the high-performance administrator
DESCRIPTION
Presented February 10, 2011TRANSCRIPT
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Justin Baeder
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“…and other duties as required.”
Photo: http://www.flickr.com/photos/sashawolff/3222809122/
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PISAhttp://www.flickr.com/photos/wsuph001/2613804125/
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Paperhttp://www.flickr.com/photos/denverjeffrey/1950409800/
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http://www.flickr.com/photos/msstewart/4272079103/
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http://www.flickr.com/photos/msstewart/4272079103/
METAPHOR.
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Rate Your Desk
• Never has anything on it, except what I’m working on right now
• Messy sometimes, but I try to leave it clean at the end of the day
• Piles of paper are bar graphs showing my importance
• I haven’t seen it in a while
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Workflowhttp://www.flickr.com/photos/quinnanya/2122108119/http://www.flickr.com/photos/titanas/3576536370/
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Workflow
• Handle each item as few times as possible• Separate actionable & non-actionable items• Create the destinations you need• “Hide” things you aren’t ready to work on yet
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“A _____ for __________ and __________
in its _____.”
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FebJan
DecNov
OctSept
AugJuly
JuneMay
April
109
87
65
4
Mar
3130
2928
2726
2524
2322
2120
1918
1615
1413
1211
today
Feb 2012
Tickler File
17
42
1
3
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• Trash or forward• Next Action Stickies -> To-Do List• Tickler File• Reference File• To Read• Log & file
Paper Workflow
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Next Action Stickies
• Conference handouts in your bag• Add sticky note: file, recycle, copy for ___,
read later, add to agenda/to-do list, etc.• Don’t deal with it now – just make a decision
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Workflowhttp://www.flickr.com/photos/jwalsh_/2448345334/
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Writeeverything
down.
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To-Do Listhttp://www.flickr.com/photos/robandstephanielevy/4668030838/
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OmniFocus (iPad)
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OmniFocus (iPhone)
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Remember The Milk
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Remember The Milk
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To-Do List Owner’s Guide
• Write everything down• Process inbox regularly (to empty)• Create new agendas/contexts• Work by agenda/context• Purge items with < 100% commitment• Keep a separate “maybe” list
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Agendas
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Calendarhttp://www.flickr.com/photos/k6mmc/2176537668/
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Honestyhttp://www.flickr.com/photos/katietegtmeyer/124315323/
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Organization≠
Motivation
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Calendar
• Deadline-driven tasks and appointments only• Alerts/reminders on phone or computer• Recurring time-sensitive tasks (e.g. take out
trash)
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Emailhttp://www.flickr.com/photos/esparta/1609874001/
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What Kinds of Emails Do You Receive?
• Brainstorm categories, e.g. spam• Compare with someone else• Refine categories
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• Clear status (read/unread)• Postpone: NudgeMail• Inbox Zero
Email Workflow
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Brilliant Boilerplate
• Common situations• Typical responses
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• Unsubscribe• Read FYIs on phone;
mark others as unread• Add tasks to to-do list• Use PhraseExpress
(Win) or TextExpander (Mac)
• Use keyboard shortcuts
• Keep Outlook closed(at least turn off alerts)
• Handle email at your convenience
• Save & add keywords for search
• Don’t over-file• Set the example
Email Tips
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Recommended Reading
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Instructional leaders influenceteachers, who influence
students, who are the bottom line.
Our effectiveness directly impacts the lives of students.
On Performance
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• Sign up for handouts/articles via email• Evaluation form• www.eduleadership.org for regular updates
and productivity tips
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