INSID E

THIS

ISSUE

President’s Message

Financials

Calendar

Advertisements

F O U R C O L O N I E S

H O M E S A S S O C I A T I O N

A W E L C O M I N G C O M M U N I T Y

W I T H P R I D E I N

O U R P R O P E R T Y

The Clarion D E C E M B E R 2 0 1 9 V O L U M E 8 , I S S U E 1 2

SPECIAL POINTS

OF INT EREST

Book Club - 3

Yard Waste Pick Up

Schedule - 5

2 President’s Message DECEMBER 2019

Another holiday season is upon us and the staff and directors at Four Colonies Homes

Association hope all of you can spend quality time with your family and friends now and

throughout the coming year.

By the time you read this the Four Colonies Homes Association first Town Hall meeting

will likely have concluded, which we hope was a great success. The intent of the Town

Hall is to provide residents ample time to interact with board members and to relay their

ideas and comments.

The Town Hall plan came from our Communications Committee and it hopes to have the

gatherings on a quarterly basis. The organization of the Town Halls may evolve over time

with any changes dictated by topics, current events or other factors. Please attend future

ones if you can, they will be announced via our “In The Know” email service and at Board

meetings.

As mentioned at the November board meeting, Four Colonies Homes Association is in the

process of selecting a lawn service provider. It is normal that we review our lawn service

contract every few years and to offer other firms as well as our current firm to bid on our

lawn care. The schedule is to announce the successful firm in early January with service to

begin February 1, 2020.

At the November meeting, minor changes were adopted to our policy re the painting of

homes and fences. One change is that fences and the fence trim at multi-family units will

be painted the base color of the main structure. The trim will no longer be a separate color.

The entire paint policy can be viewed at the office.

In this issue of the Clarion is a report, with pictures, of projects our committees have

undertaken to improve our facilities. Our intent going forward is to publicize additional

improvements as they are completed. We encourage volunteers, so if you wish to be part

of a committee spearheading such projects please contact the office.

As always, if you see me on the trails, say “Hi”.

Bob Burgdorfer President, Four Colonies Homes Association ——————————————————————————————— Manager’s Report

The fall tree planting was a success, and Rose Hill also replaced warrantied pines along

Quivira that weren’t doing well.

Harold & Alan are working on dumpster enclosure repairs, and completed paint inspec-

tions for the homes that are getting painted in 2020.

True North will be doing a leaf clean up before Thanksgiving, and then another one before

Christmas.

We have signed a contract to correct an erosion issue from the creek North of 82nd Terrace

on the West side of Four Colonies. This will involve installing a concrete wall, and modi-

fying the existing culvert to divert the water the correct direction.

3

FOUR COLONIES’ BOOK CLUB SELECTIONS 2019-20

First Wednesday; Social – 7 p.m.; Book Review – 7:30 p.m.

Date Book Title Author Book Type Reviewer/

Host

December 4,

2019

The

Testament

John Grisham

Courtroom

Drama

Troy Phelan, a self-made billionaire, is eccentric,

reclusive, confined to a wheelchair, and looking

for a way to die. His heirs, to no one's surprise, are

circling like vultures.

Julie Messplay

January

2020 No meeting

February 5,

2020

Catcher in the

Rye

J.D. Salinger

American

Classic

Holden Caulfield, the disillusioned protagonist, recounts a few days in his life as he desperately searches for truth among the ‘phonies.’

Barbara Redhair

March 4,

2020

In the Midst of

Winter

Isabelle Allende

A Novel

Sweeping novel about three very different people

who are brought together in a mesmerizing story

that journeys from present-day Brooklyn to

Guatemala in the recent past to 1970s Chile and

Brazil.

Rebecca Reagan

April 1,

2020 Heartland

Sarah Smarsh

Memoire

Talking to her unborn child, the author explains

poverty in rural Kansas and why it is a trap that

very few people make it out of.

Shirley Maize

May 6, 2020

Where the

Crawdads

Sing

Della Owens

A Novel

Follows two timelines that intertwine. One

describes the life of Kya as she grows up isolated

in the marsh of N. Carolina from 1952–1969. The

second , the murder investigation of a local

celebrity .

Judy Kudy

June 3, 2020 We Were the

Lucky Ones

Georgia Hunter

Historical

Fiction

Inspired by the true story of one Jewish family

separated during World War II, determined to

survive and to reunite; a tribute to the triumph of

hope and love against all odds..

Diane Burton

July 2020

No meeting

August 5,

2020

Digging to

America

Anne Tyler

A Novel

Two families meet by chance at the Baltimore

airport where each is awaiting the arrival of a

Korean baby, sparking a relationship that becomes

more deeply intertwined with the years.

Sara Funk

September

2, 2020 Select books for next year and party!!!

COMMITTEES AT WORK

CLUBHOUSE, ENTRYWAYS AND POOLS GET FRESH LOOKS

Four Colonies’ committees that are composed of board members and home owners have completed upgrades at a number of the HOA’s facilities. Some of these projects are listed here. These upgrades were made possible by our monthly dues and by the hard work of volunteers. More projects are being planned for 2020 and any home owner interested in helping with their ideas, planning or labor can contact the office.

Clubhouse 3 – The front of this clubhouse has been upgraded with new landscaping and lighting. The scraggly and overgrown shrubs have been replaced with mulch, decorative boulders and flowers. Lights were added to highlight the attractive birch trees at the site. A plant-filled urn now greets home owners and guests who attend meetings and functions there.

Entryways – The entryways at 79th, 81

st and 83

rd streets have new signage. The main entrance at

81st St was further improved by the removal of dead trees and brush and the addition of flowers and

carriage lights.

Pool covers – New pool covers have been added at Pool 1, Pool 2 and the adult pool to replace old and torn ones.

Looking ahead – Other projects being studied include renovating the basketball court, minor interior

upgrades at Clubhouse 3, and inspecting our storm drain system

4

5

Collection will be made on the following MONDAY dates:

Please have your paper bags or 18” x 36” bundles out by 7:00 am

Thank you for choosing Republic Waste Services for your Trash, Yard Waste and Recycling needs. We appreciate

your business and look forward to a great year.

All Yard Waste items must be packaged in paper lawn waste bags or tied into 18’ x 36” bundles.

Route Service begins at 7:00 a.m. Please make sure all items are easily accessible from the street.

We only pickup natural yard waste including grass, leaves, tree limbs, flower or garden plants

(without their pots), walnuts, apples, Christmas trees (6’ or less), etc. All materials collected are taken to a licensed

compost facility. This recycling facility does not allow for ANY trash, landscape, or construction materials. If bags

contain trash or foreign material they will have to be left at the curb. Any plastic inside your bag will be considered

trash and not picked up. We do NOT collect animal waste. Please tie brush securely with rope or twine – not wire.

Mark bundles of thorns for the driver’s safety. Christmas Trees are the only items that do not require bagging or

bundling. We will accept Christmas trees up to 6’ in length, if larger please cut in half.

Maximum item weight is 50 pounds. Do not use plastic tape on paper bags since it is not

biodegradable. Small cardboard boxes may be used provided they are no larger than the size and weight limits. We

suggest boxes for fruits, small brush, wood or items that would easily break a bag during removal. We ask you to not

use cans for your waste.

Thank you for your business and compliance with our guidelines

March 11 August 12

April 15 September 9

May 13 October 14

June 10 November 11

July 15 December 9

6

ARCHITECTURAL CONTROL APPROVAL

IS STILL A REQUIREMENT!!!!!!

Architectural Control Approval is required before any permanent exterior change is made. This would include the

removal of a fence, the removal of trees, the addition of trees and shrubs, basically any addition, or removal or

replacement.

If you are planning to rebuild a deck or a fence in the same way it is currently designed, it is still necessary to get

approval.

Architectural control helps to ensure that changes will fit in with the aesthetics of the surroundings. The look of your

home impacts the look and value of your neighbors home. The reverse is also true; what your neighbor does to the

exterior of his home impacts your home value. The Architectural Control Committee works hard to quickly approve

homeowner requests.

YOU NEED ARCHITECTURAL CONTROL APPROVAL BEFORE BEGINNING

ANY EXTERIOR CHANGES TO YOUR HOME!!!!!!!

ARCHITECTURAL CONTROL FORMS ARE AVAILABLE AT THE OFFICE IN CLUBHOUSE 2

AND ON THE WEBSITE AT www.fourcolonies.net

IN THE KNOW

Communication for the Four Colonies Community

IN THE KNOW is a great way to stay up-to-date with the “goings-on” in Four Colonies.

IN THE KNOW will keep you “in the know” with community announcements and invitations.

To join IN THE KNOW, just fill in your e-mail address below and drop this information off at the

office, email - the office at fourcolonies@kc.surewest.net, or call the office (913) 888-4920.

Name____________________________________________________

E-Mail Address_____________________________________________

Phone #——————————————————————————

REMINDER Everyone needs to pick up after their pets.

It’s the law. City of Lenexa Ordinance Leash Law 3-2-D-3 states “owners must remove any excrement deposited by his animal on any public or private property.” It is also “unlawful for any domestic

animal to run at large.” 3-2-D-2 of the Leash Law.

SIGN UP NOW FOR ELECTRONIC DUES PAYMENT

Four Colonies residents now have the opportunity to pay their monthly dues electronically.

To participate, residents must go to the office and provide your bank account information.

Also you will need to sign the bank's required written authorization to participate in the withdrawal.

Four Colonies will authorize your electronic dues payment around the 15th of each month or the first business day thereafter

7

BOARD MEETINGS

ALWAYS THE 3RD MONDAY OF THE MONTH

How to reach us:

Phone: 913-888-4920

Fax: 913-888-6732

Four Colonies Office E-Mail:

fourcolonies@kc.surewest.net

Four Colonies WEB Site:

www.fourcolonies.net

Satellite Dish

Do’s & Don’ts

Do Not place on roof.

Put in inconspicuous place.

Place under roof, on siding, as close

to top as possible.

Attach to chimney.

Place on pole inside fence.

Place on fence.

Not on common grounds and tree on

common grounds cannot be removed.

PARKING REMINDERS

We do not allow commercial vehicles

We do not allow vehicles to be stored. If they are not operational or in regular use,

they are not allowed to be parked in Four Colonies.

Article III, Section 3 of the Revised Bylaws

Parking Rights. The Owner or Owners of a Lot which does not have on-lot parking shall be

entitled to no more than two automobile parking spaces as near to the owned lot as practical.

The Owner or Owners of a Lot which has on-lot parking shall be entitled to no more than one

additional automobile parking space as near to the owned Lot as practical. Garages and

carports shall be considered to be on-lot parking facilities. (Adopted: September 18, 1989)

The second space should not interfere with your neighbors’ parking by their front doors.

Guests should be instructed to park in a clubhouse parking lot. Any additional vehicles should

be parked where they do not interfere with your neighbors parking privileges.

REPUBLIC SERVICES

TRASH REMOVAL HOLIDAYS SCHEDULE

RESIDENTIAL CUSTOMERS

OBSERVED HOLIDAY

NEW YEARS DAY

MEMORIAL DAY

INDEPENDENCE DAY

LABOR DAY

THANKSGIVING DAY

CHRISTMAS DAY

Should one of the above holidays

fall on your

Normal pick-up day, your waste will be picked up one day later that week.

ALL OTHER HOLIDAYS THERE WILL BE

NORMAL PICKUP SERVICE.

8

FOUR COLONIES HOMES ASSOCIATION

ANNUAL HOMEOWNER MEETING MINUTES

October 21, 2019

The Homeowner’s Forum started at 5:45 p.m. There were nine homeowners present. The following topics

were discussed: problems with the grounds and sidewalks and the problem with realtors not informing

buyers that Four Colonies is not maintenance free.

President Bob Burgdorfer called the Regular Board Meeting of October 21, 2019 to order at 6:00 p.m. A

quorum was present.

Ms. Khan-McKibben made the motion to accept September 16, 2019, Regular Board Meeting minutes as

written. Mr. Thomas seconded and the motion passed. (Vote #1)

COMMITTEE REPORTS:

Manager’s Report – Ms. Hallblade read her report. Discussion followed. The Board received a copy of the paint specs/paint policy showing revisions and clarifications to this policy. Discussion followed. Everyone was asked to look over them so they can be voted on at its November meeting. New Business- There was no new business. Unfinished Business- Mr. Buffington made a motion that the Board approves a 20% reduction of the 2020 dues allocated to exterior homes painting and apply those to the 2020 budget for common area maintenance. Mr. Thomas seconded. The motion passed. (Vote #2) Mr. Buffington made a motion that the Board approve 2020 Budget as proposed by the Finance Committee. Ms. Khan-McKibben seconded. The motion passed. (Vote #3)

COMMITTEE REPORTS:

Architectural Review – Ms. Weishaar reported that the Architectural Control Committee was reviewing the policy on front Light Fixtures. Discussion followed. There will be more information at the November meeting. Common Facilities – Mr. Burgdorfer reported that the committee would be touring the Clubhouses for needed upgrading. Pool l bathrooms are on the scheduled plans for 2020. Finance- The Board received copies of the financial reports. Discussion followed. Grounds- Mr. Thomas reported that the scheduled fall tree planting was completed.

Robert Burgdorfer President Linda Khan-McKibben Vice-President Sara Hurley Secretary Jim Buffington Treasurer Amy Guion Ann Schenke Doug Simmons Dale Thomas Stefanie Weishaar Erin Hallblade

Absent: Ann Schenke

General Manager

9

Painting – There was no report. Social – There was no report. Long Range Planning Committee – A bench will be added to the front of Clubhouse 3. Pool covers were purchased for Pool 1, 2, &4. Concrete repair is scheduled for Pool 4. Communications – The Committee plans to meet September 24, 2019. Ms. Weishaar made the motion to adjourn, seconded by Ms. Guion. The meeting adjourned at 7:00 p.m.

Respectfully Submitted By:

______________________________________

Sara Hurley, Secretary

_______________________________________

Approved On

A = Abstain Y = Yes N = No

BOARD OF DIRECTORS VOTING RECORD

FOR THE – October 21, 2019 MEETING

Board Member 1 2 3 4 5 6 7 8 9

Jim Buffington Y Y Y

Amy Guion A Y Y

Sara Hurley Y Y Y

Linda Khan-McKibben Y Y Y

Ann Schenke - - -

Doug Simmons Y Y Y

Dale Thomas Y Y Y

Stefanie Weishaar Y Y Y

Bob Burgdorfer

10

Four Colonies Homes Association

Balance Sheet 10-31-19

Account Description Operating Reserves Other Totals

ASSETS

10100 Petty Cash 500.00 500.00

10200 National BK of KC Operating CH 266,544.33 266,544.33

10209 Great Western Bank 247,111.69 247,111.69

10210 United Missouri Bank 248,360.65 248,360.65

10212 Bank Of Labor 1 140,084.20 140,084.20

12000 Unit Dues Receivable 120,913.94 120,913.94

12100 Accrued Interest Receivable 5,267.39 5,267.39

12400 Allowance for Delinquent Dues (71,000.00) (71,000.00)

12800 Prepaid Insurance 14,728.55 14,728.55

12820 Prepaid Copy Expense 30.73 30.73

15257 Bank Of Labor 2 110,598.12 110,598.12

15263 Fidelity Bank Reserve 253,422.46 253,422.46

17100 Improvements

1,815,644.58 1,815,644.58

17200 Clubhouse

438,600.00 438,600.00

17300 Clubhouse Improvements 225,181.46 225,181.46

17400 Trucks/Equipment

69,907.43 69,907.43

17500 Furniture/Appliances

23,710.08 23,710.08

17600 Pool

495,331.28 495,331.28

17700 Computers

13,073.05 13,073.05

17800 Land

913,175.69 913,175.69

17900 Construction in Progress 194,176.36 194,176.36

18100 Accumulated Depreciation (2,188,375.00) (2,188,375.00)

___________ ___________ ___________ ___________

TOTAL ASSETS 336,984.94 999,577.12 2,000,424.93 3,336,986.99

=========== =========== =========== ===========

LIABILITIES & EQUITY

CURRENT LIABILITIES:

20510 Accrued Income Tax 3,807.00 3,807.00

22250 Prepaid Homeowner Dues 26,204.88 26,204.88

22260 Accrued Payroll 4,372.81 4,372.81

22270 Accrued Interest 262.91 262.91

22300 Clubhouse Deposits 3,100.00 3,100.00

___________ ___________ ___________ ___________

Subtotal Current Liabilities 37,747.60 0.00 0.00 37,747.60

EQUITY:

26500 Designated Capital 1,045,300.28 1,045,300.28

27500 Additional Pd - In Capital 477,953.04 477,953.04

28000 Retained Earnings-prior years 2,765,049.96 2,765,049.96

Current Year Net Income/(Loss) (989,063.89) 0.00 0.00 (989,063.89)

___________ ___________ ___________ ___________

Subtotal Equity 3,299,239.39 0.00 0.00 3,299,239.39

TOTAL LIABILITIES & EQUITY 3,336,986.99 0.00 0.00 3,336,986.99

=========== =========== =========== ===========

11

Four Colonies Homes Association

Income/Expense 10-1-19 to 10-31-19 Current Year-To-Date

Account Description Actual Actual

INCOME:

33000 Administrative & Common Area 97,359.95 973,599.50

33010 Reserves - Roof Replacement 16,104.84 161,048.40

33020 Roof Repair 1,250.00 12,500.00

33030 Gutters 3,071.83 30,718.30

33031 Gutter Repair 833.33 8,333.30

33040 Paint - Homes 17,921.92 179,219.20

33050 Paint/Roof - Garage 290.42 2,904.20

33060 Paint/Roof - Carport 588.68 5,886.80

33070 Light Credit (591.50) (5,915.00)

34000 Clubhouse Rentals 600.00 5,350.00

34010 Clarion 240.00 2,880.00

34020 Interest-Regular 132.81 2,232.25

34022 Major Improvements Interest 370.09 10,687.89

34030 Misc. Other 537.90 1,160.16

34040 Misc. Owner Income 0.00 60.00

34045 Income Pool Cards 0.00 1,035.00

34050 Collection Income 0.00 1,200.00

__________ __________

Subtotal Income 138,710.27 1,392,900.00

EXPENSES

General & Administrative

50011 Payroll 17,374.56 192,119.78

50021 Accounting Fees 212.95 2,071.50

50031 Annual Audit/Tax Prep 0.00 6,250.00

50040 Web Page Maintenance 37.50 501.13

50041 Computer 0.00 455.17

50051 Copier Expense 153.10 1,551.69

50061 Collection Expense (Del Due) 269.50 708.40

50071 Insurance 0.00 25,353.10

50091 Legal 0.00 452.50

50095 Bad Debt Expense 0.00 10,848.95

50111 Office Materials/Supplies 654.45 2,875.21

50112 Annual Meeting 12.44 1,987.56

50131 Postage 0.00 694.50

50141 Security Alarm 200.00 4,962.35

50151 Professional Services 286.78 3,077.23

50152 Consulting Fees 1,226.16 2,697.83

50161 Taxes (corporate income) 0.00 8,934.00

50171 Taxes-other (property/licenses 0.00 208.45

50191 Office Equipment - Misc. 50.00 50.00

50231 Office Telephone 424.98 4,126.92

50242 Service Charges 0.00 (45.00)

__________ __________

General & Administrative 20,902.42 269,881.27

12

Current Year-To-Date

Actual Actual

Common Area Maintenance

51012 Clubhouse Cleaning 768.00 768.00

51032 Contract - Trash 8,094.92 80,898.43

51041 Pool Security Services 0.00 1,812.50

51042 Contract - Pool 0.00 30,075.91

51043 Keri System (Pools) 851.16 2,846.09

51051 Optional Lawn Service 2,045.02 5,079.42

51052 Contract - Lawn 15,000.00 150,000.00

51053 Yard Waste Pick Up 1,376.97 9,611.66

51062 Contract Tree Trimming 0.00 22,100.00

51063 Tree Maintenance 0.00 43,305.00

51072 Snow Removal/Chemicals 0.00 19,172.98

51082 Pool Maintenance/Improvements 46.24 23,852.99

51083 Site Lighting Project 0.00 1,175,829.12

51092 Grounds Improvements 731.71 2,445.76

51095 Public Relations 33.12 1,639.52

51103 Clubhouse/Pool Furniture 3,000.00 3,000.00

51115 Common Facilities Maintenance 588.26 10,367.30

51116 Termite Treatment Clubhouses 0.00 1,098.96

51122 Concrete Repair 0.00 22,357.50

51142 Utilities 7,202.97 51,230.65

51152 Truck Maintenance/Golf Cart 334.10 7,556.56

51162 Tools/Equip/Supplies 0.00 1,013.53

__________ __________

Common Area Maintenance 40,072.47 1,666,061.88

Residential Maintenance

52013 Paint Homes 36,900.00 210,500.00

52023 Paint - Garage 0.00 4,400.00

52033 Paint - Carport 0.00 750.00

52034 Paint Residential Fences 3,721.00 35,843.00

52043 Residential-Roof Repairs 4,675.00 13,025.00

52053 Gutter -Repairs 165.00 6,983.75

__________ __________

Residential Maintenance 45,461.00 271,501.75

Major Improvements/Repair

53014 Street Repair 66,502.00 73,374.00

53033 Tree Replacement 0.00 10,089.62

53034 Ash Tree Removal 0.00 39,460.00

53037 Erosion 0.00 18,890.00

53055 Pool 2 Bathrooms 0.00 9,001.61

53083 81 Street & CH3 Update Project 782.75 9,094.74

53095 Clubhouse Improvement Project 0.00 14,609.02

__________ __________

Major Improvements/Repair 67,284.75 174,518.99

Reserves

__________ __________

Reserves 0.00 0.00

TOTAL EXPENSES 173,720.64 2,381,963.89

Current Year Net Income/(loss (35,010.37) (989,063.89)

========== ==========

KANSAS CITY REGIONAL HOMES, INC.

913-538-6900

JIM LINDSEY - AGENT

913-515-4178

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ADVERTISEMENT 13

REMINDER

FOUR COLONIES HOMEOWNERS

The homes in Four Colonies are not condos.

Four Colonies is a PUD development.

The homes in Four Colonies are individually owned

and all homeowners need full homeowner’s insurance

coverage. Four Colonies has insurance on the common

areas only (Clubhouses, pools & etc.).

ADVERTISEMENT 14

DECEMBER 2019

JOYCE ZIBRO

Your Real Estate Specialist

since 1976

Four Colonies Resident

since 1973

WISHING YOU AND YOUR LOVED ONES A VERY MERRY CHRISTMAS A VERY HAPPY HANUKKAH

AND BEST WISHES FOR A WONDERFUL NEW YEAR!!

JOYCE ZIBRO

RE/MAX REALTY SUBURBAN

913-645-9144

JoyceZibro@remax.net

www.JoyceZibro.com

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SUN MON TUE WED THU FRI SAT

1 2 3 4

BOOK CLUB

7:00 pm

5 6 PEGAHS 87th St

Coffee 9:00am

7

8

RENTAL CH3

9

YARD WASTE

PICK UP 7:00

10 11 12

13 PEGAHS 87th St

Coffee 9:00am

14

15

16

BOARD

MEETING

5:45 PM CH 3

17

BUNKO 6PM

CH3

18 19

CLAIRON

DEADLINE

20 PEGAHS 87th St

Coffee 9:00am

21

RENTAL CH3

22

RENTAL CH1 RENTAL CH3

23 24

OFFICE

CLOSED

RENTAL CH3

25

CHRISTMAS OFFICE

CLOSED

RENTAL CH3

26 27 28

29

30 31

——

SUN MON TUE WED THU FRI SAT

1

NEW YEAR’S OFFICE

CLOSED

NO BOOK CLUB

2 3 PEGAHS 87th St

Coffee 9:00am

4

5 6

7 8 9

10 PEGAHS 87th St

Coffee 9:00am

11

12

13 14

15 16

CLAIRON

DEADLINE

17 PEGAHS 87th St

Coffee 9:00am

18

DECEMBER 2019

JANUARY 2020

NEXT BOARD MEETING DECEMBER 16, 2019