the ideal behind online collaboration - ajaxworkspace

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Online project management & collaboration tool for teamwork

The Idea Behind Online Collaboration




Contents

1. The idea behind online collaboration2. The important elements in an online

collaboration tool3. AJAXWorkspace’s increases business

productivity and project management capability

4. Contact Us



The idea behind online collaboration



What is collaboration?

Collaboration is working together to achieve a goal

Goal



The type of collaboration solutions

Unstructured CollaborationMost companies take place through informal, unstructured communication using these simple mechanisms to communicate, assign task, follow up status.

Highly Structured

Unstructured

Enterprise SolutionEnterprise applications automate transactions and structured process that can be configured.

Robustly Structured

MediumStructured

Integrated Collaboration SuiteOrganize your tasks, monitor status, manage projects and coordinate well with your entire enterprise, colleagues and team members within a central location.

Processes automated and supported through BPMBusiness Process Management allows processes to be designed, managed, and automated in a flexible manner.

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The current paradigm of managing business activities, project executions & monitoring

Goal

Unstructured Collaboration

IM Chat

Email

DocumentsPresentations

Phone

Web Conferencing

Informal and unstructured communication



Most time and effort consuming activities in knowledge work and project management

• Email Management – Trying to keep track of emails and attachments in a crowded mailbox– Trying to search and keep track of task assignment from emails

• Document Creation– Looking and restoring previous version of documents– Determining the latest version of document from various sources

• Information Searches– Trying to search information from various sources such as emails, desktop and

network file server– Taking longer time to search for information which doesn’t have metadata defined

and indexed• Monitoring and analysis

– Being unable to monitor and analyze the progress of a project or goal.• Sharing information

– Being unable to access to project information anytime, anywhere• Unnecessary meeting

– Holding to many of unnecessary meetings to do decision making or status checking.



Why do you need an Integrated online Collaboration & Project Management tool?

• Increased productivity– Timely information searching– Increase effectiveness as more accurate

information can be gathered– Organize tasks in one central location– Shares files and information and access

it anytime, anywhere– Better resource utilization – Monitor and track the project progress

• Internal Communication– Lesser emails– Fewer phone calls– Fewer & shorter meetings– Lesser travels

• Product development– Reduce time to market– Reduce miscommunication

• Customer/Partner Management– Reduce communication cost– More efficient support– Increase customers loyalty

• Innovation– Sharing responsibility and combining

knowledge, creativity, and experience of others.

• Intangible Assets– Worker efficiency– Improve processes– Increase profitability– Higher quality of work results– Higher customer satisfaction– More efficient operations– Lower staff turnover– Increase sales



The ideal way to manage your common daily business and project activities

Goal

Integrated Collaboration SuiteOrganize your tasks, monitor status, manage projects

and coordinate well within a central location.

Collaboration Suite



The important elements in an online collaboration tool



The important elements in an online collaboration tool

Plan Collaborate

CoordinateMonitor & Analysis

Goal



Plan – Create a Workspace

Set Team Members

Define User Role

Define Milestones

Set Your Goal

Define Activities

Set project goal, budget and due date

Invite users to join a workspace

Create project milestones

Define user’s role, user group and security access control

Define various task templates (simple workflow) to manage

business activities



Plan – Create project, invite users and define user role



Plan – Define milestones, activities, project features



Collaborate – Communicate, share information & document management

Manage Document

Share information

Manage Account

Communicate

Discussion board, integrated email client

and online calendar

Document creation with version control

Create customer, partner and supplier accounts

File sharing and publish news



Collaborate – Discussion, email client, file sharing, news center, online calendar



Collaborate –Document Management & Account Management



Coordinate – Create, Approve and Review a task

Resource Assignment

Approve Processes

Review Processes

Task AssignmentCreate advanced task

Automated resource assignment based on task template

Review a task request

Approve a task request

Task Event

Trigger a new task and event based on task template



Coordinate – Advanced Task Management



Monitor & Analysis –Track Progress, Performance and Activities

Track Activities

Track Performance

Track Progress

Personalize DashboardWorkspace & project

dashboard with personalization

Recent activities log, download log, history view

Advanced task list and interactive Gantt Chart view

Status reports, chart to identify resource’s

performance



Monitor & Analysis – Personalize Dashboard, Activities Log



Monitor & Analysis – Status Report, Task List, Task Planning (Gantt Chart)



AJAXWorkspace increases business productivity and project management capability



• A secure web-based application which consists of an integrated suite of simple and easy-to-use project management and collaboration functionalities.

Project

AJAXWorkspace Building Blocks

User Group

Security

Files

Expenses

Planning

News

Discussion

Logging

ReportsCalendarDocumentsTasks

WorkspaceDashboards Account Email Notepad UsersProjects

AJAXWorkspace Building Blocks



AJAXWorkspace improves collaboration between team members

Discussion board, news center, online calendar, file sharing and task management enable everyone to work more effectively. No more tacking of message, task and attachment in crowded email’s inbox



AJAXWorkspace tracks task progress and monitor your project status

Dashboard, advanced task management, status report and planning view help to track and monitor every task. Pending task and under perform resources can be identified just about immediately.



AJAXWorkspace enables information sharing anytime, anywhere

Online document, account management and file sharing enable information sharing anytime, anywhere. Latest version of information can be searched and tracked in a central location.



AJAXWorkspace reduces operation cost and increases business productivity

AJAXWorkspace collaboration suite enables everyone to work more efficiently, reduce time consumption, increase productivity and save operation cost.



THANK YOU

Online project management and collaboration toolhttp://www.ajaxworkspace.com

Contact [email protected]

http://www.ajaxworkspace.com/

mailto:[email protected]

the ideal behind online collaboration - ajaxworkspace

Business

project information

project features

advanced task management

goalset project goal

track of task assignment

new task

online calendarfile

business activities