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9/2/2015 The Challenges In Getting Rid Of Lotus Notes | Lifehacker Australia
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ANGUS KIDMAN 20 AUGUST 2014 12:30 PM Discuss 3
The Challenges In Getting Rid Of Lotus Notes
Lotus Notes was once a dominant platform for database-centred collaboration applications, but thesedays it feels outdated. Gartner has some useful suggestions on how to make the move if Notes is still inyour working life.
Picture: Paul Hudson
Yes, I know: technically I should be calling the product IBM Notes, or IBM Domino if I’m referring to theserver version. But let’s not kid ourselves. Even though IBM acquired Lotus way back in 1995, it was theLotus branding that remained dominant during Notes’ glory days. (That was equally true of Lotus’ iconic1-2-3 spreadsheet, which IBM finally killed off last year.)
I have very fond memories of Lotus Notes. I learned to build applications on it, and it was used togenerate the first major commercial web site publishing project I was involved in. Back in the late 1990sand early 2000s, it was easiest way to get the job done — and it handled some issues like offline syncingmore effectively than many modern alternatives. I also had great fun attending Lotusphere conferences,even if that meant travelling to Orlando, the worst major convention city in the US. But all that was a longtime ago.
These days, most people will dive for WordPress or Joomla to solve similar problems for publishing, or willuse a platform like Salesforce or SharePoint if they want to build collaborative apps. If that’s the worldyou’re used to, Notes can feel clunky and unfamiliar.
Notes and Domino are still technically active products. A basic Notes client costs $149.69 per seat, whichseems a little steep in the modern world, especially as something else will generally be used for emaileven if other legacy Notes applications are considered important.
As Gartner points out in a research note on replacing legacy Notes/Domino applications, there are severalincentives to move away from the platform. By Gartner’s calculation, more than 50 per cent of existingNotes/Domino applications “would be classified as fit for decommissioning”. But that’s easier said thandone.
Finding staff with relevant expertise can be difficult. Migration is not as straightforward as moving from apure database platform: “The close relationship of application code to content and deeply embeddedlinks in many Notes/Domino databases makes migration difficult and time-consuming.”
One common mistake is to try and exactly match the functions of an existing Notes/Domino app, rather
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9/2/2015 The Challenges In Getting Rid Of Lotus Notes | Lifehacker Australia
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than examining more broadly the business processes involved and how they might be served. As Gartnerpoints out:
Migration of an application presents an important opportunity to realign capabilities and processesto better serve the business needs. Ask whether the existing application capability partitioning willstill appropriately deliver the business function. Combining or splitting functions may offersignificant opportunity to reduce support costs and improve fit, durability and responsiveness.
Whatever approach you take, it won’t necessarily be speedy. While many organisations plan a migrationin a two or three-year timeframe, Gartner says some complex environments may take up to seven yearsto eliminate. You may be paying those licences for a while yet.
Evolve is a weekly column at Lifehacker looking at trends and technologies IT workers need to know about tostay employed and improve their careers.
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DISCUSS 3 COMMENTS | REPLY
gbollard @gbollard AUGUST 20, 2014 2:37 PM
If you're using IBM Notes purely for email, then there's a good case to move away from theplatform and probably off email server platforms altogether. A cloud platform will probably suitmost business needs better.
If you're using Notes for applications, then there's really no compelling need to remove or rebuild.There aren't a lot of services which offer the flexibility and compatibility that IBM Domino providesbut the Notes client itself is very clunky.
Instead of throwing away your investments, consider retiring the Notes client but keeping theDomino server. Domino translates its applications to the web in real-time but don't accept thedefault settings. Get a decent developer to convert your existing apps to slick web applications andyou can still enjoy the security of an extremely robust server with granular built-in security and thebest replication engine in the industry.
All that on any browser of your choice and the latest in industry design.
Reply 1
vladislavtatarincev @vladislavtatarincev AUGUST 20, 2014 5:21 PM
IBM has strategy of product and it is keeping up to it. Products are added with new functionalityand in result - one product with a lot of extras. For companies that has less than 1000 users150EUR per user one payment gives you complete solution for Mail, Applications, Mobile Mail,Chat, light version of Identity Management for free, also VPN client licence. If we compare toMicrosoft to deploy just mail, you need1. OS licences, (Enterprise ) which is costly,2. OS CAL,
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3. Exchange Standard Cal,4.Exchange Enterprise CAL,5. Outlook licence,6. Exchange client Standart CAL7. on top of Standart cal, also Enterprise CAL (to have basic features like Archiving, that is out of thebox in any Notes Database)
After that you will get 4-5 bigger price, that will give you JUST MAIL.Want discussion database, (Sharepoint is not able to deliver more and that why it was just killed byMicrosoft, seems people in Microsoft can buy companies but can just kill them. Check Yammer orNokia example).
ok, if you want Sharepoint old unsupported version on Premise (Premise version is no longersupported, customers are FORCED to move to cloud, and for some of them it is not possible due tolegal aspects). You have to buy OS licences, Enterprise with is costly, SQL licences standard andEnterprise, share point Server licences, and CALs again.
So in result you will pay 10 times more.What I like in IBM (dealing with IBM technology from 1997) is that is stable, and predictable. I hadproject with Sharepoint, which was just night mare, if you have wrong password to connect todatabase, you have misleading messages like "site not found". Minor customisations are not aseasy as in IBM, which means huge maintenance costs or expenses on Microsoft partners.
If Company is interested in Value for money, stable environment and innovation, they will keep andchoose IBM. And we see trend in Scandinavia and Baltic Countries, people move to IBM fromMicrosoft. Many big companies cancel they Gold Agreements with Microsoft, because why to paysubscription for 3 years, have windows XP, wait for Vista, then not use Vista, wait of Windows 7,and when it arrive you are getting new PC with Windows 7 already installed?
Make Bloomberg/Google search on "Bribery and " to make a guess why people make not logicaldecisions to move away from IBM . ;)
See you Next Conference on IBM ConnectED, tech conference for IBM Domino/Notes/Connections.
Reply 0
David Aston Guest AUGUST 20, 2014 9:10 PM
Yeah IBM... horrid company culture, too big for their own good. I would not mention them inconversation as it would diminish my reputation.
Reply 0
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