THE CHALLENGES OF PROFESSIONAL

INFORMATION DEDICATED TO THE PROJECT CYCLE

Catherine CLAVEL – June 2006

The main objectives of HI’s Mission

IMPROVE THE QUALITY OF LIFE OF PEOPLE WITH DISABILITIES

PROMOTE THEIR RIGHTS

To achieve these objectives, we need to

GUARANTEE AND IMPROVE OUR FIELD ACTIONS

ENRICH OUR KNOWLEDGE AND KNOW-HOW

DEVELOP INNOVATIONS

DISSEMINATE OUR GOOD PRACTICES AND THOSE OF OUR PARTNERS

IMPLEMENT ADVOCACY ACTIONS

The question is : How activities related to professional information and knowledge, which are Production/Collect, Sharing/Diffusion, and Capitalization, contributes to these objectives ?

PROJECT

DPO’s –PWD – PROFESSIONNALS

HEADQUARTER-PROGRAMS-SECTIONS

NON FORMALIZED PROFESSIONALINFORMATION

----Practices

ExperiencesKnow-how

FORMALIZED PROFESSIONALINFORMATION

-----

PRODUCTION PRODUCTION

FORMALIZATION----

EXCHANGEDIFFUSIONRESOURCESRESOURCES

FORMALIZED PROFESSIONAL INFORMATION

Documents produce throughout the project cycle

P

S

E

Identification & Development of the project

Exploratory report missionConcept paper

Implementation and monitoring of operations

Monthly progress or annual report

Productions related to the project activitiesAwareness-raising document Training documentsPosters, Booklet

Evaluation of operations

Handover ReportEvaluation report

Capitalization of experience/Knowledge

transfert.

Document of capitalization 

Information related to PME System

Identification and development’s stage

Logical frameworkExploratory report missionConcept paper

Implementation and monitoring ‘s stage

Monthly progress reportAnnual report of activities

Enf of mission report

For Evaluation’s stage of operations Evaluation report

Information related to Handicap International’s range of activities

Awareness-raising document

Technical Advice

Thematic or technical videos

Trainings documents

Posters, Booklet

Capitalization of experience/Knowledge transfert

Definition of capitalization

Objectives of capitalization ?

Improve the quality of our actions

Enrich our Knowledge and Know-how

Enhance and share our best practices and know how in a specific area

Develop tools for supporting mainstreaming and advocacy actions

Capitalisation is the transition from experience to shareable knowledge (Pierre de Zutter)

How to capitalize ?

By taking a step back from the experience

By questioning an experience, discussing it, or even challenging it

By learning lessons from experience that can help future interventions

Identify a Capitalisation Subject Why ? On what ? What product ? For Whom

Define a method of collecting information Documents projet – interview – impact assessment –study…

Define the product Video – Article - Guide - CD-Rom

Define a strategy of distribution Internal communication channels – meetings – mailing list…

Identify Required resources Human resources/material/budget

Specifications for a capitalization work

Define Impact evaluation assessment Feedbacks, Knowledge-Attitudes-Practices (KAP), survey

NON FORMALIZED PROFESSIONAL INFORMATION

PROJECT

EXCHANGE/SHARE

Ways of sharingSeminar/

Working groupInternet tools :

wiki, newsgroup…

PRODUCTION

DIFFUSION

NON FORMALIZED INFORMATION AND KNOWLEDGE

Contained inExperiences Practices

Know-How

PARTNERS – PEOPLE WITH DISABILITIESHEADQUARTER - FIELDS

SUPPORT OF CAPITALIZATION AND SHARING

RESOURCES

Internal Internal resourcesresources

DOCUMENTS OF REFERENCEDOCUMENTS OF REFERENCE

PERSONS/SECTORSPERSONS/SECTORS

STRATEGIC DOCUMENTSSTRATEGIC DOCUMENTS

METHODOLOGICAL TOOLSMETHODOLOGICAL TOOLS

DATABASESDATABASES

Human and sectors resources

Desk Officer (DO)Political and strategic

support

Technical Advisor (TA)Technical support, capitalisation,

sectorial policy

Strategy policy Service: Advices, recommandations

And help to decision regarding on all questions regarding HI

strategic and policy level.

Programme communication officer :

Advices and support in communicationwith donors, partners, professional

and media

Documentation center:Services :Research

Biblio, directory of websites…Help in creation of

documentation center

FieldsShare experiences

and know how

Internal Human resourcesInternal Human resources

Methodology Unit

Advices and support on PlanningMonitoring and Evaluation (PME)

DATABASESDATABASES

• Bibliographic database : Ex-librisEx-libris managed by the documentation center. Available from intranet

• A photos database managed by the communication UnitAvailable from intranet

• SOURCE Information support center SOURCE Information support center databases on health and disabilitydatabases on health and disability http://www.ids.ac.uk/sourcesearch/bibliographic.htm

It containsIt contains :• Articles,• Books, report, guides, manual…• Training documents (curriculum…), • Project documents, Technical documents • Periodicals, • Videos.

documentationdocumentation

Specialised documentation:Specialised documentation:• International solidarity, • Disabled people’s rights, • Community health/prevention, • Development,• Accessibility,• Psychological/psycho-social support,• Socio-economic inclusion, • Inclusive education….

documentationdocumentation

PhotosPhotos

It containsIt contains :

• + 1700 photos• Search engine

• Functionality:Functionality:

Download photos Print, save and send

photos by e-mail

• Source is a free information support centre on health and disability

• Subjects :Disability, development and inclusion,HIV and AIDS,Participatory communication, Mother and child health,Early childhood development,ICT and health.

SOURCESOURCE