LSTA Annual Training Meeting, April 18, 2017Lisa M. Frehill and Matt Birnbaum

Office of Impact Assessment and Learning

The Grants to States Portfolio:FY 2014-FY 2015

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Methodology‐‐ Summary

Analysis– Descriptive statistics– GIS (Beta)

Comparisons• Focal areas• States/territories

FY 2014 – FY 2015

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NewSPRAnalyticalCapabilities

Rolling up

14 Intents

14 Intents

38 Subjects

6 Focal Areas

Activities Projects States/Territories

Levels of Analysis

Drilling down

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SLAAGroupings

10 States (620 Projects; 1,323 Activities)

AZ, CA, FL, IL, NC, OH, PA, TX, VA, WA

10 States (620 Projects; 1,323 Activities)

AZ, CA, FL, IL, NC, OH, PA, TX, VA, WA

20 States/territories(898 Projects; 1,876 Activities)

AK, AL, CO, CT, DC, IN, KS, KY, MA, MD, MN, MO, MS, NV, OR, PR, SC, SD, UT, WI

20 States/territories(898 Projects; 1,876 Activities)

AK, AL, CO, CT, DC, IN, KS, KY, MA, MD, MN, MO, MS, NV, OR, PR, SC, SD, UT, WI

17 States/territories(129 Projects; 285 Activities)

AS, DE, GU, HI, ID, ME, MT, NE, NH, NM, ND, NoM, RI, VT, VI, WV, WY

17 States/territories(129 Projects; 285 Activities)

AS, DE, GU, HI, ID, ME, MT, NE, NH, NM, ND, NoM, RI, VT, VI, WV, WY

9 States(121 Projects; 331 Activities)

AR, GA, IA, LA, MI, NJ, NY, OK, TN

9 States(121 Projects; 331 Activities)

AR, GA, IA, LA, MI, NJ, NY, OK, TN

Rel

ativ

e A

llotm

ent

Siz

eR

elat

ive

Allo

tmen

t S

ize

“Sm

alle

r”“L

arg

er”

Predominant Grantee TypePredominant Grantee Type

Predominantly Subgrants Predominantly SLAA

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The“BigPicture”:StateProjectReportsDataSnapshot

97% of FY15 projects had ONE intent

72% of FY15 projects had 1-2 activities

FY 2015 are not final data

Number of states/territoriesNumber of projectsNumber of activitiesActivities per project Number Percent Number Percent

1 ‐ 2 1,288 73% 1,114 72%3 ‐ 5 405 23% 367 24%6 ‐ 8 36 2% 46 3%9 or more 29 2% 23 1%

Intents per project1 1,685 96% 1,490 97%2 68 4% 46 3%3 5 0% 3 0%

Budget per projectAverage total budget Median total budgetAverage LSTA fundsMedian LSTA funds

FY 2014 FY 2015

$209,979$23,681$84,329$15,000

$239,596$26,923$90,324$17,882

531,7583,815

561,5393,308

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DescribingProfile

How much (budget) Why (Intents, focal areas) Who (Grantees, partners, beneficiaries) What (Subjects and project tags) Where (Locales) How (Activities) What do we get? …

– Outcomes/Outputs/Results  Afternoon discussion

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Howmuch?‐ LevelofProjectBudgets,FY2014andFY2015

N % N % N % N %Under $7,500 369 21% 510 29% 326 21% 450 29%$7,500 - $24,999 532 30% 541 31% 418 27% 409 27%$25,000 - $49,999 231 13% 195 11% 186 12% 181 12%$50,000 - $99,999 208 12% 203 12% 208 14% 197 13%$100,000 - $249,999 187 11% 162 9% 172 11% 168 11%$250,000 - $999,999 170 10% 127 7% 169 11% 119 8%$1 M or more 61 3% 20 1% 60 4% 15 1%

TOTAL 1758 Projects 1539 Projects

FY 2014 FY 2015Total Budget LSTA Funds Total Budget LSTA Funds

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Howmuch?TotalBudgetbyStateGroup

Subgrants SLAAs Subgrants SLAAs Subgrants SLAAs Subgrants SLAAsUnder $7,500 28% 12% 15% 7% 29% 9% 16% 7%$7,500 - $24,999 38% 12% 27% 7% 32% 19% 26% 10%$25,000 - $49,999 10% 13% 17% 16% 12% 8% 13% 11%$50,000 - $99,999 9% 14% 16% 15% 8% 21% 18% 16%$100,000 - $249,999 7% 21% 13% 12% 8% 15% 13% 16%$250,000 - $999,999 6% 26% 9% 31% 7% 24% 10% 24%$1 M or more 2% 3% 3% 13% 3% 3% 3% 17%Number of Projects 898 129 620 121 738 143 549 109

Small Allotments Large Allotments Small Allotments Large AllotmentsFY 2014 FY 2015

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Why? ‐ ProjectsinEachFocalArea,FY2014‐FY2015

Note: About 3% of projects have more than one focal area. 9

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Why? NumberofStateswithActivitiesinEachFocalArea,FY2015

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Average Project Budget by Focal Area

Information Access $351,599Institutional Capacity $294,871

Economic Development $87,993Lifelong learning $74,544Civic Engagement $68,779Human Services $59,212

HowMuch&Why?TotalBudgetbyNumberofProjectsforEachFocalArea,FY2014&FY2015(Combined)

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Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic Engagement

Economic Development

$0.00

$50.00

$100.00

$150.00

$200.00

$250.00

0 100 200 300 400 500 600 700

Total Bud

get, FY14+FY15 ($M)

Number of Projects ‐ Small Subgrants

Averag

e = 278.8 projects

Average = $57.4M

Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic Engagement

Economic Development

$0.00

$10.00

$20.00

$30.00

$40.00

$50.00

$60.00

$70.00

$80.00

$90.00

0 20 40 60 80 100

Total Bud

get, FY14+FY15 ($M)

Number of Projects ‐ Large SLAAs

Averag

e = 39.3 projects

Average = $20.5M

Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic EngagementEconomic 

Development$0.00

$5.00

$10.00

$15.00

$20.00

$25.00

$30.00

$35.00

$40.00

0 20 40 60 80 100 120 140

Total Bud

get, FY14+FY15 ($M)

Number of Projects (Small SLAAs)Av

erag

e = 48

.3 projects

Average = $10.5M

Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic Engagement

Economic Development

$0.00

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

0 50 100 150 200 250 300 350 400 450

Total Bud

get, FY14+FY15 ($M)

Number of Projects ‐ Large Subgrants

Averag

e = 201.8projects

Average = $37.7MLAR

GE

SM

ALL

Predom. Subgrants Predom. SLAAsN = 10

N = 17

N = 20

N = 9

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Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic Engagement

Economic Development

$0.00

$50.00

$100.00

$150.00

$200.00

$250.00

0 100 200 300 400 500 600 700

Total Bud

get, FY14+FY15 ($M)

Number of Projects ‐ Small Subgrants

Averag

e = 278.8 projects

Average = $57.4M

Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic Engagement

Economic Development

$0.00

$10.00

$20.00

$30.00

$40.00

$50.00

$60.00

$70.00

$80.00

$90.00

0 20 40 60 80 100

Total Bud

get, FY14+FY15 ($M)

Number of Projects ‐ Large SLAAs

Averag

e = 39.3 projects

Average = $20.5M

Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic EngagementEconomic 

Development$0.00

$5.00

$10.00

$15.00

$20.00

$25.00

$30.00

$35.00

$40.00

0 20 40 60 80 100 120 140

Total Bud

get, FY14+FY15 ($M)

Number of Projects (Small SLAAs)Av

erag

e = 48

.3 projects

Average = $10.5M

Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic Engagement

Economic Development

$0.00

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

0 50 100 150 200 250 300 350 400 450

Total Bud

get, FY14+FY15 ($M)

Number of Projects ‐ Large Subgrants

Averag

e = 201.8projects

Average = $37.7MLAR

GE

SM

ALL

Predom. Subgrants Predom. SLAAsN = 10

N = 17

N = 20

N = 9

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Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic Engagement

Economic Development

$0.00

$50.00

$100.00

$150.00

$200.00

$250.00

0 100 200 300 400 500 600 700

Total Bud

get, FY14+FY15 ($M)

Number of Projects ‐ Small Subgrants

Averag

e = 278.8 projects

Average = $57.4M

Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic Engagement

Economic Development

$0.00

$10.00

$20.00

$30.00

$40.00

$50.00

$60.00

$70.00

$80.00

$90.00

0 20 40 60 80 100

Total Bud

get, FY14+FY15 ($M)

Number of Projects ‐ Large SLAAs

Averag

e = 39.3 projects

Average = $20.5M

Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic EngagementEconomic 

Development$0.00

$5.00

$10.00

$15.00

$20.00

$25.00

$30.00

$35.00

$40.00

0 20 40 60 80 100 120 140

Total Bud

get, FY14+FY15 ($M)

Number of Projects (Small SLAAs)Av

erag

e = 48

.3 projects

Average = $10.5M

Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic Engagement

Economic Development

$0.00

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

0 50 100 150 200 250 300 350 400 450

Total Bud

get, FY14+FY15 ($M)

Number of Projects ‐ Large Subgrants

Averag

e = 201.8projects

Average = $37.7MLAR

GE

SM

ALL

Predom. Subgrants Predom. SLAAsN = 10

N = 17

N = 20

N = 9

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Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic Engagement

Economic Development

$0.00

$50.00

$100.00

$150.00

$200.00

$250.00

0 100 200 300 400 500 600 700

Total Bud

get, FY14+FY15 ($M)

Number of Projects ‐ Small Subgrants

Averag

e = 278.8 projects

Average = $57.4M

Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic Engagement

Economic Development

$0.00

$10.00

$20.00

$30.00

$40.00

$50.00

$60.00

$70.00

$80.00

$90.00

0 20 40 60 80 100

Total Bud

get, FY14+FY15 ($M)

Number of Projects ‐ Large SLAAs

Averag

e = 39.3 projects

Average = $20.5M

Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic EngagementEconomic 

Development$0.00

$5.00

$10.00

$15.00

$20.00

$25.00

$30.00

$35.00

$40.00

0 20 40 60 80 100 120 140

Total Bud

get, FY14+FY15 ($M)

Number of Projects (Small SLAAs)Av

erag

e = 48

.3 projects

Average = $10.5M

Lifelong learning

Information Access

Institutional Capacity

Human Services

Civic Engagement

Economic Development

$0.00

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

0 50 100 150 200 250 300 350 400 450

Total Bud

get, FY14+FY15 ($M)

Number of Projects ‐ Large Subgrants

Averag

e = 201.8projects

Average = $37.7MLAR

GE

SM

ALL

Predom. Subgrants Predom. SLAAsN = 10

N = 17

N = 20

N = 9

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SPRProjectLevelDataFY2014– FY2015• Who? Grantee Types• What? Subjects & Project Tags• Where? Locales

16

14 Intents

38 Subjects

Drilling down

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Who?Grantees

Academic5%

Consortia5%

Other2%

Public51%

School3%

SLAA33%

Special1%

FY 2014(n = 1,758)

Academic4% Consortia

5%Other3%

Public46%

School3%

SLAA38%

Special1%

FY 2015 (n = 1,539)

Slightly greater percentage of public libraries in FY 2014 and slightly greater percentage of SLAAs in FY 2015 17

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Who – Partners&Beneficiaries

Beneficiaries

Beneficiary FY 2014 FY 2015

Library Workforce 31% 33%Public 69% 67%Among Public:General 48% 48%Targeted Segment(s) 52% 52%

Level FY 2014 FY 2015Libraries 40% 40%

Museums, Historical Societies, Archives,Cultural Heritage Orgs.

14% 13%

Schools 12% 12%

Human ServiceOrganizations

6% 6%

Adult Education 4% 5%

Preschools 2% 3%

Other 9% 10%

Partners

18Year-on-year – highly consistent

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What? Subjects(seeHandout)

Arts, Culture & Humanities Health & Wellness Library Infrastructure & CapacityBusiness & Finance Parenting & family skills Broadband adoption

Employment Personal/Family health & wellness Buildings & facilitiesPersonal Finance History CertificationSmall Business Languages Collection development & management

Civic Affairs Literacy Continuing education & staff developmentCommunity concerns Adult literacy Disaster preparednessGovernment Digital literacy Library skills

Education Early literacy Outreach & partnershipsAfter‐school activities Programming & event planningCurriculum support Research & statistics

Environment Summer reading program Systems & technologiesGeneral (select only for electronic databases or other data sources)

Science, Technology, Engineering, & Math (STEM)

Other

Reading program (not summer reading)

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• Up to two subjects can be entered for each intent• Up to three intents can be entered for each project• Most common (FY15): Library Infrastructure & Capacity (447

projects, 8.1% of all)

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What?ProjectTags

Number of Tags # Projects % of Projects # Unique Tags # Projects % of Projects # Unique Tags

0 447 25.3% 372 24.2%

1 423 23.9% 714 405 26.3% 663

2 451 25.5% 532 325 21.1% 483

3 447 25.3% 272 437 28.4% 292

Total 1,768 1,539

FY 2014 FY 2015

Issue: Free-form entry difficulty with interpretationExample “Maker” activities:• 12 variations in FY14, • 20 variations in FY 15,• Used in combination with other terms once each year.

(Difficult to see – leading spaces in some entries.)

1 Maker2 maker space3 makers4 makerspace5 Makerspace6 MakerSpace7 making8 Making9 MakerSpaces10 makerspaces11 Makerspaces12 Maker13 Maker kits14 Maker Space15 MakerPlay16 makerspace17 Makerspace18 MakerSpace

19makerspace; entrepreneurship; job search

20 makerspaces21 Making22 making 20

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What?FY2015ProjectTags

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Where?MappingOurTerrain,WorkinProgress

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Where?Example– LocaleMappingR

elat

ive

Allo

tmen

t S

ize

Rel

ativ

e A

llotm

ent

Siz

e

“Sm

alle

r”“L

arg

er”

Predominant Grantee TypePredominant Grantee Type

Predominantly Subgrants Predominantly SLAA

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SPRActivityLevelData,FY2014andFY2015How? Activities

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Projects

Activities

Drilling down … further still

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How?NumberofActivities– SimilarDistributionsinFY2014andFY2015

0

100

200

300

400

500

600

700

800

900

0 5 10 15 20 25 30 35

Num

ber o

f Projects

Number of Activities

FY 2014 (n=1,758) FY 2015 (n=1,539)

3.7% of FY 2014 and 3.8% of FY 2015 projects reported 6 or more activities.

FY14 FY151 ‐ 2 1,288 1,1143 ‐ 5 405 3676 ‐ 8 36 46

9 or more 29 23

# Activities per Project

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How?TypesofActivities,FY14‐FY15

42%, 1,612 44%, 1,284

50%, 1,902 49%, 1,442

4%, 162 5%, 1424%, 152 2%, 50

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

FY 2014(n = 3,828)

FY 2015(n = 2,918)

Percen

t of A

ctivities

Procurement

Planning &Evaluation

Instruction

Content

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How&Why?FY2015ActivityTypebyFocalArea

Note: All Procurement activities were, by definition, in the Institutional Capacity Focal Area. 27

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Questions/Discussion

Which of the data “stories” shared capture issues that are most relevant to you in your state/territory? What tools would be useful to make use of the data at the state/territory level to inform assessment of outcomes? What support do you need from IMLS to do what you want to do with the data?

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Q&A

Contact information:• Matt Birnbaum mbirnbaum@imsl.gov• Lisa M. Frehill lfrehill@imls.gov 29

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