the eurostars programme answering the research ambitions of

The Eurostars Programme is powered by EUREKA and the European Community

The Eurostars ProgrammeAnswering the research ambitions of

innovative small businesses

Svatopluk HaladaEUREKA Secretariat


> 2

> Eurostars Programme is the first European funding and support Programme to be specifically dedicated to R&D-performing SMEs

It’s a multi-annual joint EUREKA-EU programme (2008-2013), which combines:

> National R&D programmes from 33 countries (300+ M€ committed)

> FP7 (up to 100 M€ committed)

> EUREKA Secretariat (20+ years of experiences of involving in the national R&D programmes)

The Eurostars Programme


> 3

Adoption by theEuropean Parliament10 April 2008

Adoption by the Council of Ministers 23 June 2008

Eurostars exploits Article 185 of the

Treaty on the Functioning of the European Union (TFEU)

[ex Article 169 of the Treaty establishing the European

Community]

requiring co-decision by the European

Parliament and the Council of Ministers

Adoption by the European Union


The Eurostars ProgrammeEurostars in glance


> 5Eurostars project criteria

> Consortium leader is an R&D-performing SME*> At least 2 participants from Eurostars participating

countries> Project duration is less than 3 years> Market introduction is foreseen within 2 years after

project completion> The R&D-performing SME(s) are undertaking at

least 50% of total project costs> Well balanced partnership (no country responsible

for more than 75% of total project costs) > No restriction on thematic area (bottom up)

*/At least 10% turnover or 10% full time equivalent (FTE) dedicated to R&D


> 6

AustriaBelgiumBulgariaCroatiaCyprusCzech RepublicDenmarkEstoniaFinlandFranceGermanyGreeceHungaryIcelandIrelandIsrael

ItalyLatviaLithuaniaLuxembourgMaltaThe NetherlandsNorwayPolandPortugalRomaniaSlovakia SloveniaSpainSwedenSwitzerlandTurkeyUnited Kingdom

status: 28 October 2010

Eurostars participating countries


> 7

EVALUATION PHASE MONITORING PHASESUBMISSION

OF PROPOSALS & ASSISTANCE

Cut-off date Communication of funding results

Time

14 weeks

Eligibility check / NPC Cover note

IEP sessionRanking list

Approval of the Ranking list by HLG

Project initiation

Market introduction

Max. 3 years 2 years

Registration

Contact National Project Co-ordinator

Check the Eurostars Guidelines for Applicants

Technical assessment

FUNDING SYNCHRONISATION

5 weeks

Project execution

Check Guidelines for Participants

Final Consortium Agreement

Contact National Project Co-ordinator

Contact National Funding Body

Project Progress Report

Final Report

Market Impact Report

Eurostars process


The Eurostars ProgrammeManagement Structure


> 9Eurostars management

> Eurostars High Level Group

> Eurostars Advisory Group

> Eurostars member countries network

> EUREKA Secretariat in Brussels


> 10Management structure

Eurostars High Level Group>to supervise the implementation of

Programme>to nominate the members of the Eurostars

Advisory Group (EAG)>to approve the operational procedures to

run the Programme>to approve the call planning and call budget>to nominate Chairman and IEP members>to approve the ranking list of Eurostars

projects to be funded



Eurostars Advisory Group>Composed of EUREKA/Eurostars NPCs>Chaired by the EUREKA Secretariat>Recommendation on implementation of the

Programme (e.g. funding procedures, evaluation and selection process, project monitoring)



EUREKA Secretariat > Eurostars Team is an integral part and charge for the

execution of the Programme

Role and responsibilities> Establishment of the yearly call budget, organisation of

call for proposals and reception of the project proposals (single entry point)

> Organisation of the eligibility and evaluation project proposals

> Organisation of the selection project proposals for funding

> Project monitoring> Decentralised management of the EC funding

contribution> Reporting to the Eurostars HLG, EUREKA HLG and the

European Commission> Promotion of the Eurostars Programme


> 13Eurostars network

The NPC network - role >Support in setting up a project application>Performing pre-screening>Performing part of the eligibility check and

writing the Cover note>Involvement in the monitoring of ongoing

Eurostars projects>Information and promotion on the

Programme


The Eurostars ProgrammeProject Application Submission


> 15Information website > www.eurostars-eureka.eu


> 16Guidelines for applicants

> Download PDF at

www.eurostars-eureka.eu/forms/guidelinesforapplicants.pdf


> 17Support and assistance from EUREKA

Discuss your application with your local NPC

Ensure that all of your partners discuss the application with their local NPCs


> 18Signing up as a Eurostars applicant

Submit an application Download an empty Project application form Download the Eurostars ‘Guidelines for applicants’ Download the skeleton for the Consortium agreement Download the checklist for the creation of a Consortium agreement


> 19Eurostars Registration

One registration per application is required


> 20Eurostars Application form

Application form

Ensure that the Application form is the latest version


> 21Upload Application form

Check availability of acronym

Upload project application form

Pass validation check


> 22Upload annexes

Upload remaining documents

Draft Consortium Agreement

in English according to skeleton

Financial Document for each participant

Certified Accounts Business Plan

Not required for public organisations

Other annex (optional)


> 23Draft Consortium Agreement

Must cover all aspects contained within the skeleton provided

Does not need to be identical Can contain more information Do not use FP model

Focus on Project Management Access to existing know how Protection of project results Exploitation of project results

Agreement of partners is critical

This is a legal document. You must be happy with all aspects.

Important to have a strong draft document

Protects partners Protects project Provides clarity for roles Can help with faster processing

and commencement


> 24

A confirmation of the participation to the project is asked by sending the document signed by fax or mail to the Eureka Secretariat address within 7 days following the sending date and maximum 7 days after the cut off date.

Confirmation and signing of application

A confirmation of the participation in the project is sought by sending a ‘signature and commitment form’ to each participant after the cut-off deadline. This must be returned to the EUREKA Secretariat within 5 working days of its delivery.


The Eurostars ProgrammeAssessment process


> 26Central evaluation process


> 27Eligibility check

The EUREKA Secretariat is responsible for providingthe eligibility check

1. Consortium leader is an R&D-performing SME from a Eurostars participating country?

2. At least one other participant is from another Eurostars country?

3. R&D-performing SME(s) contribution 50 % or more of the total project costs?

4. Is the consortium well balanced? (no single participant or country is responsible for more than 75 % of the total project costs)

5. Is the project duration 3 years or fewer?

6. Is market introduction within 2 years of the project’s completion?

7. Does the project meet the EUREKA criteria? (No restrictions on thematic area, civilian purpose)

10% FTE engaged in R&D or 10% turnover dedicated to R&D


> 28Cover note by National offices

The National Offices are responsible for answering eligibility questions relating directly to the project participants from their country

1. Is this participant is a legal entity in the host country?

2. Should this participant be accepted following the application of national track record?

3. Are there serious doubts as to the finances and practices of the entity (bankruptcy, fraud, no viability)?


> 29

1. Technical assessment by two independent experts /EUREKA Project Assessment Methodology – PAM/

> Basic Assessment> Well balanced partnership; Added value through cooperation> Technological and managerial capacity of all participants> Methodology; Cost and financing structure

> Technology and Innovation> Degree of technological maturity> Technological achievements envisaged> Degree of Innovation

> Market and Competitiveness> Market size, access and risk> Time to market> Return on investment

2. Evaluation and ranking by members of the Independent Evaluation Panel (IEP)

A two-steps of central evaluation process


> 30The selection of Technical experts

The project officers select 2 experts and 1 reserve

Experts cannot assess projects involving their own countryConflict of Interest declarations are required


> 31

0

20

40

60

80

100

120

140

160

180

200

AT BE BG CH CY CZ DE DK EE ES FI FR GR HU IE IL IS IT LT MK NL NO PL PT SE SI SK TR UK

IND/TRA

TEC

MEA

MAR

ENV

ENE

ICT

BIO/CHE

FOOD

Who are Technical experts

• Industrialists and Academics with specialist technical knowledge and market appreciation

• Selected according to eligibility criteria and experience

• 574 Experts accepted to database• 485 Contracts signed from 29 countries


> 32The assessment of applications


> 33

• Independent Evaluation Panel : Chairman + 8 members

Evaluation by the IEP

Each of the IEP members evaluate each individual proposal


> 34Ranking of applications by the IEP


> 35Eurostars HLG endorsement of the IEP Ranking list

Threshold less than 60% in each criteria and less than 67% overall


> 36Funding availability and contribution simulator

Member At start IncreaseC1 15000C2 14500C3 11200C4 3000C5 4000C6 5000EC 25% 13175 FixedTotalEC budget 20000

C1 C2 C3 C4 C5 C6 EC

FundingProject/

RankTotal

funding Reject? Budget 15000 14500 11200 3000 4000 5000 13175

OK 1 6 310 X 945 X 4 725 X 11980 2 995 25,00% After1 10268 13791 7656 3000 4000 5000 10180

OK 2 3 725 X 1 260 X 2 068 X 7053 1 763 25,00% After2 10268 10998 6711 1449 4000 5000 8417

OK 3 3 070 X 1 768 X 4838 1 210 25,00% After3 7965 10998 5385 1449 4000 5000 7207

OK 4 240 X 2 360 X 4 700 X 7300 1 825 25,00% After4 7965 10818 3615 1449 4000 1475 5382

OK 5 1 350 X 2 920 X 4270 1 068 25,00% After5 6953 10818 3615 1449 1810 1475 4315

OK 6 1 160 X 1 540 X 2700 675 25,00% After6 6083 10818 3615 1449 1810 320 3640

ASK 7 315 X 2 850 X 1 800 X 4965 1 241 25,00% After7 5846 8680 3615 1449 1810 -1030 2399

OK 8 4 275 X 1 800 X 6075 1 519 25,00% After8 5846 5474 3615 1449 460 -1030 880

OK 9 1 985 X 1 550 X 3535 880 24,89% After9 4355 4309 3615 1449 460 -1030 0

ASK 10 1 400 X 1 500 X 660 X 1 080 X 4640 0,00% After10 2955 2809 2955 1449 460 -2110 0

OK 11 2 350 X 1 100 X 3450 0,00% After11 2955 459 1855 1449 460 -2110 0

ASK 12 1 600 X 2 600 X 4200 0,00% After12 2955 459 1855 1449 -1140 -4710 0

ASK 13 1 200 X 900 X 2100 0,00% After13 1755 -441 1855 1449 -1140 -4710 0

ASK 14 700 X 800 X 1500 0,00% After14 1755 -1141 1855 649 -1140 -4710 0

ASK 15 1 650 X 840 X 2490 0,00% After15 1755 -2791 1855 -191 -1140 -4710 00 0 0 0 0 0

X Budget available at the funding agencyX Budget not available at the funding agency

top up The Eurostars budget is allocated to the participants of the project to increase the fundingdistributed The Eurostars budget is allocated to the global funding agency budget to increase the number of projects

Funding table

C4 C6Eurostars

contributionC1 C2 C3 C5


> 37Funding of successful project applications

> The funding of partners is based on the national funding rules

> The funding of projects is following the ranking list until national budget exhaustion

> All partners of a Eurostars project must have a funding secured

> Upon receipt of the “funding availibility” letter, all participants must contact their NPC within 10 days


The Eurostars ProgrammeResults of cut-off 1-5


> 39

First deadline: 8 February 2008Second deadline: 21 November 2008Third deadline: 24 September 2009Fourth deadline: 25 February 2010Fifth deadline: 30 September 2010

Sixth deadline: 24 March 2011

The Eurostars Programme


> 40Rate of eligible – Above threshold

215

317

279

316

343

133111 112 102

276

236245

189

858990

64

0

50

100

150

200

250

300

350

400

COD1 COD2 COD3 COD4 COD5

# ap

plic

atio

ns

Applications Received Applications Eligible Applications Above Threshold Projects funded


> 41Eurostars Programme - global

overview

Submission Stage Cut-Off1 Cut-Off2Cut-Off3 Cut-Off4

Cut-Off5 Total

1. Applications Received 215 317 279 316 343 1470

2. Total Budget 300 M€ 446 M€ 385 M€ 421 M€ 495 M€ 2061 M€

3. Number of Applicants 667 1098 957 1061 1092 4875

4. Number of SMEs 74% 73% 71% 71% 72% 73%

Evaluation Stage

5. Applications Eligible 189 245 236 268 … 938

6. Applications Above Threshold 133 111 112 102 … 458

Funding Stage

7. Projects Funded 90 89 85 64 … 328

8. Total Budget 129 M€ 128 M€ 130 M€ 80M€ … 472 M€

• Public Funding * 60 M€ 63 M€ 61 M€ 38M€ … 222 M€

> Members States Funding * 45 M€ 47 M€ 46 M€ 28M€ … 166 M€

> EC Funding * 15 M€ 16 M€ 15 M€ 10M€ … 56 M€*Estimations based on the average public funding rate


> 42Global Overview- Project profile

Cut-Off1

Cut-Off2

Cut-Off3

Cut-Off4

Average cost (M€) 1.4 1.5 1.5 1.3

Average participants per projects 3.1 3.4 3.3 3.4

Average countries per project 2.4 2.5 2.4 2.4

Average duration (months) 30 29 29 27


> 43Global overview - Project applicants

> Overall, 73% of the applicants are R&D SMEs and SMEs, 5% are large companies, and 21 %

are Universities and Research Institutes

Type of applicants Cut-Off 1 to Cut-Off 4

476717 631 734

0200

400600800

10001200

Cut-off1

Cut-off2

Cut-off3

Cut-off4

University

SME

Research Institute

R and D Performing SME

Other

Large company


> 44Global overview - Project participants

> Overall, 71% of the applicants are R&D SMEs and SMEs, 6% are large companies, and 22%

are Universities and Research Institutes


> 45Global overview - Technological areas

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Cut-off 1 Cut-off 2 Cut-off 3 Cut-off 4

CHE

FOOD

MAR

MEA

TEC

ENE

ENV

IND/ TRA

BIO

ICT


> 46Global overview - Market areas

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Environment

Transport

Energy

Other

ICT

Industrial

Medical / Health


> 47R&D SMEs profile

Average Annual Turnover of R&D SMEs

€2,833,478

€2,264,126

€3,326,470

€1,999,178


Average Number of Employees in R&D SMEs

26

31

34

29



> 48Types of consortium – Approved projects

Types of Consortium - Approved projects

37% 31% 34%25%

10%9% 6% 13%

6%

36%32% 29%

36%

9% 13%8% 19%

7% 8%14%

8%

1%6%

2%

0%

20%

40%

60%

80%

100%

120%

cod1 cod2 cod3 cod4

1 or more R&D SME+ Large company + R&U

1 or more R&D SME + Large company

More than 1 R&D SME + 1 or more R&U

1 R&D SME + 1 or more R&U

1 or more R&D SME + SME

2 or more R&D SMEs


The Eurostars Programmeis effective


> 50

>Predictable procedures (effective EUREKA network support and transparency)

>Short lead-time (3 months from cut-off date to evaluation results)

>Funding is assured (national commitment)

Eurostars is effective because…


> 51Main motivations for participation

Main motivations for participating in Eurostars

Mutual sharing of human and

financial resources

Develop new products/services/

processes

Complement skills with the skills of other participants

Obtain public funds

Access new markets

Mutual sharing of existing know-how

Share the risk Develop strategic co-operation

with competitors

Other 0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

90.00%

100.00%


> 52

[email protected]

Next cut-off date:

Cut-Off 6

24 March 2011 at 20h00 CET

Thank you for listening

the eurostars programme answering the research ambitions of

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