cost, electricity and fuel. County Manager Gulledge explained that electricity and fuel cost went up from last year’s budget of $484,000 to $644,500. County Manager Gulledge shared that we had an increase in flow of water by 2.3% but we need a 6% increase in the base rate. County Manager Gulledge explained that a customer using the minimum amount would experience no increase and a person using 10,000 gallons would see a 1.5% increase a month. County Manager Gulledge stated that it was only after you use one million gallons that you get over a 2% increase in the cost. County Manager Gulledge stated that most of waste water’s electricity was with Pee Dee Electric and we recognized a 27% increase last year. County Manager Gulledge explained that we had a program where we were sharing our generators to curb peak demand and we saved 15%. County Manager Gulledge stated that they eliminated the 15% and had a 12% increase which results in the 27%.

County Manager Gulledge shared that total electrical cost for the filtration plant went up 35% and a lot of that is with Progress Energy. County Manager Gulledge stated that they were recommending a 2.3% increase in the base sewer rate. County Manager Gulledge again stated that a change in metering would not mean a reduction for Lilesville and it could mean an increase for Peachland and Polkton. County Manager Gulledge shared that we might recognize an additional $1,000 a month if we spend a tremendous amount of money to get metering capability for the other 2 towns but they would continue to improve to where we could use more of a metered flow with them. County Manager Gulledge added that sewer meters were not as accurate as water meters. County Manager Gulledge explained that Lilesville, Morven, Wadesboro and Marshville have old systems with a lot of infiltration and they will send us thousands of gallons. County Manager Gulledge added that Morven has a lot of spring heads in their sewer system. Commissioner Sims commented that it seems we had to meter those that did not update their sewer system. Chairman Baucom feels the problem is that it has been 2 years and we have not addressed this with Lilesville. Chairman Baucom feels we need to have a conversation with Lilesville and follow up with them in 30 days. Commissioner Sikes asked how this would affect Hornwood with County Manager Gulledge answering their bill would actually go down. County Manager Gulledge stated their sewer was projected to go down 21% because their flow rate is off and they could experience a reduction in their water bill over the year. There was continued discussion and concern for this issue. Motion by Commissioner Woodburn, seconded by Commissioner Sikes, to approve the rates as presented. Commissioner Woodburn questioned the capital outlay line item for waste treatment and asked if that had already taken place or was it in the current budget. County Manager Gulledge stated that it was actually 2007/2008 and he just didn’t delete it out and it was not something we were using now. Vice Chair Streater asked if the motion was for water and sewer with Commissioner Woodburn stating yes. Vice Chair Streater felt the two motions should be separated. County Manager Gulledge reported that the waste water fund has been losing money every year and they have not recovered enough revenue for the cost of treating. County Manager Gulledge feels the current budget year will be positive because they’ve been raising the rates all along trying to get them on a stable basis. Commissioner Woodburn felt the issue with Lilesville was twofold in that we have not responded and he doesn’t think they would mind paying more if they were being treated the same as everyone else. Commissioner Woodburn voiced that he doesn’t know what can be done, if anything, but feels the Board needs to keep this in the back of their minds while trying to address the issue. Motion failed 2 to 4 with Chairman Baucom, Vice Chair Streater, Commissioner Spencer and Commissioner Sims. County Manager Gulledge asked how he could treat the sewer if he doesn’t get paid for it. Vice Chair Streater felt everyone should be treated the same. Chairman Baucom asked what would happen if we continued at the same rate with County Manager Gulledge answering we

would probably come up short again and not have enough to cover the waste water budget. Chairman Baucom asked what would have to be reduced or eliminated in the budget with County Manager Gulledge answering Board members forgiving people for water bills. Vice Chair Streater asked how forgiving the water bills affected water rates with County Manager Gulledge explaining that the water bills have to go up because electrical cost is rising. Commissioner Sims asked to invite the Mayors of Peachland and Polkton to the retreat to hear their side. Vice Chair Streater voiced no problem but he wanted Wadesboro, Morven and Lilesville to be present. Vice Chair Streater asked what day would they have the water and sewer discussion with the Chairman answering that Board members agreed on Saturday. Chairman Baucom stated that she feels uncomfortable voting on something she has not had a chance to review and especially something having this kind of impact. Vice Chair Streater did not feel 3 days would make a difference and asked to handle this at 9 AM on Saturday morning. All agreed.

Deed of Easement – HCM Properties: County Manager Gulledge explained this was to run a waterline in the driveway leading to the courthouse for the former East Wade Grill location. County Manager Gulledge stated the waterline would be tapped off the street to get sprinklers in the building. Motion by Vice Chair Streater, seconded by Commissioner Woodburn, to approve if there is no cost to the county for repairs. Motion carried unanimously.

Manager’s Report: County Manager Gulledge reported that within the next 2 weeks they would start the bore at the river for the deep water intake. County Manager Gulledge commented that it was getting dry outside and we may need this in the summer. County Manager Gulledge encouraged Board members to go on site to see what they were doing. County Manager Gulledge explained that they would put 3300 feet of HDP pipe together on the bank and float it in the river and they will put anchors on it and then pull it back through the hole they bore. County Manager Gulledge noted this was a directional bore in the lake 15 feet below the surface. Chairman Baucom commented that we need to take pictures while this was going on. County Manager Gulledge stated that he does not have enough budget information ready for a deep discussion during retreat so he has planned to let the larger departments speak to the Board. Ms. Baptiste will start it off Friday morning with planning and zoning and then the health department will let you know how they performed this year and what they anticipate for the coming year. County Manager Gulledge stated that after lunch we will have Social Services and the Sheriff’s Office. County Manager Gulledge feels another session will be needed after the presentation of the budget on June 1st adding that there will be some serious cutting to do again this year. Vice Chair Streater asked if departments were coming with increases with the County Manager feeling some will. Chairman Baucom asked if they would know enough about what

the state would be sending to them with County Manager Gulledge saying that is why they decided to have them come speak. County Manager Gulledge shared that he knows the jail wants additional manpower and more funding. County Manager Gulledge commented that the sheriff’s office, jail and 911 practically disregard their budgets and they exceed all the time and they have about run out of money. County Manager Gulledge stated that the only comment he gets is we never fund them enough and he feels they will make requests for increases in some of these areas. County Manager Gulledge stated that he would rather for Board members to tell him they are going to hold it to the line. Vice Chair Streater voiced that they were either going to have to cut the budget or raise taxes. Chairman Baucom stated that the Board was going to have to make some difficult decisions and she thinks if the state is not going to fund it them perhaps we are not going to be able to have it. County Manager Gulledge feels one of the biggest problems this year in the health department is the county is spending more money than intended to fund some of the programs. Chairman Baucom feels we need to look at what the state says the county has to do and what are we doing in addition to what we have to do and start with what we have to do and then if there is anything else we can do then we do it but we have to put money into building this county. Chairman Baucom feels money was needed in Economic Development and if people are not making money they can’t pay their taxes. County Manager Gulledge reported that most departments were trying to cut and restructure to do things differently. Chairman Baucom asked if the tax rate would be based on the current property values or the new one with the County Manager answering the new one and he would calculate for a revenue neutral tax rate. County Manager Gulledge offered that there was very little growth and the biggest thing is we are gaining some on utilities due to the updated revaluation. County Manager Gulledge reported they were planning the budget for a 6 year revaluation. Commissioner Woodburn asked what needed to be done to schedule the next revaluation for 6 years rather than 8 with County Manager Gulledge answering we have to budget for it starting now. Vice Chair Streater asked if we should have someone on staff to handle this with County Manager Gulledge answering some counties have their own revaluation staff but he doesn’t know if that would save any money or not. Vice Chair Streater asked the County Manager to have Mr. Newton check on this and get the information back to the Board.

Chairman’s Report: Chairman Baucom shared that she completed the rural center’s Economic Development program last Friday. Chairman Baucom stated that she learned a lot of things that if we had a sufficient budget there are things we could do to accelerate business and industry but you have to look at it more comprehensively. It includes community development, education and all the amenities to have a prosperous community and if we ever get our budget going right we need to look at doing this.

Consent Agenda: Motion by Commissioner Woodburn, seconded by Vice Chair Streater, to approve. Motion carried unanimously. Chairman Baucom encouraged Board members to attend the service tomorrow for Peace Officers Memorial Day.

Minutes: Approved minutes dated March 22, April 6 and 13, 2010.Tax Releases:

05/11/10

Real Taxes Release

-$ 18792 Boger, Mary Anna 2005 67.34 058-1370 Real Taxes Refund Farm Code Incorrect18787 Boger, Mary Anna 2006 68.72 068-1388 Real Taxes Refund Farm Code Incorrect18785 Boger, Mary Anna 2007 68.72 078-1386 Real Taxes Refund Farm Code Incorrect18784 Boger, Mary Anna 2008 68.72 088-1393 Real Taxes Refund Farm Code Incorrect18793 Boger, Mary Anna 2009 68.72 098-1410 Real Taxes Refund Farm Code Incorrect18789 Sangum Inc 2006 65.32 067-15183 Real Taxes Refund Billing Error18794 Sangum Inc 2007 50.88 077-15254 Real Taxes Refund Billing Error

458.42$ 19156 Burns, Eureka 2009 66.00 1003-000197 Vehicle Taxes Release Proration19160 Caple, Foyest Jr 2009 11.40 1003-000253 Vehicle Taxes Release Proration19157 Costner, James J 2009 56.64 1003-000375 Vehicle Taxes Release Proration19936 Dam, Trudi 2009 31.72 0907-000502 Vehicle Taxes Release Proration19934 Davis, Brittany 2008 24.80 0808-000462 Vehicle Taxes Release Proration18795 Gordon, Eddy 2009 8.58 1003-000631 Vehicle Taxes Release High Mileage19159 Hardison, Josie L 2009 6.85 0907-000773 Vehicle Taxes Release Proration19164 Harrington, James R 2009 93.30 1004-000780 Vehicle Taxes Release Proration19161 Hudson, Horace 2009 217.60 1003-000825 Vehicle Taxes Release Proration18782 James, Terry 2009 44.71 1003-000879 Vehicle Taxes Release Salvage Title19162 Johnson, Kelly H 2009 53.81 1003-000912 Vehicle Taxes Release Proration19939 Lisk, Travis 2008 82.67 0901-000857 Vehicle Taxes Release Proration19154 Little, Charlie 2009 14.86 0908-001115 Vehicle Taxes Release Proration19153 Little, Lisa 2009 121.80 0905-001251 Vehicle Taxes Release Proration19152 Maske, James 2009 23.80 0909-001220 Vehicle Taxes Release Proration18781 McRae, Myra 2009 160.17 0908-001292 Vehicle Taxes Release Situs19938 Sturdivant, Tony 2008 219.90 0903-002202 Vehicle Taxes Release Proration19940 Terry, Christopher 2009 115.12 1003-002046 Vehicle Taxes Release Proration19158 Williams, Cynthia M 2008 7.38 0807-002203 Vehicle Taxes Release Proration

1,361.11$ 19935 Loftis, Shawna 2009 19.32 0910-001263 Vehicle Taxes Refund Proration19151 Mims, Robert Jr 2009 61.15 0911-001158 Vehicle Taxes Refund Proration19150 Ratliff, James Edward 2009 6.79 0912-001286 Vehicle Taxes Refund Proration19163 Schnierlein, Fred 2009 9.24 0905-001940 Vehicle Taxes Refund Proration19937 Sturdivant, Jerry Lee 2008 26.18 0902-001365 Vehicle Taxes Refund Proration19155 Williams Fuel Acquisition 2009 29.48 1001-001417 Vehicle Taxes Refund Proration

152.16$ Vehicle Taxes Adjustment

-$

1,971.69

Property Tax Releases/Refunds/Adjustments

Tax Collector’s Report:

Budget Expense Report and Fund Balance Update:

Last Year Two Months Last

As of 04-30-10 Same Month Ago Month NowAs of As of As of As of

04/30/09 02/28/10 03/31/10 04/30/10Available Fund Balance

Cash & Investments (General) 8,233,001$ 10,946,171$ 10,102,164$ 9,293,995$ Cash & Investments (22 Fund) 4,559$ 7,085$ 7,585$ 7,836$ Less Cash from General (other funds) -$ (79,272)$ -$ -$ Less Liabilites (w/out deferred revenue) 57,390$ (11,840)$ 87,264$ 85,986$ Less Deferred Revenue (from cash receipts) (58,291)$ (58,291)$ (53,476)$ (53,476)$ Less Encumbrances (271,494)$ (249,319)$ (212,032)$ (248,017)$

Total Available 7,965,165$ 10,554,534$ 9,931,505$ 9,086,323$

General Fund ExpendituresTotal Expenditures (Adopted Budget) 27,428,189$ 27,428,189$ 27,428,189$ 27,428,189$

Total Available for AppropriationTotal Available 7,965,165$ 10,554,534$ 9,931,505$ 9,086,323$ Total Expenditures 27,428,189$ 27,428,189$ 27,428,189$ 27,428,189$

Total % Available Fund Balance 29.04% 38.48% 36.21% 33.13%

Available Fund Balance Requirement 8% 8% 8% 8%Per LGC $2,194,255 $2,194,255 $2,194,255 $2,194,255

% Undesignated Fund Balance 21.04% 30.48% 28.21% 25.13%5,770,910$ 8,360,279$ 7,737,250$ 6,892,068$

Fund Balance Calculation

Budget Amendment Parks and Recreation: To appropriate Fund Balance Reserve of Parks and Recreation fees for repairs to pool drain. This is a mandated repair to be completed prior to pool opening in June 2010.

AMEMDMENTAnson County Budget Ordinance FY 2009/10

BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2009/10 Budget Ordinance be amended as follows:

Section 1. General Fund Expenditures:Increase: 11-6120 Parks and Recreation $ 2,000

Total Increase: $ 2,000Section 2. General Fund Revenues:

Increase: 11-6120 Parks and Recreation $ 2,000Total Increase: $ 2,000

Adopted this 11th day of May, 2010.

Budget Ordinance Anson County Clean Water: To correct Anson County North Carolina Clean Water Bond High-Unit Cost Grant Project Budget Ordinance dated March 24, 2010 which was a duplicate of September 4, 2009 Budget Ordinance.

AMENDMENTAnson County North Carolina Clean Water Bond High-Unit Cost Grant Project Ordinance

BE IT ORDAINED by the Anson County Board of Commissioners that the Anson County Clean Water Bond High-Unit Grant Project Ordinance be amended as follows:

Section 3. Expenditures:Decrease: Sewer Construction $ (30,691)

Total Decrease: $ (30,691)Section 3. Expenditures:

Increase: Transfer from 62 fund $ 30,691Total Increase: $ 30,691


Budget Amendment Fire District Collections: To adjust fire district collections.AMENDMENT

Anson County Budget Ordinance FY 2009/10BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2009/10

Budget Ordinance be amended as follows:Section 19: Fire District Tax Fund:

Increase: 71-0001 Fire District Tax Fund $ 65,500Total Increase: $ 65,500

Section 20. Fire District Taxes Collection:Increase: 71-4340 Ansonville Fire District Tax $ 65,500

Total Increase: $ 65,500Adopted this 11th day of May, 2010.

Budget Amendment Health Programs: To appropriate additional funding from the Division of Environmental Health for the Health Department for the 09/10 Fiscal Year.

AMENDMENTAnson County Budget Ordinance FY 2009/10


Section 1. General Fund Expenditures:Increase: 11-5110-5181 Health Programs $ 2,664


Increase: 11-510 Health Programs $ 2,664Total Increase: $ 2,664


Budget Amendment – Water Department Filtration: To appropriate fund balance from water fund to cover Anson County Commitment for Emergency Raw Water Intake Project per project ordinance.



Section 15. Expenditures:Increase: 61-7122 Water Dept Filtration $ 137,974

Total Increase: $ 137,974Section 16. Revenues:

Increase: 61-7120 Fund Balance Appropriated $ 137,974Total Increase: $ 137,974


Budget Amendment Water Dept Filtration: To appropriate fund balance from water department to cover current year expenses.

AMEMDMENT

Anson County Budget Ordinance FY 2009/10BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2009/10

Budget Ordinance be amended as follows:Section 15. Expenditures:

Increase: 61-7122 Water Dept Filtration $ 236,000Total Increase: $ 236,000

Section 16. Revenues:Increase: 61-7120 Fund Balance Appropriated $ 236,000

Total Increase: $ 236,000Adopted this 11th day of May, 2010.

Budget Amendment Lease County Building: To accommodate needs at DEC/911 Building for the installation of new CAD system and software by utilizing unexpended Economic Incentive Grants.



Section 1. General Fund Expenditures:Increase: 11-4265 Leased County Building $ 34,500


Decrease: 11-4925 ED Incentives $ (34,500)Total Decrease: $ (34,500)


Budget Amendment Social Services: To appropriate additional funding from USDA-Food Nutrition Services Administration Contingency Funds Recovery Grant Food Stamps Program for the Anson County Department of Social Services for Fiscal Year 2009/2010.



Section 1. General Fund Expenditures:Increase: 11-5310-5580 Social Services $ 71,601


Increase: 11-5310 Social Services Administration $ 71,601Total Increase: $ 71,601


Budget Amendment Social Services: To appropriate additional funding from Progress Energy for the Anson County Department of Social Services for Energy Neighbor Fund for the Fiscal Year 2009/2010.



Section 1. General Fund Expenditures:Increase: 11-5310-5580 Social Services $ 290

Total Increase: $ 290Section 2. General Fund Revenues:

Increase: 11-5310 Social Services Administration $ 290Total Increase: $ 290


Budget Amendment Public Schools – CO: To recognize and appropriate Lottery Funds for the Board of Education Capital needs/request.



Section 1. General Fund Expenditures:Increase: 11-5912 Public Schools – CO $ 171,616


Increase: 11-5912 Public Schools CO $ 171,616Total Increase: $ 171,616


Proclamation Older American Month:Older American Month 2010

A Proclamation

WHEREAS, Anson County is a community that includes 5242 citizens aged 60 years of age and older; and

WHEREAS; the older adults in Anson County are among the most “treasured resources,” united by historical experiences, strengthened by diversity, and interpreting events through varied perspectives and backgrounds to bring wisdom and insight to our community; and

WHEREAS, increasing numbers of adults are reaching retirement age and remaining strong and active for longer than ever before; and

WHEREAS, the older adults in Anson County deserve recognitions for the contributions they have made and will continue to make to the culture, economy, and character of our community and our nation; and

WHEREAS, our community can provide that recognition and respect by improving the quality of life for older Americans by: increasing their opportunities to remain active and engaged in community life; providing individualized services and support systems to maintain the dignity, independence and self-determination of older Americans as they age and combating ageist attitudes by honoring their past, present, and future contributions;

NOW, THEREFORE, WE, the Anson County Board of Commissioners do hereby proclaim May 2010 to be Older Americans Month. We urge every citizen to take time this month to honor our older adults and the professionals, family members, and volunteers who care for many of them. Our recognition and involvement of Older Americans can enrich our entire community’s quality of life.

This 11th day of May, 2010.

Proclamation Peace Officers Memorial Day/National Police Week:

PROCLAMATIONPEACE OFFICERS MEMORIAL DAY AND NATIONAL POLICE WEEK

WHEREAS, The Congress and President of the United States have designated May 15 as “Peace Officers Memorial Day” and the week in which May 15th falls as “National Police Week”; and

WHEREAS, the members of the Anson County Sheriff’s Office play an essential role in safeguarding the rights and freedoms of the citizens of Anson County; and

WHEREAS, it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices made by their law enforcement agency, and that members of our law enforcement agency recognize their duty to serve the people by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and

WHEREAS, the men and women who serve as law enforcement officers of Anson County and its municipalities are to be commended for their dedication and service to the people in potentially dangerous circumstances every day.

NOW, THEREFORE, THE ANSON COUNTY BOARD OF COMMISSIONERS, hereby calls upon all citizens of Anson County and upon all patriotic, civic and educational organizations to observe the week of May 10-15, 2010 as "NATIONAL POLICE WEEK" with appropriate ceremonies and observances in which all of our people may join in commemorating law enforcement officers, past and present, who, by their faithful and loyal devotion to their responsibilities, have rendered a dedicated service to their communities and, in so doing, have established for themselves an enviable and enduring reputation for preserving the rights and security of all citizens.

We further call upon all citizens of Anson County to observe May 15, 2010 as "PEACE OFFICERS MEMORIAL DAY" in honor of those law enforcement officers who, through their courageous deeds, have made the ultimate sacrifice in service to their community or have become disabled in the performance of duty, and let us recognize and pay respect to the survivors of our fallen heroes.

Adopted this 11th day of May, 2010

Surplus Property Resolution:RESOLUTION – SALE OF SURPLUS PROPERTY

WHEREAS, Anson County has accumulated a significant amount of surplus and broken equipment, much of which is in poor condition, broken or obsolete; and

WHEREAS, this includes typewriters, calculators, desks, chairs, old computers and various electronic and other equipment. Also included are the following sedans, passenger van, ambulance, trucks and SUV’s. Several vehicles were running when taken out of service and others are useful for parts only.

The vehicle serial numbers are as follows:

2003 Dodge Conversion Van 2D7LB31Z53K526915 ACTS2002 Ford Explorer 1FMZU72E82UB55271 Brown Creek Soil & Water2002 Ford Explorer 1FMZU72EO2ZA11149 EMS2005 Ford E-450 (chassis only) 1FDXE45P85HB39391 EMS1999 Ford Crown Victoria 2FAFP71W7XX231237 Sheriff2005 Ford Crown Victoria 2FAHP71W25X141502 Sheriff2001 Ford Crown Victoria 2FAFP71W81X124012 Sheriff2001 Ford Crown Victoria 2FAFP71WX1X124013 Sheriff2004 Ford Crown Victoria 2FAFP71W64X129360 Sheriff2004 Ford Crown Victoria 2FAFP71W14X129363 Sheriff1999 Dodge Pickup 1BH7HF16Y7SX174988 WWTP1994 Ford Ranger Pickup 1FTCR11UR5TA43013 WWTP1996 Ford Ranger Pickup 1FTCR1A2TUC69916 WWTP1983 International Do-All Truck 20809 WWTP1993 Chevrolet Pickup 1CGFK24H0Z170980 WWTP1989 GMC 3500 Utility Truck 4KJ50651 Water1989 BMC 3500 Flat Bed Truck 167JR34KOK1506925 Water1971 Dodge D500 Fuel Truck 051FG1J300874 Water1999 Dodge Dakota 1B7GL22X6X242480 Water

NOW, THEREFORE, in accordance with North Carolina General Statutes 160A-270, the Anson County Board of Commissioners have on this 11th day of May, 2010 declared the above items, along with the attachment, which is hereby incorporated by reference and made a part of this Resolution, as surplus property to be sold via the on-line auction service known as GovDeals.

By Order of the Anson County Board of Commissioners this 11th day of May, 2010.

Appointments:Town of Wadesboro Planning/Adjustment Board: Motion by Vice

Chair Streater, seconded by Commissioner Spencer, to approve the reappointment of Dolly Harrington and Rev. R. E. Blount. Motion carried unanimously.

Board of Health: Chairman Baucom noted that 2 additional appointments were added to this item. Motion by Vice Chair Streater, seconded by Commissioner Woodburn, to approve the appointment of Holly Kiker to replace Dr. Constantian, Johnny Townsend to replace Mr. Chaney and John Ballard from the general public. Motion carried unanimously.

Centralina Workforce Development: Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve the appointment of Bob Stowe, Lily Hailey and Dana Maness. Motion carried unanimously.

Commissioner Concerns: Vice Chair Streater noted that the Clerk received a call yesterday from Garland Haywood with DOT regarding the bridge behind Jones Creek Fish Camp. Vice Chair Streater stated that they want to remove this bridge and close the road from 52 to the convenience center and use these funds to replace the bridge on Country Club Road between Waste Treatment Road and Thomas Covington Road. Mr. Haywood felt that Country Club Road could be used to reroute traffic from Highway 52 if needed. Vice Chair Streater shared that there were no houses on this road and he had no problem with removing this bridge.

Chairman Baucom called for a short break.

After the break, the next items was Closed Session: Motion by Commissioner Sikes, seconded by Commissioner Woodburn, to go into closed session for Personnel pursuant to North Carolina General Statutes 143-318.11(a)(6) to consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee and to Consult with the Attorney pursuant to North Carolina General Statutes 143-318.11(a)(3) to consider and give instructions concerning a potential or actual claim, administrative procedure or judicial action. Motion carried unanimously.

Motion by Commissioner Woodburn, seconded by Commissioner Spencer, to go out of closed session. Motion carried unanimously.

In regular session, motion by Commissioner Sims, seconded by Commissioner Woodburn, that the recommended changes presented by our personnel director for Ryan Teal be approved. Motion carried 5 to 1 with Vice Chair Streater opposed.

Motion by Commissioner Woodburn, seconded by Commissioner Sims, to approve the repayment of $32,656 to Stuart Allen and Company in settlement of their claim. Motion carried unanimously.

Chairman Baucom then referred back to the Centralina appointment. Chairman Baucom noted the Board needed to make a choice between Lily Hailey and Dana Maness. Chairman Baucom commented that Dana was doing a lot in the community and represents us well but in the interest of not putting him on overload she recommended Ms. Hailey. Motion by Commissioner Woodburn, seconded by Vice Chair Streater, to appoint Ms. Hailey. Motion carried unanimously.

Motion by Commissioner Sikes, seconded by Commissioner Spencer, to recess until 8:30 A.M. Friday, May 14, 2010. Motion carried unanimously.

Respectfully submitted:

Bonnie M. Huntley, CMC, NCCCCClerk to the Board

Meeting time: 3 hr. 30 min.

the anson county board of commissioners convened for their

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