the future of work - workplace hub · storage a data storage solution that grows with your business...

THE FUTURE OF WORK

THE FUTURE OF WORK 1

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“ A QUIET REVOLUTION IN

PEOPLE POWER

IMAGINE TECHNOLOGY BUILT AROUND YOU Enabling you to work as you want.Adapting and working for you – on your terms. Free. Empowered. Connected. Sounds good? It is.

Workplace Hub is designed for people and how they work. But what makes it special is that, for the very first time, it brings together all your different technologies and connects them so they work for you.

It seamlessly configures systems, devices and software into a single layer and gives them a common language. All your old tools and some great new ones are now together in one simple interface, giving you real freedom and control to work as you want.

It’s for businesses that want people, places and devices to connect intuitively. Who want information to flow easily. Where all your IT can be accessed and managed in one simple place. Where effective collaboration becomes the norm. Where business efficiency is essential – and a whole new level of potential a reality.

Technology doesn’t always perform as you’d want. You adapt to systems that are complex to manage, on terms that don’t always help. And artificial intelligence seems the work of science fiction. Until now.

Workplace Hub is a new technology designed around people and businesses that re-defines the workplace. It learns and fits to you, giving you the power, freedom and efficiency to work as you want. So you can forget about your IT and focus on growing your business, or focus on using your technology to gain competitive advantage.

WORK AS IT SHOULD BETechnology has reset expectations about working and communicating, with the promise of seamless collaboration, intelligent systems and efficient productivity.

THE FUTURE OF WORK THE FUTURE OF WORK2 3

It combines the best of IT and security, with the promise of future technology, giving you the IT capability of a far bigger company and the freedom of a start-up. It unifies systems, removes repetitive tasks and enhances standards. It ends the unwelcome IT distractions of expiring licenses, re-assigning licenses, conflicting contracts, slipping security, full storage, hardware not matching and software not talking. It helps you work smarter, and the seamless integration of new intelligent technologies that become available, ensures you’re always performing at your best.

It means you are free to focus on what matters most.

FREE TO DO MOREIf you believe technology should serve us better, that efficiency matters and that people achieve more together, then Workplace Hub is made for your business.



We have a lot of different technologies to integrate…

…WORKPLACE HUB HAS BECOME A KEY PLAYER IN DEVELOPING OUR IT STRATEGY. ”

“

MADE TO MEASUREWhatever your business and IT needs, we’ve got it covered. Workplace Hub is for businesses, large and small, who value efficiency and effective collaboration.

It’s from a company with a history of innovation and the outcome of close collaboration with businesses like yours. It’s tailored to fit, so you can expect an ideal solution that’s cost-efficient too.

You don’t need to worry about being tied into existing systems and managing multiple contracts: Workplace Hub gives you a flexible and scalable IT infrastructure that grows with your business, with one invoice for your entire IT ecosystem.

Best of all, your current software will continue to work, whilst being enhanced with some great new tools.

We run a small business – we don't want IT worries…

…WORKPLACE HUB CAME READY TO USE, WITH JUST THE SUPPORT WE NEEDED.”

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In a competitive market, we absolutely depend on having efficient systems…

…NOW OUR IT MANAGERS CAN FOCUS ON ADDING VALUE.”

“


WHAT MAKES IT UNIQUE

WHAT MAKES IT WORK

Workplace Hub is the first solution to unify your IT system and learn how you behave to make work more effective.

Until now compatibility between systems has been one of the great obstacles to productivity at work. By uniting the different parts of your IT infrastructure, Workplace Hub removes this barrier and provides intelligence-based services. It makes it easy to plan, manage and grow the IT environment that’s right for you. It enables your people to work smarter from any device or location.

Processes become simpler. Collaboration becomes easy. Work becomes intuitive. There’s less downtime. And you can rest assured that everything is safe and secure.

ADMIN DASHBOARD*True, functional simplicity – the interface that puts you in control, from any device, wherever you are.

MANAGED IT SERVICESA whole range of IT tasks managed for you, freeing up your time and resources.

TEAM SPACE*The better way for your colleagues, clients and partners to work together, from any location, device, or channel.

IT INFRASTRUCTUREEverything brought together seamlessly, using technology that evolves with your business.

* Accessed via a web based interface. Desktop and mobile compatibility: Chrome, Firefox, Safari, Microsoft Edge.


ONE COMPLETEECOSYSTEMWorkplace Hub is a complete solution that combines hardware, software and a full suite of services, leaving you to choose the level of support, service and security you require.

You work through the Admin Dashboard and can collaborate using a Team Space. We provide the IT infrastructure and Managed IT Services that makes this possible.

WI-FIMANAGEMENT

ADMINDASHBOARD

SECURITYOVERVIEW

MANAGED IT SERVICES

IT INFRASTRUCTURE

STORAGE ANDBACK-UP SETTINGS

USERMANAGEMENT

KONICA MINOLTA MARKETPLACEASSET MANAGEMENT

HU

B PL

ATFO

RM

HU

B PLATFORM

STORAGEMULTIFUNCTIONPRINTER

SERVER WI-FI ACCESS POINTHYBRID CLOUD

HELPDESKONGOING PROACTIVEMANAGEMENT

ONSITE INSTALLATION AND SUPPORT

PROFESSIONALIT SERVICES

SYSTEM SECURITY AND DATA PROTECTION

STORAGE AND BACK-UPMANAGEMENT

TEAM SPACE

ADDITIONAL APPS

SMART FEATURES

ENHANCEDCOMMUNICATION

FILE SHARING

MULTIFUNCTIONPRINTING


SIMPLICITY ALL IN ONE PLACE ADMIN DASHBOARD*

True, functional simplicity. The Admin Dashboard puts everything in one place, with you in control.

You now get a complete overview of all your company’s IT – users, assets, server, storage, Wi-Fi, multifunction printer and so on – from any device you choose. Tasks become easy, whether reviewing resource usage, revizing service contracts, managing user rights, checking security or infrastructure status, changing site support or adding and removing applications.

STORAGE AND BACK-UP SETTINGSReview and determine your storage, at the click of a button.

• See what’s stored where, locally or in the Konica Minolta cloud

• Configure where you’d like to store your data

• Decide data encryption levels

• Purchase additional local or cloud storage through Konica Minolta MarketPlace

SECURITY OVERVIEW

Remain in control of your IT and data security.

• At a glance ‘traffic light’ overview of your system security status

• A more detailed overview of all relevant security settings, such as open ports, if required

• Quick and easy security level changes through

talking to us

USER MANAGEMENT

A highly efficient way to manage users.

• Easily add, remove or group different users

• Define roles, individuals’ rights and authentication levels (e.g. passwords and ID cards)

• Make it simple to use external applications with a single sign-on. All the functionality you’d expect is there, such as forgotten password, password encryption and blocking of accounts after a number of failed attempts

KONICA MINOLTA MARKETPLACE

Get ahead with access to a whole world of on-line software, applications and IT services through our proprietary store.

• Business productivity applications developed by approved third-party software developers that seamlessly integrate with your IT ecosystem

• Desktop software licenses (e.g. Microsoft Office)

• Infrastructure services (e.g. cloud storage)

• Professional IT services, e.g. for workflow or document management based solutions

• Single invoice billing for your entire Workplace Hub ecosystem by Konica Minolta

WI-FI MANAGEMENT

Control your company’s Wi-Fi and access points wherever you are.

• Set different Wi-Fi access rights, including limited access for guests

ASSET MANAGEMENT A simple way to review and manage all your hardware and software licenses.

• One simple overview of who is using what within your company

• Assign hardware and software to individuals

• Re-assign assets which are automatically freed up if a colleague changes role or leaves

• Purchase additional licenses through Konica Minolta MarketPlace

* Accessed via a web based interface. Desktop and mobile compatibility: Chrome, Firefox, Safari, Microsoft Edge.

THE FUTURE OF WORK14

A BETTER WAY OF WORKING

FILE SHARING

Share ideas immediately and securely, with colleagues and collaborators.

• Data is synchronized and encrypted automatically

• Notifications and version tracking help make it easy to follow communication, and a safe way to migrate or remove data

• Assign files to a specific Team Space, meaning searching for files is a thing of the past

MULTIFUNCTION PRINTING

Multifunction printing capabilities working harder for you.

• High resolution printing, scanning, copying or faxing from any device or location

• Scanned documents and incoming faxes are digitally converted to ensure anywhere access, and can be added to a relevant Team Space

SMART FEATURES

A continually evolving and growing suite of intelligent applications that improve workplace productivity.

• Contextual replies – automatically suggested responses to emails based on content, previous answers and wider contextual information such as customers asking for specific product information

• Executive summaries – key words in emails and documents are automatically highlighted so you only need focus on what matters most

• Additional smart features are added as they become available

ADDITIONAL APPS

Access to additional applications purchased through Konica Minolta MarketPlace.

• Applications can be installed locally or in the cloud

• Applications are fully integrated into the Team Space environment or accessed separately via your web browser

* Accessed via a web based interface. Desktop and mobile compatibility: Chrome, Firefox, Safari, Microsoft Edge. 1 Integration by plug-in for Microsoft Outlook, Gmail and other market standard solutions available.

TEAM SPACE*

Free and empowered to work at your best, wherever you are, and whatever device or channel.

Team Spaces work around people not rooms. They are intelligent team focal points where team members can communicate, save relevant information and plan events based on dedicated topics, from any device.

Work directly in the Team Space, continue using Microsoft Outlook, Gmail or other email clients, or combine the best of both. It doesn’t matter. The information and documents you share and receive will be saved in the relevant project Team Space, meaning everything is easy to find, and traceable.

Work is organized, accessible, and secure. Working becomes liberating, focused, and productive. And with smart, intuitive applications added over time, we'll help you perform at your best.

ENHANCED COMMUNICATION

Integrated ways to enhance your team collaboration around specific projects.

• Audio and video meetings

• Chat

• Share your screen

• All your normal communication tools1 such as mail, messages, notes, tasks, calendar and address book integrate seamlessly into your Team Space

• From the Team Space you can access your telephone numbers and make calls. This puts all your contacts in one place and avoids conflicts between different phone configurations.


TECHNOLOGY THAT GROWS WITH YOU

MULTIFUNCTION PRINTER An all-in-one smart Konica Minolta printer, giving you fast, high-quality and versatile printing, as well as a copying, scanning and faxing capability that allows you to add documents directly to a relevant Team Space.

STORAGE

A data storage solution that grows with your business and never interrupts your service. A blend of local server storage with Konica Minolta data centers that comply with country regulations.

HYBRID CLOUD

A bridge between data stored in your office and in the cloud, giving you a highly flexible and secure way of working that combines the best of local and cloud computing.

SERVER

Cutting edge HPE server technology ensuring your business runs efficiently.

WI-FI ACCESS POINT

Trouble-free, secure Wi-Fi that’s easy to configure and highly flexible. We make sure your Wi-Fi access points meet your demands and both your employees and guests enjoy connectivity throughout your premises.

IT INFRASTRUCTUREEverything brought together seamlessly, using technology that evolves with your business.

Workplace Hub includes a multifunction printer, data storage, HPE server, Wi-Fi access points, and hybrid cloud. It’s equipped with an uninterruptable power supply and is designed to evolve continually as system updates and new features become available.


SUPPORTAS YOU WANT

MANAGED IT SERVICES

ONSITE INSTALLATION AND SUPPORT

We’ll look after the initial setup, configuration and training so Workplace Hub works perfectly from the outset.

• Network, Wi-Fi, multifunction printer setup

• Basic migration and integration of existing data

• Physical security against theft

• Training on system usage

ONGOING PROACTIVE MANAGEMENT

Once Workplace Hub is installed, we remotely monitor and manage the entire system for you, finding and fixing problems before they impact your business.

PROFESSIONAL IT SERVICES

We can also provide further support for your specific IT projects, including consulting and installation of additional equipment, software and services.

HELPDESK

A range of help is available, from administration of your Workplace Hub through to full support, for your entire IT system.

SYSTEM SECURITY AND DATA PROTECTION

We’re fully equipped to manage the complex task of protecting your data and systems from malicious attacks. We use Sophos’ unified threat management, which offers sophisticated security to keep you safe at all times.

• All data entered or processed by Workplace Hub is protected

STORAGE AND BACK-UP MANAGEMENTA combination of local and cloud storage, depending on your needs.

• All data is backed up to a Konica Minolta cloud located within the local region and therefore complies with local country regulations

• All data can be encrypted for added security

Free up your time and energy, by letting us take care of your IT management.

We’re here to look after complex, critical or time-consuming tasks, empowering you to focus on your business. We can manage a whole range of time-consuming functions such as storage, security, installation and migration. The helpdesk ensures we’re always available for support.

AT A GLANCE Workplace Hub connects your different technologies so they work for you. It’s one complete system that adapts to you, giving you the freedom, ease and power to unlock your potential.



• One standardized way of managing your IT, irrespective of vendor

• One way to plan, evaluate and buy your complete IT

• One contract based on your needs

• One call to set up

• One point of contact to resolve all your IT issues

• One place that houses all your core IT and combines the best of IT and security

• One interface to access and manage all your IT

• One interface to master

• One space to collaborate effectively

• One overview of your IT resource usage

• One way to bring your total IT spend down

• An IT-enabled information hub for effective working

• Unifies all your existing technologies and makes them work together intuitively

• Connects people, places and devices

• Integrates hardware, software and services into a multi-vendor, one-stop solution

• Removes legacy restrictions

• Is future proofed, so it grows as and when you need it to

• Is safe and secure using latest Sophos unified threat management technology

• Bridges onsite and cloud technology

• Removes repetitive IT tasks

• Enhances standards

• Ends unwelcome distractions

• Reduces total IT spend

• Gives you freedom to focus on what matters most

• Gives you the IT capability of a far bigger company

• Allows you to forget about your IT, or focus on it to gain competitive advantage

ONE COMPLETE SYSTEM TECHNOLOGY WORKING FOR YOU

UNLOCKING YOUR POTENTIAL

IN BRIEF

WORKPLACE HUB WORKS WITH THE TECHNOLOGY YOU’VE GOT AND GROWS WITH YOUR BUSINESS ”

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“ REAL SIMPLICITY, ALL TOGETHER IN ONE PLACE ”

“AT LAST AN INNOVATION THAT GETS EVERYTHING WORKING TOGETHER FOR ME ”


TAKE THE IDEA OF A BETTER WAY TO WORK

AND MAKE IT REAL ”

“

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the future of work - workplace hub · storage a data storage solution that grows with your business...

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