the ins and outs of job hunting for library positions - an...
TRANSCRIPT
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The Ins and Outs of Job Hunting for Library Positions - An Insider's Perspective
ALA JobLIST Placement Center 2014 ALA Annual Conference
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Brian W. Keith
Associate Dean for Administrative Services and Faculty Affairs
George A. Smathers Libraries
University of Florida
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All of these slides are posted at
http://ufdc.ufl.edu/AA00024269/00001
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UF Libraries employment page:
http://www.uflib.ufl.edu/pers/careers.htm
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What will we cover? 1. Overall Advice 2. Where to Find Job Postings 3. Search Committees and Hiring Authorities 4. Recruitment Process 5. The Job Posting 6. Your Application 7. Preparation for the Interview 8. The Interview 9. Post-Interview 10. References 11. Closing Thoughts on Improving Your Odds
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Disclaimers
Too much to thoroughly cover everything in the time permitted
-But, links to additional sources are provided throughout
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Disclaimers
My examples will be largely drawn from a large academic library at a large public university
-But, my belief is the examples and advice will translate to other types of institutions
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Disclaimers
There are no “tricks”
-But, knowledge, preparation and technique will improve your odds
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Overall Advice
This market means more deliberate recruiting
• Many libraries are shrinking • Which positions to post:
Replenishment and/or Improvement
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Overall Advice
This market means more deliberate recruiting
• Distinguishing between minimally, well, very well, ideally and overly qualified • Selecting a candidate to hire
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Academic Libraries Recruitment Efficacy and Outcome Study http://www.uflib.ufl.edu/recruitmentstudy
Review the Professional Librarian searches for the representation of:
• Working Titles • Specialists
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Overall Advice Determine your salary requirements, and apply accordingly
• Trailing partner considerations? • Refer to the ARL Salary Survey or others
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Overall Advice
The fewer the
better
The better the
better
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Overall Advice – Develop your message
• How your qualifications (uniquely) match the job • Why the job makes sense for you
– Do not rely on the search committee to determine the above on their own
– Deliver your message • Application materials, interview, reference selection, etc.
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Overall Advice
– Take advantage of the unique opportunity afforded by your cover letter
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Overall Advice
– Be able to effectively answer, “Why do you want this job?”
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Overall Advice – Seek out opportunities now that reflect…
• Engagement • Enthusiasm
• Leadership
…in the field of Librarianship
(NOW!)
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Overall Advice
Consider your employment alternatives
Possible references:
www.simmons.edu/gslis/careers/lis.php www.ala.org/ala/educationcareers/careers/librarycareerssite/home.cfm
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Reference
ALCTS e-Forum: Job Hunting: A Conversation About How To Do It Well (5/4-5/5/11)
Led by Tiffany Eatman Allen, and Erica Findley
Archive: http://www.ala.org/ala/mgrps/divs/alcts/confevents/upcoming/e-forum/
0504job.cfm
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Reference
In the Library with the Lead Pipe What Not to Do When Applying for Library Jobs (Group post) http://www.inthelibrarywiththeleadpipe.org/2009/what-not-to-do-when-applying-for-library-jobs/
Quintessential Careers Career Resources Toolkit for Job-Seekers http://www.quintcareers.com/career_resources.html
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Reference
ALA JobLIST Career Development Resources http://joblist.ala.org/modules/jobseeker/controller.cfm
San José State University School of Library & Information Science http://slisweb.sjsu.edu/resources/career_development/
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Reference
A Librarian’s Guide to an Uncertain Job Market by Jeannette Woodward (ALA Editions) http://www.alastore.ala.org/detail.aspx?ID=3295
ALA Placement Center Conference Services http://www.ala.org/ala/aboutala/offices/hrdr/placementservice
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Reference
“Hiring Non-MLS Librarians Trends and Training Implications”
Betsy Simpson, University of Florida ALA Carroll Preston Baber Research Grant
Slides from 2011 presentation available at: http://www.ufdc.ufl.edu/IR00000459
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Reference
“Job Hunting: What Search Committees Want You to Know”
Candice Benjes-Small, Eric Ackermann, and Gene Hyde
Virtual presentation at ACRL 2011 is available at: http://www.learningtimes.net/acrl/2011/job-hunting-what-search-committees-want-you-to-know/
Conference paper available at: http://www.ala.org/acrl/sites/ala.org.acrl/files/content/conferences/confsandpreconfs/national/2011/papers/job_hunting.pdf
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Posting Sites
• Regional/Consortia
• Professional Associations
• Specific Employer’s Website
• Electronic Mailing Lists
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Posting Sites ARL Joblist
http://www.arl.org/resources/careers/positions/index.shtml
ALA JobLIST http://joblist.ala.org/
The Chronicle http://chronicle.com/jobCategory/Library-information-sciences/58/
LibGig http://libgig.com
LISJobs.com http://www.lisjobs.com/
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Posting Sites Lists of posting sites available at:
http://slisweb.sjsu.edu/resources/career_development/jobsearch_resources.htm
http://www.libraryjobpostings.org/
Academic Libraries Recruitment Efficacy and Outcome Study (see venues) http://www.uflib.ufl.edu/recruitmentstudy
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Posting Sites
Tools for managing your search:
Aggregators for example: www.indeed.com
RSS Feeds for example: www.LibWorm.com
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What you need to know about search committees
– Selection is weeding out
– Assessing qualifications takes 2 forms
1. Measurement – Years of experience – Educational credentials
2. Judgment or inference – Good colleague? – Inventive?
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What you need to know about search committees
They have limited means to learn about you and use those to learn different things
• Documents – CV or Resume – Cover Letter
• References • Interview Sessions • Presentation (Do not underestimate the importance of this!)
• Your interactions with staff
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What you need to know about search committees
Members:
They are conscientious
They are likely to be intelligent
They probably have a stake in the position and, therefore, the search
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What you need to know about search committees
Members:
They may not be skilled recruiters…
This is a sideline and they are probably busy
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The Recruitment Process – Advertisement and Application Period – Assess Applications
– Telephone Interview(s) – Assess Applications
– Reference Checks – Assess Applicants
– On Site Interview(s) – Assess Applicants
– Job Offer(s)
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The Recruitment Process
The typical is 3 – 6 months from application to offer with periods of little or no activity apparent to applicants
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The Job Posting – Read it and assume it was written deliberately by intelligent people with a real stake in finding the right person for this position
– Assess
1. Deadline 2. Salary and location 3. Qualifications
Required v. Preferred 4. Responsibilities 5. Interesting?
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The Job Posting
– Submit all of the required information in the requested format
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The Job Posting
Please:
– Cite works used in developing any essays or opinion pieces – Observe word limits and other instructions
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The Job Posting
Sample Position Vacancy Announcement
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The Job Posting
short ad (or blurb) v.
full ad
Make sure you have the full advertisement
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Your Applicant Submission • These documents are your representative to the screening committee
• Tailor these documents to information in the posting – Explicitly state how you’re qualified for THIS job
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Your Applicant Submission How is your submission used and how are you assessed by the Search Committee or Hiring Authority?
Sample Criteria Chart
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Your Applicant Submission • Grammar, punctuation and decorum in all documents and communication are critical
(Short documents but very time consuming)
• Aim for succinct
• Enthusiasm preferred
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Your Applicant Submission – Cover Letter
• Use correct address information
• Refer to the correct position, including requisition number, in the subject line
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Your Applicant Submission – Cover Letter
• This is the ‘mortar’ for your packet
• Use the opportunity to deliver your message • This is your narrative • Can be up to 1 or 1.5 pages
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Your Applicant Submission – Cover Letter
• Editing:
Can you use fewer I’s?
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Your Applicant Submission
– Narrative
• Explain your interest –why this position is a good move for you
• Clearly connect your qualifications to the unique job
• why you are a good bet for them and will contribute • shows thoughtfulness and understanding
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Your Applicant Submission – Narrative
Relevant experience might come from… » A different Industry » A different Professional Level » While in School » Through your Professional Service
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Your Applicant Submission – Narrative
• Briefly describe your career or personal path
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Your Applicant Submission – Narrative
• Address specifically – Significant changes in job types or institution types – Breaks in employment – Frequent or numerous job changes
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Your Applicant Submission – Narrative
– Where needed or helpful:
• How have your experiences improved your suitability for this position? • How have you stayed current? • How have you credentialed yourself?
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Cover Letter Links
Making Your Cover Le0er Work For You h0p://liscareer.com/allenmurray_coverle0ers.htm
Cover Le0ers, Resumes, and Interviews, Oh My! h0p://mrlibrarydude.wordpress.com/2011/04/20/cover-‐le0ers-‐resumes-‐and-‐interviews-‐oh-‐my/
Avoid These 7 Killer Cover Le0er Mistakes h0p://career-‐advice.monster.com/resumes-‐cover-‐le0ers/cover-‐le0er-‐Pps/Avoid-‐7-‐Killer-‐Cover-‐Le0er-‐Mistakes/arPcle.aspx
Your Applicant Submission
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Cover Letter Links
Open Cover Le0ers
anonymous cover le0ers from hired librarians & archivists
h0p://opencoverle0ers.com/
Your Applicant Submission
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Cover Letter Links
The Interview Trump Card: The Cover Le0er
to be presented for the ALA JobLIST Placement Center at the 2014 ALA Midwinter MeePng
h0p://ufdc.ufl.edu/l/IR00003638/00001
Your Applicant Submission
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Your Applicant Submission
Curriculum Vitae Resume
Primary Audience
Academic or professional Business
Covers Complete and detailed list of employment, education, trainings, presentations, publications, professional memberships, grants and fellowships, awards, and honors
Education, employment, awards, and accomplishments
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Your Applicant Submission
Curriculum Vitae Resume
Length Unlimited 1-2 pages
Format List of Lists A list of accomplishments – including facts, figures, measurements, etc.
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CV and Resume
• Provide links to publications, web content, etc.
• Do not include personal information or photographs
• Use an appropriate font and color
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CV and Resume Links 5 Resume Mistakes You’re Making and How to Avoid Them http://www.careerrocketeer.com/category/resumes
Crafting a Winning Resume http://liscareer.com/allen_resumes.htm
How to Write a Resume http://career-advice.monster.com/resumes-cover-letters/resume-writing-tips/how-to-write-a-resume/article.aspx
Writing the Curriculum Vitae http://owl.english.purdue.edu/owl/resource/641/1/
Sample CV’s http://jobsearch.about.com/od/cvsamples/Sample_Curriculum_Vitae.htm
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Communication
• Email – Send messages from a suitable address – Treat this as professional correspondence
• Voicemail Message – Is it suitable for potential employers?
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Communication
• Telephone Interviews – Have a beverage – Do not multitask – no typing clicks
– Prepare, plan and take advantage of this medium
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Online Presence and Branding Use this to distinguish yourself…
• Linked IN
• Social networking – Do you control access?
• Google and Google Alerts (http://www.google.com/alerts)
• Slideshare
• Scribd
• List serves
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Online Presence and Branding
See:
Social networking with a brain: a critical review of academic sites, Kim Leeder http://www.inthelibrarywiththeleadpipe.org/2008/social-networking-with-a-brain-a-critical-review-of-academic-sites/
You: The Online Version, Michael Porter http://www.libraryman.com/blog/2009/10/02/you-the-online-version/
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Preparation for Interview
• Practice
– Role play with someone
– Practice effectively touting your strengths – get over being embarrassed
– Practice discussing (and addressing) your weaknesses
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Preparation for Interview
• Practice
– Prepare for common interview questions (the internet abounds with lists)
– Assess and work on your interview weaknesses
– Learn as you go on interviews through self-assessment
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Preparation for Interview
Prepare for the 6 things interviewers want to know
1. Do you have the necessary skills, knowledge and abilities?
2. Do you have the untrainable attributes? – Attitude – Aptitude – Motivation
3. What are you like to work with? (Personality)
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Preparation for Interview
Prepare for the 6 things interviewers want to know
4. Do you understand the job and its purpose?
5. How do you compare to other applicants? 6. Do you want the job and will you stay?
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Preparation for Interview
Learn about the organization (do your homework)
• Key people • Services and products • Patron/Student population • Size • Structure • University/Parent Organization • Peer organizations • Latest news
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Preparation for Interview
Learn about the organization (do your homework)
• Basics of the catalog • What databases are available
Results • Avoiding embarrassing gaffes • Making a positive impression
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Preparation for Interview
Learn about the position
– What it does – How it fits into the organization – Status
• Faculty • Tenure Accruing
– What do those mean? – Additional expectations for the position
• Scholarship (Publishing) • Service
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Preparation for Interview
Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews
– Why is this position available?
– Expectations for the position? from various stakeholders, including supervisor
– Are there opportunities for (advancement) learning and professional growth?
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Preparation for Interview
Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews
– What are they looking for as far as candidate attributes?
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Preparation for Interview
Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews
– Questions for interviewers or others might include: • What do you like best about the institution? • What do you like most about your position
here? • What was your background? • Where did you go to school?
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Preparation for Interview
Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews
– Is there a relevant “hot topic” for the field you could bring up?
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Preparation for Interview
• How will you get around campus, from the airport, etc.? – Ask if not discussed
• Stake out the location and parking before the day of the interview
• Communicate any special needs
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Preparation for Interview
• Learn who you will be meeting with
– Review the itinerary - if not offered, inquire
– Make some assumptions as to why individuals or groups are on the schedule and plan for what they may want to know and what you might learn from them
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Preparation for Interview
Sample Interview Itinerary
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Preparation for Interview
If there is a presentation, solicit reasonable information or clarification regarding:
Audience -affiliation -expertise level
Topic
Media
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If there is a presentation…
• Put appropriate effort into it
• Cover the topic
• Incorporate relevant information about the institution
• Be prepared for technical glitches
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If there is a presentation…
• Practice
• Plan based on time limit and provide for Q&A
• Answer questions
• Involve-Engage audience
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The Interview Appearance
• Fresh and rested • Alert • Listen • Do not smoke or smell like smoke • Dress for the position, lean towards
conservative
• Relax – Your talent got you here
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The Interview
Conduct
• Learn people’s names and positions
• Indicate where your previous training or experience applies
• Attitude and demeanor are as important as responses to questions
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The Interview
Conduct
• Be polite to everyone
• Interested and show it with body language and feedback to interviewer – Lean forward – Maintain eye contact – Nod your head
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The Interview
Conduct
Effective answers to questions • Be positive about your qualifications • Describe how your qualifications relate
specifically to this job • Mitigate weaknesses with your strengths • Avoid judgmental or negative remarks
about previous employers
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The Interview
Conduct
Effective answers to questions • Be brief but thorough in your
communications • Use specific examples from your
experience to illustrate your points whenever possible
• Be sincere and direct
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The Interview
Conduct
Humor
• Appropriate
• No reference to violence (or bombs or guns) or sex
– at all
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The Interview
Conduct
– Don’t talk over people – Don’t be too serious – Don’t look at your watch – Be honest – Be on guard – Ask great questions
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The Interview
Conduct
• Enjoy yourself, people are going to be really nice to you
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The Interview
For recent MLS graduates, in particular:
• Convey your maturity
• Show your flexibility
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The Interview
If you have another degree type, in particular:
• Convey you get libraries
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The Interview
For changes in library types, in particular:
• Convey you get their type
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The Interview
– Do not ask about salary or benefits, first.
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The Interview
– Balance your enthusiasm for professional development activities
– Do not ask how soon you can take your first sabbatical
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The Interview
Conduct
Meals-
• Purpose?
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The Interview
Conduct
Meals-
• Purpose • More relaxed setting • Can assess fit, and how well rounded • Opportunity to observe curiosity about
the coworkers, institution or community
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The Interview
Conduct
Meals-
• Manners • Drinking
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The Interview
Honestly and proactively address issues in your employment history:
– Gaps – Demotions – Terminations
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The Interview
For all phases and sessions
– It is better to ask for clarification for a question or take a moment to think than to give an irrelevant or unnecessarily incorrect answer
– If you cannot answer specifically, communicate how you would get that information
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The Interview
For all phases and sessions
– Get across your message
– Do not count on the interviewer to do a great job
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The Interview – In Summary
Strive to express these sought after qualities:
– Communications and Interpersonal Skills – Intelligence and Aptitude – Enthusiasm and Energy – Flexibility – Leadership – Maturity
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The Interview – Links
Interviewing: At a Glance http://www.crc.ufl.edu/students/studentInterviewGlance.html
25 Weirdest Interview Questions of 2011 http://jobs.st701.com/career-resources/index.php?
c=article&aid=37982&title=25-weirdest-job-interview-questions-of-2011
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The Interview – Links
First Impressions, Lasting Impressions: Tips for Job Interviews http://www.ala.org/cfapps/archive.cfm?path=nmrt/footnotes/interview.html
Interview Checklist http://www.careeronestop.org/ResumesInterviews/Interviews/Checklist.aspx
Interview Advice http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/resreview/interview.cfm
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After the interview
Follow up?
• Maybe…
• Definitely if you need to clarify or address an issue
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After the interview
In anticipation of an offer, consider
• Do you want the job?
• How much would you need to be paid?
• Partner considerations?
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After the interview
In anticipation of an offer, consider
• How will you negotiate your salary?
Reference:
-Qualifications from advertisement -Salary surveys -Any available institution information
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After the interview
In anticipation of an offer, consider
• When could you report for work if offered? – Notice to current employer – Completion of school – Move and other personal arrangements
• What other information do you need: – Benefits – Relocation assistance, if relevant – Trailing partner assistance
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References
• Cultivate them from:
-Work
-School
-Professional Service
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References
• Select according to what they can speak to for THIS position
• Coach them – Provide a current resume for their reference – Share your cover letter and job posting – Tell them why you picked them – what they speak to
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References
• Do not send a general (or previously obtained) letter of reference, unless requested
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References
Current Employers
• It is fine to request that your current employer not be contacted unless you are a serious candidate and/or with advanced notice to you
• Most employers are going to understand and support advancement
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Credential yourself now
Seek: – Training and education – Leadership and service opportunities
In order to: – Build competencies – Prepare for the next job – Keep yourself relevant – Demonstrate interest – Demonstrate aptitude and ability – Network
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Credential yourself now
Examples:
1. Lead (or contribute meaningfully to) a student group or an important project at work
2. Convert papers or blogs into scholarship 3. Attend professional meetings or discussion
groups 4. Attend state, regional or national
conferences 5. Join a professional association
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Credential yourself now
Incorporate these experiences and accomplishments into your application materials and interviews in a way that enhances your narrative and distinguishes you
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Helpful Links
First Time on the Market? (The Chronicle of Higher Education) http://chronicle.com/section/First-Time-on-the-Market-/146/
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One last piece of advice for interviewing:
get sleep
eat breakfast and lunch
drink coffee
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Thank You and Best of Luck!
Brian W. Keith
Check out the UF Library Employment website: http://www.uflib.ufl.edu/pers/careers.htm