the emerging role of institutional cris in facilitating open scholarship

The emerging role of Institutional CRIS in facilitating Open Scholarship

Anna Clements, Assistant Director (Digital Research)Jackie Proven, Repository & Open Access Services Manager

University Library, University of St Andrews

Henry Legg

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Definition of a CRIS

‘… any informational tool dedicated to provide access to and disseminate research information’ www.eurocris.org

‘… a database or other information system to store and manage data about research conducted at an institution’http://en.wikipedia.org/wiki/Current_research_information_system

LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

http://www.eurocris.org/

http://en.wikipedia.org/wiki/Current_research_information_system



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Why do we need a CRIS

REF will require at least as much data collection by Universities

RAE/REF determines a third of research income in UK .. £1.5/2billion

The pain of RAE2008


REF 2014


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2007 2008 2009 2010 2011 2012 2013 2014

RAE REF

CRIS delivered on REF


6LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

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2007 2008 2009 2010 2011 2012 2013 2014 2015

RAE REF

ImpactEPSRC Roadmap

EPSRC RDM policy

ROS Rfish

RCUK OA

HEFCEOA

2007 2008 2009 2010 2011 2012 2013 2014

RAE REF

ImpactEPSRC Roadmap

ROS Rfish

RCUK OA

HEFCEOA

But what else has happened?

2007 2008 2009 2010 2011 2012

RAE

ImpactEPSRC Roadmap

ROS


2007 2008 2009 2010 2011 2012 2013

RAE

ImpactEPSRC Roadmap

ROS

RCUK OA

Fees


No interoperability with our Institutional Systems?

You canNOT be serious*#!!#*

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Institutional Strategic need

• Research strategy – REF2020• Asset exploitation – Open Access, RDM, Impact• Promotion and reputation - benchmarking• Research income

– demand management & compliance


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Role of the Library

• We can deliver against these strategic priorities for the Institution


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Activities

Publications

St AndrewsPURE CRIS

Fed Out

REF, RCUK

SFC, HESA

HEI – Strategic

Planning, Benchmarking

Public, Media Recognition / Impact

Industry / SME’s

Interface

Collaborations

Research Pools

Pulled InStaff Records

[HR]

Student Records [Registry]

University Structure [HR]

Projects, Grants, KT

[Finance]

Manual

Input

Entered

WoS, arXiv, PubMed, Scopus…

Harve

sted

Full TextRepository

Open Access

Linke

d

Bibtex, Refman

Uploaded

Award/ recognition

Dissemination// Engagement

Ent

ered

Linked & held

Research data sets(multiple locations and

formats)

Entered

Impact

Indicators

Measures

Case Studies

Anna Clements

New Digital Research DivisionLibrary

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Digital Research Services : what we do

• REF2020* Outputs * Evidencing impact

• Open Access• Research Data Management• Research Outcomes Reporting• Benchmarking and KPIs


14ReCon2015, Edinburgh June 19Anna Clements

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• REF* Outputs * Evidencing impact




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• What do I have to do?• Can I please use one system?• Great … I can reuse the

information• Great … I can see all my stuff

together• Wow.. It’s been downloaded

how many times?• Yes - please can I have a DOI

for my paper’s data

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• Stewardship of research outputs• Discovery, reuse and impact• Partnership in the research process• Agent for change in research culture

Digital Research Services : facilitating open scholarship


SCHOLARSHIP

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Workflows for data entry

• Collecting metadata earlier and collaboratively• Different skills and roles• Flexible approach – discipline specific• Chemistry – decentralised ‘pathfinder’ model• Physics, Medicine using ArXiv or PubMed APIs• Humanities carefully crafting and uploading

revised manuscriptsLIBER 2015, London, June 24-26Anna Clements/Jackie Proven

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Workflows for data entry

Title of paperAuthor name(s)Journal titleYear of publicationDate of acceptanceAccepted manuscript

This is the minimum we need from you:

Link any grants supporting the workLIBER 2015, London, June 24-26Anna Clements/Jackie Proven

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Additional actions

Library advises authors on additional funder requirements Library advises on funding for immediate OA

Follow-up and adviceLibrary contacts authors/office for additional information and/or correct versions

Library validationLibrary enhances metadata Library checks version, applies embargoes

School office enters article in PURECreate new metadata record Upload full text accepted manuscript

Author notifies School officeForward notification email Send accepted manuscript

Article accepted by publisherAuthor receives notification (Library may receive notification)

Advice on data managementLIBER 2015, London, June 24-26Anna Clements/Jackie Proven

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Lean exercise: process mapping


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Pure deposits validated 2014/15

Changing culture


32LIBER 2015, London, June 24-26

Changing culture

Anna Clements/Jackie Proven

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CRIS as ‘lightning conductor’

• Attitudes to copyright and ownership• Complexities in the publication process• Data on research activity previously unseen• Visible trends eg changing deposit culture• Dialogue on compliance v benefits• Standards, tools and expectations of

interoperabilityLIBER 2015, London, June 24-26Anna Clements/Jackie Proven

Thank you for [email protected]@[email protected]@jackieproven

CRIS2016 St Andrews, June 15-17 2016

mailto:[email protected]

mailto:[email protected]

the emerging role of institutional cris in facilitating open scholarship

Presentations & Public Speaking

anna clementsjackie

ref liber

research information

digital research services

system liber

open scholarship anna

rae ref cris

pain of rae2008 liber