the ffc’s audit management solution (ams): an overvie · ffc information management solutions...
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Enabling Responsible International Workplaces
The FFC’s Audit ManagementSolution (AMS): An Overview
For more information:[email protected]
Enabling Responsible International Workplaces
Areas Covered
What is the FFC? What is the context of our work? What does our software do for you and how does it
help you succeed? Who are our Members?
Enabling Responsible International Workplaces
Who is the Fair Factories Clearinghouse?
A member-driven, non-profitorganization that:
• Provides cost-effectivetechnology solutions forimproved ethical sourcingmanagement
• Enables collaborativemonitoring practices to poolresources & expertise
• Advances knowledge aboutglobal workplace conditions
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Corporate Goals
Companies and their supply chainpartners ensure social, health &safety, environmental and CTPATresponsibility throughout theproduction chain
Traceability and transparencythroughout the supply chain
Manage brand risk
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The FFC Response
Bus
ines
s Res
ults
Collaboration becomes commonplace through technology - resulting in greaterefficiency and cost savings, risk mitigation and assurance in supply chainmonitoring for all participants, ultimately leading to improved conditions globally.
PHASE I
INTERNALMANAGEMENTTOOL
TOOL FORMANAGINGINTERNALCOMPANYCOMPLIANCEPROCESSES
PHASE II
SHARING &DISCLOSURETOOLS
INDUSTRYPLATFORM TOSHARESUPPLIER LISTS& COMPLIANCEINFORMATION ATA LARGE SCALE
PHASE III
COLLABORATIONTOOLS
INDUSTRY WIDECOLLABORATION ONAUDITS,REMEDIATION &CAPACITY BUILDINGPROGRAMS
PHASE IV
EQUIVALENCYTOOLS
EQUIVALENCY OFSTANDARDS &PRACTICES, ANDWORKING WITHOTHERCOLLABORATIVEEFFORTS
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Clearinghouse Concept
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FFC Information Management Solutions
compliance tool tomanage internal
workflow and accessto information
Suppliers
Audit FirmsData management up & down acompany’s supply chain(company-driven and supplier-driven), as well as data accessacross members
Retailers & Brands
Agents & Licenses
Top
Middle
Bottom
sharing tool to managemember collaborationworkflow and shared
information
Retailers & BrandsTop
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…. With leadership, guidance &support from industry experts
How do we do it?… With ananti-trust framework
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Some of Our Members
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FFC: What don’t we do?
Promote any one code system orcertification
Set standards or policies forcompanies
Assess the adequacy ofcompliance programs
Grade, rank, pass or fail or ratesuppliers
Force members to share
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Our FFC Software Solution
DetermineRisks
MonitorPerformance
ImprovePerformance
ClassifySuppliers
Collaborate
Collaborate
Collaborate
Collaborate
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Audit Management System allows you to …
Set your own security and access rules Manage factory data, including contacts Deploy self-assessment tools Create customized audit questionnaires / instruments Request, schedule, deploy and record audits Manage corrective action plans Record audit results offline Store audit / assessment documents Create and communicate supplier designations / statuses Analyze workplace /supply chain information Produce custom reports / exports on any data element
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DetermineRisks
Supplier Self-Assessments
Supply Chain BuildOut and Mapping
MonitorPerformance
CustomizableAudits
Supplier StatusDesignations
ImprovePerformance
CAPCreation
RemediationManagement
VerificationManagement
Interactive AuditScheduling
EngagePartners
SourcingTracking Tools
PerformanceReporting
Management Tool: Core Elements
Identify Supply Chain Overlap
IssueReporting
Audit ResultsReporting
Supplier Audits &CAP Reporting
Communication &Collaboration Tools
Voluntarily Participate in Sharing & Collaboration; Target Resources
Library of StandardDocuments
Access ControlInternal / External
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Configurable Security Roles & Access
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Sourcing Tools
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Customizable Audit Tools
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Audit Scheduling Tools
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CAP Tools
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Wizard Reporting Tools for any data
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Exportable Reporting Results
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Software StatisticsCurrent as of January 2009
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Planned Development
Dynamic User Roles & Security (Spring 2009)
Improved Audit & CAP tools (Summer 2009)
Reporting Enhancements (Fall 2009)
Sharing Platform II (Winter 2009)
• Shared Calendar• Opportunity Messaging• Factory Profile
Application interface for internal systems (2010)
Workflow Management (2010)
Audit Profile Database (2010)
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FFC Support
User manuals 1:1 consultation Training of Trainer program Online help desk User working groups & committees
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Current Membership Fees
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Clearinghouse - Expected Results
The FFC will make compliance activity better and more efficient: Pooled resources, capabilities and expertise Increased efficiency of monitoring Raised quality of information on factories Increased transparency of information on factories Provided incentives for factory compliance Shifted resources from repetitive auditing to sustainable
remediation
Enabling Responsible International Workplaces
www.fairfactories.org