The Kings Centre is a new charity looking for a part-time administrator to join the team, initially for 15 hours per week (days to be agreed), but with the intention to increase the hours as the work grows. 

The Kings Centre

The Kings Centre Southall is a centre for transformation in a community of diverse ethnicity, faith and heritage. The Kings Centre Southall models and promotes transformation in the local community, national church and wider society.

The Kings Centre will act locally as: a hub for local and regional inter-faith engagement and education; a platform for the church and other organisations to serve the needs of the community; and, a focus for heritage and cultural projects in the area.

The Kings Centre will act regionally and nationally to provide training and resourcing for individuals, churches and other organisations wishing to learn how to thrive in a multi-cultural and multi-religious context.

The Kings Centre is currently based at St John’s Church in Southall.

The Project

The Kings Centre is currently in the planning, design and fundraising stage, and seeks to complete the project development and open its new building by the end of 2018. The project team is led by the associate vicar of St John’s Church and Programme Director, Mark Poulson, and the Programme Manager, David Watson.

St John’s Church Church Avenue Southall Middlesex UB2 4DHwww.kingscentresouthall.org.uk

www.stjohnsouthall.org.uk

The Role: administrator

The post will have the following responsibilities:

General administration for the running of the office, including: dealing with physical and electronic correspondence (in and out); raising invoices; processing of bill payments; procurement of stationary and other supplies; ensuring physical and electronic documentation and filing systems are orderly and accessible. [30% of role]

Basic finance processing , including: basic book-keeping; processing payroll; processing donations, grants and gifts; compiling external reports for Companies House, Charities Commission, and HMRC. [20% of role]

Support of fundraising , including: researching funding opportunities (donors and grant-giving organisations); gathering information and documentation necessary for completion of funding applications; completing funding applications. [20% of role]

Help produce publicity and other materials, including: helping produce newsletters, leaflets, posers and other publicity; basic administration of website and social media content (technical elements provided by a 3rd party). [10% of role]

Research and write-up information for the project business plan and other project documents. [10% of role]

Support training and other events , through the provision of hospitality and administrative support. [5% of role]

Other administrative tasks to support the Programme Director, the Programme Manager and the Trustees of the Kings Centre. [5% of role]

The post will report to multiple stakeholders, requires proactivity and problem-solving, and will need to manage their own priorities and task-list, as well as communicating that with various stakeholders. As the Kings Centre grows, it is expected that additional administrative resources will be added to the team, and the right person would have the potential to grow into a supervisor or managerial position.

St John’s Church Church Avenue Southall Middlesex UB2 4DHwww.kingscentresouthall.org.uk

www.stjohnsouthall.org.uk

The Person

A successful candidate will have the following skills and experience:

Essential Preferred/AdvantageousAdministration Several years of administration experience

Letter-writingPhysical filingElectronic filing (e.g. networked server, cloud, dropbox, etc.)Procurement (physical and via internet)

Experience with multiple employersWriting of policies and procedures

Finance Basic book-keeping, including:Raising of invoicesReceipts of fundsPayment of salaries, utilities, invoices and expenses

Payroll processingProcessing donations and giftsCompleting forms for Companies House, Charities Commission and HMRCBudgeting

Fundraising Understanding of the process of fund-raising, including how to identify donors and likely requirements of grant applications

Experience of researching and completing fundraising applications

Publicity and Media

Producing publicity leaflets, posters and other materialsProducing news-sheets and other updates

Basic graphic design skillsContent writing, e.g. for annual report or other external publicationWriting or managing website or social media contentLiaising with print, design and media 3rd parties

Research Basic research tasks, e.g. internet-based secondary research

Primary Research Documentation of research for external audience

Event support Helping with events, e.g. hospitality and the processing of bookings and payments

Event management

Software Microsoft Word Microsoft Excel

Microsoft PowerpointMicrosoft AccessFinance Co-ordinatorDropbox

Approach to work

Self-motivated and ability to work proactivelyReporting to and working for multiple stakeholdersProblem identification and problem solving

Ability to manage upwards (supervisors or line managers) and downwards (team or assistants)

Cultural appreciation

Appreciation of cultural and religious issues facing a community like Southall

Lived or worked in a significantly multi-ethnic and multi-religious context

St John’s Church Church Avenue Southall Middlesex UB2 4DHwww.kingscentresouthall.org.uk

www.stjohnsouthall.org.uk

An applicant should be supportive of the vision and ethos of the Kings Centre and of St John’s Church, and be prepared to speak about and advocate for that vision and ethos to internal and external stakeholders. An applicant would not necessarily be required to participate in all of the activities of the Kings Centre and St John’s Church beyond their role description, but should be comfortable with those activities taking place in proximity to them.

The post is part-time paid at £10-15 per hour depending on the skills and experience of the applicant, and will report to the Programme Manager.

St John’s Church Church Avenue Southall Middlesex UB2 4DHwww.kingscentresouthall.org.uk

www.stjohnsouthall.org.uk