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The Job Description. Learning Objectives. Discuss Job Requirements Explain Job Descriptions List Factors in Job Design. Job. Group of Related Activities and Duties Many Jobs Within an Organization Many Employees do a Certain Type of Job Facilitate the Organization's Goals. - PowerPoint PPT Presentation

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Page 1: The Job Description
Page 2: The Job Description

Learning Objectives

• Discuss Job Requirements • Explain Job Descriptions• List Factors in Job Design

Page 3: The Job Description

Job

• Group of Related Activities and Duties• Many Jobs Within an Organization• Many Employees do a Certain Type of

Job• Facilitate the Organization's Goals

Page 4: The Job Description

Specific Position

• Duties• Responsibilities• One Employer Per Position

Page 5: The Job Description

Position

- The different duties and responsibilities performed by only one employee.

Page 6: The Job Description

Job Requirements

• Duties• Tasks• Responsibilities

Page 7: The Job Description

Job Description

- Statement of the tasks, duties, and responsibilities of a job to be performed.

Page 8: The Job Description

Job Specification

- Statement of the needed knowledge, skills, and abilities of the person who is to

perform the job.

Page 9: The Job Description

Class Project:Write a Job Description

• Job Identification (Facts)• Job Statement - Major Duties• Job Duties and Responsibilities• Job Specification

Page 10: The Job Description

The Job Title

• Defines Duties• Indicate Level Within Organization (junior,

etc.)• Qualifiers on Same Job (I, II, III, etc.)

Page 11: The Job Description

Job Identification Section

• Department• Reporting Relationship• Date of Last Review• Classification Level

Page 12: The Job Description

Job Duties

• Each Task Define• Start with a Verb• Rank in Order of Importance• Usually 8-20 1 to 3 line Statements• See Examples

Page 13: The Job Description

Characteristics of Job Descriptions

• No set format• Basic Parts (Title, ID, Duties,

Specifications)• Qualifications, Separate Section

Page 14: The Job Description

Qualities of a Good Job Description

• Direct Statements• Terse• Direct

• Begin Statements with Verbs• Maintains• Supervises• Performs

• Umbrella Statement:• "Other duties as assigned"

Simple Concise

Coordinates Operates Directs

Page 15: The Job Description

Key Elements of the Job Description

JOB TITLE• Ideally three words or less• Non-sexist• Indicates job duties and organizational level

STATEMENT OF THE JOB• Distinguishes job from all other jobs

ESSENTIAL FUNCTIONS (JOB DUTIES)• Listed in the order of importance or time required• Indicate:

– weight or value of the duties– results to be accomplished

• Start phrases with active verbs; subject implied

Page 16: The Job Description

Job Analysis

- Process of obtaining information about jobs determining what the duties, tasks,

or activities of jobs are.

Page 17: The Job Description

Sources of Data

• Employee• Supervisor• HRM Job Analyst• careeronestop.org

Page 18: The Job Description

Methods of Collecting Data

• Interviews• Questionnaires• Observations• Past Records• Standardized Descriptions (DOT)• Job Diaries• Websites

Page 19: The Job Description

Job Data• Tasks• Performance Standards• Responsibilities• Knowledge Required• Skills Required• Experience Needed• Job Context (Relationship)• Duties• Equipment Used

Page 20: The Job Description

Determining Job Requirements

• Determining job requirements

• What the employee does• How the employee does it• Why the employee does it

• Employee orientation• Employee instruction• Disciplinary action

• Recruitment• Selection• Development

Nature of: Basis for:JOB ANALYSIS

• Summary statement of the job• List of essential functions of the job

JOB DESCRIPTION

• Personal qualifications required in terms of:– Skills– Education– Experience

JOB SPECIFICATION

Page 21: The Job Description

Job Specifications

• Skill Requirement• Physical Demands• Social Skills• Education Level• Personal Qualities• Interests

Page 22: The Job Description

Dictionary of Occupational Titles (DOT)

• U.S. Employment Service

• “Comprehensive Descriptions of 20,000+ Jobs”

• www.AJB.org

• careeronestop.org