the exflow invoice application is embedded in an microsoft excel worksheet template. the file is...

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The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive) so that users can easily access it. Just double-click to activate it.

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Page 1: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template.

The file is stored on a network area (e.g. Intranet, network drive) so that users can easily access it.

Just double-click to activate it.

Page 2: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

Enter information about supplier and invoice no. (Additional fields can be added upon request)

Page 3: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

All entries are logged by the insertion of a date and timestamp.

Page 4: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

A user can easily insert/attach an electronic copy of an invoice by using the insert menu. The copy can be an existing file or directly from a scanner.

Page 5: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

Page 6: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

Recipients are added by clicking the addressbook button.

Page 7: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

Page 8: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

Page 9: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

Page 10: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

Page 11: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

An e-mail is now being sent to Mikael Löfgren,

the first recipient who must accept the invoice.

Page 12: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

Mikael Löfgren receives an e-mail with the Excel file attached.

Page 13: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

After having reviewed the invoice, Michael can easily approve it by selecting ”Yes” in the drop-down field.

Page 14: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

Clicking Send will automatically send the file to the next recipient. At the same time, an e-mail (bcc) will also be sent to Henrik Garvner serving as a notification that Mikael Löfgren has approved the invoice.

Page 15: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

An e-mail is now being sent to Torbjörn Löfstad, the second recipient who must accept the invoice.

A notification is also being sent to Henrik Garvner showing that Mikael Löfgren has approved the invoice.

This stepwise process continues until all recipients have approved the invoice…

Page 16: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

When an invoice has been approved by all recipients, the initiating person receives a final e-mail into a designated folder in his/her Inbox.

Page 17: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

At any time, the saved copy can be used to trace the status of the workflow process.

Page 18: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

The Send button has now been replaced by a Recieve Progress button. By clicking on it, a user can see all process steps that have been completed thus far.

Page 19: The ExFlow Invoice application is embedded in an Microsoft Excel worksheet template. The file is stored on a network area (e.g. Intranet, network drive)

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