The Future of EducationNEIS : National Education Information System

October 2010October 2010

2_NEIS

Contents

Ⅰ. Overview of NEIS Ⅰ. Overview of NEIS

Ⅱ. Concept of NEIS Ⅱ. Concept of NEIS

Ⅲ. Practical Uses Ⅲ. Practical Uses

Ⅳ. Expected Benefits Ⅳ. Expected Benefits

Ⅴ. Examples of NEIS Ⅴ. Examples of NEIS

3_NEIS

Ⅰ. Overview of NEIS

• Need for a more efficient, convenient, and innovative way of handling education administration

• Need to share data and information among education administration organizations and other government departments

• Selected as a top priority to establish a comprehensive e-government project to enhance efficiency and quality of general civil services

NEIS is …NEIS is … NEIS is …NEIS is …

•National Education Information System•Web-based integrated administration system for Korea’s

education organizations

BackgroundBackgroundBackgroundBackground

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Ⅰ. Overview of NEISGoalGoalGoalGoal

Improving efficiency, transparency and convenience in education

administration (Standard and system-based work process)Reducing teachers’ work load and raising the quality of

education by reorganizing the work process Providing high quality educational services to citizens - One-stop online issuance of official certificates - Online service for parents (providing information of children

school activities through NEIS)NEIS Operation EnvironmentNEIS Operation EnvironmentNEIS Operation EnvironmentNEIS Operation Environment

NEIS is the Internet-based comprehensive service of administration on education for the employees of institutions for education administration, faculties of each school, parents and others.

- About 10,000 schools, 7,780,000 Students, 402,000 Teachers - 180 Local Offices of Education, 16 Metropolitan/Provincial

Offices of Education & MEST

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Ⅱ. Concept of NEIS

General Affairs(Payroll, Facilities, HR Mgmt.. for staffs, etc..)

School Affairs(Processing students grades, recording student activities and their performance, etc..

Civil Service (Home-Edu, Parent Service)(Online requirement and issuance of certificate, Getting info. of their child’s school activities)

Staffs (MPOEs, LOEs)(MPOEs, LOEs)

Teacher/Non-teaching staff((Schools)Schools)

Citizen/Citizen/ParentsParents

Concept view of NEIS ServiceConcept view of NEIS ServiceConcept view of NEIS ServiceConcept view of NEIS Service

MEST

CodeIndex G4C Service

Statistics

NEIS

General Affairs

G4C Service

Civil Service

School Server Systems

Academic Affairs

Academic Affairs

School Affairs

School Affairs

16 Metropolitan ㆍProvincial

Offices of Education

Statistics & Reports

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Ⅱ. Concept of NEIS

General Affairs category : HR Management, Pay-roll, Facilities, Life-long Education, Education Statistics, Legal Affairs, etc

School Affairs category : Academic Affairs, Admission, School Meal, Student Health, Physical Education

Civil Service

ScopesScopesScopesScopes

Classification Description

Home-Edu Civil Service Online requirement and issuance of certificate

Parent serviceSupplying 38 kinds of information related to students via internet such as school schedule, meal schedule, grades, absence, etc..

Public Announcement ofSchool information

Service to open education information of education-related organizations to the public

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Transfer students handling Processing the transfer student’s data online

Permanent School Record ManagementNEIS produces a permanent school record after the teacher inputs

school life information such as records, attendance, awards, etc. School records Processing

NEIS has numerous menus related to the processing of school records. Ex) OMR card reading, scoring, school record production and

statistical analysis The transfer of high school students’ permanent records for

college admissionNEIS comprises an one-stop online distribution system between high

schools and universities. Universities receives the applicant’s data via the internet.

Automatic statistics Redundant manual preparation of statistical work changed into

automatic statistics

Main features -TeachersMain features -TeachersMain features -TeachersMain features -Teachers

Ⅱ. Concept of NEIS

8_NEIS

Main features - Main features - General Public . ParentsGeneral Public . Parents Main features - Main features - General Public . ParentsGeneral Public . Parents

Online issuance of official certificatesOnline requesting and document issuance are processed online

directly. Sharing Administration Information between government

branchesNEIS shares administration information, which reduces submissions

and saves time for citizens. Searching for your child’s information

Providing 38 kinds of contents to parents.Main features - Main features - Non-teaching staffsNon-teaching staffs Main features - Main features - Non-teaching staffsNon-teaching staffs

Sharing Administration Information between government branchesNo necessity for receiving and keeping paper documents from

citizens Convenient management of Human resources

NEIS manages teachers and non-teaching staffs in a Human Resource form.

Ⅱ. Concept of NEIS

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교무업무시스템

화면

Educational & Academic

Affairs

Academic Achievement

Students Statistics

Educational Affairs System

General Administration System

Educational Affairs

DB

General Administration

+School

AdministrationDB

HR Affairs

School Meal

Teachers Statistics

Policy Statistics DB

Office of Education

School

MiEST

10 items including school record

201 items including school information

25 kinds including certification of graduation

Tailored Statistics

Service for Parents

All certification

s

Selection Data for College Adm

ission

Public Announce

ment of

School Inform

ation

Educational Statistics

33 items including the current status of schools

38 kinds including school record

47 kinds including the current status of teachers

(Tailored statistics, educational statistics, etc..)

Ⅲ. Practical Uses

NEIS –produced Information Service NEIS –produced Information Service NEIS –produced Information Service NEIS –produced Information Service

10_NEIS

Ⅲ. Practical Uses

category Description Total

Public Announcement

of

School Info

Current status of students and teachers

Education Activity, Education Conditions,

Current Status of budget & accounts, Subjects' Averages and STDs,

etc

47 Items

Parent Service School Info, Student Info, Online Advice, Link Service 38 Items

CertificatesGraduation Certificate, Transscript, Permanent Record, Career

Certificate, Retirement Certificate, etc25 Items

Selection Data for

college admissionStudent information, Attendance, Prizez, Certificates, Grades, etc 10 Items

Tailored StatisticsAcamedic Affair, HR, Salary, Civil Service, Qualification Exam,

School Meal, School Accounting, etc201 Items

Educational Statistics

Current status of facility, Current status of teachers

Current status of non-teaching staffs

Current status of class, Change status of students

Conditions of after graduation, etc

33 Items

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Scope Before After Benefit

Statistics Frequent preparation and report of various statistics and status

Automatic statistical creation by the system

Dramatic reduction in related work

Student Records Mgmt..

Redundant preparation of basic student information whenever students advance to a higher educational institute

One-off entry of basic student information at elementary school

No need to re-enter same information

Evaluation

Manual preparation of academic performance improvement data by grade, class and subject

Automatic generation of academic performance improvement data

Reduction of workload of HR teachers

Training Course mgmt.

Manual management of number of class hours and class formation

Automatic management of number of class hours and class formation

Reduction of related work

System Operation

School-based management Metropolitan · Province-based management

No need of managing server system

HRM

Document-based management

System-based records management

Accurate data, records sharing

Reducing sundry duties and enhancing quality of education

Ⅳ. Expected Benefits

TeachersTeachersTeachersTeachers

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Category of Affairs

Before NEIS After NEIS Remarks

Enrollment

Received by the dong office in a document, and then entry of school registers, and record management

Received by the Office of Education from the municipal, county, and gu offices by e-mail, and then shelf registration

Class teachers

Data Transferof a transfer

student

Delivery of student data by mail

Direct online processing

Teachers in charge of school registers

Selection data for college

admission

Data submission by students and parents(document copying at schools)

Coding and online offering to the college

Class teachers

Processing & analysis of

school record

Processing of school record by one teacher

Automatic school record processing & analysis through system by classroom teachers

School record ⇒ classroom teachers

Principal-managing

ledger

Writing on demand or keeping of off-line approvals after printing out documents

Keeping of approvals in NEIS Teachers in charge by duties

Ⅳ. Expected Benefits

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Enhancing conveniences for citizens and parents

Ⅳ. Expected Benefits

General PublicGeneral Public ㆍㆍ ParentsParentsGeneral PublicGeneral Public ㆍㆍ ParentsParents

Scope Before After Benefit

Document Submission

When students are transferred to other schools or advance to upper level schools, Students record card (paper or diskette) was delivered by the students or their parent’s

Information is sent to related schools through the system on-line.

Removal of producing or submitting unnecessary documents and personal visits

Certificate Issuance Services

Physical visit or postal mail-based application is required to get documents issued.

Online requesting and document issuance are processed online directly.

Cost saving and reduction of time saving of personal visit

Student Information Disclosure

Student information was acquired or students’ problems were resolved through parent’s personal visits to schools or interviews with teachers.

Student information can be acquired through the Internet, and their problems can be resolved through the Internet counseling.

Enhanced quality of public services

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Enhancing efficiency in school administration

Ⅳ. Expected Benefits

School Admin. Staff School Admin. Staff School Admin. Staff School Admin. Staff

Scope Before After Benefit

Work Processing

Manual document preparation

System-based work processing

Reduction of time and workload

Information Sharing

Offline exchange of necessary information between organizations and departments

Information shared through system interface

Prevention of duplicated preparation of data and reduction of documents to be submitted

Decision Making on

Policy Setting

Manual document preparation when needed

Immediate inquiry and use of accurate data through the system

Minimized errors and enhanced accuracy

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Ⅳ. Expected Benefits

Economical Benefits - SummaryEconomical Benefits - SummaryEconomical Benefits - SummaryEconomical Benefits - Summary

Promotion of Domestic Software IndustryPromotion of Domestic Software IndustryPromotion of Domestic Software IndustryPromotion of Domestic Software Industry

Classification Details

Faculty- Automation of manual working ․ Teachers : USD27Million/year ․ Administration : USD5Million/year

Students Parents

- On-line acceptance of university entrance admission : USD105Milloin/year ․ Providing more than 4Million cases /year

University - Saving time for verifying and collecting data : USD10Million/year

Citizens- Issuance of internet Civil Applications : USD80Million/year ․ Issuing more than 800,000/year

Domestic Linux independent server : 2,374 for academic affairs Domestic Software usage : 93% ( 14 species out of 15 is domestic software) Estimated budget of USD 52 million Actual cost of USD 42 million: Savings of USD 10

million

Ⅴ. Examples of NEIS

NEIS Center, KERIS, Seoul, KOREA