The Approval to Submit Process For Grants at HCC

Why an Approval to Submit?

We can assure you that the Approval to Submit form is NOT being routed to keep an intern

busy!

Communication & ControlDuring the proposal development process different departments at HCC may be tasked with assisting a P.I. by providing information, departmental approvals, data, etc…The Approval to Submit Form allows these departments a control to certify that pertinent information/approval is represented in an accurate manner before submission to the grantor.

Resource AllocationOftentimes grant-funded projects leverage resources at the college (in-kind, cost sharing, etc…) and the Approval to Submit Form will allow departments impacted by a grant-funded project a complete view of utilized resources and the scope of work involved.

Effective & Efficient Grants Management

As a component of the College’s Grant Management System the Approval to Submit Form has been implemented to make routing grant proposals more efficient and allow for any substantive issues relating to submission to be resolved in a timely manner.

The grants development process, endorsed by Dr. Atwater at the 11/9/2010 Cabinet Meeting, can be found in Appendix 5.1 of HCC’s Grants Manual.

The Approval to Submit step, completed by the Grants Office, Grants Accounting, all involved departments, and Dr. Atwater is the last step conducted internally before a grant proposal is submitted to an external funding source (i.e. Federal Agency, Foundation)

Intent to Apply is submitted to the Grants Office. Cabinet Approval allows for the development of the grant proposal to move forward

Proposal Developed by P.I. with assistance from Grants Office & other College Depts.

Approval to Submit completed by all necessary Depts. & Dr. Atwater

SubmissionTo

Grantor

The Approval to Submit within the Context of the Grants Process at HCC

An Example of the Approval to Submit Process

I decide to click on the proposal link to learn more before I approve

By Clicking on the embedded link I can easily review the proposal.

After reviewing the proposal, which I determine to be excellent, I want to click on the budget for a review

These numbers look good to me…Now What???

After reviewing all Supporting Documents I can open the Link to the actual Approval Form