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  • “THE CORNERSTONE OF COMMUNITY PARTICIPATION”

    28 July 2017

    ……..

    1

  • 1. Background

    2. Legislations

    3. Policy on Ward Committees

    4. Establishment of Ward Committees

    5. Administrative and Logistical support

    6. Institutionalizing Ward committee functionality

    2

  • 3

     Ekurhuleni Metropolitan Municipality is located in Eastern region of

    Gauteng Province

     It mainly borders Mpumalanga and Gauteng Provinces respectively

     It is demarcated into 112 wards and 224 councilors with its Head

    Offices at Germiston Precinct.

     It is a manufacturing hub of the Province

     Its population is estimated at 4 million

     O. R Tambo international Airport is located in Ekurhuleni and pride

    itself of its airways, railways and freeways to interconnect all modes of

    transport.

     Its Governance Model is based on Separation of Powers (SOP) that

    is of the separated authority between the Executive and the

    Legislature

  • 4

     Constitution of the Republic of South Africa, 1996

     Section 152 (1), the objects of local government are –

     (e) to encourage the involvement of communities and community

    organisations in the matters of local government

     Municipal Structures Act, 117 of 1998

     Section 73 (2), A ward committee consists of –

     (a) the councillor representing the ward in the council, who must also be

    the chairperson of the committee: and

     (b) not more than 10 other persons

     Section 73 (3), A metro or local council must make rules regulating –

     (a) the procedure to elect subsection (2) (b) members of a ward

    committee, taking into account the need –

    i. For women to be equitably represented in a ward committee;

    and

    ii. For a diversity of interests in the ward to be represented

     (b) the circumstances under which those members must vacate office;

    and

     (c) the frequency of meetings of ward committees

     Section 73 (4), A metro or local council may make administrative

    arrangements to enable ward committees to perform their functions and

    exercise their powers effectively

  • 5

     Municipal Structures Act, 117 of 1998

     Section 74, a ward committee –

     (a) may make recommendations on any matter affecting its ward –

    I. to the ward councillor; or

    II. through the ward councillor, to the metro or local council, the

    executive committee, the executive mayor or…

     (b) has such duties and powers as the metro or local council may

    delegate to it in terms of section 59 of the Local Government: Municipal

    Systems (act 32 of 2000).

     Municipal Systems Act, 32 of 2000

     Chapter 4, ss (16-22): Development of culture of community

    participation

     16(1) “ A municipality must develop a culture of municipal governance that

    complements formal representative government with a system of

    participatory governance…”

     17 (2) “A municipality must establish appropriate mechanisms, processes

    and procedures to enable the local community to participate in the affairs

    of the municipality…”

  • The Ekurhuleni in complying with the provisions of the act, adopted

    a ward committee policy.

    The objective of the policy is to establish uniform rules to regulate

    the processes, procedures and guidelines for establishment and

    effective and efficient functionality of ward committees within the

    regulatory frameworks.

    The policy also sets out the roles and responsibilities of all

    authorities and stakeholders in relation to the ward committee

    establishment, functionality and accountability.

    The policy elucidates the critical aspect of provisioning of

    administrative and logistical support in line with the provisions of the

    National Framework: Criteria for determining payment of out of

    pocket expense for ward committees to execute their mandate.

    6

  •  To enhance public participatory democracy and governance in local

    government

     To coordinate the interests of the ward sectors and recommend any

    matter that affects the ward to the Municipal Council through the ward

    councillor

     To participate in the drafting of IDP and Budget policies and

    deliverables

     To assist the ward councillor in resolving matters that affect the ward

     To adhere and oblige to processes and procedures set by the Council.

    7

  •  The Municipality has established 110 Ward Committees established

    out of 112 between October 2016 and March 2017

     The Council further extended the period to finalize the 2 remaining

    committees to be finalised by September 2017 after the objections

    have been resolved.

     The ward committees are elected on a sector approach and consists

    of the following Council approved sectors:

    o Women and Children

    o Youth

    o Aged and Disability

    o Faith Based Organisation

    o Infrastructure Services

    o Economic Development and City Planning

    o Environmental Services

    o Health and Social Development

    o Community Safety

    o Sports, Heritage, Recreation, Arts and Culture

    8

  •  The ward committees are convening monthly meetings to process service

    delivery and developmental matters (IDP) affecting its communities.

     The ward committee refers matters to department for attention through a

    designed management system for them to promptly intervene and act on them.

     The consolidated report of all ward committees is submitted quarterly to the

    dedicated Standing Committee on Public Participation and Petitions for

    accountability to Council.

     The aforementioned Committee on consideration of the report refers

    unresolved matters to the relevant and related Oversight Committees for

    scrutiny and oversight.

     In a nutshell, the ward committees are expected to report and account to

    Council on its activities and the Municipality should be able to assist the

    process from end to end.

    9

  •  Facilitate and monitor the establishment of ward committees in the ward.

     Create a ward database of all sectors and stakeholders in the ward

     Support ward committees administratively to develop and sustain the

    annual plan

     Coordinate ward committee,public meetings and IDP workshops

     Report on activities of ward committees

     Distribute and disseminate information for ward committees

     Coordinate the induction and capacitation of ward committees

     Collate and disseminate information on projects to ward councillor and the

    ward committee

     Support ward councillor and ward committee with secretarial services and

    logistics

     Collate the process for out pocket payment for ward committee members

     Keep a proper record system

     Attend to queries relating to service delivery

     Liaise with departments on behalf of the ward councillor.

     Coordinate public participation programmes, events and activities and

    engagements with stakeholders to promote participatory governance

     Assist in coordination of Civic education and citizenship programmes.

     Provide office space and tools of trade for ward councilors in accordance

    with the Upper limits regulations

    10

  • 11

    1x DIVISIONAL

    HEAD

    6x Regional Managers

    Senior Admin

    Officer

    X 6

    Administrative

    Officer

    X2

    Ward Coordinator

    X 27

    Ward Secretaries

    X 27

    1x Snr Specialist

    Civic Education

    and Citizenship

    2x Public

    Participation and

    Outreach

    Coordinator

    1x Manager:

    Petitions & Hearings

    4x Petitions

    and Hearing

    Officers

    1x SECRETARY

  •  Build a strong sense of political culture and socialisation for sustenance of our

    constitutional democracy

     Adopt a posture acknowledging that dispositions that inform our democratic

    principles are not inherited but continuously transferred between generations

     Build a body of knowledge through education to benefit the legislative sector

     Inculcate a sense of ownership and viewing our municipality as an institution

    of peoples power by consistently communicating, engaging and involving

    stakeholders, organized formations and other sectors of the community

     Resuscitate public confidence towards our municipality by understanding our

    operations and protocols as inherent in the processes of decision making

     Strengthen the public participation strategies in governance processes

     Share knowledge and skills required for meaningful and effective public

    participation

     Bridge the existing gap between theory and knowledge (Legislation and Policy in action)

    12