the council of the shire of brewarrina€¦ · the council of the the brewarrina shire is situated...

The Council of the

THE BREWARRINA SHIRE IS SITUATED IN THE LIVING OUTBACK OF NEW SOUTH WALES WITHIN THE MURRAY DARLING BASIN, ON AUSTRALIA’S LONGEST RIVER SYSTEM.

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SHIRE OF BREWARRINA

OUR REF: C13-1 sp/jm 28 February 2007

NOTICE OF ORDINARY MEETING NOTICE is hereby given that an ORDINARY MEETING of the Council of Brewarrina will be held on Friday 30th March 2007 commencing at 10.00 am at the Brewarrina Shire Council Chambers for the transaction of the following business. AGENDA ORDINARY MEETING OF COUNCIL 1. Opening Prayer 2. Present 3. Apologies 4. Declaration of pecuniary interest on item 5. Confirmation of Minutes: - Ordinary Meeting of Friday 23 February 2007 6. Reports from Internal Committees - Minutes of the Award Consultative Committee Meeting held on Wednesday 28 February 2007 - Minutes of the Technical Services Committee Meeting held on Tuesday 13 March 2007 - Minutes of the Finance Committee Meeting held on Wednesday 14 March 2007 7. Reports from other Committees - Minutes of the NSW Rural Fire Service Level Agreement Committee Meeting held on Thursday

7 December 2006 - Minutes of the Brewarrina/Weilmoringle Murdi Paaki Reference Group Meeting held on Wednesday 25 October 2006 - Minutes of the Brewarrina/Weilmoringle Murdi Paaki Reference Group Meeting held on Wednesday 10 January 2007 - Minutes of the Barwon Darling Alliance Meeting held on Thursday 8 February 2007 - Minutes of the Lightning Ridge/Goodooga Reference Group Meeting held on Friday 9 February 2007

8. Petition if tabled 9. Mayoral Minute 10. Motions for which due notice has been given 11. Reports:

• General Manager Items

1. Standard Operating Procedures for hire of Community Centre 2. Change of Council Meeting Dates 3. General Manager’s Leave 4. General Manager’s Monthly Schedule

• Manager Finance

Items 1. Financial Reports

• Group Manager Engineering Operations Item 1. Information Report 2. Hunter Council’s Supply and Delivery of Traffic Signage

All communications to be addressed to the General Manager SHIRE OFFICE 57 Bathurst Street BREWARRINA NSW 2839PO Box 125 BREWARRINA NSW 2839Telephone: (02) 6839 2106Fax: (02) 6839 2100Email: [email protected]

THE BREWARRINA SHIRE IS SITUATED IN THE LIVING OUTBACK OF NEW SOUTH WALES WITHIN THE MURRAY DARLING BASIN, ON AUSTRALIA’S LONGEST RIVER SYSTEM.

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• Manager Health & Building Items 1. Demolition Order – Goodooga Bakery 2. Demolition Order – 45a Adams St, Goodooga

3. Dog Control 4. Development Approvals 5. Cleanup Australia Day

Manager Administration and Community Services Item 1. Goodooga Bowling Club Lease 2. Department of Sport & Recreation – Reduction of fees for Community Centre 3. Brewarrina Rugby Union Club – Reduction of fees for the Geoff New Oval

Manager Tourism & Economic Development

Item 1. Verbal Report

12. Delegations: 12.00 Bill Palmer – Brewarrina Murdi Paaki Reference Group 12.30 Brewarrina Police 12.45 Brett Stevenson - CEO Brewarrina Business Centre Yours faithfully Sunil Prakash General Manager

MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD AT BREWARRINA ON FRIDAY 23 FEBRUARY 2007

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.................................................. .................................................. GENERAL MANAGER MAYOR

10.19am Present Mayor Ted Simpson, Councillors Wulf Reichler, Mark Brown, Stephen Gordon, Matthew Slacksmith, Stan Kirby, Wayne Neale, General Manager Sunil Prakash, Finance Manager Linda Hutchinson, Group Manager Engineering Operations Suneil Adhikari and Executive Assistant Janine Mitchell. Mayor Simpson opened the meeting with a prayer. Apologies Councillors Jenny McLellan, John Burke, Clare Kesby, Angus Geddes and Ron Mason. Resolved: 017/07 Moved: by Councillors Stephen Gordon and Wulf Reichler: That the apologies be accepted and a leave of absence from the Council Meeting on Friday 23 February 2007, be granted.

Declaration of pecuniary interest on item

Councillor Mark Brown declared a vested interest in the report to be tabled for the Mayoral Minute. He stated he was in support of the C & L Pastoral Co. Pty Ltd but that he would not receive any financial gain from the project. Minutes of the Ordinary Meeting of Friday 19 January 2007 Resolved: 018/07 Moved: by Councillors Wulf Reichler and Stan Kirby: That the Minutes of the Ordinary Meeting of 19 January 2007 covered by resolutions 01/07 to 016/07 be adopted. Business Arising Councillor Mark Brown made an inquiry regarding the Levee Bank on where Council now stands. The General Manager stated he had attended a meeting with the Department of Natural Resources (DNR) regarding the repair of the Levee Bank. They have requested a statement of account of the $2.2m that Council received previously to repair the Levee Bank. Once this has been accounted for there would be the possibility of the Department of Natural Resources providing the funding for 2/3 of the repairs and Council providing 1/3 of the repairs. Reports from Internal Committees Minutes of the Technical Services Committee Meeting of Tuesday 13 February 2007 Resolved: 019/07 Moved: by Councillors Wulf Reichler and Matthew Slacksmith: That the minutes of the Technical Services Committee Meeting of Tuesday 13 February 2007 be received and that the recommendations be adopted.




Minutes of the Tourism, Development & Heritage Committee Meeting of Tuesday 13 February 2007 Resolved: 020/07 Moved: by Councillors Wulf Reichler and Matthew Slacksmith: That the minutes of the Tourism, Development & Heritage Committee Meeting of Tuesday 13 February 2007 be received and that the recommendations be adopted. Minutes of the Finance Committee Meeting of Wednesday 14 February 2007 Resolved: 021/07 Moved: by Councillors Wulf Reichler and Matthew Slacksmith: That the minutes of the Finance Committee Meeting of Wednesday 14 February 2007 be received and that the recommendations be adopted. Minutes of the Youth Sport & Recreation Committee Meeting of Wednesday 14 February 2007 Resolved: 022/07 Moved: by Councillors Wulf Reichler and Matthew Slacksmith: That the minutes of the Youth Sport & Recreation Committee Meeting of Wednesday 14 February 2007be received as information. Reports from Other Committees Minutes of the Local Rescue Committee Meeting of Tuesday 6 February 2007 Resolved: 023/07 Moved: by Councillors Wulf Reichler and Stephen Gordon: That the minutes of the Local Rescue Committee Meeting of Tuesday 6 February 2007 be received as information. Minutes of the Local Emergency Management Committee Meeting of Tuesday 6 February 2007 Resolved: 024/07 Moved: by Councillors Wulf Reichler and Stephen Gordon: That the minutes of the Local Emergency Management Committee Meeting of Tuesday 6 February 2007 be received and that the recommendations be adopted. Petition if tabled Nil

Mayoral Minute Deferred to later in the meeting. Motions for which due notice has been given Nil




Report of the General Manager – Sunil Prakash C13-1 1. Change of Council Meeting Date Resolved: 025/07 Moved: by Councillors Matthew Slacksmith and Wulf Reichler: That Council change the Council Meeting date of Friday 22nd June 2007 to Friday 29th June 2007 due to requiring to meet the budget timeline to allow 28 days notice for the budget in the Management Plan. C16-1 2. Draft Charter Aboriginal Community Consultative Committee Discussions were held regarding this matter including the outcome of the Brewarrina Public Inquiry. The Mayor stated that the Department had been in contact and that the decision had been made regarding Council. All elected positions of this Council would not be declared vacant. The Department has nominated one of the Department’s Staff to assist Council with the development of policies. The Department has also nominated a consultant to advise Councillors with regard to procedures with the cost of the consultant to be shared between the Department and Council. Councillor Matthew Slacksmith stated that he would like to thank the Mayor Ted Simpson, the General Manager Sunil Prakash and all the Staff of Council for their efforts during the Inquiry. The Mayor stated he would also like to thank the General Manager Sunil Prakash and all of the Staff for their efforts. 10.55am Adjourn for Morning Tea. 11.20am Resume The Mayor stated that during the morning tea break that he had spoken to Anjali Palmer. She stated that the Department of Aboriginal Affairs had not had time to organise counselling for the members of the Ngemba Community Working Party before the meeting scheduled between Council and the Ngemba Community Working Party on 27 February 2007. There will be nominated members present to control any unruly behaviour from the Ngemba Community Working Party Members. Resolved: 026/07 Moved: by Councillors Matthew Slacksmith and Wulf Reichler: That the Mayor advise the Chairperson of the Ngemba Community Working Party of Council’s willingness to help develop strategies to improve and widen community participation in the Working Party’s consultative process. General Manager’s Information Report G1-1 3. General Manager’s Monthly Schedule For Council’s information The General Manager stated he would not be available for the next Council Meeting on 23 March 2007. Councillor Gordon requested the Council Meeting be changed to a date when the General Manager is available to attend.




Resolved: 027/07 Moved: by Councillors Stan Kirby and Stephen Gordon: That the Council Meeting be changed from Friday 23 March 2007 to Friday 30 March 2007. W2-2-1 4. Filtered Water Charge – John Usher For Council’s information Resolved: 028/07 Moved: by Councillors Mark Brown and Stan Kirby: That items 3 (three) and 4 (four) of the General Manager’s information report be received as information. Delegates 11.45am Brett Stevenson enters Council Chambers. The Mayor welcomed Brett Stevenson to the Council Meeting. Brett Stevenson gave a general overview of the Phoenix Project with a powerpoint presentation of a video developed by Bill Palmer for the application for the Phoenix Project. 12.00pm Bill Palmer enters Council Chambers. 12.05pm Rebel Black enters Council Chambers. The Mayor thanked Brett Stevenson for attending the Council Meeting and giving the presentation to Council. Bill Palmer The Mayor welcomed Bill Palmer. Bill Palmer stated that a great effort had been put into the application for the Phoenix Project including the development of the video presentation which incorporated all of the participants in the application. The Youth Crisis Roundtable Meeting was well attended by the Departments of Government, and they agreed to deliver Youth Services to Brewarrina. A further meeting is scheduled for 15 March 2007. Federal funding was applied for on 21 February 2007 through electronic submission (E-sub), for the management of the Phoenix Project, retaining of funding for the Circus Skills, Museum refurbishment, Implementation of the Plan of Management for the Fishtraps, and the Youth Prevention and Intervention Program. The Brewarrina/Weilmoringle Murdi Paaki Reference Group meeting is scheduled on Wednesday 28 February 2007 at 11.00am in Weilmoringle. The Agency Service Providers have scheduled a meeting with the CDEP at Weilmoringle with a training plan being presented to the community. The Plan of Management for the Swimming Pool at Weilmoringle is complete and what is now required is that the community provide a lifeguard and maintenance of the pool and grounds. The pool is 20m by 4.5m in size. 12.24pm Councillor Stan Kirby leaves Council Chambers.




12.26pm Councillor Stan Kirby returns to Council Chambers. 12.28pm Councillor Mark Brown leaves Council Chambers. 12.32pm Councillor Mark Brown returns to Council Chambers. The repairs of the Aboriginal Cultural Museum are almost complete. The staffing and management issue is to be decided by the Brewarrina Business Centre. The Mayor thanked Bill Palmer for his attendance at the Council Meeting. 12.35pm Bill Palmer leaves Council Chambers. Rebel Black The Mayor welcomed Rebel Black to the Council Meeting. Rebel Black stated the past few months have been very busy. The aim is to build a Youth Centre and funding has been secured through the COAG Trial for the amount of $300 000.00 with the possibility of securing a total of $410 000.00 It has been decided that the location of the building will be at the school with its own access. The Centre will be staffed by trainees organised through the Murdi Paaki Enterprise. 12.41pm Brett Marshall enters Council Chambers. The knockout event was very successful with most attendance by the local children. There was approximately 30 children. The next event planned is for the Women of Goodooga on International Women’s Day. The opening of the Goodooga Bowling Club is still being finalised, this will be completed once an agreement on the lease can be determined. This will be brought to the next Council Meeting. The option is for a 5 by 5 by 5 by 5 year lease. There will be two new fulltime Staff at the Goodooga Co-op starting. They have left the CDEP to take up the fulltime position. The newsletter is being produced every month and positive feedback has been received from the community. A partnership is going to be developed with the school so that the local children can be involved in the input into the newsletter. A Shearing Project is being set up at Bangate which will be a two week program run by a Queensland Contractor. It is being offered to the school children and any community participants aged 16 years and over, 12 positions will be available. The Year 11 students are currently doing a major project on an area of the river called “My Bokhara Project”. Rebel Black thanked Council for the waiving of the fees for the Goodooga Oval for the Family Fun Day. The community appreciated this gesture. The Mayor thanked Rebel for attending the Council Meeting and invited her to lunch with Council. 12.45pm Meryl Dillon enters Council Chambers.




Senior Sergeant Brett Marshall Brett Marshall stated there has been many changes over the past few months. Des Organ the Area Commander has moved to Maitland and John Wadsworth to Albury. There is a new Crime Manager Brett Greentree. Jeff McDougall is the new Police Officer for Brewarrina and his wife is also a Police Officer who will relieve once Rod Williamson leaves Brewarrina. The extension of hours at the Police Station has been approved. On Sundays, Mondays, Tuesdays and Wednesdays the hours are now from 7.00am to 2.00am. On Thursdays, Fridays and Saturdays the hours are from 8.00am to 4.00am which will commence on 11 March 2007. The Crime figures have increased recently but these will decrease, as the trend indicates, once the cold weather sets in. Mr Allan Cusack is currently Acting as Area Commander for this region in place of Des Organ. The Mayor thanked Brett Marshall for his attendance at the Council Meeting. 1.00pm Brett Marshall leaves Council Chambers. Meryl Dillon – Country Labor for Barwon The Mayor welcomed Meryl Dillon to the Council Meeting. Meryl Dillon gave a general overview of herself. She has worked on Moree Plains Shire Council, was the Chairperson on the Regional Development Board and was also a member on the Northern Inland and Regional Development Advisory Council. Her aim is to find a way to develop and invest in the areas in Western NSW and reverse the trend of people moving from the country towns. Labor policies work on library funding, weeds, timber bridges ($70m has been allocated to timber bridges), private and native forests, health in the bush. 1.20pm Linda Hutchinson leaves Council Chambers.

Report of the Manager Finance – Linda Hutchinson

S11-1 1. Stocktake Resolved: 029/07 Moved: by Councillors Matthew Slacksmith and Stan Kirby: That Council confirm the amount of $1792.47 be written off the stores ledger as per the Stocktake Variations Report.




Finance Manager’s Information Report – Linda Hutchinson F1-7 2. Financial Reports For Council’s information Resolved: 030/07 Moved: by Councillors Stan Kirby and Matthew Slacksmith: That item 2 (two) of the Finance Manager’s Information Report be received as information. Report of the Group Manager Engineering Operations – Suneil Adhikari Group Manager Engineering Operations Information Report E5-1 1. Works Report For Council’s information Resolved: 031/07 Moved: by Councillors Stephen Gordon and Mark Brown: That the Group Manager Engineering Operations Information Report be received as information. Report of the Manager Environmental Health and Building – Francois Van der Berg Manager Environmental Health & Building Information Report A8-2 1. Dog Control For Council’s information E6-13 2. Development Approvals For Council’s information B2-2 3. Cleanup Australia Day Resolved: 032/07 Moved: by Councillors Stephen Gordon and Stan Kirby: That items 1 (one), 2 (two) and 3(three) of the Manager Environmental Health & Building Information Report be received as information. Report of the Manager Administration and Community Services – John Keenan 1.30pm John Keenan enters Council Chambers.




C8-7 1. Provision of Youth Services in Brewarrina Resolved: 033/07 Moved: by Councillors Matthew Slacksmith and Wulf Reichler: That item 1(one) of the Manager Administration and Community Services Report be received as information. S5-1 2. Department of Sports and Recreation – Reduction of Fees Resolved: 034/07 Moved: by Councillors Matthew Slacksmith and Mark Brown: That Council change its current policy for the hire of the Geoff New Oval, in regards to it’s use by the Department of Sport & Recreation to an annual fee of $300.00. And That Council, in the case of the hire of the Community Centre, by the Department of Sport & Recreation, in the absence of a specific recommendation by the Department of Sport & Recreation, not make any change in existing policy, until the future use of the centre is clarified by the Department of Sport & Recreation following the departure of the current Sports & Recreation Officer, and the Department of Sport & Recreation advise the Council of it’s proposal for Sports & Recreation staffing and activities in Brewarrina. Manager Administration and Community Services Information Report D3-8-1 3. Brewarrina Enterprise Alliance For Council’s information Resolved: 035/07 Moved: by Councillors Matthew Slacksmith and Mark Brown: That item 3 (three) of the Manager Administration and Community Services Information Report be received as information. Report of the Manager Tourism & Economic Development – Fran Carter 1.25pm Fran Carter enters Council Chambers. The report of the Manager Tourism & Economic Development was tabled and Fran Carter also gave a verbal report. Discussions were held regarding the possibility of a Dental Service in Brewarrina. Resolved: 036/07 Moved: by Councillors Wayne Neale and Matthew Slacksmith: That Council supports this project in principle subject to Council’s funding availability and pending further investigation into the project.




Business Awards The Orana ACC is promoting small business by providing a Business Awards Program. The aim is to bring the business houses together and to celebrate and support small business achievements.

Mayoral Minute Resolved: 037/07 Moved: by Councillors Matthew Slacksmith and Stephen Gordon: That Council supports in principle the proposed project of the C & L Pastoral Company Pty Ltd, of cultivation of a large variety of high value but labour intensive produce on 25 ha of land, and that it should be noted that Council is not the authority that allocates the water required. The General Manager brought up the issue of nominating a representative of the Orana ACC for the Brewarrina area, as currently Brewarrina is being represented by someone from Dubbo. It was requested that Council nominate a person. Councillor Matthew Slacksmith nominated Councillor Mark Brown as the representative of the Orana ACC for the Brewarrina area. Councillor Brown accepted the position. Resolved: 038/07 Moved: by Councillors Matthew Slacksmith and Stephen Gordon: That Councillor Mark Brown be nominated as the representative on the Orana ACC for the Brewarrina area. Resolved: 039/07 Moved: by Councillors Matthew Slacksmith and Wulf Reichler: That the Outback Arts Report by Councillor Clare Kesby be tabled and received as information. Meeting closed 2.02pm …………………………… CHAIRMAN

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2.10pm Present: Terry Dray, Gary Turner, John Archer, Ray Taylor, Suneil Adhikari,

Lisa Marshall and Janine Mitchell. Apologies: Sunil Prakash, John Keenan and Adrian Beatty

Recommended: Ray Taylor and John Archer that the apologies be accepted. Minutes

1. Confirmation of the Minutes of 6 December 2006. Recommended: John Archer and Ray Taylor That the minutes of the meeting held on Wednesday 6 December 2006 were a true and accurate record of proceedings.

Business Arising Cleaner’s Position The details of the Cleaner’s Position have been completed and an agreement on the contract and rate of pay finalised. Organisational Structure A Draft Organisational Structure has been completed for all staff. This will have to be approved by Council. Salary System Progression Rules

The General Manager and Human Resources Officer to review. Salary System/Job Reviews The Job Reviews are still in the process of being completed, once the Organisational Structure is adopted then the Salary System will be completed. The Human Resources Officer is to begin the process which will include the Tradesperson’s position. Award Wage Increase This General Award wage increase has been implemented. Federal Award Increase This is still in the processes, more details are required before this can be finalised.

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General Business

Discussions were held regarding the trainees allocated to the Shire. There is concerns and an issue with their performance and attitude that needs to be raised with David Buttery from Access Group Training. There was also the issue of no replacement trainee for the traineeship. Terry Dray stated he would raise the concerns with Access Group Training and DEWR. The Human Resources Officer has been liaising with Access Group Training regarding the above issues and has discussed the importance of training/work plans for the trainees. Next Meeting The next meeting is 16 May 2007 at 2.00pm. There being no further business the meeting closed at 2.47pm

____________________ CHAIRPERSON

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TUESDAY 13 MARCH 2007 AT 10.00AM

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.................................................. ................................................... GENERAL MANAGER MAYOR

Present Councillor Wulf Reichler, Councillor Angus Geddes, Councillor Mark Brown, Councillor John Burke, Councillor Matthew Slacksmith, General Manager Sunil Prakash, Group Manager Engineering Operations Suneil Adhikari and Technical Officer Siew Neale. The meeting was opened at 1:05am

mble Apologies

Councillor Jenny McLellan, Councillor Wayne Neale, Rural Supervisor Bob Jeffries Moved by Angus Geddes Seconded by Matthew Slacksmith Motion Carried.

Acceptance of minutes of previous meetingpologies Acceptance of minutes of previous meeting

The minutes of the previous meeting were accepted as a true record of accounts. Moved by Angus Geddes Seconded by John Burke Motion Carried.

Business Arising

• Jobs Gate Road Construction Stage 3 is expected to be completed within 2-3 weeks. • Brenda Road Construction will commence immediately after the completion of Jobs

Gate Road Stage 3. The first stage of the Brenda Road is to construct and seal approximately 4km by end of June 2007.

• A discussion took place regarding the impact of the levee bank case on the local roads budget for next year.

• Secondhand forklifts were investigated with a Toyota $15,000, Komatsu $5,500 and a Hystar $7,500. It was suggested that staff look at both options of purchasing a new and a secondhand forklift

• A discussion took place regarding the ongoing shortage of skilled operators. Staff are in the process of advertising for a heavy plant operator – and a labourer. It was suggested that sub-contractors be engaged to assist with maintenance grading as a short term solution.

• Fleet Financial Performance Report

The Fleet Financial Performance Report was tabled and discussed with a year to date profit/loss figure of $523,865 for the period ending 4th March 2007.

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.................................................. ................................................... GENERAL MANAGER MAYOR

Roads Update

Jobs Gate Road Construction shall be completed within 2-3 weeks. Brenda Road Construction design and pegging of alignment should be completed by 23 March 2007. Scours have been treated on the Collerina Road, the northern end of the West Culgoa Road and the Goodooga Langboyd Road. Maintenance grading of the Narran Lake Road was started on 13 March 2007. Staff informed the committee that the treatment of scours has not been a long term solution. Those areas treated before the last rain have reappeared and that a heavy grade and compaction is required to overcome this problem. It was suggested by staff that the Roads to Recovery allocation and priorities are flexible and that this funding may assist in bringing about a longer term solution. It was requested by committee that the Roads to Recovery proposed programs be presented to the next meeting.

General Business The four Goodooga laneway mounds of dirt blocking passage have been addressed. Hammond Street in Goodooga water seepage problem has been fixed. A resident of Goodooga, Mr Clem Orcher’s unauthorised water connection has been disconnected. Staff confirmed that Council’s Drug and Alcohol Policy has been adopted and are investigating the necessary equipment and requirements. It was noted by committee that the agenda for the Technical Services Committee does not list the “Declaration of Pecuniary Interests” in its agenda. This shall be remedied in the next agenda.

Next Meeting Next meeting of Technical Services Committee will be held in Council Chambers on Tuesday 10 April 2007 at 10:00am. There being no further business the Chairman declared the meeting closed at 1.43pm. .................................... CHAIRPERSON

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10.00am Present Councillor Angus Geddes, General Manager Sunil Prakash, Finance Manager Linda Hutchinson and Executive Assistant Janine Mitchell. 10.10am Sunil Prakash General Manager deferred the committee meeting for 30 minutes due to no quorum. 10.40am Present Deputy Mayor Matthew Slacksmith, Councillor Angus Geddes, General Manager Sunil Prakash, Finance Manager Linda Hutchinson and Executive Assistant Janine Mitchell. Apologies Councillors Jenny McLellan, Wulf Reichler and Mayor Ted Simpson. Recommended: by Councillor Angus Geddes and seconded by Deputy Mayor Matthew Slacksmith: That the apologies be accepted. Declaration of Pecuniary Interest on Item

Nil Minutes Recommended: by Councillor Angus Geddes and seconded by Deputy Mayor Matthew Slacksmith: That the minutes of the meeting of 14 February 2007 be adopted. Business Arising from the Minutes Nil Report of the Finance Manager

1. Farmland Rating Structure Recommended: by Councillor Angus Geddes and seconded by Deputy Mayor Matthew Slackmsith: That Council proceed with the calculation of the Farmland Rating Structure using Option 4a (5 Farmland sub-categories)

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General Business Urgent matter raised for discussion. Levee Bank Case Recommended: by Deputy Mayor Matthew Slacksmith and seconded by Councillor Angus Geddes: That Council Officers be authorised to seek approval from the Department of Local Government for a loan to cover the deficit from the Levee Bank costs and list the loan as an item in the Management Plan and Budget. The General Manager stated that there will be a sub-committee meeting scheduled to discuss the budget and the Management Plan next month and that all Councillors will be invited to attend. Councillor Angus Geddes suggested a letter be written to the Grants Commission regarding the Levee Bank Case costs. The General Manager stated that it would be more beneficial to schedule a meeting with the current politicians when the Grants Commission next visits Brewarrina. Next Meeting The next meeting is scheduled for 11 April 2007. There being no further business the meeting closed at 11.03am

____________________ CHAIRPERSON

Agenda Submission for Ordinary Meeting held 30th March 2007

TITLE: Standard Operational Procedures for Hire of Brewarrina

Shire Council’s Community Hall

DOC REF: A11 - 11 Item 1

REPORT BY:

Sunil Prakash – General Manager

DATE: 15/03/07

ATTACHMENTS:

Nil EXECUTIVE SUMMARY: BACKGROUND. Council hires out its Community Hall for Public Functions. The local Police have raised some concerns regarding the conduct of some guests during and after attending the Functions. The Police recognise the Council’s desire to have the Community Center used as much as possible by residents and community groups. This policy promotes the active use of the Community Center while establishing procedures, guidelines, reasonable rules and regulations for use of the facility. POLICY.

1. Any function including BYO (no glass containers), applications to be submitted 14 days before the function is to be held.

2. The organiser of the event to supply a courtesy bus to any function where alcohol is being consumed or served, to convey person/s home from the commencement of the function until the last person has left the hall and street.

3. No live band to perform past 12.00 midnight and no function to run past 02.00am. 4. Any function held where alcohol is being consumed the Organiser will have 3 security personnel.

One officer will work at the entry door of the hall, two will work inside the hall (one must hold a Responsible Service of Alcohol (RSA) certificate), and one of the above officers will be available to work outside the hall to ensure the quiet and good order of the surrounding neighbourhood.

5. Two persons to be nominated by the Organiser of the event to remain at the hall from the commencement of the function until the last person has left the hall and street.

6. The only person to hold a function where alcohol is served will be a person with a license to do so and any staff serving alcohol must hold a Responsible Service of Alcohol (RSA) certificate.

7. The Organiser will pay a $500 deposit to Council. 8. No function will be authorised unless the application form is sighted and submitted to the local

Police. 9. Strict compliance with Planning Regulations – There is to be no more than 450 persons inside the

hall if it is a standing function. If it is a seated function there will be no more than 300 persons in the hall.

10. When in a function where alcohol will be consumed there will be no glass bottles permitted. Plastic cups and cans only are permitted.

11. A member of the Brewarrina Shire Council may visit the Community Hall whilst the function is running to assess compliance.

12. Any person holding a function that does not comply with the above regulations will forfeit their $500 deposit to Brewarrina Shire Council and will be banned from holding another function at the Brewarrina Council Community Hall.

13. A member of the Brewarrina Shire Council or Police may cancel the function if the above regulations are not adhered too.

14. There is no smoking permitted inside the premises.

BREWARRINA SHIRE COUNCIL

G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2007\MARCH\GM\Standard Operating Procedures-Functions Council Community Hall.doc ………………………………………… ……………………………………… GENERAL MANAGER MAYOR

CONCLUSION. Council needs to determine if Council will permit the consumption of alcohol during functions held at the Community Hall, managed by Council. It is the Officer’s view that it would not be advisable for Council to ban consumption of alcohol in the Council managed Community Hall during functions. The above Standard Operational Procedures have been developed to maintain the amenities of the Community Hall and surroundings area. Council seek public input on the above draft Standard Operational Procedures. FINANCIAL IMPLICATIONS: Nil LEGAL IMPLICATIONS: Nil RECOMMENDATION: That Council Officers seek public input into the Draft Standard Procedures for the Hire of Council’s Community Hall for Functions.

______________________ General Manager

G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2007\MARCH\GM\Standard Operating Procedures-Functions Council Community Hall.doc ………………………………………… ……………………………………… GENERAL MANAGER MAYOR


Agenda Submission for Ordinary Meeting held 30th March 2007 TITLE: Change in the Council Ordinary Meeting Dates

DOC REF: C13-1 Item 2

REPORT BY:

Sunil Prakash – General Manager

DATE: 19/03/07

ATTACHMENTS: Nil EXECUTIVE SUMMARY: BACKGROUND. At Council’s meeting held on 23rd February 2007, the General Manager informed Council that Mr. Garry Payne the Director General of the Department of Local Government advised that the Minister’s view is that all civic offices in relation to Brewarrina Shire will not be declared vacant. However, the Minister’s intends to appoint a Mentor to advise Councillors on Council procedures and provide the Department’s Senior Consultant to advise Council Staff on Policy and Procedural development. Since then advice has been received that the recommended mentor is Mr. Vic Smith Administrator of the Walgett Shire Council and Ms Carole Medcalf, Senior Investigations Officer from the Department of Local Government. REQUEST. A request has been received from Mr. Vic Smith to change Council’s Ordinary Meeting days to make it possible for him to attend the Council Meetings. It will be difficult to change the date for April Meeting but the timetable for the rest of the year can be adjusted if so desired by Council. CONCLUSION. Council consider a change in the Council Ordinary Meeting timetable to the following; Thursday 27th April 2007. To be held at the Aboriginal Medical Centre, Weilmoringle. Thursday 17th May 2007. To be held at the Council Chambers Brewarrina Shire Council. Thursday 21st June 2007. To be held at the Council Chambers Brewarrina Shire Council. Thursday 19th July 2007. To be held at the Council Chambers Brewarrina Shire Council. Thursday 16th August 2007. To be held at the Council Chambers Brewarrina Shire Council. Thursday 20th September 2007. To be held at the Council Chambers Brewarrina Shire Council. Thursday 18th October 2007. To be held at the Goodooga Health Service Goodooga. Thursday 15th November 2007. To be held at the Council Chambers Brewarrina Shire Council. Thursday 13th December 2007. To be held at the Council Chambers Brewarrina Shire Council.

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FINANCIAL IMPLICATIONS: Nil LEGAL IMPLICATIONS: Nil RECOMMENDATION: That Council resolve that the following will be the Council Ordinary Meeting Dates for the rest of the year 2007; Thursday 27th April 2007. To be held at the Aboriginal Medical Centre, Weilmoringle. Thursday 17th May 2007. To be held at the Council Chambers Brewarrina Shire Council. Thursday 21st June 2007. To be held at the Council Chambers Brewarrina Shire Council. Thursday 19th July 2007. To be held at the Council Chambers Brewarrina Shire Council. Thursday 16th August 2007. To be held at the Council Chambers Brewarrina Shire Council. Thursday 20th September 2007. To be held at the Council Chambers Brewarrina Shire Council. Thursday 18th October 2007. To be held at the Goodooga Health Service Goodooga. Thursday 15th November 2007. To be held at the Council Chambers Brewarrina Shire Council. Thursday 13th December 2007. To be held at the Council Chambers Brewarrina Shire Council.

______________________ General Manager

G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2007\MARCH\GM\Change Council Ordinary Meeting Dates..doc ………………………………………… ……………………………………… GENERAL MANAGER MAYOR

REPORT OF THE GENERAL MANAGER AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY

30 MARCH 2007

THIS IS PAGE 1 of 1 OF THE REPORT OF THE GENERAL MANAGER AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY 30 MARCH 2007

........................................... ………………………. GENERAL MANAGER MAYOR

G1-1 3. General Manager’s Leave

Please note that the General Manager Sunil Prakash will be away for one day of allocated Special Leave for the month of February on Friday 23rd March 2007. He will also take two additional days of allocated Special Leave for the months of March and April and will be away on Wednesday 4th April and Thursday 5th April 2007. The General Manager will be contactable by phone if required.

For Council’s information G1-1 4. General Manager’s Monthly Schedule

Attached for Council’s information is a copy of the General Manager’s schedule for meetings for the month of February 2007. (Attachment 1) For Council’s information

Sunil Prakash General Manager

INFORMATION REPORT OF THE MANAGER FINANCE AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON

FRIDAY 30 MARCH 2007

THIS IS PAGE 1 OF THE INFORMATION REPORT OF THE MANAGER FINANCE AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON


..................................... .................................... GENERAL MANAGER MAYOR

F1-7 1. Financial Reports The following financial Reports for the month of February 2007 are attached for Council’s information. • Statement of Investments • Rate Collections • Income Received • Expenditure For Council’s information.

.................................. LJ Hutchinson MANAGER FINANCE

BANK RECONCILIATION - 28 February 2007

GENERAL ACCOUNT TRUST FUND ACCOUNT2512 10010270 2512 10010289

Cash A/c Balance 31.01.07 234,006.85$ 16,058.20

Add Receipts to 28.02.07 868,983.68

Deduct Payments to 28.02.07 860,607.25 421.20

BALANCE AS AT 28.02.07 242,383.28$ 15,637.00

Balance as per Bank Statement 263,120.15 15,637.00

Add: Outstanding Deposits 18,272.61Less: Unpresented Cheques 39,009.48

BALANCE AS AT 28.02.07 242,383.28$ 15,637.00

Overdraft - Bank 200,000

In accordance with the requirements of the Local Government Act, 1993, I hereby certify that the Cash Book has been reconciled with the appropriate Bank Statement for the month ofFebruary 2007 and that the reconciliation has been recorded.

__________________________ FINANCE MANAGER

THIS IS PAGE 1 OF THE FINANCIAL REPORTS AS SUBMITTED TO THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY 30 MARCH 2007

_____________________________ _________________________________ GENERAL MANAGER MAYOR

INVESTMENTS AS AT 28 February 2007Amount

LG Financial Services

456 90 days @ 6.46% due on 3.04.07 2,009,237.39$ 461 120 days @ 6.45% due on 22.03.07 412,093.27$ 462 64 days @ 6.38% due on 18.04.07 515,667.40$

At call @ 6.15% 513,882.21$ Commonwealth Bank471 90 days @ 6.32% due on 08.05.07 959,793.09$

4,410,673.36$

I hereby certify that the above Investments have been made in accordance with Section 625of the Local Government Act 1999, clause 19 (3)(b) of Regulation 3 of the Local Government(Financial Management) Regulations 1999, and the Council's Investment policies.

RATE COLLECTIONS TO 28 February 2007 2005/2006 2006/2007

Arrears as at commencement of year - 1 July 328,217.82 385,759.32

Levy 1,642,794.17 1,756,700.78

Pensioner Reductions 16,107.02 16,512.67

Abandonments 8,189.75 38,793.24

Doubtful Debts 88,597.74 107,084.14

Total Collectable 1,858,117.48 1,980,070.05

Collections to 28 February 1,210,324.16 1,324,929.24

Refunds

% of total 65.14 66.91

_____________________ GENERAL MANAGER ________________________

THIS IS PAGE 2 OF THE FINANCIAL REPORTS AS SUBMITTED TO THE ORDINARY MEETING OFTHE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY 30 MARCH 2007

RECEIPTS - February 2007 (GST inclusive)

GENERAL Rates 115,674.71Debtors 13,128.29RTA Agency Commission 1,791.68Rent-Community Centres/Ovals 204.50 Aged Units 620.80 Caravan ParkCouncil Facility Deposits/bonds 250.00Cemetery Fees 1,953.35Dogs - Pound/Registrations 40.00Health/Building Dept Fees 20.00Sec 603/149/Certificates 300.00Youth Cinema/Discos - Takings 164.90Interest 877.23Sundries 91.11Workers CompensationTIC Sales & fees 1,007.50

Grants:Financial Assistance 288,576.75FAG - Roads Component 224,817.25Repair Program 110,000.00Weeds 28,898.10Dept Community Services-Yth Wk 1,100.00

WATER: Rates 52,868.98Sundries

SEWER: Rates 26,598.53Sundries

INVESTMENT: Investment Returned

868,983.68TRUST FUND:

Long Service LevyPlanning First Fee

0.00

___________________ GENERAL MANAGER _____________________ MAYOR


EXPENDITURE - February 2007 (GST inclusive)

GENERAL ACCOUNT:EMPLOYEE COSTS:

Salaries and wages 157,574.57Superannuation 9,314.22PAYG tax 34,826.00Staff Expenses 539.34Staff training 1,394.17

BORROWING COSTS:Interest on Loans 704.76Principal 995.06

MATERIALS & CONTRACTS:Plant - repairs/parts 12,147.30Roadworks 5,244.50Buildings mtce 5,672.80Materials - other 43,113.01Freight 1,675.84Contract payments 53,945.16

OTHER EXPENSES:GST 36,504.52Withholding tax 1,991.00Contribution to Local & Regional bodies 28,696.50Legal Expenses - Levee 40,872.60Legal Expenses - Debt Collections 1,123.22Legal Expenses - Other 72.16Light, Power & Heating 9,633.35Telephone & Communications 2,596.24Mayoral Allowance 1,135.30Councillors' Fees & Expenses 8,112.37Tourist Centre 736.94Advertising 198.00Postage 370.70Office costs 429.52Youth Centre 797.40SundriesBank Fees 190.70

INVESTMENTS:On Call 400,000.00Term Deposit

TOTAL OF WARRANT

TRUST ACCOUNT:Long Service Levy/Plan First 421.20

TOTAL OF WARRANT 421.20$

___________________ GENERAL MANAGER _____________________ MAYOR


GENERAL WATER SEWER INVESTMENT TOTAL TRUST FUND FUND FUND ORD.FUNDS FUND

Cash A/c Balance 31.01.07 2,745,104.67 522,425.56 309,566.37 -3,343,089.75 234,006.85 16,058.20

Add Receipts to 28.02.07 789,516.17 52,868.98 26,598.53 0.00 868,983.68 421.20

Deduct Payments to 28.02.07 397,856.43 23,228.70 11,538.51 427,983.61 860,607.25 842.40

BALANCE AS AT 31.01.07 3,136,764.41 552,065.84 324,626.39 -3,771,073.36 242,383.28 15,637.00

Ordinary A/c Trust A/cBalance as per Bank Statement 263,120.15 15,637.00Add: Outstanding Deposits 18,272.61Less: Unpresented Cheques 39,009.48

242,383.28 15,637.00

Overdraft - Bank 200,000

In accordance with the requirements of the Local Government Act, 1993, I hereby certify that the Cash Book for each Fundhas been reconciled with the appropriate Bank Statement for the month of February 2007 and that the reconciliation has

been recorded.

_____________________ FINANCE MANAGER

REPORT OF THE GROUP MANAGER ENGINEERING OPERATIONS AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA

ON FRIDAY 30 MARCH 2007.

E5-1 1. WORKS REPORT

A. ROAD CONSTRUCTION

1. State Roads

Council has prepared a work proposal for RTA for the rehabilitation of sections of SH29 East (Ropers Gully).

2. Regional Roads

Construction of the Jobs Gate Road nears completion with the sealing works programmed for late March.

3. Local Roads

Duncan Priestley has submitted the design for the Brenda Road Construction and shall peg the alignment by the end of March.

B. ROAD MAINTENANCE

1. State Roads

The reseal program is almost complete with some outstanding areas to be completed at the end of March, coinciding with the sealing of Jobs Gate Road. 2. Regional Roads The interior section of a ramp at Ardrossan on the Jobs Gate Road has been replaced. Cleaning of debris out of various grids on the Goodooga Road has been competed. 3. Local Roads

Sealing approximately 220m of the West Culgoa Road from the end of seal at Weilmoringle to the Reserve shall take place in conjunction with the sealing of construction on the Jobs Gate Road. Cleaning debris out of various grids on the Narran Lake Road, Carramar Road, Collerina Road and Charlton Road is complete.

Maintenance grading of the Narran Lake Road, Yarrawin Road, East Culgoa Road from the four ways to the Bukulla Pit, scours on the northern end of the West Culgoa Road and bull dust sections of the Collerina Road has been completed. Pothole repairs have been completed in the town streets of Brewarrina. Reseal of shoulders adjacent to the state highway at the Bathurst Belmore Street intersection is complete with the resealing of the Bourke Belmore Street intersection to be completed at the end of March.

THIS IS PAGE 1 of 2 OF THE REPORT OF THE GROUP MANAGER ENGINEERING OPERATIONS AS SUBMITTED

TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY 30 MARCH 2007.

...................................... ...................................... GENERAL MANAGER MAYOR

REPORT OF THE GROUP MANAGER ENGINEERING OPERATIONS AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA

ON FRIDAY 30 MARCH 2007.

4. Shire Bridges RTA are repainting the steelwork on the Old Barwon Bridge and expect to commence work in mid April.

C. TOWN MAINTENANCE TASKS

Parks and Gardens routine maintenance.

D. VANDALISM REPAIRS

Two windows broken at the shire office are awaiting repair. E. PRIVATE WORKS

Pipe laying of the Orana Bore on Jobs Gate Road for Indigenous Lands Council is complete. House demolition –P O Connors Country Energy grader hire to assist moving poles.

F. WATER AND SEWERAGE

The Weir is overflowing since 8 March 2007.

Blue Green Algae samples are taken fortnightly. The samples of 22 February was 1190 counts and 12 March was 6600 counts. Routine maintenance functions.

G. AERODROMES

Routine inspections carried out. Painting of the terminal building is programmed for the near future.

H. OTHERS

FOR COUNCIL’S INFORMATION.

Suneil Adhikari Group Manager Engineering Operations

THIS IS PAGE 2 of 2 OF THE REPORT OF THE GROUP MANAGER ENGINEERING OPERATIONS AS SUBMITTED

TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON FRIDAY 30 MARCH 2007.

...................................... ...................................... GENERAL MANAGER MAYOR

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Agenda Submission for Council Meeting held on 30 March 2007. TITLE:

Hunter Councils Supply and Delivery of Traffic Signage

DOC REF: T2-3 Item 2

REPORT BY:

Siew Neale – Technical Officer

DATE: 20/03/2007

ATTACHMENTS:

Evalution Report and pricing comparison spreadsheets (10 pages)

EXECUTIVE SUMMARY:

Background:

Brewarrina Shire Council is a participating OROC member of the Hunter Councils who facilitate the calling of common use period contracts on behalf of member councils to obtain an outcome equal to or better than the current pricing regime afforded by their individual suppliers. Hunter Councils have called a tender for the single source supply and delivery of Traffic Signage which closed at 10.00am Tuesday 20 February 2007.

Assessment:

The tender evaluation was conducted on Wednesday 21 February 2006 by Eric McCutcheon - Gilgandra Shire, Kevin Thomas - Dubbo City Council, Martin Wynne - Bogan Shire Council, Dean Lynch - Warren Shire Council, Stephen Carter - Narromine Shire Council and Peter Salafia - Hunter Councils. A breakdown of the evaluation and methodology is attached for Councillors consideration.

CONCLUSION:

The evaluation panel conducted an evaluation using the pre-agreed weightings as per Table 1 in the Evaluation Report with RMS Road Management Traffic Solutions with the highest weighting total of 92.17 points.

FINANCIAL IMPLICATIONS:

Prices are fixed for 2 years with a one (1) year option. The 1 year option will be with a C.P.I. increase to be negotiated.

LEGAL IMPLICATIONS:

In accordance with the Local Government (General) Regulation 2005 – Section 7 Tendering, where expenditure on a tender exceeds $150,000 per annum, a council must adopt by resolution a report accepting the tender recommendation.

RECOMMENDATION:

1. That RMS Road Management Solutions be awarded this tender as the single source supplier to participating OROC member councils for the period 1 April 2007 until 31 March 2009, and

2. That provision be allowed for a 12 month extension based on satisfactory supplier performance which may take this tender through to 31 March 2010.

___________________________ Suneil Adhikari


Agenda Submission for Ordinary Meeting held on 30 March 2007 TITLE:

Order of Demolition

DOC REF: Property Item 1. 645-00000-1

REPORT BY:

Francois van der Berg - Environmental Health and Building

DATE: 12 March 2007

ATTACHMENTS: Demolition Order EXECUTIVE SUMMARY: Inspection

An inspection of Lot 3 DP 758459 Section 9, Goodooga was undertaken by Council’s Environmental Health and Building Surveyor. The result of the inspection revealed that the buildings on the land are in such a state of dilapidation as to be prejudicial to persons or property in the neighbourhood and the building is likely to become a danger to the public. Environmental Planning and Assessment Act 1975 Provisions: In accordance with Division 2B (ORDERS) Section 121B (1) of the Environmental Planning and Assessment Act 1979 (EP & AA) 121B (1), an Order to demolish or remove a building may be given to a person by Council to do or to refrain from doing a thing specified in the Table, if the circumstances specified and the person comes within the description. Before an Order can be given, a Notice to the person to whom the Order is proposed is to be given of the intention to give the Order (show cause), the terms of the proposed Order and the period proposed to be specified as the period within which the Order is to be complied with, and stating that the person may make representation to Council as to why the Order should not be given or to the period for compliance. Section 121 2 Failure to Comply with Order. If a person fails to comply with the terms of an order given to the person under this Division, Council may do all such things as are necessary including the carrying out of any work required by the Order, and any expenses incurred together with all associated costs may be recovered in any court of competent jurisdiction. Outcome: An order under the Environmental Planning and Assessment Act 1979 was issued on 12 March 2007. If there has been no representation to Council by the due date of 10 April 2007 received from the owner Council will have to demolish the structure without delay.


Cost to Council up front of demolition costs.

LEGAL IMPLICATIONS:

Council must go to court to retrieve the cost of the demolition.

RECOMMENDATION:

Recommendation

1. That Council resolves to issue Order No. 2 in accordance with the Environmental Planning and Assessment Act 1979 to demolish the dilapidated building on lot 3 DP758459, Section 9, Goodooga. 2. That Council resolves that if Order No. 2 under the Provisions of the Environmental Planning and Assessment Act 1979 is not complied with by the compliance date, that Council enters the land and does all things necessary, including the carrying out of any work required by Order No. 2 and any expenses incurred together with all associated costs to be recovered by a Court of competent jurisdiction as a debt due to Council.

______________________ Environmental Health & Building



Order of Demolition

DOC REF: Property Item 2. 649-50000-6

REPORT BY:

Francois van der Berg - Environmental Health and Building

DATE: 5 March 2007

ATTACHMENTS: Demolition Order EXECUTIVE SUMMARY: Inspection

An inspection of Lot 3 DP 758459 Section 10, Goodooga was undertaken by Council’s Environmental Health and Building Surveyor. The result of the inspection revealed that the buildings on the land are in such a state of dilapidation as to be prejudicial to persons or property in the neighbourhood and the building is likely to become a danger to the public. Environmental Planning and Assessment Act 1975 Provisions: In accordance with Division 2B (ORDERS) Section 121B (1) of the Environmental Planning and Assessment Act 1979 (EP & AA) 121B (1), an Order to demolish or remove a building may be given to a person by Council to do or to refrain from doing a thing specified in the Table, if the circumstances specified and the person comes within the description. Before an Order can be given, a Notice to the person to whom the Order is proposed is to be given of the intention to give the Order (show cause), the terms of the proposed Order and the period proposed to be specified as the period within which the Order is to be complied with, and stating that the person may make representation to Council as to why the Order should not be given or to the period for compliance. Section 121 2 Failure to Comply with Order. If a person fails to comply with the terms of an order given to the person under this Division, Council may do all such things as are necessary including the carrying out of any work required by the Order, and any expenses incurred together with all associated costs may be recovered in any court of competent jurisdiction. Outcome: An order under the Environmental Planning and Assessment Act 1979 was issued on 5 March 2007. If there has been no representation to Council by the due date of 3 April 2007 received from the owner Council will have to demolish the structure without delay.


Cost to Council up front of demolition costs.

LEGAL IMPLICATIONS:

Council must go to court to retrieve the cost of the demolition.

RECOMMENDATION:

Recommendation

1. That Council resolves to issue Order No. 2 in accordance with the Environmental Planning and Assessment Act 1979 to demolish the dilapidated building on lot 3 DP758459, Section 10, Goodooga. 2. That Council resolves that if Order No. 2 under the Provisions of the Environmental Planning and Assessment Act 1979 is not complied with by the compliance date, that Council enters the land and does all things necessary, including the carrying out of any work required by Order No. 2 and any expenses incurred together with all associated costs to be recovered by a Court of competent jurisdiction as a debt due to Council.

______________________ Environmental Health & Building

ENVIRONMENTAL HEALTH & BUILDING REPORT AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON


THIS IS PAGE 1 OF 1 THE ENVIRONMENTAL HEALTH & BUILDING REPORT AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELD IN BREWARRINA ON


..................................... .................................... GENERAL MANAGER MAYOR

A8-2 3. Dog Control

There were 4 dogs captured from for the month of February 2007.

For Council’s information

E6-13 4. Development Approvals

Development Approvals 1-2-2006 to 28-2-2007

DA Number Type of Development Approval Date Estimate Cost Nil For Council’s information B2-2 5. Cleanup Australia Day

The 4th of March 2007 was Cleanup Australia Day. In total 25 people volunteered to help clean up their environment in Brewarrina. Council

officials (David Kirby, Ray Taylor, Derek Tattersall and Francois Van der Berg) were site supervisors. Amy Gordon helped as well and made sure the story reaches the news paper.

The day was a big success and Weir Park, Charlton Road and Brewarrina Tip were cleaned

up and a total of 45 bags of rubbish were removed and two truck loads of old tyres, corrugated metal etc.

Thank you to every one who participated in the event and the council officials who acted as

site supervisors. For Council’s information

.................................... Environmental Health & Building Report



Report on proposed lease of Goodooga Bowling Club to Goodooga Community Co-operative Limited

DOC REF: Item 1 File A11-18

REPORT BY:

John Keenan, Administration & Community Services Manager

DATE: 19.03.07

ATTACHMENTS: Nil EXECUTIVE SUMMARY: Council has been approached by the Goodooga Community Co-operative Limited and Cliff Chenery of Burns Aldis, Consultants to the Goodooga Community Working Party, confirming the desire of the Co-operative to enter into a lease of the Goodooga Bowling Club, for a minimum of 20 years. On 22 April 2004 Council had agreed to enter into a lease of the Goodooga Bowling Club to the Goodooga Community Co-operative Limited. The terms of the lease was for three (3) years, with two options for the lessee to renew the lease for a further term of three (3) years, representing a total occupation of nine (9) years if all options were renewed. This is compared to the current request for a minimum lease term of 20 years, which would be for a lease of five (5) years, with three (3) options to renew the lease for a further term of five (5) years, a total of twenty (20) years. Under the Local Government Act, any lease term exceeding five (5) years, including options, will be subject to Section 47, which requires the Minister’s approval in the case of an objection being submitted to the lease. This has been confirmed by our Solicitors Lovett & Green. Under the terms of the Plan of Management for the Bowling Club Premises, Council is authorised to enter into a lease of the land, on the provision that it complies with the appropriate provisions of the Act. Lovett & Green have been advised of the renewed interest in this lease, and are awaiting Council’s instructions as to the terms and provisions of the lease agreement. FINANCIAL IMPLICATIONS: Subject to the final terms and conditions of the Lease LEGAL IMPLICATIONS: Subject to the final terms and conditions of the Lease RECOMMENDATION: That Council approves in principle the lease of the Goodooga Bowling Club, to Goodooga Community Co-operative Limited for five (5) years, with three (3) options to renew the lease for a further five (5) years subject to;

1. The detailed terms of the lease being tabled at the Council Meeting and approved by Council, and

2. Compliance within the Plan of Management, and 3. On the provision that it complies with the appropriate provisions of the Act.

____________________

Manager Administration and Community Services

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Waiving of Fees at Community Centre and Geoff New Oval by Dept. Sports and Recreation

DOC REF: S5-1 Item 2

REPORT BY:

John Keenan, Administration and Community Services Manager

DATE: 21/3/07

ATTACHMENTS: Letter from Rick Black, Dept. of Sports and Recreation, requesting reduction in fees on behalf of Department of Sports and Recreation EXECUTIVE SUMMARY: Background: A submission was received from Rick Black, Sports and Recreation Officer, on behalf of the Department of Sports and Recreation, requesting that the Council waive the fees on the Community Centre and Geoff New Oval during the April School holidays when these facilities are used by the Dept. Sports and Recreation. The Department of Sports and Recreation currently pays $37.00 per hour for the hire of the Community Centre, which in the past twelve months has been fairly limited. As the fees for the hire of Geoff New Oval has previously been approved to be set at $300.00 per annum, a further waiver of fees for the Oval is not required. FINANCIAL IMPLICATIONS:

The waiver of these fees of the Community Centre, for seven days at four hours per day, as proposed by the Department of Sport and Recreation, would involve a relinquishment of fees to the value of $1036.00

LEGAL IMPLICATIONS:

Nil RECOMMENDATION:

That Council reduce the fees applicable to the hire of the Community Centre during the April School holidays for use of the Department of Sports and Recreation to the same rate as currently charged for the Brewarrina Youth Circus at $47.80 per day, which would amount to a total fee of $334.60. As the Council had approved an annual fee of $300.00, for the hire of the Geoff New Oval, to the Department of Sports and Recreation, no waiver of fees for the hire of the Oval, is to be approved.

______________________ Manager Administration and Community Services

G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2007\MARCH\MACS\Waiving of Fees at Community Centre by Dept. of Sports and Recreation.doc ………………………………………… ……………………………………… GENERAL MANAGER MAYOR



Brewarrina Rugby Union Club- Reduction in Fees

DOC REF: P1-6 Item 3

REPORT BY:

John Keenan, Administration and Community Services Manager

DATE: 21/3/07

ATTACHMENTS: Letter from Brewarrina Rugby Union Club , requesting reduction in fees for use of Geoff New Oval EXECUTIVE SUMMARY: Background: A submission has been received from the Brewarrina Rugby Union Club, requesting that the Council consider lowering the fees for the hire of the Geoff New Oval, for Rugby Union sporting activities at the Geoff New Oval. No specific fee was mentioned in this submission. Currently the Council charges an annual fee of $470.00 per season for each Football Code, and recently approved an annual fee of $300.00 for the Department of Sports and Recreation. FINANCIAL IMPLICATIONS:

A reduction of hire fees of $170.00 per annum.

LEGAL IMPLICATIONS:

Nil RECOMMENDATION:

That Council change it’s current pricing policy for the hire of the Geoff New Oval, in regards to it’s use by Brewarrina Rugby Union Club to an annual fee of $300.00, as per the recently approved annual fee charged to the Department of Sport and Recreation. This fee is to be reviewed annually.

______________________ Manager Administration and Community Services

G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2007\MARCH\MACS\Waiving of fees Geoff New Oval Rugby Union.doc ………………………………………… ……………………………………… GENERAL MANAGER MAYOR

Resolution No:

File Officer to Action

Info

455/02 DTS Water Supply and Sewerage Utilities - Strategic Business Plan.Action of Minutes of meeting held 27 May 2005

380/05 DTS Councillors Reichler & Burke requested Council receive the report as information and confirmsupport where possible, for Best practice Management of its Water & Sewerage System andbusiness.(Deferred until next meeting to clarify funding)

Review scope of works

381/05 DTS Effluent Reuse Policy 1. Receive the report as draft information, 2. Make copies available and invite public comment through written submissions on theDiscussion Paper & Project Definition Report concerning sewage effluent reuse. 3. Reconsider this matter at its next Council meeting.(Item 2. will only take place after further consideration by Council)

Sort out land, review scope of works

Action of Minutes of meeting held 26 August 200526-Aug-05 GB DTS Requested a Flood Management Plan be done for Brewarrina and Goodooga. DTS to follow up

Action of Minutes of meeting held 23 September 2005BA HR Code of Conduct Training for Staff To be organised once staffing levels

increase.Action of Minutes of meeting held 28 October 2005

GB DTS Councillor Geddes enquired if there was any public comment on paper on the sewerageeffluent.

Have not asked and have not received anycomments

Action of Minutes of meeting held 25 November 2005574/05 DTS That Council investigate the Brenda Road, a plan for the road drainage, bitumen via the

Langboyd Road or via Goodooga.DTS to follow up

Action of Minutes of meeting held 27 January 2006

GBDTS/WM Councillor Geddes requested all of the grids on the Goodooga Road be completed. DTS to follow up

GBDTS/WM Councillor Geddes requested the Brenda Road be assessed. The road needs widening and

gravelling.In works program to be completed this year

GBDTS Councillor Kirby stated the issue of more lighting in the township of Brewarrina was still to be

addressed, there being many dark laneways and areas around the town.Survey done, negotiations to be done withlighting company

Action of Minutes of meeting held 24 February 200624/02/2006 GB DTS It was requested that the grid policy be reviewed and should include that whether a grid gets

pulled out or not that a subsidy should be offered for fencing.DTS to follow up

24/02/2006 GB DTS It was suggested that Council take a serious look at sealing the roads between Weilmoringle

and Goodooga up to the QLD border to set a trail for tourists to follow.

DTS to follow up

24/02/2006 GB DTS Costings are to be done for poles for the back lane behind the Royal Hotel.

24/02/2006 GB DTS It was requested the guttering issue be addressed for around town, as many gutters hold water.

Action of Minutes of meeting held 24 March 200624/03/2006 GM GB Councillor McLellan stated the Cancer Council has requested to have a partnership with

Council, which needs to be looked into.John Keenan to follow up

Action of Minutes of meeting held 28 April 200628/04/2006 GB Councillor Geddes enquired about the current situation regarding the Water & Sewerage

Utilities – Strategic Business Plan. The Acting General Manager stated that the plan needs revising and updating, which will be done in the near future.

Action of Minutes of meeting held 30 June 2006142/06 GM 2. Council Officers be authorised to commence the process to seek Expressions of Interest for the use

of the vacant land and effluent reuse.

Letter sent Bre Lucerne

Action of Minutes of meeting held 28 July 2006186/06 MEH&B

Dangerous dogs in Goodooga. That a report be brought back to the next Council Meeting regarding this MEH&B to follow up

Action of Minutes of meeting held 25 August 200625/08/2006 MEH&B Councillor Ron Mason enquired about the Old Bakehouse at Goodooga and what the progress was with

regard to demolition. The Manager of Environmental Health & Building stated that a notice had been served regarding this matter and if no response was given then it would be brought back to the next Council Meeting for approval for demolition by Council.

MEH&B to follow up

Action of Minutes of meeting held 22 September 2006241/06 GM That the following Companies should be invited to provide a detailed design and installation costs for the project.

1. Simtec, (Simmons Electronic Consultancy) Dubbo2. New England Security, Armidale.3. Telstra, Sydney.4. AIC Solutions, Sydney (Office in Dubbo)5. Security Network, Dubbo.6. Macquarie Alarm, Orange.

GM to follow up

242/06 GM That the Development Application No. 5/2006 be approved subject to the standard conditions of Approval 1, 2, 5, 613, 14, 16 and to add the following conditions;• That the use of blasting material shall not be allowed under any circumstances due to the sensitive nature of the Heritage listed Brewarrina Fishtraps, which are in close proximity.• That the existing opening in the concrete weir remain so as to allow Council the right to allow water to flow past the weir in times of low storage for the use of properties below the weir.

GM to follow up

Action of Minutes of meeting held 27 October 2006258/06 ROSS 1. Council Amend the plans of management including the recommendations as suggested by Mathew Goodwin,

the changes in terminology requested by Mr. Hagarty and the clear identification of appendices as recommended by Mr. Palmer.2. The Amended plans be formally adopted by Council.3. That Council advertise the adoption and the terms of the amendments as per Section 40(2A) of the Local Government Act 1993.4. That Council write to each of the Chairpersons thanking them for their assistance.

ROSS TO FOLLOW UP

Action of Minutes of meeting held 24 November 2006

Actions of Minutes of meeting held 27 September 2002

1Status Report -MARCH 2007.xls

Resolution No:


Info

276/06 DTS • That Council resolve to commence work on the Brenda Road construction once construction on the Jobs GateRoad is complete.• That Council resolve to accept WesTrac’s tender for the supply of a Caterpillar 428D backhoe and buckets for$110,750.00 (excluding GST) nett after the trade of Council’s Case 580D Plant No. 646.• That Council resolve that council officers investigate the replacement of the primemover and/or trailer.

That Council resolve to support the submission made by G.J. & C.L. Finlayson of “Bokhara Plains” to DarlingMatilda Way Sustainable Regions program for funding but is not in a position to fund or provide a subsidy for theconstruction of approximately 4.5 km of unsealed access road into “Bokhara Hutz – Outback Accommodation.”

DTS TO FOLLOW UP


Resolution No:


Info

279/06 MACS 1.Council investigate the possibility of establishing four Committees under Section 355 of the Local Government Act 1993 to advise Council on matters of special interest in the areas of Brewarrina Township, Brewarrina Rural Area, Aboriginal Community and the Business Community.2. The General Manager provide a report to the January 2007 Council meeting with possible Charters for these Committees.

MACS TO FOLLOW UP

280/06 MACS 1. The land included in the schedule be reclassified as operational2. Council not proceed with the development of further Draft Plans of Management for land that it is intended to become operational3. Council not lease any of the land not covered by a plan of management4. No change be made to the current use of each parcel of land pending the finalisation ofthe reclassification process

MACS TO FOLLOW UP

281/06 MACS That a draft Local Environmental Plan (draft LEP) be prepared to amend the Brewarrina Local Environmental Plan2000 for the purpose of reclassifying certain public lands. 2. That the Director – General of the Department of Planning be formally notified pursuant to section 54 of the Environmental Planning and Assessment Act, 1979 that:-• Brewarrina Shire Council has resolved to prepare a draft LEP to reclassify public lands as detailed in the attachedtable, but also to include the parcel of land (part of the Sewerage Treatment Works, Lots 1 & 2 DP 545076)• The LEP is being prepared to apply the correct classification to the parcel of land in accordance with sections 25 and 26 of the Local Government Act 1993• The LEP will be known as Brewarrina LEP 2000- Amendment No.1• The draft LEP will not affect matters of State and Regional significance• A Local Environmental Study is not required in this case as the purpose of the Draft LEP is to reclassify public land.• That the draft LEP be prepared in accordance with the requirements of:- The Environmental Planning and Assessment Act 1979; andThe Department of Local Government Practice Note 1 – Public Land Management dated May 2000; andThe Department of Urban Affairs and Planning - Best Practice Guideline – LEP’s and Council Land dated January 1

MACS TO FOLLOW UP

282/06 MACS 1. Council adopt the Social and Community Plan as a draft and authorise Officers to carryout public consultation asper the requirements of the Local Government Act 1993 and Council Policy. 2. That a Social Plan Consultative Review Committee be established in early 2007, representing the Council and a broad cross section of the community, but limited to no more than 8 persons, regularly review the Plan and provide support and advice on the implementation of actions to satisfy the ongoing needs of the Shire.

MACS TO FOLLOW UP

Action of Minutes of meeting held 15 December 2006301/06 MACS That the Council accept the quote from the Council’s Engineering Department, of $10,096.45 plus the cost of side

fencing at approx. $1,500, which is a total cost of $11596.45, providing suitable funding is available to complete thisproject.

MACS TO FOLLOW UP

Action of Minutes of meeting held 19 January 2007011/07 GM

That Council although not pleased with the New South Wales State Supreme Court Appeal Judgement in the case of Brewarrina Shire Council v Beckhaus Civil Pty Ltd & Anor (2006) NSWCA 361 on 15 December 2006 Brewarrina Shire Council does not wish to instigate proceedings in the High Court.

GM to follow up

012/07 GMThat the General Manager informs the State Department of Local Government of the Court judgment and seeks their assistance to carryout rectifying works on the Brewarrina Levee.

GM to follow up

Action of Minutes of meeting held 23 February 2007025/07 GM

That Council change the Council Meeting date of Friday 22nd June 2007 to Friday 29th June 2007 due to requiring to meet the budget timeline to allow 28 days notice for the budget in the Management Plan.

GM to follow up

026/07 GMThat the Mayor advise the Chairperson of the Ngemba Community Working Party of Council’s willingness to help develop strategies to improve and widen community participation in the Working Party’s consultative process.

GM to follow up

034/07 MACS That Council change its current policy for the hire of the Geoff New Oval, in regards to it’s use by the Department of Sport & Recreation to an annual fee of $300.00. And

That Council, in the case of the hire of the Community Centre, by the Department of Sport & Recreation, in the absence of a specific recommendation by the Department of Sport & Recreation, not make any change in existing policy, until the future use of the centre is clarified by the Department of Sport & Recreation following the departure of the current Sports & Recreation Officer, and the Department of Sport & Recreation advise the Council of it’s proposal for Sports & Recreation staffing and activities in Brewarrina.

MACS TO FOLLOW UP

036/07 TOURISM Discussions were held regarding the possibility of a Dental Service in Brewarrina.That Council supports this project in principle subject to Council’s funding availability and pending further investigation into the project.

TOURISM TO FOLLOW UP

037/07 GMThat Council supports in principle the proposed project of the C & L Pastoral Company Pty Ltd, of cultivation of a large variety of high value but labour intensive produce on 25 ha of land, and that it should be noted that Council is not the authority that allocates the water required.

GM to follow up


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