the constitution and by laws of psorhn

7/29/2019 The Constitution and by Laws of PSORHN

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THE CONSTITUTION AND BY LAWS

Of The

PHILIPPINE SOCIETY OF SEXUAL &

REPRODUCTIVE HEALTH NURSES (PSORHN)

Founded May 2013

Unit 401, 1252-B, Florentino Torres Street, San Andres Bukid, Malate, Metro Manila, Philippines

www.psorhn.blogspot.com|[email protected]
http://www.psorhn.blogspot.com/http://www.psorhn.blogspot.com/mailto:[email protected]:[email protected]:[email protected]:[email protected]://www.psorhn.blogspot.com/


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TABLE OF CONTENTS

I: Declaration of Principles and Statement of General Policies 3

II: General Provisions 3

III: Societal Insignias 5

IV: Membership Categories Dues and Processes 5

V: The Executive Board 8

VI: The National Executive Council 11

VII: The Local Councils and Sub-Councils 13

VIII: Board of Consultants 16

IX: Annual Convention, Other Conferences and Summits 17

X: Official Publication 18

XI: The General Treasury and Fund Generation 20

XII: Fiscal Year 20

XIII: Revisions and Amendments 21

XIV: Effectivity 21


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ARTICLE I

DECLARATION OF PRINCIPLES AND STATEMENT OF GENERAL POLICIES

Section 1. In establishing the overall direction of the Society, paramount consideration shall be thenational interests, integrity and betterment of the members of the Society.

Section 2. The constitutional rights of the members shall be upheld and preserved and efforts shall

be employed to prevent any violation of such.

Section 3. The national standards of sexual & reproductive health nursing in practice, education,

research and ethics shall be maintained by the profession and the Society in its total commitment in

providing quality health care and services to the global society.

Section 4. The Society shall provide the structure for participative decision - making through

democratic consultations to all its constituents through its leaders in the local and national areas of

jurisdiction.

Section 5. The Society shall strengthen intra and extra professional and multi-sectoral linkages and

cooperation in the pursuit of its vision, mission and programs of action.

Section 6. The Society shall remain non-sectarian and secular with all its proceedings, transactions

and operations.

ARTICLE II

GENERAL PROVISIONS

Section 7. Official Name

This organization shall be known as the PHILIPPINE SOCIETY OF SEXUAL & REPRODUCTIVE HEALTH

NURSES INC. (PSORHN) a non-profit professional organization of sexual & reproductive health

nurses duly recognized by the Professional Regulations Commission and the Securities and Exchange

Commission and/or other national accrediting body.


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Section 8. Societal and Organizational Vision, Mission and Values Statement

Societal Vision

A Philippines that has achieved the optimum level of sexual and reproductive health through access

to accurate, safe, scientifically-based, and legal information and services; freedom from gender

biases; and proactive pursuit, receptive mind set & a positive attitude towards human sexuality.

Five-Year Organizational Vision

By the year 2018, PSORHN shall be the leading professional society of specialty nurses providing

quality and accessible nursing services, education, advocacy, research, and development of sexual &

reproductive health and rights in the Philippines.

Organizational Mission

The fundamental purposes of the Society are to:

1. Attain optimal level of standards in sexual and reproductive health nursing education,practice, and research in the Philippines;

2. Provide strategic guidance and development to Filipino nurse practitioners in sexual &reproductive health and rights (SRHR);

3. Adherence to international and national laws governing and affecting the practice of SRHRnursing in the Philippines;

4. Conduct seminars, conferences, research studies and post-graduate courses that wouldgenerate more knowledge, discover & adapt new technologies & methodologies, andadvance scientific know-how in SRHR;

5. Certify nurses specializing and practicing in the field of sexual & reproductive health andrights;

6. Monitor and evaluate the practice of nurses specializing in SRHR; and7. Establish strong linkages with government, non-government, local, national and

international agencies in the attainment and furtherance of its societal goals.

Core Values

PSORHN is dedicated to produce:

SSocially-responsive,

RResilient,

HHighly competent,

RRights-based, and

NNurturing professional

Nurse practitioners and leaders in the SRH practice.


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ARTICLE III

SOCIETAL INSIGNIA

Section 9. Societal Insignia

The Society will have the following insignia that would symbolize authority or representation both

during the internal and external affairs enjoined by the Society.

A. Societal Flag the official flag of the Society to be used only during special ceremonies ofthe Society. The Societal Flag bears the corporate logo placed in the center in white

background. The Hoist (width): Fly (length) 2:3 or 3:5 or the same proportions as the

national flag of any country in which the Societal flag is flown; the emblem is one half of the

hoist and is entirely centered.

B. Dry Seal to be used to imprint the notarial seals of the Society provided during officialcommunications, certificates and other pertinent documents.

C. Societal Logo the Societal logo represents the sexual & reproductive health nursingpractice in the Philippines. The Nursing Lamp represents the nursing profession, while the

RH Ribbon represents the Sexual & Reproductive Health and Rights advocacy in the entire

country. The flames signify the undying passion to serve of all the nurses serving in the SRHR

advocacy & practice. The Roman Numerals MMXIII represents the year the Society is

officially founded, 2013.D. Society Colors The Society is represented by its official colors, Purple and Gold. The color

purple represents the SRHR advocacy in the Philippines and has been widely used by all

SRHR advocates in the country, while the color gold represents the Societys most important

resources the RH nurses.

ARTICLE IV

MEMBERSHIP CATEGORIES, DUES AND PROCESSES

Section 10. Registered Member

Membership to PSORHN entails full registration by having achieved the necessary requirements

given by the Executive Board. All members should have undergone the Basic Orientation for

Reproductive Health Nurses or BORHN Introductory Course, except for cases that merited the

incoming member a certain level of membership approved by the Executive Board.


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All registered members are encouraged to participate in all of the Societys activities. All members

belong to a Local Council and are encouraged to be in good standing with the Accredited

Professional Organization for Nurses.

Section 11. Classification and Definition of Membership

A. Level ISexual & Reproductive Health Nurse (SRHN)a. All Level I nurses should have complied with the Basic Orientation on Reproductive

Health Nursing (BORHN) Course and have paid all dues relevant to the level of

membership to the Society;

b. Completion of the three (3) Foundation Courses (FC) successfully will be the basis forbecoming a Sexual & Reproductive Health Nurse (SRHN); and

c. Level I nurses aiming for Level II status must comply with all the requirements set inthe guidelines by the Executive Board governing the process for approval.

B. Level IICertified Sexual & Reproductive Health Nurse (SRHNC)a. All Level II nurses should comply with the requirements set in the guidelines of the

Executive Board.

b. Level II nurses are required to take and pass the Family Planning Competency-BasedTraining Course for Nurses. Passing of this training course shall earn the Level II

nurse member a Certification on Sexual & Reproductive Health Nursing (CSRHN)from the Society.

c. Level II nurses are practitioners in different settings: academe, research, clinical,community and management. Interested nurses currently practicing SRHR in the

clinical and community/non-governmental institutions who want to become

members and be certified shall be assessed of their experiences and skills and shall

be recommended for approval to the Executive Board.

C. Level IIISexual & Reproductive Health Nurse Specialist (SRHNS)a. Level III nurses should comply with the requirements set in the guidelines of the

Executive Board.

b. Level III nurses are encouraged to take and pass Level IV & Level V of the PublicHealth Nursing (specializing reproductive health nursing) Certification Program of

the Department of Health for higher level of practice.

c. Level III nurses are required to take and pass post-graduate and continuingeducation and Specialist courses of the Society.


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D. Level IVPSORHN Honorary Fellow (FPSORHN)a. Level IV nurses are considered Honorary Fellows of the Society. Fellowship to the

Society is granted in the following conditions:

i. Identified nurse leaders in sexual & reproductive health nursing in thePhilippines;

ii. Former members of the Executive Board; andiii. Identified nurse consultants of the Society.

b. Founding members of the Executive Board also known as the Incorporators areautomatically granted a Level IV status.

c. A Fellowship Committee shall be institutionalized to process and identify candidatesfor Fellowship status in the Society.

Section 12. Suspension/Termination of Membership

Membership to the Society may be suspended and/or terminated on the following grounds:

1. Non-payment of membership fees consistently for two (2) fiscal years;2. Consistent inactivity or grave misconduct of a member, threatening the integrity of the

Society;

3. Any violation of the Philippine Society of Reproductive Health Nurses Constitution & By-Lawsconcurrent to suspension and termination of membership.

Suspension and or termination of membership shall be determined by the Local Chapter and subject

to approval from the Society Executive Board. The process for such must be:

1st Offense Verbal Reprimand 2nd Offense Written Incident Report 3rd Offense Suspension Order of Membership 4th Offense Extension of Suspension Order 5th Offense Termination of Membership

Section 13. Rights and Duties of Society Member

Every registered member of the Society has the right to:

1. Present any suggestion that will benefit the Society, that such suggestion is in writing, signedby the maker, endorsed by the chapter and submitted to the Executive Board;

2. Voted and be voted upon to any office;3. Inspect at any time during office hours, the books and papers of the Society for a lawful and

definite purpose;


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4. Be heard of his/her viewpoint/stand, and defend himself/herself before removal or dismissalfrom office or the Society, and the right to appeal to such;

5. Seek protection or assistance on matters affecting him/her in the practice of the profession;6. Transfer to another Council if not contrary to the provision of the Philippine Society of

Reproductive Health Nurses Constitution & By-Laws;

7. Enjoy limited opportunities, trainings and special treaties, partnerships and assistanceoffered by the Society.

ARTICLE V

THE EXECUTIVE BOARD

Section 14. Corporate Authority & Organizational Power

The corporate power of the Society shall be vested on the Executive Board which shall be the highest

governing body of the Society and its constituents.

Section 15. The Executive Board

The Executive Board, are also the Corporate Officers of the Society, is composed of the Society

President, Executive Vice President, Executive Secretary, Executive Treasurer, Executive Auditor,

Chief Media Officer, Chief Advocacy Officer, Chief Internal Management Officer, and ChiefCommunity Development Officer. The Executive Board also governs the National Executive Council.

Section 16. Composition of the Executive Board

The Executive Board shall be composed nine (9), all of whom have served former and varying

leadership positions preferably from the PSORHNs National Executive Council, except for the

Founding Executive Board, as shall be decided and elected during the National Biennial Elections.

Section 17. Qualifications of the Executive Board

a. A bona fide Filipino citizen;b. Currently licensed to practice nursing profession in the Philippines;c. Proven leadership ability and track record of good governance;d. Preferably Master's degree holder or with Master's Units;e. A certified Reproductive Health Nurse by the Society;f. Preferably Public Health Nurse Level IV or Level V certified of the DOH Nursing

Certification Program or a Level II or II Member of the Society;


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g. Three (3) consecutive fiscal years of active membership and may have held variouspositions prior to nomination;

h. Endorsed by the Local Council where he/she belongs;i. An active member/officer of the Society and or other organizations; and

j. Available enough to hold such position and accessible to members to the call of theExecutive Board.

Section 18. Term of Office

The founding Executive Board shall hold office for a specified number of years stipulated in this

Constitution until their successors are duly elected and qualified. The Executive Board can serve for a

maximum of three (3) terms regardless of how many years of service in the Board.

Section 19. Functions and Powers

The Executive Board shall govern the Society in the attainment of its goal and objectives. As such it

has the power to:

a. Adopt and cease to implement policies, plans, strategies and projects of the Society for

the its members and program development as deemed necessary;

b. Decide for and in behalf of the Society on issues and concerns in the corporate, national

and local levels;c. Cause to change and promulgate rules and regulations as the need arises consistent with

the Constitution & By-Laws;

d. Cause to purchase, acquire, mortgage, encumber and alienate or sell property for the

Society;

e. Cause to borrow money, create issued pledges, bonds deeds of trust, issues mortgages

and negotiable instruments or securities for the purposes of carrying out the functions of

the Society;

f. Adjudicate and impose appropriate sanctions after due process to its Local Council and or

members;

g. Create local councils, committees and other bodies as may be deemed necessary.

Section 20. Executive Board Meetings

The Executive Board shall hold its regular meetings quarterly (4 per annum) on such date, time and

place as the Board designates. Special Board meetings maybe called by the President or upon

written request of at least five (5) from the rest of the Board members. For regular meetings, notice


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shall include the written agenda and the minutes of the previous meeting. For special meetings,

notice shall be served five (5) days prior to the date. Notice of the Meeting (NOM) shall include the

written agenda and may be in formal writing or through electronic mail (e-mail) and through SMS or

any means of information pathways.

Section 21. Quorum

A majority of the members plus one, of the Executive Board shall constitute a quorum to transact

business and approve or create decisions for the Society. At such a meeting that a quorum is not met

and the decision for a certain matter demands approval from the Board, the present members may

motion to approve.

Section 22. Vacancy among the Executive Board

1. Whenever there is a vacancy among the Executive Board, the vacancy shall be filled by thenext rank among candidates in the last elections upon approval by the Board. In the event

that there is no next in rank, the Board shall appoint an officer from the National Council

who shall serve until a Trustee is duly elected in the next regular elections. The appointed

Trustee shall serve only the unexpired term, whenever a vacancy arises from removal or

expiration of term, it shall be filled up by the members.

2.

Whenever a vacancy exists among the Officer of the Society except the President, theExecutive Board shall elect or appoint the replacement.

3. Should the number of vacancies in the Executive Board exceeds the number that wouldrequire a quorum, a special election shall be conducted by the National Executive Council or

any other special body created for this undertaking. The Special Election must be

broadcasted to all Local Councils and members of the Society and must be conducted in a

maximum of sixty (60) calendar days.

Section 23. Insurance

All members of the Executive Board shall be entitled to insurance during the period of incumbency.

The insurance policy shall be determined and approved by the Executive Board.

Section 24.Honoraria

All officers, National and Local, and the Executive Board shall receive honoraria, allowances and

professional fees commensurate to the amount of which shall be decided and approved by the

Executive Board.


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Section 25.Travel and Representation Allowances

Any member of the Executive Board designated as Official Representative/s shall be entitled to

travel and representation expenses in accordance with existing policies, approved by the Board.

Liquidation Reports are required for submission after dispersal of such allowance and should be

reported in a maximum of ten (10) working days.

ARTICLE VI

THE NATIONAL EXECUTIVE COUNCIL

Section 26. The National Executive Council

The National Executive Council is composed of the Society President, Executive Vice President,

Executive Secretary, Executive Treasurer, Executive Auditor, Chief Internal Management Officer,

Chief Media Officer, Chief Community Development Officer, Chief Advocacy Officer, Chief Training

Officer, Business Development Officer and four (4) Area Vice Presidents (NCR, Luzon, Visayas, and

Mindanao) whose duties and responsibilities shall be consistent with the execution of plans, policies

strategies and projects of the Executive Board. This Office shall be headed by the Society President.

Section 27.Qualifications of the National Executive Council OfficersThe National Executive Council Officers shall preferably be Level II members and has proven

leadership and management skills; has been of good standing to his/her peers and colleagues in the

Society and in the Society itself; and is an active member and has served various leadership positions

in the Society prior to filing of his or her candidacy.

Section 28. Composition of the National Executive Council

The National Executive Council is composed of key officials governing the national operations of the

Society. National Executive Council officials are led by the Society President, who may also serve as

the Chief Executive Officer/Executive Director of the Societys Management Team. The National

Directors support the operations of the Societys CEO/ED and head specific offices with their support

staff to ensure proper implementation of programs, projects and operations.


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The National Council Officials are:

1. Society President2. Executive Vice President3. Executive Secretary4. Executive Treasurer5. Executive Auditor6. Chief Internal Management Officer7. Chief Media Officer8. Chief Community Development Officer9. Chief Advocacy Officer10.Chief Training Officer11.Business Development Officer12.Area Vice President for National Capital Region13.Area Vice President for Luzon14.Area Vice President for Visayas15.Area Vice President for Mindanao

There are a total of fifteen (15) National Executive Council Officials.

Section 29.Term of Office

All National Executive Council Officers have a term of two (2) fiscal years. After their terms, they

shall be replaced by their successors. All National Executive Council Officers are eligible to only have

a maximum of three (3) terms or equivalent to six (6) fiscal years.

Section 30.Honorarium of Officers

All officers, National and Local, and the Executive Board shall receive honoraria, allowances, or

professional fees commensurate to the amount of which shall be decided and approved by the

Executive Board.

Section 31.Travel and Representation Allowances

Any National Executive Council Officer designated as Official Representative/s shall be entitled to

travel and representation expenses in accordance with existing policies, approved by the Executive

Board. Liquidation Reports are required for submission after dispersal of such allowance and should

be reported within ten (10) working days after its consumption.


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Section 32. Turn Over of Responsibilities

The outgoing National Council officers shall endorse in writing all accomplished and pending

business transactions to the incoming set of officers; and shall inform and explain to them such

nature and process of transactions done and pending for that fiscal year. Endorsements of

responsibilities will be done a week after the proclamation of winners in the Biennial Elections, a

month prior to the opening of the next fiscal year.

Section 33.Succession

In the event that the Society President is absent or unable to perform his/her duties, the Executive

Vice President shall take over shall take over. In the event of resignation, disability or death of the

National President and the Executive Vice President, the Executive Secretary shall act as the

President for the unexpired term.

ARTICLE VII

THE LOCAL COUNCIL

Section 34. The Local Council

There shall be local councils as maybe determined and approved by the Executive Board based upon

the geographical and other factors prevailing in the area. The Local Councils shall serve as theSocietys basic functional unit. Local Councils must be based per City or Municipality and shall bear

the City/Municipality name and the RH Nurses Council following it.

Section 35. Governing Body

Each local council shall be governed by elected Local Council Officers composed of one (1) Lead

Convener, one (1) Deputy Convener, one (1) Council Secretary, one (1) Deputy Council Secretary,

one (1) Council Treasurer and five (5) Coordinators. The Lead Convenor may appoint officials

necessary to properly govern the Local Council or appoint Coordinators for its operations during

the unit projects. The National Executive Council may appoint Lead Conveners for starting Local

Councils.

Section 36. Composition of the Local Council

The Local Council is composed of key officials governing the local operations of the Society. Local

Council officials are led by the Lead Convener. The Local Coordinators support the operations of the


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Local Council and heads specific offices to ensure proper implementation of programs, projects and

operations. The Local Council Officials are:

1. Lead Convener (mandatory)2. Deputy Convener (mandatory)3. Council Secretary (mandatory)4. Deputy Council Secretary5. Council Treasurer (mandatory)6. Council Auditor (mandatory)7. Internal Management Coordinator8. Media Coordinator9. Community Development Coordinator10.Advocacy Coordinator11.Training Coordinator

Section 37. Council Adoption of Standard Constitution & By-Laws

Local Councils must adopt the Constitution and By-Laws of the Philippine Society of Reproductive

Health Nurses prior to the start of their operations in the locality. The Local Councils shall release an

Acknowledgement Form for Council Standard Constitution and By-Laws Adoption which specifies the

date, time, venue and persons responsible for the council adoption.

Section 38. Council Accreditation Committee

There shall be a Committee on Council Accreditation supervised by the Bureau of Internal

Management which shall accredit local councils based on set criteria created, approved and

mandated by the Societys Executive Board.

Section 39. Council Accreditation Process

There shall be a standardized process for those who would want to operate a Local Council in their

locality such as:

1. Form at least 10 chartering members2. Send a letter of notice of intent to operate and recognize a council in the locality;3. Draft an initial plan of programs of the council together with their Official Counci l Name;4. The National Office shall send a response to recognize a council in the locality with the

interim Lead Convenor to serve as the figurehead and the focal person;


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5. Conduct one (1) Basic Orientation on Reproductive Health Nursing (BORHN) Course to allchartering members;

6. Acknowledgement receipts shall be disbursed to initially recognize paid members;7. Notify paid members to keep acknowledgement receipts as claim stubs for their official

receipts, official identification cards, and other materials;

8. Submit a roster of paid members together with the pertinent information to the electronicmailing address provided by the National Council;

9. Deposit membership fees to official bank account permitted and authorized by the SocietysExecutive Board; and

10.Get an accreditation certification from the National Office.

Section 40. Responsibilities of an Accredited Local Council

1. Maintain/upgrade the conditions for which the council has been accredited2. Create programs within their locality following the Societys Areas of Service3. Ensure that all council members receive their materials, religiously pay their dues, and

actively participate in all council affairs and activities

4. Make a quarterly report of accomplishments of projects and finances to the NationalExecutive Council; and

5.

Ensure attendance of delegates to constituted bodies, national and internationalconferences, conventions and summits.

Section 41. Privileges of Accredited Local Councils and its Members

1. Only accredited Local Councils are eligible for national awards, recognition, scholarships andprograms provided by the Society;

2. Only accredited Local Councils may nominate/endorse a candidate to an elective position ofthe Society; and

3. Only members of accredited Local Councils may be considered as official delegates of theSociety to local and international fora, symposia, trainings and seminars, conventions and

summits.

Section 42. Regular Meetings

Each Local Council shall assemble once a month in a time, date and venue agreed upon by the body

regularly. All regular meetings shall be presided by the Lead Convener or by his/her appointed


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presiding officer. All special and emergency meetings shall be called upon as the need arises and

shall be done by the presiding officer.

Section 43. Sanctions for Failure to Comply

Sanctions for accredited local councils shall be imposed by the authorized body for failure to comply

with its duties and responsibilities as mandated by the Societys National Executive Council.

Section 44. Local Membership Fees

All membership fees to the Society are centralized to the Official Bank Account designated by the

Executive Board for General Funds. Each Local Councils then request budget for their proposed

programs from the National Executive Council through its appropriate office/s. The National Office

shall release guidelines in accessing this fund.

ARTICLE VIII

BOARD OF CONSULTANTS

Section 45. Composition

There shall be a national advisory group hereinafter termed as the Board of Consultants, which shall

be organized to advise the general organizational flow.

Section 46. Nature of Operations

The Board of Consultants shall only act as a consultative body of the Executive Board in the affairs of

the Society where the Board has sought their services. Inclusion to the Board of Consultants shall be

through invitation by the Society President or by the Executive Board.

Section 47. Qualifications

The following shall be the set qualifications to become part of the Board of Consultants:

1. Has been an outstanding and dynamic and accomplished leader in the sexual andreproductive health and rights in the Philippines;

2. Current or former heads of state, diplomatic communities, government agencies; and3. Previous Chairman of the Board and National President of the Society.


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Section 48. Responsibilities of the Board of Consultants

1. Provide professional consultations and recommendations regarding important issues orconcerns presented by the Executive Board and may sit as consultant during regular

Executive Board meetings;

2. Seek the audience of the Executive Board for any recommendations or proposals toprograms or projects; and

3. Recommend ways of generating more funds for the projects of the Society.

ARTICLE IX

SOCIETY CONFERENCE, CONGRESSES AND SUMMITS

Section 49. Frequency and Vicinity

The Society shall hold a National Biennial Conference of all its members every last week of May of

which the time and place shall be decided by the Executive Board.

The Society shall hold Leadership Congresses for all its current national and local council officers,

incoming officers and other members permitted by their Local Councils to be held in between

National Biennial Conferences.

Each Local Council shall conduct Local Summits for their members annually. National Council Officers

may be invited to summits as resource speakers or as guests.

Section 50. Notice of Conference

The announcement of the National Biennial Conference shall be made not less than three (3) months

and a short notice of two (2) months before it commences.

Section 51. Purpose

The Society shall hold National Biennial Conferences for the purpose of holding a general

membership meeting every last week of May in every two (2) years. A national election, a scientific

and professional update or such any other activities that the Society may deem necessary, may be

implemented to highlight the Conference.


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Section 52. National Steering Committee

There shall be a National Steering Committee to be chaired by the Executive Vice President to

spearhead the planning, implementation and evaluation of the Conference. Additional human

resource may be employed to help in the implementation of the Conference. The Area Vice

President where the Biennial Conference will be held shall be the Vice Chairperson of the

Committee.

Area Vice Presidents shall lead the regular Leadership Congress. Lead Conveners of each Local

Councils shall head their Local Summits.

Section 53. Other National & International Conferences and Summits

The Society and its members may also form other conferences or summits which would require a

national or international audience. Such conferences or summits shall be approved by the Executive

Board and shall also be considered one of the recognized major events of the Society.

ARTICLE X

OFFICIAL PUBLICATION

Section 54. PublicationThe Society shall create an official publication in form of a newsletter, a gazette, magazine or as

approved by the Executive Board.

Section 55. Official Name

The official name of the publication recommended by the Editorial Board and be approved by the

Executive Board.

Section 56. Fund Allocation

The Society, as it mandates itself, shall allocate a specific amount in the General Funds accumulated

from the remittances of the Local Councils, for an amount and in per centum approved by the

Executive Board. The Division of Budget Management and Finance shall release the fund allocated to

the respective purpose & personnel.


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Section 55. Composition of the Editorial Board

As a National Publication is mandated by this Constitution and By-Laws, the Society through the

approval of the Executive Board, shall create and select qualified members to be part of the National

Editorial Board. There shall be one (1) Editor-in-Chief duly appointed by the Board through a

selection committee who endorsed such person to office according to his/her qualification; one (1)

Senior Associate Editor-in-Chief, one (1) Junior Associate Editor-in-Chief and other members of the

Editorial Board.

Section 56. Qualifications of the Editorial Board:

1. PSORHN member of at least for two (2) fiscal years;2. With very satisfactory writing, composing and speaking skills;3. Ability to properly edit write-ups and press releases;4. Passed the initial screening and qualification process; and5. Active involvement of the affairs of the Society.

Section 57. Powers and Functions

The powers and functions of the Board of Editors shall be to:

1. Create official articles, press releases and the like to publicize the work of the Society;2.

Edit article contributions provided by members or contributors from different Local Councilsand post such to the organizational publication;

3. Create a website, e-newsletter or any type of social networking site publishing the works ofthe Society through the cyberspace and the internet; and

4. Recommend and approve appropriate printing press that will print published magazine,newsletter or its equivalent.

Section 58. Term of Office

The Board of Editors shall have a term of three (3) years, and can be re-appointed by the Executive

Board or the President of the Society.

Section 59. Honorarium

The Board of Editors shall receive honoraria the amount commensurate and approved by the

Executive Board.


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ARTICLE XI

THE GENERAL FUND

Section 60. The General Fund All membership remittances coming from the different Local

Councils of the Society shall be stored in the General Fund, as with all sales, generated funds, cash

gifts, donations and the like. Project Funds shall be separated in a bank account designated by the

Executive Board.

Section 61. Official Bank/s

There shall be official bank/s designated by the Executive Board to where all funds shall be remitted

and kept. Official signatories for fund disbursal and official bank transactions shall be the (1) Society

President, (2) Executive Treasurer, (3) Executive Secretary, and or (4) Executive Vice President.

Section 62. Remittance Centers

There shall be recognized and approved remittance centers where funds shall be transferred aside

from the official bank/s designated by the Executive Board, should members cannot access Local

Councils.

Section 63. Contingency FundThere should be a contingency fund to be recommended and allocated by the Division of Budget

Management and Finance and approved by Executive Board. The contingency fund shall not go

beyond five percent (5%) of the gross annual fund of the Society.

ARTICLE XII

FISCAL YEAR

Section 64. Period

The fiscal year of the Society shall be from the first day of January, to the end on the last day of

December of each calendar year. May is considered as the Founding Month of the Society.

Section 65. Changes in the Fiscal Year Any changes in the date of the Fiscal Year shall be made by

the majority votes or by consensus of the Executive Board. Once changes have been done, the

Executive Board must inform the members through its gazette, magazine, journal or any other

means of information pathways.


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ARTICLE XIII

REVISIONS AND AMENDMENTS

Section 66. Power to Amend

Amendment of the Constitution & By-Laws may be made by majority of the National Executive

Council and or the general electorate. The proposal to amend shall be done in paper and be filed in

the National Biennial Conference.

Section 67. Procedures for Amendment

1. Any member of the general electorate may recommend the amendment of the By Laws andshall pass the recommendation to the Local Councils;

2. After the Local Council reviews the propositions through its Technical Panel it will be passedon to the Constitutional Committee, an independent committee tasked to consolidate

recommendations to amend the Constitution. The Constitutional Committee then reviews

the suggestions and revisions done by the Local Councils through its own Technical Review

Committee;

3. After careful review and recommendations from the Constitutional Committee, theChairman of the Committee shall pre-approve and pass this to the Executive Board for

approval.

ARTICLE XIV

EFFECTIVITY

Section 68. Effectivity

This Constitution & By-Laws shall take effect upon approval by the Executive Board and the

Securities and Exchange Commission.

Section 69. Publicity

The Constitution and By-Laws of the Philippine Society of Reproductive Health Nurses once

approved and signed by the Incorporators & Founding Executive Board and duly approved by the


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Securities and Exchange Commission, shall herein be printed and be provided to all Local Councils

who are intending to be accredited or be functional. This Constitution and By Laws shall also be

made public via the Societys official print organ or through its website.

The foregoing Constitution and By Laws of the Philippine Society of Reproductive Health Nurses was

hereby approved by the Societys Executive Board, on the fifth day of August, Two Thousand

Thirteen at Unit 401, 1252-B, Florentino Torres Street, Santa Cruz, Metro Manila, 1014 Philippines

by the Members of the Board whose signatures are hereunder affixed.

The Executive Board and Authors of the Constitution

Alvin Cloyd H. Dakis RN

President & Chief Executive Officer

Principal Author

Erickson R. Bernardo RN

Executive Vice President

Co-Author

Ephraim A. Luga RN

Executive TreasurerCo-Author

Angelo B. Esperanzate RN

Chief Media Officer

Co-Author

Michelle D. Capareda RN

Chief Internal Management Officer

Co-Author

Janina Gillian O. Santos RN

Executive Secretary

Co-Author

Jose Andrelin S. dela Cruz RN

Executive AuditorCo-Author

Jesusa Rosario Lugtu RN

Chief Advocacy Officer

Co-Author

Jamella Daphne C. Mallare RN

Chief Community Development Officer

Co-Author


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the constitution and by laws of psorhn

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