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The Bene�ts of Becoming GSA Certi�ed Presented by BidSync and NCI (Nu Cen-tury Inc.)

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Jason McCaul Product Manager

BidSync

Shivonne Laviolette Vice President of Business Development

Nu Cen-tury Inc.

Presenters

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•! Established in 1999 •! Leading provider of bid noti�cation and e-procurement solutions •! Privately held •! Headquartered in American Fork, Utah •! 1,000+ e-procurement customers

–! State & local government, higher education

•! 700,000+ vendor database

BidSync Overview

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•! Established in 2010 by Kevin D. Chace •! Over 50 years combined government marketing, contract

processing and proposal writing experience •! Over 1000 clients: GSA, DoD eMall, SeaPort, Bid Writing, Set

Asides, Contract Maintenance & Support, Government Marketing

•! What separates NCI from other consulting companies?

About NCI

NCI – Nu Cen-tury Inc. 13219 U.S. Hwy 19th N. Palm Harbor, FL 34684 877.686.5453 www.ncigsa.com "

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Government Contracting Overview

How the Federal government buys products/services: •! MMiiccrroo PPuurrcchhaasseess:: $3,000 and under credit card purchases •! SSAAPP ((SSiimmppllii��eedd AAccqquuiissiittiioonn PPuurrcchhaasseess)):: $3,000-$150,000 (Set Aside for Small Businesses) •! CClloosseedd CCoommppeettiittiioonn:: Contract Vehicles (GSA, DoD eMall, Seaport) •! SSoollee SSoouurrcciinngg:: Set Asides (8a, HubZone, Veteran, Service Disabled Veteran) •! FFuullll aanndd OOppeenn CCoommppeettiittiioonn:: BidSync Noti�cations; also known as Open Market

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Government Contracting Overview

Registrations and Certi�cations: •! SSAAMM:: The System for Award Management (required for all government vendors) •! SSmmaallll BBuussiinneessss//WWoommaann OOwwnneedd//MMiinnoorriittyy OOwwnneedd:: Self certi�cations through SAM that open up set asides for all procurement methods •! 88aa:: Socially/Economically Disadvantaged Business (9 year program with speci�c quali�cations) •! 88mm//WWOOSSBB//EEDDWWOOSSBB:: Federal program for woman-owned businesses that are under-represented in certain industries •! HHuubb ZZoonnee:: Historically Underutilized Business Zones •! VVeetteerraann//SSeerrvviiccee DDiissaabblleedd VVeetteerraann OOwwnneedd:: Managed through vetbiz.gov

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The GSA Schedules Program

What is the GSA? GSA (General Services Administration) assists with procurement work for other government agencies. As part of this e�ort, it maintains the large GSA Schedule, which other agencies can use to buy goods and services. The GSA Schedule can be thought of as a collection of pre-negotiated contracts. Procurement managers from government agencies can view these agreements and make purchases from the GSA Schedule knowing that all legal obligations have been taken care of by GSA. ""

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The GSA Schedules Program

What is the GSA MAS (Multiple Awards Schedule)? •! 5 year contract, renewable 3 times •! Pre-negotiated rates that can be updated •! Pre-negotiated terms (delivery, payment, etc.) •! Can be used by any Federal agency •! Can be used by certain State agencies "

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The GSA Schedules Program

How do agencies buy through GSA? •! Online shopping portal o�ering contractors services and products at pre-negotiated rate; “Point-Click-Buy” •! Searchable directory of contract holders, their terms and conditions, and catalogs •! Closed RFQ system

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The GSA Schedules Program

eBuy – Request For Quotes

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The GSA Schedules Program

eBuy – RFQs

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The GSA Schedules Program

eBuy – RFQs

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The GSA Schedules Program

GSA Facts •! Every Federal buyer, every Federal agency, around the world, uses the GSA Schedules Program ? saving time and money on procurement

•! State & Local government buyers also use the GSA Schedules Program; programs such as Cooperative Purchasing, Disaster Recovery and State MAS Contracts

•! GSA spending has risen around 25% every year for the past 5 years!

•! The average GSA contractor made more than $266K last year!

•! A GSA contract makes doing business with the government easier and more pro�table than most imagine!

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The GSA Schedules Program

Is the GSA right for your business? •! Do you want to open a new market or expand your current one with the largest buyer in the world?

•! Can you provide the government with a standard price for your goods and/or services?

•! Can you see your company bene�ting from this contract?

•! Can you take on additional business?

•! Do you see how doing business with the government can be more pro�table and much easier than you knew?

•! Would you like to have a 5 year contract that is renewable 3 times (20 years of steady business)?

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The GSA Schedules Program

Do you qualify for a GSA Schedule Contract? •! Have to have been in business at least two years

•! Have to sold at least $25,000 worth of products or services per year over the last two years

•! Products must be manufactured in a country who has a trade agreement with the U.S.

•! The company cannot have had a bankruptcy in the last three years

•! All principles of the company cannot have ever been convicted of bid-rigging or a felony in the last three years

•! The company cannot have any federal liens against it without a payment plan in place

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GSA Application Process

•!""Identify the appropriate GSA Schedule through eLibrary •! Download the corresponding solicitation from eLibrary (may redirect you to FBO.gov) •! Required registrations: Dun & Bradstreet and SAM •! Prepare a proposal

•! Pricing and supporting documentation •! Technical narratives and supporting documentation •! Obtain a Past Performance Evaluation from D&B ($190) •! Obtain an ACES digital certi�cate •! Include �nancials •! Obtain letters of supply if applicable

•! Submit proposal through eO�er •! GSA contract clari�cations and negotiations •! Contract award "

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GSA Application Process

What you Should Know •! Every solicitation refreshes/updates every 90 days •! New requirements may show up in refreshes •! When submitting your proposal, all information should be in the templates from the most current refresh •! Double check to make sure whether rates are subject to SCA (Service Contract Act/Davis Bacon) •! For products, make sure to obtain a Letter of Supply from your vendor or manufacturer that reads exactly as in the template •! Include supporting SOWs and invoices for pricing and experience •! It can take up to 12 months for the GSA to review your o�er •! 80% of o�ers will require additional information (clari�cations) or will be rejected on the �rst submission

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GSA Advantage •! Upload terms and conditions through SIP (Schedules Input

Program) •! Upload product descriptions and images through SIP

eBuy •! Request a password from Vendor Support •! Monitor RFQs •! Respond to all RFQs even if no quoting •! Save all contacts

Capitalizing on your GSA Schedule

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Create a Marketing Plan •! Email campaigns •! Direct mail pieces •! Sales strategy •! Competitive analysis

Create a Maintenance Plan •! Store all documents from proposal and award •! Report sales quarterly •! Keep up with current pricing and MAS mods •! Be prepared for your audit

Capitalizing on your GSA Schedule

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Many other Federal Contract Vehicles are available •! DoD eMall (Department of Defense Electronic Mall): Must have a

GSA •! DAPA (Distribution and Pricing Agreement): Must have a GSA •! SeaPort E: Must have Military experience •! SEWP: IT products

State programs available •! CMAS (California Multiple Award Schedule): Does not require

GSA but requires GSA pricing •! TXMAS (Texas Multiple Award Schedule): Must have a GSA

Additional Contracts and Vehicles

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Help is Available

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Thank you for attending today’s webinar presented by BidSync and NCI. The �oor is open for questions.

Q&A

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Jason McCaul Product Manager

BidSync jmccaul@bidsync.com

Shivonne Laviolette Vice President of Business Development

NCI (Nu Cen-tury Inc.) shivonne@ncigsa.com

Thank you for attending!