the chief handoff · ©2014 mfmer | slide-1 the chief handoff jay homme, m.d. program director mayo...
TRANSCRIPT
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©2014 MFMER | slide-1
The Chief Handoff
Jay Homme, M.D. Program Director
Mayo Clinic
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©2014 MFMER | slide-2
Disclosures
• No financial disclosures
• We are all Pediatricians
• No off label use of Handoffs
• We are toward the end of a long (but great) day
• Add value
• Limit redundancies
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©2014 MFMER | slide-3
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©2014 MFMER | slide-4
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©2014 MFMER | slide-5
By the end of this session…..
• Cite 3 reasons why transition plans are important
• List components of a successful transition plan
• Sketch out a transition timeline
• Complete the evaluation and not have this as the lowest rated section
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©2014 MFMER | slide-6
Overview
• Importance of Transitions
• Aspects of Successful Transitions
• Sample Timeline
• Questions to Ask/Answer
• Transitioning Out
• Q & A
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©2014 MFMER | slide-7
Importance of Transitions
• Much of Chief Year is on the job training
• Good Transition Plan
• ↑ learning curve
• ↓ anxiety
• ↓ re-work
• Some projects/plans continue
• Keep the ball moving
• Elevate chief roles
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Importance of Transitions
• Time for new ideas
• ↑ time for innovations
• ↑ likelihood of success
• Making it look easy
• Your stress is contagious
• First impressions
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©2014 MFMER | slide-9
Aspects of Successful Transitions
• Medline search 0
• Google search
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©2014 MFMER | slide-10
Aspects of Successful Transitions
• Medline search 0
• Google search
• Army
• Business Literature
• University of San Francisco Student Leadership
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Aspects of Successful Transitions
• Start Early!
• Delegate (some) Responsibility
• Skill building
• Ask opinions
• Opportunity for success
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Aspects of Successful Transitions
• Start Early!
• Delegate (some) Responsibility
• Skill building
• Ask opinions
• Opportunity for success
• Model Effective Leadership
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Aspects of Successful Transitions
• Start Early!
• Delegate (some) Responsibility
• Skill building
• Ask opinions
• Opportunity for success
• Model Effective Leadership
• Have a Defined Plan
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Overview
• Importance of Transitions
• Aspects of Successful Transitions
• Sample Timeline
• Questions to Ask/Answer
• Transitioning Out
• Q & A
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©2014 MFMER | slide-15
Sample Timeline
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©2014 MFMER | slide-16
Sample Timeline
• July orienting to the job
• Steep learning curve
• Be present
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©2014 MFMER | slide-17
Sample Timeline
• July orienting to the job
• August/Sept chief recruitment/selection
• Realistic job description
• Think like a chief
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©2014 MFMER | slide-18
Sample Timeline
• July orienting to the job
• August/Sept chief recruitment/selection
• November rising chief(s) start block schedule
• Delegated responsibility
• Give tips
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©2014 MFMER | slide-19
Sample Timeline
• July orienting to the job
• August/Sept chief recruitment/selection
• November rising chief(s) start block schedule
• January rising chief(s) finalize block schedule
• Review for major issues
• Answer questions
• Don’t take over!
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©2014 MFMER | slide-20
Sample Timeline
• July orienting to the job
• August/Sept chief recruitment/selection
• November rising chief(s) start block schedule
• January rising chief(s) finalize block schedule
• March rising chief(s) work on intern schedule
• Start formal training
• Invite to leadership meetings
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©2014 MFMER | slide-21
Sample Timeline
• July orienting to the job
• August/Sept chief recruitment/selection
• November rising chief(s) start block schedule
• January rising chief(s) finalize block schedule
• March rising chief(s) work on intern schedule
• May conference plan hand-over (for July)
• Update chief handbook
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©2014 MFMER | slide-22
Sample Timeline
• July orienting to the job
• August/Sept chief recruitment/selection
• November rising chief(s) start block schedule
• January rising chief(s) finalize block schedule
• March rising chief(s) work on intern schedule
• May conference plan hand-over (for July)
• June formal chief transitions
• Block time, clean out desk, CELEBRATE
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©2014 MFMER | slide-23
What to Review (Catchy Mnemonic)
• C
• H
• I
• E
• F
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©2014 MFMER | slide-24
What to Review (Catchy Mnemonic)
• C – Collaboration
• Working with PD/APDs/PCs
• Chief counterparts
• Division of labor
• H
• I
• E
• F
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What to Review (Catchy Mnemonic)
• C
• H – Handbook
• Nuts and bolts of getting stuff done
• I
• E
• F
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Sample Chief Handbook Sections
• Absences
• Chiefly Duties
• Communication
• Policies
• Resources
• Scheduling
Chief Stuff
KEEP OUT!
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What to Review (Catchy Mnemonic)
• C
• H
• I – I wish I would have known….
• Anticipating challenges
• E
• F
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©2014 MFMER | slide-28
What to Review (Catchy Mnemonic)
• C
• H
• I
• E – Expectations
• Meetings
• Recurring commitments
• Clinical responsibilities
• Continuing projects
• F
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What to Review (Catchy Mnemonic)
• C
• H
• I
• E
• F – Faculty & Learner Sign-out
• Who to avoid
• Go-to faculty/residents
• Learners with problems
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A Few Questions to Ask
• What tips can you give to help things go more smoothly?
• Who are the people you found most helpful? Harmful?
• What was most difficult?
• How did you utilize your advisor/PD/APD?
• What do you wish you had known a year ago?
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©2014 MFMER | slide-31
Overview
• Importance of Transitions
• Aspects of Successful Transitions
• Sample Timeline
• Questions to Ask/Answer
• Transitioning Out
• Q & A
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©2014 MFMER | slide-32
Transitioning Out of Chief Year
• Role Contraction
• New Identity
• New roles/challenges
• Moving on vs. Moving In
• Let it Go
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©2014 MFMER | slide-33
Summary Points
• Transition Plan = Value
• Transition Plan Requires a Plan
• Transition In & Transition Out
• Don’t forget to write nice things on the evaluation
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©2014 MFMER | slide-35
Sample Chief Handbook – Absences
• Approving Vacation Requests
• Approving Comp Day Requests
• Log Sick Days
• Continuity Clinic Cancelation
• Jeopardy/Back-up Activation
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©2014 MFMER | slide-36
Sample Chief Handbook – Chiefly Duties
• Committee Meetings
• Conference Attendance Tracking
• Recruitment Duties
• Resident Appreciation Dinner
• Retreats
• Recurring Chief Duties
• Monthly
• Weekly
• Month-by-month calendar
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Sample Chief Handbook – Communication
• Contacts
• E-mail Distribution Lists
• E-mail Storage
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©2014 MFMER | slide-38
Sample Chief Handbook – Policies
• ACGME Training Duration
• Away Rotations
• International Health Electives
• Graduation Requirements
• Maternity/Paternity Leave
• Graduate School Policies
• Pediatric Neurology Requirements
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©2014 MFMER | slide-39
Sample Chief Handbook – Resources
• Med Hub
• Service Messaging Inbox
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Sample Chief Handbook – Scheduling
• Assignments
• Conferences
• Continuity Clinic
• Electives
• Rotation Scheduling Pearls